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Reserve Bank Of India, Pune, Maharashtra
August, 06th 2019
                                Corrigendum

Tender for awarding contract for conducting concurrent audit of College of
Agricultural Banking, Reserve Bank of India (the Bank), Pune
                E­Tender Notice - RBI/CAB Pune/21/19-20/ET/21


The Account Number 8691632 at Sr No. 2 of Annex V (NEFT Details) of the Tender
Document shall be read as Account Number 8614038
                      RESERVE BANK OF INDIA
            COLLEGE OF AGRICULTURAL BANKING (CAB),
 HUMAN RESOURCES MANAGEMENT AND SUPPORT SERVICES DIVISION (HRMSS)
                   UNIVERSITY ROAD, PUNE 411016

                                 Notice inviting e-Tender

 Tender for awarding contract for conducting concurrent audit of College of
 Agricultural Banking, Reserve Bank of India (the Bank), Pune


1. Online Tenders by E-Tendering process are invited for above work at College of
   Agricultural Banking, Reserve Bank of India (the Bank) Pune. The work is estimated to
   cost approximately Rs. 10 lakhs including taxes.

2. All the Pre-Qualification papers should be uploaded on MSTC site.             Same will be
   downloaded after bid closing date for examination by the Bank.

3. Online tenders will be available for view /download to all bidders from 13.00 hrs of July
   19, 2019. The Bidders who do not comply with the eligibility criteria and do not submit
   EMD will not be considered for opening of their tender Part-II

4. The EMD has to be paid by NEFT and the proof of payment has to be submitted with the
   technical Bid.

5. In the event of intending tenderer's failure to satisfy the Bank; the Bank reserves
   the right to refuse to participate in tendering process.

6. A pre-bid meeting (off-line mode) of the intending tenderers will be held on July 29,
   2019 at 11.00hrs at College of Agricultural Banking, Reserve Bank of India, Pune. The
   duly filled in tender documents shall be uploaded on MSTC site till 14.00 hrs on August
   19, 2019.

7.      (a)  Tender  forms    can    be     downloaded      from    the                website
         www.mstcecommerce.com w.e.f. July 19, 2019 from 13.00 hrs.

        (b) EMD of Rs.20,000/- by NEFT as per details in Annex-V.

        (c) Tenderers shall submit all the information and the documents as mentioned in
        this document.

     After examination, if any of the tenderer is not found to possess the required eligibility,
     their tenders will not be accepted by the Bank for further processing.

8. Part I of the tenders will be opened on-line at 15.00 hrs of August 19, 2019 in the
   presence of the authorized representative of the tenderers who choose to be present.
   Part-II (Price bid) of the eligible tenderer shall be opened on a subsequent date which
   will be intimated to the tenderers separately.

9. The bidders/tenderers have to submit/upload.
       a. Client's certificate as per format at Annex- VI from their clients for whom they
          have carried out "eligible works" in terms of the eligibility (Pre-qualification)
          criteria explained in this notice.

       b. Banker's solvency certificate as per format at Annex IV from their
          banker/bankers.

   The Bank shall evaluate the said reports before opening of price bid of the tenders. If
   any tenderer is not found to possess the required eligibility for participating in the
   tendering process at any point of time and/or his performance reports received from his
   clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject
   his offer even after opening of Part-I of the tender. The Bank is not bound to assign any
   reason for doing so.

10. The Bank is not bound to accept the lowest tender and reserves the right to accept
    either in full or in part any tender. The Bank also reserves the right to reject all the
    tenders without assigning any reason there for.




Date : July 19, 2019
Pune                                                           Principal, CAB, Pune
                                      Schedule of Tender (SOT)

a. e-Tender no                             RBI/CAB Pune/21/19-20/ET/21

b. Mode Of Tender                          e-Procurement System
                                           (Online Part I - Techno-Commercial Bid and
                                           Part II - Price Bid through
                                           www.mstcecommerce.com/eprochome/rbi
c. Date of NIT available to parties to 13.00 hrs on July 19, 2019
download (notice for inviting tender)
d. Pre-Bid meeting                         Offline 11.00 hours on July 29, 2019
                                           Venue: CAB, RBI Pune
e. Earnest Money Deposit                   Rs.20,000/- to be remitted through NEFT
                                           (Details in Annex VI). The details of transaction
                                           have to be provided.
f. Last date of submission of EMD           Up to 11:00 hrs on August 19, 2019
g. Date of Starting of e-Tender for
submission of on line Techno-Commercial 14:00 hrs on July 29, 2019
Bid and price Bid at
www.mstcecommerce.com/eprochome/rbi
h. Date of closing of online e-tender for
submission of Techno-Commercial Bid & 14.00 hrs on August 19, 2019
Price Bid
i. Date & time of opening of Part-I
(i.e. Techno-Commercial Bid)               15.00 hrs on August 19, 2019
Part-II Price Bid: Date of opening of Part
II i.e. price bid shall be informed
separately
Transaction Fee                            Rs 1000/- plus GST @18%
                                           Payment of transaction fees through MSTC
                                           payment gateway/ NEFT/RTGS in favour of
                                           MSTC Ltd.
                       RESERVE BANK OF INDIA
               COLLEGE OF AGRICULTURAL BANKING (CAB),
       HUMAN RESOURCES MANAGEMENT AND SUPPORT SERVICES DIVISION
                               (HRMSS)
                     UNIVERSITY ROAD, PUNE 411016



                                 Notice inviting e-Tender

 Tender for awarding contract for conducting concurrent audit of College of
 Agricultural Banking, Reserve Bank of India (the Bank), Pune


1. Online Tenders by E-Tendering process are invited for above work at College of
   Agricultural Banking, Reserve Bank of India (the Bank) Pune. The work is estimated to
   cost approximately Rs. 10 lakhs including GST.

2. All the Pre-Qualification papers should be uploaded on MSTC site.             Same will be
   downloaded after bid closing date for examination by the Bank.

3. Online tenders will be available for view /download to all bidders from 13.00 hrs of July
   19, 2019. The Bidders who do not comply with the eligibility criteria and do not submit
   EMD will not be considered for opening of their tender Part-II

4. The EMD has to be paid by NEFT and the proof of payment has to be submitted with
   the technical Bid.

5. In the event of intending tenderer's failure to satisfy the Bank; the Bank reserves
   the right to refuse to participate in tendering process.

6. A pre-bid meeting (off-line mode) of the intending tenderers will be held on July 29,
   2019 at 11.00hrs at College of Agricultural Banking, Reserve Bank of India, Pune. The
   duly filled in tender documents shall be uploaded on MSTC site till 14.00 hrs on
   August 19, 2019.

7.      (a)  Tender  forms   can    be     downloaded      from     the                website
         www.mstcecommerce.com w.e.f. July 19, 2019 from 13.00 hrs.

        (b) EMD of Rs.20,000/- by NEFT as per details in Annex-V.

        (c) Tenderers shall submit all the information and the documents as mentioned in
        this document.

     After examination, if any of the tenderer is not found to possess the required eligibility,
     their tenders will not be accepted by the Bank for further processing.

8. Part I of the tenders will be opened on-line at 15.00 hrs of August 19, 2019 in the
   presence of the authorized representative of the tenderers who choose to be present.
   Part-II (Price bid) of the eligible tenderer shall be opened on a subsequent date which
   will be intimated to the tenderers separately.

9. The bidders/tenderers have to submit/upload.

        a. Client's certificate as per format at Annex- VI from their clients for whom they
           have carried out "eligible works" in terms of the eligibility (Pre-qualification)
           criteria explained in this notice.
                                              1
       b. Banker's solvency certificate as per format at Annex IV from their
          banker/bankers.

   The Bank shall evaluate the said reports before opening of price bid of the tenders. If
   any tenderer is not found to possess the required eligibility for participating in the
   tendering process at any point of time and/or his performance reports received from his
   clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject
   his offer even after opening of Part-I of the tender. The Bank is not bound to assign any
   reason for doing so.

10. The Bank is not bound to accept the lowest tender and reserves the right to accept
    either in full or in part any tender. The Bank also reserves the right to reject all the
    tenders without assigning any reason there for.




Pune                                                           Principal, CAB, Pune
July 19, 2019




                                           2
                                      Schedule of Tender (SOT)

a. e-Tender no                              RBI/CAB Pune/21/19-20/ET/21


b. Mode Of Tender                          e-Procurement System
                                           (Online Part I - Techno-Commercial Bid and
                                           Part II - Price Bid through
                                           www.mstcecommerce.com/eprochome/rbi


c. Date of NIT available to parties to 13.00 hrs on July 19, 2019
download (notice for inviting tender)

d. Pre-Bid meeting                         Offline 11.00 hours on July 29, 2019
                                           Venue: CAB, RBI Pune
e. Earnest Money Deposit                   Rs.20,000/- to be remitted through NEFT
                                           (Details in Annex VI). The details of transaction
                                           have to be provided.
f. Last date of submission of EMD           Up to 11:00 hrs on August 19, 2019
g. Date of Starting of e-Tender for
submission of on line Techno-Commercial 14:00 hrs on July 29, 2019
Bid and price Bid at
www.mstcecommerce.com/eprochome/rbi

h. Date of closing of online e-tender for
submission of Techno-Commercial Bid & 14.00 hrs on August 19, 2019
Price Bid

i. Date & time of opening of Part-I
(i.e. Techno-Commercial Bid)               15.00 hrs on August 19, 2019
Part-II Price Bid: Date of opening of Part
II i.e. price bid shall be informed
separately
Transaction Fee                            Rs 1000/- plus GST @18%
                                           Payment of transaction fees through MSTC
                                           payment gateway/ NEFT/RTGS in favour of
                                           MSTC Ltd.




                                              3
Important instructions for E-procurement

Bidders are requested to read the terms and conditions of this tender before submitting the
online tender
            Process of E-tender :
     1      A) Registration: The process involves vendor's registration with MSTC e-procurement
            portal which is free of cost. Only after registration, the vendor(s) can submit his/their
            bids electronically. Electronic Bidding for submission of Technical Bid as well as
            Commercial Bid will be done over the internet. The Vendor should possess Class III
            signing type digital certificate. Vendors are to make their own arrangement for bidding
            from a P.C. connected with Internet. MSTC is not responsible for making such
            arrangement. (Bids will not be recorded without Digital Signature).

            SPECIAL NOTE: THE TECHNICAL BID AND THE COMMERCIAL BID HAS TO
            BE SUBMITTED ON-LINE AT www.mstcecommerce.com/eprochome/rbi
            1).Vendors are required to register themselves online with
            www.mstcecommerce.com  e-Procurement PSU/Govt.Depts Select RBI
            Logo- >Register as Vendor -- Filling up details and creating own user id and
            password Submit.

            2) Vendors will receive a system generated mail confirming their registration in their
            email which has been provided during filling the registration form. In case of any
            clarification, please contact RBI/MSTC,(before the scheduled time of the e- tender).

            Contact person ( RBI):
            Shri Sandeep Kumar (Manager); 9952969721 (skumar3@rbi.org.in)
            Smt. S V Joshi (Assistant Manager); 9011051239 (svjoshi@rbi.org.in)

            Contact person (MSTC Ltd):
               1. Mr. Sushil Nale, Asst. Manager ­ sushil@mstcindia.co.in Mobile-09987758430
               2. Ms Archana, Asst. Manager- archana@mstcindia.co.in Mobile- 09990673698
               3. Ms. Rupali Pandey, Executive- rpandey@mstcindia.co.in Ph- 022 22886268
               4. Mr. Tejas V, Executive tejasv@mstcindia.co.in Ph-022 22822789 Google
               hangout ID- (for text chat)- mstceproc@gmail.com
               5. Technical support staff _ 022-22870471

            B) System Requirement:
                i) Windows 7 or above Operating System
                ii) IE-7 and above Internet browser.

               To disable "Protected Mode" for DSC to appear in The signer box following settings
               may be applied.
               Tools => Internet Options =>Security => Disable protected Mode If enabled- i.e,
               Remove the tick from the tick box mentioning "Enable Protected Mode".  Other
               Settings:
               Tools => Internet Options => General => Click On Settings under "browsing
               history/Delete Browsing History" => Temporary Internet Files => Activate "Every
               time I Visit the Webpage".
                To enable ALL active X controls and disable `use pop up blocker' under
                 ToolsInternet Options custom level (Please run IE settings from the page
                  www.mstcecommerce.com once)
     2      The Techno-commercial Bid and the Price Bid shall have to be submitted online at
            www.mstcecommerce.com/eprochome/rbi.Tenders will be opened electronically on
            specified date and time as given in the Tender.
                                               4
3   All entries in the tender should be entered in online Technical & Commercial Formats
    without any ambiguity.
4   Special Note towards Transaction fee:

    The vendors shall pay the transaction fee using "Transaction Fee Payment" Link under
    "My Menu" in the vendor login. The vendors have to select the particular tender from
    the event dropdown box. The vendor shall have the facility of making the payment
    either through NEFT or Online Payment. On selecting NEFT, the vendor shall
    generate a challan by filling up a form. The vendor shall remit the transaction fee
    amount as per the details printed on the challan without making change in the same.
    On selecting Online Payment, the vendor shall have the provision of making payment
    using its Credit/ Debit Card/ Net Banking. Once the payment gets credited to MSTC's
    designated bank account, the transaction fee shall be auto authorized and the vendor
    shall be receiving a system generated mail.

    Transaction fee is non-refundable.
    A vendor will not have the access to online e-tender without making the
    payment towards transaction fee.

    NOTE
    Bidders are advised to remit the transaction fee well in advance before the closing time
    of the event so as to give themselves sufficient time to submit the bid.

5   Information about tenders /corrigendum uploaded shall be sent by email only during
    the process till finalization of tender. Hence the vendors are required to ensure that
    their corporate email I.D. provided is valid and updated at the time of registration of
    vendor with MSTC. Vendors are also requested to ensure validity of their DSC (Digital
    Signature Certificate).

6   E-tender cannot be accessed after the due date and time mentioned in NIT.
7   Bidding in e-tender :
    a)       Vendor(s) need to submit necessary EMD, and Transaction fees to be eligible
    to bid online in the e-tender. Transaction fees are non-refundable. No interest will be
    paid on EMD. EMD of the unsuccessful vendor(s) will be refunded by the tender
    inviting authority.
    b)       The process involves Electronic Bidding for submission of Technical and
    Commercial Bid.
    c)       The vendor(s) who have submitted transaction fee can only submit their
    Technical Bid and Commercial Bid through internet in MSTC website
    www.mstcecommerce.com  e-procurement PSU/Govt. depts Login under
    RBIMy menu Auction Floor Manager live event Selection of the live event
    d)       The vendor should allow running JAVA application. This exercise has to be
    done immediately after opening of Bid floor. Then they have to fill up Common
    Terms/Commercial specification and save the same. After that click on the Technical
    bid. If this application is not run then the vendor will not be able to Save/submit his
    Technical bid.
    e)       After filling the Technical Bid, vendor should click `save' for recording their
    Technical bid. Once the same is done, the Commercial Bid link becomes active and
    the same has to filled up and then vendor should click on "save" to record their
    Commercial bid. Then once both the Technical bid & Commercial bid has been saved,
    the vendor can click on the "Final submission" button to register their bid
    f)       Vendors are instructed to use Attach Doc button to upload documents. Multiple
    documents can be uploaded.
                                       5
     g)      In all cases, vendor should use their own ID and Password along with Digital
     Signature at the time of submission of their bid.
     h)      During the entire e-tender process, the vendors will remain completely
     anonymous to one another and also to everybody else.
     i)      The e-tender floor shall remain open from the pre-announced date & time and
     for as much duration as mentioned above.
     j)      All electronic bids submitted during the e-tender process shall be legally binding
     on the vendor. Any bid will be considered as the valid bid offered by that vendor and
     acceptance of the same by the Buyer will form a binding contract between Buyer and
     the Vendor for execution of supply.
     k)      It is mandatory that all the bids are submitted with digital signature certificate
     otherwise the same will not be accepted by the system.
     l)      Buyer reserves the right to cancel or reject or accept or withdraw or extend the
     tender in full or part as the case may be without assigning any reason thereof.
     m)      No deviation of the terms and conditions of the tender document is acceptable.
     Submission of bid in the e-tender floor by any vendor on Successful Bidders his
     acceptance of terms & conditions for the tender.
8    Any order resulting from this tender shall be governed by the terms and conditions
     mentioned therein.
9    No deviation to the technical and commercial terms & conditions are allowed.
10   The tender inviting authority has the right to cancel this e-tender or extend the due date
     of receipt of bid(s) without assigning any reason thereof.
11   Vendors are requested to read the vendor guide and see the video in the page
     www.mstcecommerce.com/eprochome to familiarize them with the system before
     bidding.




                                        6
 Tender for awarding contract for conducting concurrent audit of College of
 Agricultural Banking, Reserve Bank of India (the Bank), Pune

                               Part -I

Name of Tenderer: ______________________________________

Address: _____________________________________________


This document is the property of Reserve Bank of India (RBI). It may not be
copied, distributed or recorded on any medium, electronic or otherwise, without the
RBI's written permission thereof, except for the purpose of responding to RBI for
the said purpose. The use of the contents of this documents, even by the
authorized personnel / agencies for any purpose other than the purpose specified
herein, is strictly prohibited and shall amount to copyright violation and thus, shall
be punishable under the Indian Law.




                                         7
Disclaimer



College of Agricultural Banking (CAB), Reserve Bank of India (the Bank) Pune has prepared
this tender document. The information is provided to prospective Bidders to enable them to bid
for contract for conducting Concurrent Audit of the College of Agricultural Banking, Reserve
Bank of India, Pune from the date specified in the contract till September 30, 2020 as per the
terms and conditions set out in this tender and any other terms and conditions related to such
information.


This tender is neither an agreement with any party, nor invitation to any party to perform work
of any kind. The purpose of this tender is to share requirements of the Bank with all interested
parties in order to enable them to submit their Bid. While the Bank has taken due care in the
preparation of the information contained herein, the Bank does not claim that the information
is exhaustive. Respondents to this tender are required to make their own inquiries and they
should not rely solely on the information in tender. The Bank is not responsible if no due
diligence is performed by the Respondents. The Bank reserves the right not to proceed with
this tender, to alter the time-table reflected in this document or to change the process or
procedure to be applied. It also reserves the right to decline to discuss the tender further with
any respondent. No reimbursement of cost of any type on any account will be paid to persons
or entities submitting their Bid.




                                                8
                Section -I Eligibility criteria and other important information


1.1      Name of the work:
         Tender for awarding Contract for conducting Concurrent Audit of College of
         Agricultural Banking, Reserve Bank of India, Pune.


1.1.1    Eligibility criteria:
  (a)    Bidder should be a company registered under Companies Act or an LLP registered
         under LLP Act or Partnership Firm or Proprietary firm. Copy of the Memorandum
         and Articles of Association/Certificate of Incorporation/ Partnership Deed/ similar
         other relevant documents should be submitted.
  (b)    Registrations: Bidder must have registration under GST, Bidder must submit Copy
         of PAN, GST Registration certificate.
         Bidder must be registered with MSTC.

 (c)     Bidder must be a Category 1 Chartered Accountant (CA) Firm / Company and
         should furnish the details of the Firm / Company like Number of qualified CA(s)
         employed, Number of Full time FCA Partners, Details of Partners, Number of skilled
         staff-qualified in Group II-IPCC, Number of semi-skilled staff-qualified in Group I-
         IPCC, Number of other assistants, Details of Experience of the firm in audits in
         banks/RBI etc., in the format given in the tender. For category of Company / Firm
         please see
         details               on               the              Bank'               website:
         (https://www.rbi.org.in/scripts/bs_viewcontent.aspx?Id=946)
 (d)     The Bidder should have office at Pune with adequate manpower to take care of
         replacement etc. in support of manpower.
  (e)    The details along with documentary evidence of previous experience if any, of
         carrying out audit for the Reserve Bank of India at any Centre should also be given.


1.2 Important Information:

Estimated cost of the work        Rs. 10.00 lakh per annum inclusive of GST

Earnest Money Deposit (EMD)       EMD of Rs. 20,000/- by way of NEFT.         NEFT details
                                  given in Annex V.
Tender document                   The tender forms can be downloaded from
                                  www.mstcecommerce.com with effect from July 19, 2019.
Date and place of Pre-Bid         July 29, 2019 at College of Agricultural Banking, Reserve
meeting                           Bank of India, University Road, Pune 411 016. No
                                  separate communication will be sent for pre bid meeting.

Power of Attorney                 Shall be submitted in favour of the person signing the
                                  tender document in case of the company.

Validity of Tender                90 days from the date of opening of Technical Bid.

Last date and place of            August 19, 2019 up to 14:00 Hrs.
submission of completed Bid
Date and time of opening of       August 19, 2019 at 15:00 Hrs. at College of Agricultural
Technical Bids                    Banking, RBI, University Road, Pune ­ 400016

                                              9
Date and time of opening of       Shall be intimated to the eligible Bidders separately
Financial Bids
Commencement Date                 As specified in the Articles of Agreement
Payment condition                 As specified in clause 3 of Section VII
Penalty                           As specified in clause 4.6 of Section IV
Validity of the tender            90 days from the date of opening of technical Bid
All disputes arising shall be     Pune
subject to the jurisdiction
Contact         person      for   Name and Designation:
communication in connection       Shri Sandeep Kumar, Manager
with this tender                  Phone:020-25582359
                                  Mobile no.: 9952969721
                                  Email: skumar3@rbi.org.in


 1.3   The Bank reserves the right to accept or reject any or all Bids without assigning
       any reasons and also reserves the right to relax any of the terms and conditions.
       No Bidder shall have any cause of action or claim against the Bank for rejection of
       their Bid.

 1.4   All information submitted in response to this tender shall be the property of Reserve
       Bank of India and it shall be free to use the concept of the same at its will.

                             Principal,
                             College of Agricultural Banking,
                             Reserve Bank of India,
                             Human Resource Management Support Services (HRMSS)
                             University Road, Pune-411016




                                              10
                                        Section ­ II
                             SCOPE OF WORK ­ Illustrative
1      Concurrent audit of Books of Accounts, Records, Registers, prescribed Returns
       and Statements etc.
2      An Index of areas on which the Firm may draw monthly audit scrutiny report is
       detailed in Annex 'I'. The Concurrent Auditor will specifically indicate audit areas of
       Index not relevant for audit coverage in respect of the Office/Department/Training
       Institution audited in their report. The Concurrent Auditor will also include in the
       Index additional audit area/s assigned.
 3     The Concurrent Auditor will obtain and familiarise themselves with
3.1    All the items of Audit Areas of the Bank as per the Check-List provided by the
       Office/Department/Training Institution of the Bank.
3.2    Updated copy of all manuals
3.3     Relevant circulars / instructions issued by the Bank
3.4     Bank's expenditure rules
3.5     Guidelines on Annual Closing of Bank's Accounts.
 4     The Concurrent Auditor will take up the audit of Vouchers/Records/Registers in
       consultation with the Bank's concerned office to be audited.
5      All financial transactions should be subjected to Concurrent Audit at pre-payment
       (post sanction) stage to ensure conformity with Expenditure Rule of the Bank as
       well as Statutory & Regulatory Compliance norms. This will require a hundred
       percent check of financial transactions.
6      The payments will have to be scrutinized to ensure that they adhere to relevant
       instructions / guidelines/ procedures prescribed by the Bank and are in
       adherence to Bank's accounting policy/ procedure.
6.1    Concurrent Auditor will have the responsibility to report deviations from
       policies/ procedures/ guidelines to the In-Charge of the Department in writing,
       for immediate rectifications/corrections of the irregularity on the spot/without
       any undue delay.
7      The Concurrent Auditor will have to undertake 100% audit check in respect of
       all financial transactions including the following:-
7.1    All types of Medical and Hospitalisation Bills of existing as well as ex-
       employees under Bank's scheme.
7.2    Payments related to superannuation such as Basic Pension, Commutation of
       Pension, Gratuity Claims (including Compassionate Gratuity), Guarantee Fund
       Claims (wherever applicable), Claims of Retiring employees in the audit period.
       Tax calculation and Bank/Employee's share in the remittable tax liability on the
       Superannuation dues payable, etc.
7.3   Refixation of Pay of the Staff and pension in respect of ex-employees,
      whenever Pay-Scale/Pension Revision Orders are issued
7.4   Annual increment of staff/Refixation of pay in the Promotional Grade
7.5   All payments made to staff and speakers as per Bank's schemes / instructions
7.6   All payments of rents, taxes, water charges, etc.,
7.7   All payments made to vendors and service providers
7.8   Any other claims/bills suggested for 100% audit check as per instructions of
      Bank, issued from time to time.
 8     Concurrent Auditor will be required to examine/scrutinize the following:
8.1    Scrutiny of Cash Balance
8.2     Surprise check of Cheque books/Stamps/Franking Machine balance and other
        valuables held under the joint custody of officials as per instructions of the
        Bank.
                                           11
8.3       Monitoring of specific accounts as advised by the Bank at monthly rest and
         quarterly rest vis-a-vis approved budget allocation.
8.4       Monthly balancing/reconciliation of aggregate outstanding balances of specific
          accounts as specified by the Bank.
8.5      Application of Annual Interest on the outstanding balances of Staff Loan and
         Advances Accounts, passing of accounting entries pertaining to income or
         expenditures accounts, Depreciation and all other relevant Provisions Accounts
         and drawing up of Annual Closing Accounts, etc., strictly in conformity with
         guidelines of the Bank.
8.6     Any Statements/Control Returns suggested for audit check by the Bank to be
        audited by Concurrent Auditor.
8.7     Any other audit area having financial implications specifically indicated for the
        audit by the Central Office Department /Regional Office /Training Institution of
        the Bank to be audited by the Concurrent Auditor.
8.7.1    Receipt and accounting of training fees. Proper monitoring/maintenance of
         short credit transactions.
8.7.2    Collection of rent of Hostel rooms, Visiting Officers Flat, Transit Holiday Home
         and other recoveries.
8.7.3    Scrutiny of all items of income and expenditure
8.7.4    Concurrent Auditor will ensure that there is no leakage of Income
  9      Concurrent Auditor will submit a Monthly Audit Report in the prescribed format
         to the Principal of College of Agricultural Banking, Pune and incorporate
         comments on the compliance position of the audit irregularities or otherwise in
         the subsequent report.
 10      All financial sanctions as indicated in various paragraphs above will have to be
         subjected to Concurrent Audit and reported to appropriate authorities.
 11      Concurrent Auditor will verify all the relevant records/registers and make
         specific observations/comments on following aspects :-
11.1     Maintenance of specific registers, such as Property Register, Bank Guarantee
         Register, Register of unserviceable items of dead stock, etc.
11.2     Insurance ­ Adequacy of insurance cover for assets.
11.3      Charging of Depreciation. The area of charging of depreciation ­ type/value of
          assets, rate of depreciation, periodicity etc. to be covered.
11.4      Classification and Capitalisation of expenditure
11.5      Maintenance of Measurement Books/ accounting of MBs- Specific Comments
          need to be made.
11.6     Monthly reconciliation of sub-head-wise balances of Dead Stock with balances in
         general ledger GL.
 12      Concurrent Auditor shall also submit a monthly Statutory and Regulatory
         Compliances certifying that they have carried out 100% check of
         transactions and there is 100% compliance with Statutory and Regulatory
         Requirements prescribed in relevant Statutes/ Rules/ Acts by College of
         Agricultural Banking, Pune.
 13      Checking and verification of weekly statement of affairs.
 14      Composition of Audit Team: The successful bidder should deploy a Team for
         the Bank, which should be headed by one CA and assisted by one skilled and
         one semi-skilled personnel. All CA Staff should have working knowledge of
         computers; skilled staff should have at-least qualified in Group II of IPCC
         (Integrated Professional Competence Course) and semi-skilled should have at-
         least qualified in Group I of IPCC and undergoing Article Training. Presence of
         Chartered Accountant/Partner of the firm along with the requisite complement of
         staff on a regular basis at the College is mandatory on all working days.

                                          12
                        Section - III: General instructions to Bidders



 3.1    Tender Document:
3.1.1   Tender shall consist of this document having eight Sections along with annexures,
        schedules, addendum or corrigendum etc. issued by the Bank for the purpose.

3.1.2   Bidders are advised to study all sections of tender documents thoroughly. Submission
        of Bid shall be deemed to have been done after careful study and examination of the
        tender documents with full understanding of its implications.

3.1.3   Bidders are advised to use only the forms uploaded on MSTC site. In case any
        change/modification thereto is found subsequently, such tenders are liable for
        disqualification. However, if they desire to submit additional information, they may do
        so on their own letter head. Each page of the forms shall be signed.

3.1.4   Eligibility criteria shall be as per clause 1.1.1 of the tender

 3.2    Amendment to tender document

        At any time prior to the deadline for the submission of Bids, the Bank may, for any
        reason, whether at its own initiative or in response to a clarification or query raised by
3.2.1   a prospective Bidder, modify the tender by an amendment.

3.2.2   Any   such  amendment    will be  hosted     on    the   MSTC      website
        www.mstcecommerce.com The addendum (s) issued will form part of the tender
        documents.


3.2.3   In order to afford prospective Bidders reasonable time for preparing their Bids after
        taking into account such amendments, the Bank may, at its discretion, extend the
        deadline for the submission of Bids.
3.3     Preparation of Bid: Tender in prescribed form shall be submitted in two parts
        consisting of Technical Bid and Financial Bid.
3.3.1   Technical Bid

        Part-I of the tender will contain Bank's conditions for carrying out concurrent audit of
        the College of Agricultural banking from the date specified in the contract initially
        till 30 September, 2020.
 (i)    Sections I to VII are part of technical Bid.


 (ii)   Bidder must fill all the details specified in various sections.

3.3.2   Financial Bid :
        Part-II of the tender will contain no conditions but Bidder's price Bid only (Monthly
        Rate to be quoted)









                                                13
 (i)     Currency of Bid: Bid prices shall be quoted in Indian Rupees only. These prices
         should include all costs associated with the work including any out of pocket /
         mobilization expenses, all taxes (except GST), charges, levies, cess, insurance,
         transportation, entry taxes, Labour, other Govt. Taxes, etc

         The rates quoted must be excluding GST, which will be shown separately and
         will be paid as per the government directives.

 (ii)    The Bidder should ensure that all columns of the price schedule are duly filled and no
         column is left blank. After opening of the price Bid, no clarifications whatsoever shall
         be entertained by the Bank.
 (iii)   If any columns of the price schedule are found blank then the tender of the respective
         Bidders shall be treated as non-responsive, and will be summarily rejected by the
         Bank.

3.3.3    It will be imperative for each Bidder to fully acquaint themselves with all the local
         conditions and factors, which may have any effect on the performance of the contract
         and cost of the items. No request for the change of price shall be entertained, on
         account of any local condition or factor once the offer of the Bank is accepted by the
         Bidder.

3.3.4    Bids shall remain valid for acceptance by Bank for the period of 90 days as indicated
         in clause 1.2. This period may be further extended, if required, by mutual consent.


 3.4     Earnest Money Deposit: The Bidders shall deposit EMD of Rs 20,000 by NEFT with
         their Bid

3.4.1    Bids not accompanied by EMD, shall be treated as non-responsive, and will be
         rejected by the Bank at its discretion
3.4.2    The EMD of unsuccessful Bidders shall be discharged/ returned by the Bank after
         award of work to successful Bidder.

3.4.3    EMD shall be forfeited if the Bidder:


   i.    makes misleading or false representations in the forms, statements and attachments
         submitted, suppressed any material information, details of any legal proceedings
         pending in the court which might otherwise would have created any impact on the
         eligibility criteria;
  ii.    withdraws his Bid during the period of Bid validity, or


  iii.   has been blacklisted by any government agency and the blacklist is still in force.


 3.5     Procedure for Submission of Bids

         Interested eligible Successful Bidders / Agencies shall upload the tenders in
         prescribed form in two parts. Part-I tender will contain the tenderers' covering letter,
         tenderers' additional conditions, if any, Part-II tender will contain no conditions but
         tenderers' quoted rates only
3.5.1    Technical Bid

 (a)     Prices should not be indicated/included in the Technical Bid

                                               14
 (b)    EMD shall be part of Technical Bid
3.5.2   Financial Bid

3.5.3   No conditions should be indicated in the Financial Bid.

3.5.3   No conditional/optional quote shall be accepted

3.5.4   Bidders shall not be permitted to alter or modify their Bids after receipt of Bids

 3.6    Receipt of Bids
        The Bids will be accepted till the schedule time and date as referred to in refer
        clause 1.2 of Section I.
 3.7    Opening of Technical Bid

        The Technical Bids will be opened on the scheduled time and date as referred to in
        clause 1.2 at College of Agricultural banking, Reserve Bank of India, Human
        Resources Management And Support Services (HRMSS) Division, Pune - 411016.
        The Bidders or their authorized representatives may be present, if they so desire.
 3.8    Scrutiny of Technical Bid


3.8.1   The Technical Bid shall be evaluated as per the procedure indicated in special
        condition of contract (section IV).
3.8.2   After evaluation of the Technical Bids, all the short-listed Bidders will be intimated.
        The decision of the Committee on technical suitability of the offer shall be final and
        shall not be open for discussion.
 3.9    Opening of Financial Bid
        The financial Bids of the short-listed Bidders will be opened later and such short-listed
        Bidders will be intimated about the date and time accordingly. The short-listed
        Bidders or their authorized representatives may remain present, if they so desire.
3.10    Scrutiny of Financial Bid

        The Financial Bid shall be evaluated as per the procedure indicated in Special
        Conditions of Contract (Section IV).
3.11    The Bank reserves the right to accept any Bid and to reject any or all Bids


        Notwithstanding anything mentioned above, the Bank reserves the right to accept or
        reject any Bid at any time prior to award of Contract without thereby incurring any
        liability to the affected Bidder or Bidders. The Bank may not assign any reason for
        rejection of any or all Bids. No reimbursement of cost or expenses of any type will be
        made by the Bank on this account.
3.12     Disputes

        All disputes arising shall be subject to the jurisdiction of the appropriate court as
        indicated in Clause 1.2 and will be governed by the relevant statutory provisions in
        force in India
3.13    Right to Accept Part Tender: The Bank reserves the right to accept the tender
        either in whole or in part.




                                               15
                      Section - IV: Special Conditions of the Contract

4.1.    Techno Financial Evaluation of Bids

4.1.1   Evaluation of Technical and Financial bid
        Technical evaluation will be done only in respect of shortlisted bidders who fulfil the
        minimum eligibility criteria.
        The evaluation methodology comprises a two-stage process, involving technical
        and financial bidding with separate evaluation for the twos stages and a qualifying
        criteria in the technical evaluation.
4.1.2   a) The first stage will be evaluation of technical bids. The detailed criteria for
        technical evaluation are given in Annex II. The maximum marks that can be
        secured under technical evaluation will be 100. Firms / companies securing 60
        marks or more only will be considered for the next stage of financial evaluation.

        b) The second stage will be the opening of the financial bids of the firms that have
        qualified in the technical evaluation. The maximum marks that can be secured
        under financial evaluation will be 100 as detailed in Annex III.

        c) The final evaluation will be done by combining the marks secured in the technical
        and financial evaluation in the ratio of 60:40, with the bidder obtaining the highest
        total marks becoming eligible for appointment as Concurrent Auditor.

        d) If there is a discrepancy between the amount expressed in words and figures,
        the amount in words shall prevail, subject to sub clauses `b' and `c' above.
4.2     Renewal of contract
        The initial period of the contract shall be up to September 30, 2020 and it may be
        further renewed subject to satisfactory performance one year at a time subject to
        limit of two years. Either party can terminate the contract at any time by giving
        three-month' prior notice in writing.
4.3.    Non-disclosure
        The Firm/company shall not disclose directly or indirectly any information, materials
        and details of the Bank's infrastructure / systems/ equipment etc., which may come
        to the possession or knowledge of the Firm/company during the course of
        discharging contractual obligations in connection with this agreement, to any third
        party and shall at all times hold the same in strictest confidence. The Firm /
        company shall treat the details of the contract as private and confidential, except to
        the extent necessary to carry out the obligations under the contract or to comply
        with applicable laws. The Firm/ company shall not publish, permit to be published,
        or disclose any particulars of the works in any trade or technical paper or elsewhere
        without the previous written consent of the Bank. The Firm/ company shall
        indemnify the Bank for any loss suffered by it as a result of disclosure of any
        confidential information. Failure to observe the above shall be treated as breach of
        contract on the part of the Firm/ company and the Bank shall be entitled to claim
        damages and pursue legal remedies. The Firm/ company shall take all appropriate
        actions with respect to its employees to ensure that the obligations of non-
        disclosure of confidential information under this agreement are fully satisfied. The
        Firm's / company's obligations with respect to non-disclosure and confidentiality will
        survive the expiry or termination of this agreement for whatever reason.



                                               16
 4.4     Firm/company shall provide identity cards to its employees or agents who shall be
         doing the subject job at the Bank's premises. All the employees and agents should
         bear the identity card for all the times they are working in the Bank's premises.
 4.5     The Firm/company shall obtain Police Verification Report on character and
         antecedents of its personnel and other details relating to age, educational
         qualification, name, Aadhaar card and permanent address to be provided under this
         contract along with their passport size photographs before engaging them for duty
         in the Bank's Premises.
 4.6     Penalty
         If the performance of the CA is not found satisfactory/directions given by Bank are
         not executed or for any breach of the terms and conditions of the contract, it may
         lead to imposing penalty at the discretion of the Bank. The Bank's decision in this
         regard shall be final and binding on the successful bidder.
 4.7     Verification of transactions & submission of monthly reports
4.7 .1   The successful bidder will be responsible for any omissions or commissions in
         respect of any transactions audited. In such a case, Bank reserves the right to
         report to the Institute of Chartered Accountants of India for such actions as they may
         deem fit.
 4.8     The successful bidder is required to report the irregularities noticed in sensitive
         areas/transactions which are of suspicious or fraudulent nature to the Competent
         Authority.
4.8.1    All financial transactions should be subjected to Concurrent Audit at pre-payment
         (post sanction) stage to ensure compliance with Bank's rules and regulations as
         well as Statutory and Regulatory Compliances norms which requires a hundred
         percent check of financial transactions post sanction and also at the post
         payment stage to ensure accuracy of transactions.
4.8.2    The successful bidder company/ firm should certify that, they have carried out
         100% check of transactions and there is 100% compliance with the Statutory and
         Regulatory requirements prescribed in relevant Statutes/Rules/Acts.
 4.9     Indemnity
         The Concurrent Auditor will be responsible for any omissions or commissions on its
         part in respect of any transactions seen by them and accordingly an indemnity
         clause will form part of the agreement to be signed with the successful bidders.
4.10     Action for omissions and commissions
          In instances where any serious act of omission or commission is noticed in the
         working of the concurrent auditors the Bank will have the recourse to report the
         same to the Institute of Chartered Accountants of India (ICAI) for needful actions
         against the auditor under the provisions of the Chartered Accountants Act, 1949.
4.11     The Bank has right to go to court of law in case of breach of the terms and conditions
         as specified in the tender document.
4.12     Termination
          Without prejudice to what is contained hereinabove, the Bank shall at its sole and
         absolute discretion, be entitled to terminate this agreement forthwith by written
         notice without assigning any reason and without payment of any compensation, if
              (i) in the opinion of the Bank (which shall not be called in question by the
              Successful Bidder and shall be binding on the Successful Bidder) the
              Successful Bidder fails or refuses to implement this agreement to the Bank's
              satisfaction, and/or

             (ii) the Successful Bidder commits a breach of any terms and conditions of this
             agreement / tender, and/or
             (iii) the Successful Bidder is adjudged an insolvent or a compromise is entered
                                               17
             by it with its creditors or if distress or execution or other process is levied upon
             or receiver is appointed for any part of the assets or property of Successful
             Bidder, and/or

             (iv) for any reason whatsoever, the Successful Bidder becomes disentitled in
             law to perform its obligations under this agreement, and/or

             (vi) there is any variation in the ownership/partnership or management of the
             Successful Bidder or its business without the prior approval in writing of the
             Bank to such variation.
          On termination of the Contract for default, Bank will have the power to take such
         necessary action as it may deem fit.
          In the event of termination of this agreement for any reason whatsoever, the
         Successful Bidder/or persons employed by it or its agents shall not be entitled for
         any sum or sums whatsoever from the Bank by way of compensation, damages or
         otherwise.
4.12.1   Termination for Insolvency:
         The Bank may at any time terminate the Contract by giving written notice to the
         Bidder, without compensation to the Bidder, if the Bidder becomes bankrupt or
         otherwise insolvent, provided that such termination will not prejudice or affect any
         right of action or remedy which the Bank is or will be entitled to take or seek.
4.13     Patents:
         The Bidder shall indemnify the Bank against all claims in respect of patent rights
         and shall defend all actions arising from such claims and shall himself pay all
         royalties, license fees, damages cost and charges of all and every sort that may be
         legally incurred in respect thereof.

4.14     Prevention of Sexual Harassment Clause
         The Bidder shall comply with the provisions of "the Sexual Harassment of women at
         work place (Prevention, Prohibition and Redressal) Act, 2013".

         The Bidder shall be solely responsible for full compliance with the provisions of the
         "sexual harassment of women at workplace (prevention prohibition and Redressal)
         Act 2013" in case of any complaint of sexual harassment against its employee within
         the premises of the Bank, the complaint will be filed before the internal complaints
         committee constituted by the Service Provider/ agency and the Service Provider/
         agency shall ensure appropriate action under the said act in respect of the
         complaint.

         Any complaint of sexual harassment from any aggrieved employee of the Bidder
         against any employee of the bank shall be taken cognizance of by the Regional
         Complaints Committee constituted by the Bank.

         The Bidder shall be responsible for any monetary compensation that may need to be
         paid in case the incident involves the employees of the Service Provider, for instance
         any monetary relief to Banks employee, if sexual violence by the employee of the
         Service Provide is proved.

         The Bidder shall be responsible for educating its employee about prevention of
         sexual harassment at workplace and related issues.


                                                18
         The bidder shall provide a complete and updated list of its employees who are
         deployed within the Banks premises.




         I/We hereby declare that I/We have read and understood all the above
    instructions/conditions and the same will remain binding upon me/us in case the above
  mentioned Contract is entrusted to me/us. I/we also note that this letter will form part of the
contract document and that the contents of this letter shall be supplemental to the conditions in
   the tender and not in derogation thereof except to the extent specifically provided herein.




      Place:                                         (Signature of the Bidder with stamp)




                   Date :                                              Name




                                                19
                                     Section - V


                                   Form of Tender



                                                                    Place
                                                                    Date
Principal
College of Agricultural Banking (CAB),
Reserve Bank of India,
University Road,
Pune ­ 411 016


Tender for awarding Contract for conducting Concurrent Audit of College of
Agricultural Banking, Reserve Bank of India, Pune from the date specified in the
contract till 30 September, 2020.


Sir/ Madam,



Having examined the requirements, conditions and schedule of quantities relating to the
captioned work and having visited and examined the site of the work and also having acquired
the requisite information relating thereto as involving the tender, I/We hereby offer to take up
the contract for conducting concurrent audit at the rates mentioned in the attached schedule of
quantities and in accordance with the conditions of the tender and conditions of contract
attached hereto.


1.     We also agree that our tender will remain valid for acceptance by the Bank for 90
days from the date of opening of Part I of the tender and this period of validity can be
extended for such period as may be mutually agreed between the Bank and us. We also
agree to deposit 2% earnest money by DD/ NEFT.


2.     Should this Tender be accepted, I/we hereby agree to abide by and fulfill all the terms
and conditions of the Tender and in the event of any default thereof, pay to you or your
successors, or assignees or nominees such sums of money as are stipulated in the conditions
contained in the tender document and the Articles of Agreement read with the written
acceptance of the Contract.

I/We understand that you reserve the right to accept or reject any or all the tender either in
full or in part without assigning any reason therefor.



 Dated this _____ day of _____ 2019



                                               20
For and on behalf of M/s
___________________________________________________________________

(Signature with seal)


       Name             ________________________________________

     Designation        ________________________________________

      Place             ________________________________________

     Date               ________________________________________

     (Certified true copy of the Power of Attorney of the above signatory should be
     enclosed).



     Witnesses

      (1) Signature with                       _______________________________
      name, address and date                   _______________________________

                                               _______________________________
      (2) Signature with name ,
                                               _______________________________
      address and date
                                               _______________________________




                                          21
                                     Section VI
                                 Details of Bidder

1    Name of the Firm/ Company



2    Complete Postal Address



3    Telephone Numbers



4    Email Address



5    Date of opening the Firm



6    Service Tax / GST Registration No.



7    Firm Registration No.



8    Unique Code No.



9    Permanent Account Number (PAN)



10   Number of Full time FCA Partners



11   Details of Partners (as per Appendix 1)



12   No. of qualified CAs employed



     No. of skilled staff-qualified in Group II-
13   IPCC



     No. of semi-skilled staff-qualified in
14   Group I-IPCC




                                                   22
 15      No. of other assistants



        Details of Experience of the firm in audits
 16        in banks/RBI (as per Appendix 2)


I declare that:
(a) The firm or no partner/ company/or no director has been subjected to any disciplinary
proceedings initiated by the ICAI.
(b) The firm or no partner / company or director has been debarred or black listed by any
Government/Semi-Government organisation/Institution in India or abroad.


                     Signature of Authorised Signatory with the Seal of the Firm




                                                 23
                                      Section-VI (a)
                                      Details of the Partners

Name of     Date of         Date of         Date            Membership      Educational        Experience
     the    becomi        becoming              of             Number       qualification
 Partner    ng ACA            FCA         joining
                                              the
                                             firm




                                      Section VI(b)
                   Details of experience of the firm in audit in Banks/RBI

       Type of Audit           Name of               Branches             No. of               Period of
    (*Statutory Central        the Bank                                   years             engagement
      Audit / Statutory                                                  engaged            (from date to
       Branch Audit/                                                                            date)
     Concurrent Audit/
         IS Audit)




                                                       24
                                      Section VI (c)

                      The details of firm's / company's banker:

Sr. No.                       Particulars                          To be filled by Bidder

  1       Name of the Bank

  2       Branch Address


  3       IFSC Code (cancelled Cheque may be enclosed)

  4       Telephone and fax number

  5       Name of the contact person

  6       Amount of credit facility / overdraft facility enjoyed
          by firm from the Bank

  7       The period from which the firm has been banking
          with Bank

  8       Bank Account Number (must be a current
          account)
  9.      Type of A/c

 10       Account Holder Full Name

 11       Permanent Account Number (PAN).

 12       CST No.

 13       VAT TIN No.



I/we hereby agree and confirm to disburse the salary of the employees through NEFT
directly into their bank account and also accept the payment in respect of the above
works, if awarded to our firm/company, through NEFT.




                                              25
                             Section VII

                             Commercial Conditions

      Estimated cost of Work is approximately Rs.10,00,000/-

Sr.      Description                       Bank's Terms                     Acceptance of
No.                                                                         Bank's terms
                                                                              (YES/NO)
  1    Validity   of       90 days
       Tender
  2    EMD                 EMD Rs.20,000/- to be remitted using NEFT
                           (UTR number to submitted along with the
                           Technical Bid.
  3    Terms   of          Payment will be made on Monthly basis
       payment             subject to submission of invoice. The payment
                           thereon will be made after the same is duly
                           certified by the Bank's Officers that the
                           services have been provided satisfactorily and
                           after deducting all statutory dues/taxes, etc.
  4    Scope      of       As per specifications in Section II of the
       work                tender
  5    Penalty




      Place                                          Signature of Bidder

      Date                                           Name:

      Seal of the Bidder                             Designation:




                                              26
                                           Section VIII

                                  Draft Articles of Agreement


This Agreement made on this ________day of _____________ 2019 between Reserve Bank
of India, having its office at College of Agricultural Banking (CAB), University Road, Pune-
411 016 (Hereinafter referred to as the "Bank") which expression shall unless it is repugnant
to the context or meaning thereof deemed to include its affiliates, successors and assigns of
the ONE part

                                                and

M/s ________________________________________________, having its office at
____________________________________________________________                     herein   after
referred to as the " Concurrent Auditor ") which expression shall unless it is repugnant to the
context or meaning thereof deemed to include his heirs, representatives, administrators and
assigns of the OTHER part.


Whereas the Concurrent Auditor is carrying on the Conducting of Concurrent Audit at
College of Agricultural Banking, RBI, Pune from the date specified in this contract;




And whereas the Bank is desirous of availing services of the Concurrent Auditor for the above
purposes as indicated in detail in letter No. ________ dated______________.


And whereas the Bank and Concurrent Auditor are desirous of recording the terms and
conditions under or upon which the said services are to be rendered by the Concurrent
Auditor.

NOW IT IS HEREBY AGREED BY AND BETWEEN THE BANK AND THE CONCURRENT
AUDITOR HERETO AS FOLLOWS

1. This agreement will come into effect from -------------and will remain in force up to ------ -------
   --------or until it is terminated as per the terms herein after contained.

2. The quoted charges of Rs.___________________________________ covering the cost of
   shall be payable on monthly basis subject to submission of invoice

2.1 The payment thereon will be made after the same is duly certified by the Bank's officials to
    the effect that the services have been provided satisfactorily and after deducting all
    statutory dues/taxes, etc.

3. Representations:
3.1 The successful bidder represent that it is a Company registered under Companies Act or
    an LLP registered under LLP Act or Partnership firm with partnership deed duly registered

                                                  27
    under Partnership Act or Proprietary firm. The successful bidder is a category I Chartered
    Accountant duly registered with The Institute of Chartered Accountants of India (ICAI).

3.2 Concurrent Auditor undertakes that the Concurrent Audit Team to be deployed for the
College shall be headed by one Chartered Accountant and assisted by one skilled and one
semi-skilled personnel.
3.3 All Concurrent Audit staff will have working knowledge of computers. Skilled staff shall
have at least qualified in Group II of IPCC and the semi-skilled staff should have at least
qualified in Group I of IPCC and undergone Article training.
3.4 The Concurrent Auditor agrees that the Audit team shall be present at the College on all
working days and Saturdays and Sundays and other holidays if required.

4. Scope of Audit:
   4.1 The scope of audit will include areas of work as mentioned in paragraph numbers
       section of the tender document and given in Annex.
   4.2 The functions as specified in the scope and coverage may be enlarged from time to
       time depending upon the needs of the Bank

5. The firm is required to report the irregularities noticed in sensitive areas/transactions
   which are of suspicious or fraudulent nature to the Principal.

6. The auditing firm will be responsible for any omissions or commissions in respect of any
   transactions audited. In such a case, Bank reserves the right to report to the Institute of
   Chartered Accountants of India for such actions as they may deem fit.
7. Warranties:
   7.1 The Concurrent Audit will be on a daily basis. The supporting notes etc. /online
       access to records will be made readily available to the audit team. . There should not
       be any delay in subjecting the financial transactions to Concurrent Audit.

    7.2 Concurrent Auditor will undertake 100% audit check in respect of following:-

     a.   All financial transactions relating to staff and vendor payments.

     b.   All financial transactions should be subjected to Concurrent Audit at pre-payment
          (post sanction) stage to ensure conformity to Expenditure Rule of the Bank as well
          as SRCC norms which requires a hundred percent check of financial
          transactions post sanction and also at the post payment stage to ensure accuracy
          of transactions.

     c.   The Concurrent Auditor should certify that, they have carried out 100% check of
          transactions and there is 100% compliance with the Statutory and Regulatory
          requirements prescribed in relevant Statutes/Rules/Acts.

8. Indemnity Clause: The Concurrent Auditor agrees to indemnify and to keep the Bank
   and its officers, employees, directors and representatives indemnified for any omissions
   or commissions in respect of any transaction audited by them and against all claims
   (including third party claims) actions, losses, damages, costs, expenses, charges
   including legal expenses which the Bank may suffer or incur on account of any default,
   omission or commission on the part of the Concurrent Auditor due to:


                                               28
  8.1 Violations of any applicable laws, regulations, guidelines issued by the Government or
      other statutory authorities during the contract period; or
 8.2 Breach or non-performance of the terms and conditions of the Concurrent Auditor; or

 8.3 Breach of the representations and warranties made by the Concurrent Auditor; or

 8.4 Negligent or fraudulent act or omission by the Concurrent Auditor; or any third party for
     reasons attributable to the Concurrent Auditor.

9.   The Concurrent Auditor shall also keep the Bank indemnified against any claim from the
     staff of the Concurrent Auditor or agents /representatives and it shall be the duty of the
     Concurrent Auditor to clearly inform their own personnel/staff that they shall have no
     claim whatsoever against the Bank and they shall not raise any industrial dispute, either
     directly and/or indirectly, with or against the Bank in respect of any of their service
     conditions or otherwise. Further, the Concurrent Auditor shall at all times indemnify the
     Bank against all claims which may be made under the Workmen's Compensation Act, or
     rules framed thereunder or under any law or rules of compensation payable in
     consequence of any accident or injury sustained by any person in its employment for the
     purpose of this agreement. The Concurrent Auditor shall be solely responsible for the
     remuneration and other dues to its employees, as also for omissions/commissions done
     by them.

 10.1 Non Disclosure: The Concurrent Auditor shall not disclose directly or indirectly any
 information, materials and details of the Bank's infrastructure / systems/ equipment etc.,
 which may come to the possession or knowledge of the Concurrent Auditor during the
 course of discharging its contractual obligations in connection with this agreement, to any
 third party and shall at all times hold the same in strictest confidence. The Concurrent
 Auditor shall treat the details of the contract as private and confidential, except to the extent
 necessary to carry out the obligations under it or to comply with applicable laws. The
 Concurrent Auditor shall not publish, permit to be published, or disclose any particulars of
 the works in any trade or technical paper or elsewhere without the previous written consent
 of the Bank. The Concurrent Auditor shall indemnify the Bank for any loss suffered by the
 Bank as a result of disclosure of any confidential information. Failure to observe the above
 shall be treated as breach of contract on the part of the Concurrent Auditor and the Bank
 shall be entitled to claim damages and pursue legal remedies, apart from termination of
 contract, at its discretion.
10.2    The Concurrent Auditor shall take all appropriate actions with respect to its
        employees to ensure that the obligations of non-disclosure of confidential information
        under this agreement are fully satisfied. The Concurrent Auditor's obligations with
        respect to non-disclosure and confidentiality will survive the expiry or termination of
        this agreement for whatever reason.


11. In case of any deficiency in services or any complaint remaining unattended the Bank may
    impose on the Concurrent Auditor penalty as contained in Section IV of the tender
    document.




                                                29
                    TERMINATION OF AGREEMENT

12. Without prejudice to what is contained hereinabove, the Bank shall at its sole and absolute
    discretion, be entitled to terminate this agreement forthwith by written notice without
    assigning any reason and without payment of any compensation, if

a.     in the opinion of the Bank (which shall not be called in question by the Concurrent
       Auditor and shall be binding on the Concurrent Auditor) the Concurrent Auditor fails or
       refuses to implement this agreement to the Bank's satisfaction, and/or

b.     the Concurrent Auditor commits a breach of any terms and conditions of this agreement /
       tender, and/or

c.     the Concurrent Auditor is adjudged an insolvent or a compromise is entered by it with its
       creditors or if distress or execution or other process is levied upon or receiver is
       appointed for any part of the assets or property of Concurrent Auditor, and/or

d.     for any reason whatsoever, the Concurrent Auditor becomes disentitled in law to perform
       its obligations under this agreement, and/or

e.     there is any variation in the ownership/partnership or management of the Concurrent
       Auditor or its business without the prior approval in writing of the Bank to such variation

13. In the event of termination of this agreement for any reason whatsoever, the Concurrent
    Auditor /or persons employed by it or its agents shall not be entitled for any sum or sums
    whatsoever from the Bank by way of compensation, damages or otherwise.


                    ARBITRATION

14.    If any dispute, difference or question shall, at any time, arise between the parties as to
      the construction of this Agreement or concerning anything herein contained or arising out
      of this Agreement or as to the rights, liabilities and duties of the said parties, the same
      shall be referred to arbitration under the provisions of Arbitration and Conciliation Act,
      1996 or any statutory modification thereof and the decisions of the Arbitrator/Panel of
      Arbitrators shall be final and binding on both the parties.. The venue of arbitration shall be
      Pune, Maharashtra, INDIA. Further such disputes, difference or questions, if any, shall be
      deemed to have arisen at Pune and only courts in Pune shall have jurisdiction to
      determine the same

15. Abiding by the provisions of Sexual Harassment of Women (Prevention, Prohibition
    and Redressal) Act, 2013 at work place:

15.1 The Concurrent Auditor shall be solely responsible for full compliance with the provision
     of `Sexual Harassment for women at work place (Prevention, Prohibition & Redressal)
     Act, 2013'. In case of any complaint of sexual harassment against its employee within
     the premises of the Bank, the complaint will be filed before the Internal Complaints
     Committee constituted by the Concurrent Auditor. The Concurrent Auditor shall ensure
     appropriate action under the said Act in respect of the complaint.

15.2 Any complaint of sexual harassment from any aggrieved employee of the contractor
     against any employee of the Bank shall be taken cognizance of by the Regional
     Complaints Committee constituted by the Bank.

15.3 The Concurrent Auditor shall be responsible for any monetary compensation that may
     need to be paid in case the incident involves the employee of the Concurrent Auditor, for

                                                 30
       instance any monetary relief to Bank's employee, if sexual violence by the employee of
       the Concurrent Auditor is proved.

15.4 The Concurrent Auditor shall be responsible for educating its employees about prevention
      of sexual harassment at work place and related issues.

15.5 The Concurrent Auditor shall provide a complete and updated list of its employees who
     are deployed within the Bank's premises.
That the several parts of this Contract have been read by the Successful Bidder and fully
understood by the successful Bidder.


If the Successful      IN WITNESS WHEREOF the Bank and the Concurrent Auditor have set
Bidder     is  a       their respective hands to these presents and two duplicates hereof the day
partnership or a       and year first herein above written.
proprietary
concern
If the Successful      IN WITNESS WHEREOF the Bank has set its hands to these presents
Bidder     is   a      through its duly authorised official and the Concurrent Auditor has caused its
company                common seal to be affixed hereunto and the said two duplicates hereof to be
                       executed on its behalf, the day and year first hereinabove written.



                    I/we hereby agree and confirm to disburse the salary of the employees
                    through NEFT directly into their Bank account and also accept the
                    payment in respect of the above works, if awarded to our
                    firm/company, through NEFT.
 .


                                                       Signature Clause:


                    SIGNED AND DELIVERED by College of Agricultural Banking (CAB),
                    RBI, Pune

                    _____________________________________                          (Name
                    and Designation)



In the presence of -

Witnesses ­

1. _______________________________

     _______________________________

 Address _________________________________

 _________________________________________



                                                 31
2.   _______________________________

     _______________________________

     Address __________________________________

            _______________________________

     SIGNED AND DELIVERED by

      _____________________________________




                                       32
                                        ANNEX-I

      ITEMS TO BE COVERED UNDER MONTHLY AUDIT REPORT ­ Illustrative list


                                              Particular
S.No
         Postage and cheque books : checking of postage with register and its
1
         arrangement or safe custody and verification of cheque books

1.1      Use of Franking Machine and stamps :

2        Services Sheets: scrutiny of service sheets
         All ( 100 percent checking) financial transactions pertaining to staff( serving and
         retired) such as TA / HA Bills,       Transfer Bills Medical Bills, Out of Pocket

3        Expenses, Reimbursement of conveyance charges, retirement benefits, etc; all
         payments to guests such as honorarium etc; , all payments to vendors and
         service providers during the month.

4        Remittance of taxes and submission of returns
         All items of income such as training fee, rent recovery, proceeds from sale of
6
         scrap, buy back of old items
         Recovery of rent - Leased Accommodation / Quarters - maintenance of rent
7
         recovery register

8        Officers Lounge ­ Review of Expenditure

         Staff Welfare- all payments related to staff welfare as per the schemes of the
9
         Bank
         Outstanding entries in Transit Accounts beyond prescribed period will have to
10
         be commented upon

11       Cash Balance and cheque book balance

12       Maintenance of Subsidiary Ledgers and Remittances of taxes & submission

13       Checking and verification of Weekly Statement of Affairs

14       Insurance of properties, dead stock, laptops, computers etc.,

15       Property Register ­ payment of tax

16       Depreciation ­ calculation & capitalisation

17       Dead Stock ­ Purchase, capitalisation & Maintenance of Registers

18       Quotations Register ­ Inviting & opening of quotation

19       AMC/Bank guarantee/liquidated damages ­ maintenance of Registers
         Housing Loan ­ Scrutiny & processing of Housing loan applications and maintenance
20
         of records







                                            33
     Statutory and Regulatory compliance ­ whether provisions of related statutory
21
     norms are followed & verification of contracts awarded
     AMC/Bank guarantee/liquidated damages ­ Awarding Fresh AMC or Renewal of
22
     AMC & maintenance of register

23   E-waste Management Rules

24   Whether provisions of E-waste management rules being followed?

25   Record of Service Files ­ Maintenance and verification of service files

26   Any other item that may be added as per the instructions of the Bank.




                                       34
                                      ANNEX ­II

Criteria for Technical Evaluation

                                                                           Marks
                                                                           Range        Max
 1   Experience of the Firm - No. of years                                              15
                                                 Less than 10 years           0
                                                10 to 15 years                10
                                                Above 15 years                15

 2   Full  Time     Fellow     Chartered                                                15
     Accountant (FCA) partners
                                                Less than 4                   0
                                                4 to 6                        10
                                                Above 6                       15

 3   Association with the same firm ­ No.                                               10
     of partners
                                                None                          0
                                                One partner associated        5
                                                for 10 years or more
                                                More than one partner         10
                                                associated for 10 years
                                                or more

 4   Key Professional Staff ­ Full Time                                                 15
     CA employees
                                                Less than 2 CAs               0
                                                2 to 5 CAs                    5
                                                5 to 10 CAs                   10
                                                More than 10 CAs              15

 5   Skilled staff ­ Qualified in Group II of                                           15
     IPCC ­ No. of staff
                                                Less than 10                  0
                                                10 to 15                      5
                                                15 to 20                      10
                                                More than 20                  15

 6   Experience of the firm in bank audits                                              20
     (a) As System / IS auditor
                                                Less than 3 years             0
                                                3 to 6 years                  5
                                                More than 6 years             10
     (b) As Concurrent Auditor / Statutory
     Central / Branch Auditor
                                                Less than 3 years             0
                                                3 to 6 years                  5
                                                More than 6 years             10

 7   Past experience in RBI Audits* and                                                 10
     performance assessment by RBI as
     Concurrent Auditor / Statutory
     Central / Branch Auditor
                                                Unsatisfactory            Upto (-) 10
                                                 35
                                            Satisfactory/Good              5
                                            Excellent                      10

                                            Maximum Marks                              100


* Firms which are currently Statutory / Statutory Branch Auditors / Concurrent Auditors of RBI and
those firms which have conducted such audits in RBI in the past but at least two years have
elapsed since the completion of such assignment as on June 30, of current year are not eligible.




                                             36
                                   ANNEX -III



Criteria for Financial Bid Evaluation

Sr. No.              Particulars of the Bid        Marks
  1.      L -1 (Lowest Bid)                         100

  2.      L­2                                       90

  3.      L­3                                       80

  4.      L­4                                       70

  5.      L­5                                       60

  6.      Above L ­ 5                                0




                                              37
                                                                                             Annex - IV


     FORM OF BANKERS' SOLVENCY CERTIFICATE FROM A SCHEDULED BANK



This is to certify that to the best of our knowledge and information M/s -------------------------
--------------- having marginally noted address, a customer of our bank are/is respectable
and can be treated as good for any engagement up to a limit of Rs............... (Rupees
............................................................). This certificate is issued without any guarantee or
responsibility on the Bank or any of the officers.




                                                                               (Signature)
                                                                               For the Bank



Note:
1. Bankers' certificates should be on letter head of the Bank, sealed in cover addressed to
   Principal, College of Agricultural Banking (CAB), RBI, Pune.
2. In case of partnership firm, certificate to include names of all partners as recorded with
   the Bank.




                                                        38
                                                                           Annexure V
         NEFT Details

     1. NEFT details of College of Agricultural Banking , RBI, Pune


       Name of the Account Holder (as         College of Agricultural Banking, Reserve Bank
 1
       appearing in the Bank Account)         of India, Pune


 2     Account Number                         8691632

       Type of Account (Savings, Current
 3                                            Current
       etc.)

 4     PAN Number                             AAIFR 5286M

       Name of the Bank
 5                                            CAB,RBI,PUNE

       Name of the Branch
 6                                            CAB,PUNE

       Address of the Bank
 7                                            CAB,PUNE

       NEFT/IFS Code                          RBIS0PUPA01 (0 in the code represents
 8
                                              ZERO)

 9     Name of the Account                    Sundry Deposit A/c-DAD




Details indicating exemption from payment of IT (if applicable):

     NOTE :-

     1. PLEASE DON'T REMIT THE PAYMENT THROUGH RTGS. PLEASE
        MAKE THE PAYMENT BY NEFT ONLY.

     2. NEFT details of Bank Account of bidder




                                               39
                                                               Annexure VI

CLIENT's CERTIFICATE REGARDING PERFORMANCE OF SUCESSFULL
BIDDER

       Name and address of the Client

       Details of Works executed by Shri /M/s
  1.    Name of work with brief
        particulars

  2.    Agreement No. and date

  3.    Agreement amount
  4.    Gross amount of the work
        completed and paid

  5.    Name and address of the
        authority under whom works
        executed

 6.     Whether      the     Bidder
        employed         stipulated
        manpower             during
        execution of work?
 7.      i) Quality of work (indicate   Outstanding / Very Good/
            grading)                    Good / Satisfactory / poor
        ii)   Amt. of work paid on
            reduced rates, if any.

 8.      i) Did the    Bidder go for
        arbitration?

        ii) If yes, total amount of
        claim

        iii) Total amount awarded

 9.     Comments on the capabilities
        of the Bidder.

        a) Technical proficiency        Outstanding / Very Good/     Good    /
                                        Satisfactory / poor
        b) Financial soundness          Outstanding / Very Good/
                                        Good / Satisfactory / poor


                                         40
 c) Mobilization           of      Outstanding / Very Good/
    adequate T & P                 Good / Satisfactory / poor
 d) Mobilization of manpower       Outstanding / Very Good/
                                   Good / Satisfactory / poor
 e) General behavior               Outstanding / Very Good/
                                   Good / Satisfactory / poor


Note: All columns should be filled in properly

                                                    "Countersigned"




                                                    Signature of the
                                                    Reporting Officer* with
                                                    Office seal




*Officer of the rank of Superintending Engineer or equivalent




                                    41
                                         PART II
                                      Financial Bid

                              RESERVE BANK OF INDIA
                    COLLEGE OF AGRICULTURAL BANKING (CAB),
                  HRMSS Division, UNIVERSITY ROAD, PUNE 411016


Tender for award of contract for conducting Concurrent Audit of College of Agricultural
Banking, Reserve Bank of India, Pune (the Bank) from the date specified in the contract
initially upto September 30, 2020.


Sr             Description             Rate per             GST as       Total Rate per
No.                                    MONTH               applicable    MONTH (Rs.)
                                      excluding              (Rs.)
                                      GST (Rs.)
 (1)                  (2)                (3)                  (4)             (5)
  1      To Conduct concurrent
         Audit of College of
         Agricultural     banking,
         Pune as per the scope
         specified in the tender
         document.



Place:
Date:
                                                   Signature and Seal of the Bidder




                                     *******************




                                            42

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