C . D. A
NOTICE INVITING TENDER/BIDS FOR
APPOINTMENT OF
CHARTERED ACCOUNTANTS FIRM
AS
INTERNAL AUDITOR
OF
CUTTACK DEVELOPMENT AUTHORITY,
CUTTACK
FOR
THE FINANCIAL YEAR 2018-19
*************
SCOPE OF AUDIT
Compilation of Accounts:
The Internal Auditor has to compile the Accounts of Cuttack Development Authority for
the Financial Year 2018-19.
Prepare necessary Annual Financial Statement i.e. Trial Balance, Income Statement,
Balance Sheet and other Schedules and Annexure to be part of the Internal Audit Report.
Including Bank Reconciliation Statement.
The Chartered Accountants has to prepare the Annual Financial Statements of Cuttack
Development Authority, Cuttack after due compliance of Accounting Standards
prescribed by ICAI.
Notes on accounts are mandatory and part of the Annual Financial Statements.
The Chartered Accountants needs to suggest and reflect the best ways of reporting
Annual Statements of Accounts as per the best Corporate practice and conventions.
The Annual Statements of Accounts to be duly signed by the Chartered Accountants.
Internal Audit:
The responsibilities of the internal auditors shall include reporting on the adequacy
of internal controls, the accuracy and propriety of transactions, the extent to which
assets are accounted for and safeguarded, and the level of compliance with
financial norms and procedures adopted in CDA.
Submission of reports on the revenue leakage and recommendation to prevent
such leakages and other constructive measure for efficient maintenance of Books
of Accounts.
Deliveries: Internal Audit Report duly signed by Chartered Accountants with
Income Statement, Balance Sheet, Schedules and Annexure.
Industries best practice and reporting to be reflected in the Internal Audit Report
of CDA.
Management Consultant:
Advise the Authority on the capacity as a Management Consultant.
Consultant in the matter relating to Service Tax under relevant Finance Act.
Consultant in filling E-TDS Quarterly Returns for Salary and Non Salary TDS.
Filling Income Tax Return:
The Chartered Accountant will file Income Tax Returns of Cuttack Development
Authority by 30th September 2019 positively.
Signature of Principal / Partner with Seal
Page 2 of 10
Criteria for Selection of Chartered Accountants:
The firm should have the head quarter in State of Odisha having its office/branches
in Cuttack/Bhubaneswar.
The firm must have been empanelled with Comptroller and Auditor General of
India.
The firm must not have been debarred from ICAI or RBI or any other statutory
autonomous body for any misconduct.
The firms should have at least 3 FCA's (details to be mentioned in Form T-3)
The firm should be auditors or should have carried out internal audit for at least 2
State Govt./ Semi Govt/PSU/ Development Authority. (details to be mentioned in
Form T-4)
The firm must be at least 10 years old.
The average turnover of the CA Firm must be above Rs. 30.00 lakh (average of FY
2015-16, 2016-17 & 2017-18)
The firm must undertake to deploy at least 1 FCA and 2 staff of the aforesaid
assignments.
The Authority reserves the right to cancel/reject any or all tender without assigning
any reason thereof.
Selection of Chartered Accountants:-
Interested firms shall submit their bids directly to the Finance & Accounts
Member, CDA in two parts- Technical bids (T-1, T-2, T-3, T-4, T-5) and Financial bids
(F-1), both the bids should be submitted in two separate envelopes marked Technical Bid
and Financial Bid and properly sealed.
Financial bids of only technically qualified firms shall be opened by the
Finance & Accounts Member and audit to be awarded to the lowest financial bidder.
If the lowest financial bidder does not agree to undertake the audit work
within the prescribed audit fee or the Finance and Accounts Member deems it unfit for
any reason (reasons to be recorded in writing), the job may be awarded to the next lowest
financial bidder if the firm agrees to undertake the job. However, the work may only be
awarded to a technically qualified bidder.
Signature of Principal / Partner with Seal
Page 3 of 10
Termination / Cancellation of Appointment:
If the selected firm has not sent the Technical Bid/ Financial Bid duly signed by
them within the stipulated time, their bid is liable to be rejected.
If any of the information/ documents furnished by the auditor is found to be
incorrect, the offer will automatically stand cancelled without entertaining any further
correspondence.
The appointment is for the Financial Year 2018-19 and the same may be renewed
on a yearly basis subject to satisfactory performance. The maximum period of contract
shall be restricted to 2 Financial Years. However, the Cuttack Development Authority
reserves the right to terminate the contract at any point of time for whatsoever
reasons.
Manner of Submission of Bids:
The Bids to be submitted in two separate covers superscribing "Technical Bids for
Appointment of Chartered Accountants Firm as Internal Auditor of Cuttack
Development Authority, Cuttack for the Financial Year 2018-19.
And "Financial Bid for Appointment of Chartered Accountants Firm as Internal
Auditor of Cuttack Development Authority, Cuttack for the Financial Year 2018-19.
The Information submitted must be written in English, Overwriting and Correction
should be avoided.
The Bids should reach the Finance & Accounts Member, Cuttack Development
Authority, Arunodaya Bhawan, Link Road, Cuttack-753012 latest by 16th August 2019
upto 3.00 PM, through Speed Post /Registered Post only. The same will be opened on
17th August 2019 at 11.30 AM in the Chamber of Finance & Accounts Member, CDA.
Any information about the detail scope of work, nature of accounts and procedure
followed in CDA, the Chartered Accountants Firms may contact the Deputy Finance
Manager, CDA Cell No: 9938014452 on any working days.
1. Last Date and Time of submission Till 3.00 PM on 16.08.2019
of Tender/Bid
Date and Time of Opening At 11.30 AM on 17.08.2019 in the
2. Chamber of Finance & Accounts
Tender/Bid
Member, CDA.
Signature of Principal / Partner with Seal
Page 4 of 10
Form T-1
LETTER OF TRANSMITTAL
The
The Finance & Accounts Member,
Cuttack Development Authority,
Arunodaya Bhawan, Link Road,
Cuttack-753012, Odisha.
Dear Sir,
We, the undersigned, offer to provide the audit services for Cuttack Development Authority in
accordance with your Request for Proposal dated [Insert Date]. We are hereby submitting our Proposal,
which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.
We are submitting our Proposal in association with: [Insert a list with full name and address of
each associated firm]
We hereby declare that all the information and statements made in this Proposal are true and
accept that any misinterpretation contained in it may lead to our disqualification.
The prices quoted by us in the Financial Proposal (Form F-1) are valid till six months from the
date of submission of the quotation. We confirm that this proposal will remain binding upon us and may
be accepted by you at any time before the expiry date.
Prices have been arrived independently without consultation, communication, agreement or
understanding (for the purpose of restricting competition) with any competitor.
We agree to bear all costs incurred by us in connection with the preparation and submission of the
proposal and to bear any further pre-contract costs.
We understand that Cuttack Development Authority is not bound to accept the lowest or any
proposal or to give any reason for award, or for the rejection of any proposal.
I confirm that I have authority of [Insert Name of the C.A. Firm] to submit the proposal and to
negotiate on its behalf.
Yours faithfully,
( )
Signature of Principal / Partner with Seal Page 5 of 10
Form T-2
Particular/Details of the Firm
Sl. PARTICULARS Supporting Documents required to be submitted
No. along with this Form
1
Name of the Firm
2
Address of the Firm
Phone No:
Head Office Fax No:
Mobile No:
Date of establishment of the Firm
Phone No:
Branch Office if any Fax No:
Mobile No
3 Firm Income Tax PAN No. Attached copy of PAN Card
4 Firm Service Tax Registration No Attached copy of ST-1
5 Firm Registration No. With ICAI
6 Attached copy of latest empanelment with C&AG for
Empanelment No with C & A.G.
the year under Audit.
7 No. Of Years of Firm Existence &
Date of establishment of Firm
8 Average Turnover of the Firm Details of copies of Income Tax Returns for FY
(above Rs. 30 lakh) Mandatory 2015-16, 2016-17 & 2017-18.
8 Details of Partners: Minimum 3
Members (FCA's)
(Name , Membership Number,
Contact No if any) Attested copies of Certificate of ICAI as on
01.01.2018
Page 6 of 10
Signature of Principal / Partner with Seal
Form T-3
A. Details of Qualified Staff (Chartered Accountants)
Length of
Association Area of
Educational Membership Relevant
Sl. No Name of the Staff with the Key
Qualifications No Experience
Firm (in Expertise
years)
1
2
3
4
5
B. Details of Semi-qualified Staff (including Article Clerks etc)
Length of
Area of
Name of Association Educational Membership Relevant
Sl. No Key
the Staff with the Firm Qualifications No Experience
Expertise
(in years)
Semi Qualified Staff:
1
2
..
Article Clerks:
1
2
...
Others:
1
2
3
..
..
Page 7 of 10
Signature of Principal / Partner with Seal
From T-4
Brief of Relevant Experience:
Experience of audit in State Govt./ Semi Govt/PSU/ Development Authority etc
Sl. No Name of the Turnover of Types/Nature Scope and Duration of Proof of the letter of
Auditee the Auditee of Assignment Coverage of Completion Work or
Organization Organisation the of Assignment
Assignment Assignment awarded by the
Auditee
Organisation
(Enclosed the copy
of the letter) and
mentioned the Fee
Received.
Form T-5
Comments and Suggestions on the Terms of Reference
Firm can present with justifications here, any modifications or improvements to the
Terms of Reference which can significantly improve performance in carrying out the
assignment.
Signature of Principal / Partner with Seal
Page 8 of 10
Form F-1
FORMAT FOR FINANCIAL BID
Item or Activity Fees Amount ( in Rupees)
Rs.
Compilation of Accounts
(Rupees................................................................)
Rs.
Internal Audit
(Rupees................................................................)
Rs.
Filling of Income Tax Returns
(Rupees...............................................................)
Rs.
Total : (Rupees...............................................................)
Note: Fees quoted shall be inclusive of GST.
Signature of Principal / Partner with Seal
Page 9 of 10
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