BIHAR BUILDING AND OTHER CONSTRUCTION WORKERS WELFARE BOARD
LABOUR RESOURCES DEPARTMENT, GOVERNMENT OF BIHAR
C Wing, Fourth Floor, Niyojan Bhawan, Near Income Tax Golamber, Patna
RFP No.- 01/2019
Request for Proposal (RFP) for Appointment of Chartered Accountants Firms for
Internal Auditor for BIHAR BUILDING AND OTHER CONSTRUCTION
WORKERS WELFARE BOARD, LABOUR RESOURCES DEPARTMENT,
BIHAR, PATNA.
BBOCWWB, i.e., Bihar Building & Other Construction Workers Welfare Board, Bihar, Patna
invites Proposals from interested Chartered Accountants firms em panelled with the C&AG of
India meeting all the minimum eligibility criteria given in Request for Proposal (RFP) for
providing their services for carrying out the Yearly Internal Audit for BBOCW (Board) from
the financial year 2016-2017 to 2018-19.
The details about background of the Auditee, the units to be covered in the audit, scope of
work, Terms of Reference (ToR), eligibility criteria for selection of the Chartered Accountant
firms and Guidelines for submitting the Proposal can be downloaded from the official website
of BBOCWWB, Bihar http://bocwbihar.in & Departmental Website
http//www.Iabour.bih.nic.in from 25/07/2019 onwards.
Important Dates for the selection process:
(i) Last date for Submission of Proposal 26/08/2019 up to 03.00 p.m.
(ii) Date of Opening of Technical Bid 26/08/2019 at 04.00 p.m.
(iii) Date of Opening of Financial Bid :29/08/2019 at 03.00 p.m.
Minimum Eligibility Criteria:
i) CA Audit Firm shall be empanelled with the office of the Comptroller & Auditor
General of India (C&AG) for the FY 2019-20.
ii) CA Audit firm should having its Head/Branch office in Bihar.
iii) Audit Firm Should have experience of 05 years or more
iv) Audit Firm should be registered with Institute of Chartered Accountant of India
(ICAl).
v) The Average Annual Turnover (AAT) of the Audit firm shall be at least 10 lakh
during the last three financial years
vi) Audit firm having at least two (02) assignment experience of
Internal/Concurrent/Statutory audit of externally/internally aided Govt. scheme.
vii) The Audit firm or any partners of the firm should not be black listed by any PSUs
or any Govt. department in respect of any assignment or behaviour.
Proposal submitted to
To,
The Secretary
BIHAR BUILDING AND OTHER CONSTRUCTION WORKERS WELFARE BOARD
LABOUR RESOURCES DEPARTMENT, GoB
C Wing, Fourth Floor, Niyojan Bhawan,
Near Income Tax Golamber, Patna
Secretary
BIHAR BUILDING AND OTHER CONSTRUCTION
WORKERS WELFARE BOARD
LABOUR RESOURCES DEPARTMENT, GoB
C Wing, Fourth Floor, Niyojan Bhawan,
Near Income Tax Golamber, Patna
REQUEST FOR PROPOSAL (RFP)
BBOCWWB, i.e., BIHAR BUILDING & OTHER CONSTRUCTION WORKERS WELFARE
BOARD, LABOUR RESOURCES DEPARTMENT, Bihar, Patna seeks to invite Proposals
from C&AG empanelled Chartered Accountants firm meeting the minimum eligibility
criteria for providing their services for Internal Audit of BBOCWWB for the Financial Years
2016-17, 2017-18,2018-19.
The details about the background of the auditee, the units to be covered in the audit, scope
of work, terms of reference, and the eligibility criteria for selection of the C.A. firms are given
in the following paragraphs.
Terms of Reference
Background:
After agriculture, most of the labourers are employed in construction sector in the state of Bihar.
Construction Labourers have to work under difficult working conditions and their works are totally
temporary in nature. Construction works are done mostly in open areas, which widens the possibilities
of accidents. Keeping in view the welfare of construction workers of unorganized sector, Central
Government has formulated Building and other Construction Workers (Regulation of Employment and
Condition of Service) Act 1996 and Building and other Construction Workers Cess Act 1996.
Following which, Bihar Building and other Construction Workers (Regulation of Employment and
Condition of Service) Rule 2005 has been formulated by the State Government. In the light of the
provisions of the above said Act and Rules, Govt. of Bihar has constituted Bihar Building and other
Construction Welfare Board in the month of February, 2008 for the welfare of Construction Workers.
Principal Secretary/Secretary, Labour Resource Department in ex-officio chairman of the Board and
the position of Secretary of the Board is equivalent to the post of the Joint Labour Commissioner in
the Department of Labour Resources.
Objective & Scope of Audit
1. Objective:
The key objectives of the Internal Audit include:
> To ensure voucher/evidence based on payments to improve transparency
> To ensure accuracy and timeliness in maintenance of books of accounts
> To examine books of accounts, records and registers to ensure that they are maintained
in accordance with the prescribed systems.
> To ensure timeliness and accuracy of periodical financial statements.
> To improve accuracy and timeliness of financial reporting.
> To ensure compliance with laid down systems, procedures and policies
> To ascertain whether sanction for advances and expenditures is taken from competent
authority
> To regularly track, follow-up and settle advances on a priority basis
> To assess and report any inefficiency & improve overall internal control systems
Scope of Audit:
The responsibilities of the Internal auditors should include reporting on the adequacy of
internal controls, the accuracy and propriety of transactions, the extent to which assets are
accounted for and safeguarded, and the level of compliance with financial norms and
procedures of the operational guidelines. The Internal audit should be carried out at HO.
Level.
The scope of work of "Internal Auditors" is as follows:
> Audit of the BBOCWvVB accounts and expenditure incurred by BBOCWWB.
Audit of all Financial Transactions & its reconciliation at HO. Level.
> Verification & Reconciliation of all Bank Accounts maintained at HO. Level.
> Audit of Utilisation Report of District & DLC Level.
> Vetting of the State Action Taken Reports and providing observations thereon.
> Compliance of the previous audit reports! Statutory audit compliances.
Prepare and Develop Financial Management Information System (FMIS) format in
consultation with accounts functionaries for Internal Control.
- Any other evaluation work, as desired by the Concern Officer.
(Z
Minimum Eligibility Criteria:
SI. No. Basic Eligibility Criteria Minimum Requirement
1. CA Audit Firm shall be empanelled with the office Self -- Certified copy of the
of the Comptroller & Auditor General of India empanelment certificate
(C&AG) for the FY 2019-20 issued by C&AG to be
attached.
2. CA Audit firm having its Head/Branch office in Self certified copy of
Bihar. registration
certificate/Constitution
Certificate issued by ICAl as
on date of RFP.
3. Audit Firm Should have experience of 05 years
or more
4. Audit Firm should be registered with Institute of
Chartered Accountant of India (ICAl)
5. The Average Annual Turnover of the Audit firm Self certified copy of the
shall be at least 10 lakh during the last three audited Financial Statement
financial years with supporting of service
tax/GST return along with
turnover certificate.
6. Audit firm having at least two (02) assignment Self-certified copy of
experience of Internal/Concurrent/Statutory audit work/contract order issuedf
of externally/internally aided Govt. scheme. executed to be furnished
regarding each assignment.
Under mentioned details for
assignment to provided in a
separate annexure (Form --
T3)
7. The Audit firm or any partners of the firm should Affidavits
not be black listed by any PSUs or any Govt.
department in respect of any assignment or
behaviour.
Non-Eligibility for Internal Audits
Sub-letting/sub-contracting of the contract work assigned would not be allowed under any
circumstance. Such cases if brought into notice/found at any point of time before/after selection,
the concerned firms will be debarred from bidding process for next 3 years and contract will be
cancelled forthwith.
Key Time Lines: The key timelines which need to be adhered to are summarized below
Activity Report to be submitted Timeline
Carrying out Internal audit & Yearly
Submission of Audit Report
(Hard & Soft Copies)
Payment and fees:
I. The payment of the audit work done will be made on submission of invoices by the
firm on yearly basis. No payment is to be made, unless all the internal audit reports of
said 3 Financial Year are submitted by the firm. Payment will also be subject to
recovery if any penalty imposed on Audit firm.
II. No out of pocket expenses or travelling allowance/halting allowance shall be paid to
the concurrent audit firms for carrying out the assignment. However GST shall be
paid as applicable at the current prevailing rate in addition to basic fees.
Ill. Payment to Internal auditors shall be subject to deduction of tax at source as per
Income tax act and GST act 2017 (if applicable) at applicable rates.
Evaluation process
1. Opening of Technical Proposal: Technical Proposals received within the
prescribed date and time will be opened in the presence of the authorized
representatives of the firms bidding who choose to attend the opening of the offer on
the date and time specified in this RFP document. The Authorized representative of
the firm having photo identification shall sign an attendance Sheet/Register. The
representative has to submit an authority letter duly signed by the firm, authorizing
him to represent and attend the Bid opening on behalf of the firm.
The section is based on least cost.
Evaluation Matrix of the Shortlisting Criteria
SI Particulars Details of Audit Firm Weightage
for Marks
Average Annual F.y. 15-16 20 Marks
Turnover of the firm
during last 3 FY (Rs.lN F.Y. 16-17
Lakhs) (Mandatory
Requirement: Refer F V 17-18
Section 5. under Eligibility
Criteria.)
Average
Sub- Criteria for Marks
Allocation
AAT 10 Lakhs to 20 Lakhs
-10 Marks
AAT above 20 Lakhs to 30
Lakhs :- 15 Marks
AAT above 30 Lakhs :- 20
Marks
2. Status of the Firm Partners 1-3 FCAs 05 Marks 10 Marks
As per certificate of
Institute of Chartered Above 3 10 Marks
Accountants of India as on FCAs/Partners
date of RFP
Audit/ 1-3 05 Marks 10 Marks
Article Audi/Article
Assistants Assistants
Above 3 10 Marks
Audi/Article
Assistants
3. Experience of Experienc 5-10 years 5 marks 10 Marks
Internal/Concurrent! e of Firm experience
Statutory Audit
(Mandatory Requirement: Above 10 10 Marks
Refer Section 6. under years
Eligibility Criteria.)
a. Self-certified copy of Internal/C 1-5 assignment 10 Marks 20 Marks
work/contract order oncurrent
issued! executed to be Audit 6-10 15 Marks
furnished regarding each Assignme assignment
assignment. nt of
b. Under mentioned Governme Above 10 20 Marks
details for assignment to nt assignment
provided in a separate sector/Dep
annexure: Name of the artment!Sc
Assignment, Name of The heme
Client, Cost of
Assignment, Year & Statutory 1-5 assignment 5 Marks 15 Marks
Period of Assignment, Audit
Specific Sector/ Assignme 6-10 10 Marks
Department/Schemes assignment
nt of Above 10 15 Marks
Governme assignment
nt
se cto r/Dep
artment/Sc
heme
Other 1-5 assignment 5 Marks 15 Marks
Internal/C
oncurrent 6-10 10 Marks
Audit assignment
Assign me
nt of Above 10 15 Marks
Banks/PS assignment
Us (other
than all
above)
Total Marks 100
Award of Contract
On completion of selection process, the firm selected shall be eligible for award of the
contract of audit of BBOCWWB. The firm should execute a Contract with BBOCWWB as the
case may be within one week of the award. The firm shall enter in to an agreement with
B BOCVVWB.
Guidelines for Submitting the Proposals:
General Guidelines:
Agencies are required to submit the proposal (RFP) (in two separate & sealed
cover/envelop) duly writing on Top as proposal for Appointment of Internal Auditor for the
FY 2016-17, 2017-18 & 2018-19 & Last date 26.08.2019 at 03:00 pm as per the guidelines
and formats detailed out in the following paras:
The original and all copies of the Technical Proposal shall be placed in a sealed envelope
clearly marked 'TECHNICAL PROPOSAL" Similarly, the original Financial Proposal shall be
placed in a separate sealed envelope clearly marked "FINANCIAL PROPOSAL" followed by the
name of the assignment, and with a warning "Do NOT OPEN WITH THE TECHNICAL
PROPOSAL." The envelopes containing the Technical and Financial Proposals shall be
placed into an outer envelope and sealed. This outer envelope shall bear the submission
address, reference number and title of the Assignment, and be clearly marked "Do NOT
OPEN, EXCEPT IN PRESENCE OF COMMITTEE FOR AUDIT PURPOSE. The BBOCW Board shall
not be responsible for misplacement, losing or premature opening if the outer envelope is
not sealed and/or marked as stipulated. This circumstance may be case for rejection of
Proposal. If the Financial Proposal is not submitted in a separate sealed envelope duly
marked as indicated above, this will constitute grounds for declaring the Proposal
non-responsive.
CA firm is only eligible to apply, while Joint Ventures of two or more firms are not allowed.
All agencies must comply with the Technical Specification, General Conditions and Format/
Requirement for Technical and Financial Proposal.
The Technical Proposal shall be submitted in two copies.
Financial proposals submitted by the firm in the bid shall be valid for six months from the
date of submission to final award of the contract.
Each page, Form, Annexure and Appendices of the Technical and Financial Proposal must
be signed by the authorized signatory of the firm.
All enclosures must be attested as true copy under seal by the partners.
All blank spaces in the financial proposal must be filled in completely where indicated, either
typed or written in ink.
Documents to be submitted along with the application
CA firms shall attach/enclose following documents. All documentlenclosures must be
attested as true copy under seal by the partners of CA Firm;
Duly filled and signed application downloaded from website by entering the required
information.
Copy of the empanelment certificate issued by C&AG.
Copies of Registration Certificate/Constitution Certificate issued to the firm by CAl.
Self Attested Copy of the Audited Financial Statement and service tax/GST return for
last three financial years
Copy of the ITR of last three Assessment Years.
Copy of certificate of experience/work/contract order issued/executed to be furnished
regarding each assignment.
Original Copy of affidavit -- (for the firm or any partners of the firm for not having been
black listed by any PSU or any Govt. department.)
Technical Proposal:
Letter of Transmittal (Form T-1)
·· Details of the CA Firm along with Details of Partners! key Personnel (Form T-2, Form T -
2a)
·· Brief of relevant experience (Form T-3).
Financial Proposal:
The financial bid shall be submitted as per Form F -I as yearly Audit fees.
Form T-1
Letter of Transmittal
To,
Dated;
Dear Sir,
We, the undersigned, offer to provide the audit services for Internal Audit of BBOCWWB,
i.e., BIHAR BUILDING & OTHER CONSTRUCTION WORKERS WELFARE BOARD,
Labour Resources Department, Bihar, Patna in accordance with your Request for Proposal
{RFP No (Internal Audit), we are hereby submitting our Proposal, which includes this
Technical Proposal, and a Financial Proposal sealed under a separate envelope.
We are submitting our Proposal and declare that all the information and statements made in
this Proposal are true and accept that any misinterpretation contained in it may lead to our
disqualification.
The prices quoted by us in the Financial Proposal are valid till six months from the date of
submission of the quotation. We confirm that this proposal will remain binding upon us and
may be accepted by you at any time before the expiry date.
Prices have been arrived independently without consultation, communication, agreement or
understanding (for the purpose of restricting competition) with any competitor.
We agree to bear all costs incurred by us in connection with the preparation and submission
of the proposal and to bear any further pre-contract costs.
We understand that Bihar Building & Other Construction Workers Welfare Board, Labour
Resources Department, Bihar, Patna is not bound to accept the lowest or any proposal or to
give any reason for award, or for the rejection of any proposal.
I confirm that I have authority of [Insert Name of
the Chartered Accountants Firm] to submit the proposal and to negotiate on its behalf.
Yours faithfully,
(Name of Partner of CA Firm)
Membership No
Form T-2
Details of C A firms along with Details of Partners
SI Particulars Details of Audit Firm
No.
Brief profile of the Firm
(Mandatory Requirement:- Firm Constitution
certificate issued by ICAl as on date of RFP)
a. Name of CA Firm
b. Address of H.O
c. Address of HO / Branch (Bihar)
d. Contact Nos./ Mobile No.
e. Email ID
f. PAN of Firm
g. TAN of Firm
h. GST No of Firm
i. Date of Incorporation/constitution of
Firm
j. Firm Registration NO (FRN) with ICAl
k. No. of Partners ( Refer T -2.a)
I. No. of Audit/Article Assistants
m. Overall Experience of Firm (in Yrs)
2. Firm Empanelment with Comptroller Empanelment No
& Audit General of India for the FY
2019-20
(Mandatory Requirement)
3. ITR of the CA firm during last 3 A.Y. 2018-19
Assessment year (Mandatory
Requirement)
A.Y.2017-18
A.Y. 2016-17
4. Average Annual Turnover (AAT) of F.Y. 2017-18
the firm during last 3 FY (Rs.IN
Lakhs)
(Mandatory Requirement: Refer
Section 5.
under Eligibility Criteria.)
F.Y.2016-17
F.Y.2015-16
5. Status of the Firm (Mandatory No. of FCA
Requirement)
As per certificate of Institute of
Chartered Accountants of India as on
date of RFP
No of Audit/ Article
Assistants
6. Experience of Internal/Concurrent! Internal/Concurrent Audit
Statutory Audit Assignment of
(Mandatory Requirement: Refer Government
Section 6. under Eligibility Criteria.) sector/Department/Scheme
a. Self-certified copy of work/contract
order issued! executed to be furnished
regarding each assignment.
b. Under mentioned details for
assignment provided in a separate
annexure (T-2b): Name of the
Assignment, Name of The Client, Cost
of Assignment, Year & Period of
Assignment, Specific Sector!
Department/Schemes
Statutory Audit
Assignment of
Government
sector/Department/Scheme
Other Internal/Concurrent
Audit Assignment of
BanksIPSUsI (other than
all above)
Other Internal/Concurrent
Audit Assignment of
Banks/PSUs (other than all
above)
7. Whether the firm is implementing quality control polices and procedure Yes/No
designed to ensure that all audits are conducted in accordance with
auditing, review, and other standard issued by Institute of Chartered
Accountants of India. (if Yes, give a brief note of the case indicating its
present status)
8. Whether there are any courtlarbitration/any other legal cases against YesiNo
the firm.
(if yes, give a brief note of the case indicating its present status)
Undertaking
liWe do hereby declare that the above mentioned information are true & correct and I/We
also undertake to abide the terms & condition of the contract and would make compliance of
terms laid-down in the contract if executed by us with the BBOCWWB, i.e., Bihar Building &
Other Construction Workers Welfare Board, Labour Resources Department, Bihar, Patna.
Place: (Signature of Authorised Person)
Date: Name of Partners! Authorised Person:
Membership No;
Form -- 2.a
Details of Experience of lnternal/ConcurrentJStatutory Audit
Name of the Name of Cost of Year & Period Specific
Assignment the Client Assignment of Assignment Sector/Department/Schemes
Undertaking
I/We do hereby declare that the above mentioned information are true & correct and liWe
also undertake to abide the terms & condition of the contract and would make compliance of
terms laid-down in the contract if executed by us with the BBOCWWB, i.e., Bihar Building &
Other Construction Workers Welfare Board, Labour Resources Department, Bihar, Patna.
Place: (Signature of Authorised Person)
Date: Name of Partners/ Authorised Person:
Membership No;
Form -- 2.b
List of Key Personnel of CA Firm
1. Details of partners/Chartered Accountants:
SI No Name of FCA /ACA Membership Year of Years of
Chartered No experience continuous
Accountants association
with the firm
2. Details of CA-Inter/Audit Assistant/Article Assistants:
SI. No Name Qualification Year of Proposed in the
experience assignment
A list of key personnel to be deployed for the assignment to be furnished with details as per
the table above
The CA firm as well as BOCWWB shall reserve the right to seek the change of resource personnel in
case on need
Place:
(Signature of Authorised Person)
Date: Name of Partners/Authorised Person:
Membership No;
Form T-3
Brief of Experience of CA Firm
A. Experience of audit in relation to Externally Aided Projects/Govt.
department/sector/scheme (Refer Section --.)
SI. Name of the TYPE OF Nature of Scope & Duration Proof of the letter
No. Auditee Auditee Assignment Coverage of of work of
Organisation Organization (Internal/Concurr of the Completio Assignment
(Govt. entiStatutory Assignment n of awarded by the
department / Audit) Assignme Auditee
sector/scheme) nt Organisation
(Please attach a
copy of the letter)
B. Experience of audit in Banks/PSUs (other than all above) (Refer Section -- 3.)
SI. Name of the Type of Nature of Scope & Duration Proof of the letter
No. Auditee Auditee Assignment Coverage of of work of
Organisation Organisation (lnternal/Concurr of the Completio Assignment
(Banks/PSUs ent/Statutory Assignment n of awarded by the
(other than all Audit) Assignme Auditee
above) nt Organisation
(Please attach a
copy of the letter)
Place: (Signature of Partners.)
Date: Name of Partners:
Membership No;
Form F -- 1
FORMAT FOR FINANCIAL BID
Item of Activity Total Amount (in INR)
AUDIT FEE PER YEAR Both in Numeric and in Words.
(Inclusive of TA/DA and other Rs I- per year.
expenses)
Rupees
only)
Note
LI Yearly fee quoted shall be exclusive of GST and inclusive of all other expenses
LI GST at current prevailing rate shall be paid.
Place: (Signature of Partners.)
Date: Name of Partners:
Membership No;
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