News shortcuts: From the Courts | News Headlines | VAT (Value Added Tax) | Placements & Empanelment | Various Acts & Rules | Latest Circulars | New Forms | Forex | Auditing | Direct Tax | Customs and Excise | ICAI | Corporate Law | Markets | Students | General | Mergers and Acquisitions | Continuing Prof. Edu. | Budget Extravaganza | Transfer Pricing | GST - Goods and Services Tax
Tenders »
  Institute Of Chartered Accountants Of India,Gandhinagar,Gujarat
  Institute Of Chartered Accountants Of India,Gandhinagar,Gujarat
 Union Territory Administration Of Chandigarh,Chandigarh
 Institute Of Chartered Accountants Of India,Gandhinagar,Gujarat
 Gujarat Power Corporation Limited, Gandhinagar, Gujarat
 Reserve Bank Of India, Pune, Maharashtra
  Gujarat Technological University, Ahmedabad, Gujarat
 Cuttack Development Authority, Cuttack, Orissa
 Gujarat Technological University, Ahmedabad, Gujarat
 Indian Institute Of Technology, Kharagpur, West Bengal
 Food Corporation Of India,Chandigarh, Punjab

Indian Institute Of Science Education And Research,Kolkata, West Bengal
July, 22nd 2019
                                                  
                              INDIAN INSTITUTE OF SCIENCE EDUCATION AND RESEARCH KOLKATA
                                          Mohanpur Campus, PO:Mohanpur, Pin: 741 246, West Bengal

                          NOTICE INVITING TENDER FROM CHARTERED ACCOUNTANT/COST
                                        ACCOUNTANT FIRMS
IISER KOLKATA invites tender from Kolkata/Kalyani based Chartered Accountant/Cost Accountant Firms having branch at
Kolkata, for conducting Internal Audit of the Institute for the financial year 2019-20, which can further be extended on
satisfactory completion of the work.

The firms should have experience of doing similar kind of work (i.e. audit of Central Government Autonomous bodies / Central
Government funded organization / Institution or public sector undertakings).

The detail terms and conditions and prescribed forms can be downloaded from the websites http://www.iiserkol.ac.in and
completed forms should reach the Institute on or before 15.00 hrs. upto 29-07-2019.
                                                                                                                   Registrar
                                                                                                               IISER Kolkata
                                                 :: 1 ::




INDIAN INSTITUTE OF SCIENCE EDUCATION AND RESEARCH KOLKATA
    (An Autonomous Institute established by Ministry of Human Resource Development, Govt. of India)




                    NOTICE INVITING T E N D E R

                                              from

 CHARTERED ACCOUNTANTS/COST ACCOUNTANTS FIRM




                                                For
          Internal Audit of IISER KOLKATA
               For the year 2019-20
                                                                                                      Contd...P/2
                                            :: 2 ::




                                -:: TABLE OF CONTENTS ::-

Sl.
      Particulars                                           Page No.
No.

1     Bid-Data Sheet                                           3


2     Terms of Reference

        2.1    Background                                      4

        2.2    Scope of work
                                                               5
        2.3    Time Period

        2.4    Support and Inputs to the Firm                  6

        2.5    Prequalification Criteria
                                                               6
        2.6    Payment Terms

        2.7    Performance Security                            7


3     Submission and Evaluation of the Tender

        3.1    Submission of Tender
                                                             7-8
        3.2    Tender Fees and Earnest Money Deposit

        3.3    Tender Queries

        3.4    Last Date of Submission of Tender               8

        3.5    Date of opening of Tender

        3.6    Evaluation of Tender                            8


4     EVALUATION OF TECHNICAL AND FINANCIAL PROPOSAL         8 - 15

      ANNEXURE B: FINANCIAL BID                               16




                                                               Contd...P/3
                                          :: 3::



1)      BID-DATA SHEET


     Tender Number & Date                IISER-K/F&A/Int. Audit/2019-20/
                                         Date: 08.07.2019

     Issue of Tender Forms               Tender Documents / forms can be Downloaded from
                                         the Institute's website www.iiserkol.ac.in

     Earnest Money Deposit ( EMD)        Earnest money of {5000.00 (Rupees Five Thousand
                                         only) to be deposited along with the Tender
                                         Documents in the form of Demand Draft favouring
                                         Registrar,    IISER      Kolkata      payable at
                                         Kolkata/Mohanpur issued by any Nationalized &
                                         Scheduled Bank. Earnest money is refundable.

     Last Date of Submission of Tender   29.07.2019 upto 15.00 hrs.

     Opening of Tender                   31.07.2019 at 15.30 hrs.

     Contact Person                      Deputy Registrar
                                         Finance & Accounts Section
                                         IISER KOLKATA

     Contact Address                     Indian Institute of Science Education and Research
                                         Kolkata, Mohanpur Campus
                                         District: Nadia
                                         Pin: 741 246, West Bengal
                                         Near Mohanpur Gate No.7
                                         Nearest Rly. Station: Kalyani

     Contact Phone Number (s)            9874586376/9748115200/9874760968
     E-mail Address                      dr_fna@iiserkol.ac.in; dgrao@iiserkol.ac.in
     Website                             http://www.iiserkol.ac.in




                                                                                       Contd...P/4




                                          :: 4 ::
2)      TERMS OF REFERENCE

2.1     Background

Indian Institute of Science Education & Research-Kolkata (IISER Kolkata) was established in 2006 by the
Ministry of Human Resource Development, Government of India and has been recognized as an Institute
of National Importance by an Act of Parliament vide Gazette Notification dated 7th June 2012 . IISER Kolkata
is designed to reach the prestigious position in the global setting that IISc, IIMs and IITs presently enjoy.
The central focus of the institute is to promote and integrate quality education with research in basic
sciences so that undergraduate teaching as well as doctoral and postdoctoral research work could be
carried out in symbiosis.


Books of Accounts of the Institute are maintaining in the Finance and Accounts Section as well as in
Research and Development (R&D) section. IISER KOLKATA is maintaining its accounts on accrual basis
following the applicable Indian Accounting Standards. The expenditure of the Institute is attributed to two
major heads- Recurring and Non-Recurring. The expenditure relates to construction works, purchase of
equipments and books etc. are recording under Non-recurring head and expenditure like salaries and
other maintenance etc. are recording under recurring head. Both Recurring and Non-Recurring
expenditure are further subdivided into different sub-heads as per the nature of the expenditure. All
payments relates data (On an average about 1000 voucher entry per month) are entered into the tally
software (Tally ERP.9), which is being used for recording of the transactions. Besides the information
relates to receipts and payments are easily available in the system.






The accounts of the Institute are prepared as per the prescribed format issued by the MHRD, GoI
applicable to the Central Government Autonomous Bodies.

Most of the payments like salaries, scholarships and others etc. made to the employees/ students of the
Institute are done by directly transferring on DBT mode. Payments to vendors and contractors are made
by Cheques/PFMS/Electronic transfers (RTGS/NEFT). Receipts on account of student admission are
directly received in to the banks.




                                                                                                    Contd...P/5
                                                    :: 5 ::

2.2    Scope of work
       The nature of work of the Chartered Accountant/Cost Accountant Firm shall be as follows.
1.     Internal audit of books of accounts and ancillary records and submission of report on
       quarterly basis.
2.     Report risk management issue and internal control deficiencies identified and provide
       recommendation for improving Institute's operation.
3.     Review of all statutory obligation compliances such as GST,TDS. P.Tax, NPS, Income Tax etc.
4.     Review of quarterly and annual returns of statutory payment.
5.     Review and checking of the Grants-in-aid received and its utilization as per the terms and
       conditions.
6.     Review of additions to fixed assets, fixed assets register and physical Verification.
7.     Suggestions for improvement of the existing system of accounting/internal control/checks and
       management information system etc. may needs to provide.
8.     To assist the Institute in preparation of Final Accounts.
9.     Evaluation and assess the procurement of goods/services transactions of the Institute.
10.   To assess and examine the construction activities of Internal Works Division (IWD) of the Institute.
11.   To assess and examine the activities relates to recruitment (both teaching & Non- teaching etc.),
       Outsourcing contracts and others relates to part of administration of the Institute.
12.   To assess and examine the process of students admission and other related works etc.
13.   To assess and examine the Security and safety measures etc of the Institute.
15.   If any checks/controls which may fit to the Institute.

2.3    Time Period

The Chartered Accountant/Cost Accountant firm will be required to provide the desired services initially
for a period of one year i.e. FY 2019-2020 which can be extended on satisfactory performance.

Notwithstanding anything contained herein above, the Institute reserves the right to discontinue the
services of Chartered Accountant/Cost Accountant firm in the event their services are evaluated as
unsatisfactory at any time during the period.

                                                                                                  Contd...P/6
                                                      :: 6 ::

2.4     Support and Inputs to the Firm

The Institute shall provide adequate office space to the Firm to perform its services. In terms of hardware
the Institute will provide computers and printers to the Firm. The Institute will provide all primary data
to the firm for carrying out the jobs listed in the nature of work

2.5     Pre-qualification Criteria
        The firm eligible for the bidding process must satisfy the following eligibility criteria:
1.       The Chartered Accountant Firm/Cost Accountant firm should be based in and around Kolkata/
        Kalyani and should have a branch/s to the extant .
2.      The Chartered Accountant Firm/Cost Accountant Firm should have at least three partners;
3.      The Chartered Accountant/Cost Accountant Firm should be registered with The Institute of
        Chartered Accountants of India (ICAI)/ The Institute of Cost & Works Accountants of India and
        have Income Tax Permanent Account Number (PAN) and              GST Registration;
4.       The Firm should have been in operation for at least 5 years after its registration;
5.       The Firm should be empanelled with Comptroller and Auditor General of India (C&AG);
6.       Average Annual Income (i.e. Average Gross Professional Fees earned during the 3 years) of the
         Firm in the last 3 financial years ending on March 31st 2019 must be equal to or more than 20
         (Twenty) lakhs;
7.      The Firm should have experience in handling Internal Audit at least 3 Public Sector
         Undertakings or Government Organization, during the last five years, one of which should be
         an Educational Institutes like IISER, IIM, IIT, NIT etc. The Director may at his discretion relax
        any of the above conditions in order to encourage greater participation.

2.6     Payment Terms

The payment shall be made against the services provided by firm as per the nature of work, subject to
the following terms and conditions:

1.      The payment during the entire contract period shall be made in accordance with the
        financial bid submitted by the selected bidder and accepted by the Institute. No price
        variation would be allowed during the contract period.
2.      Any increase in GST rates during the contract period will be borne by the Institute;
3.      TDS under Income tax will be deducted at applicable rates;
4.      The Institute reserves the right to deduct amount from the bill as may be considered
        reasonable for unsatisfactory services or delay in providing of services. The decision of the
        Institute will be the final in this regard.
5.      The Service Provider will raise the quarterly bills in duplicate on submission of the quarterly
       audit report to the Institute.

                                                                                                Contd...P/7
                                                  :: 7::



2.7    Performance Security

The successful bidder will be required to deposit 10% of the bid amount towards Performance
Security in the form of DD before execution of the agreement.


3.     SUBMISSION AND EVALUATION OF THE TENDER

3.1    Submission of Tender

       The interested firms meeting the pre-qualification criteria are required to submit their
       Tender in sealed envelopes. The Tender should contain the following documents:
       i)      Prequalification-cum-technical bid in Annexure-A along with all supporting documents
       ii)     Financial Bid in Annexure ­B;
       iii)    Earnest Money Deposit (EMD) of  5000.00 in the form of Demand Draft.



All the pages of the Tender document including the annexure and copy of certificates should be signed
by the authorized person of the Firm, along with seal of the firm. The envelope should be super scribed:
         "TENDER FOR SELECTION OF CHARTERED ACCOUNTANT FIRM / C O S T A C C O U N T A N T
F I R M FOR CONDUCTING    INTERNAL AUDIT OF IISER KOLKATA FOR THE YEAR 2019-20"

       Submitted by: (Name, Address, E-mail and Telephone Number of the Firm)
       Submitted To: The Registrar
                     IISER Kolkata, Mohanpur Campus
                     PO: Mohanpur, District: Nadia
                     Pin: 741 246, West Bengal

The Applicant can submit the Tender by registered post /courier/Speed post or submit the same in
person, so as to reach the designated address by the time and date stipulated. No delay in the
submission of the Tender for any reason will be entertained. Any Tender received by the Institute after
the deadline shall not be opened.

3.2    Earnest Money Deposit

The Tender document will be downloaded from the website of the Institute (please visit:
www.iiserkol.ac.in).

                                                                                                Contd...P/8
                                                  :: 8 ::

Earnest Money Deposit of 5000.00 by way of Demand draft in the name of Registrar, IISER
Kolkata, payable at Kolkata should be submitted along with the bid. The EMD amount will be
returned to unsuccessful firms after finalization of the bid. In respect of the successful bidder the
EMD will be returned after execution of agreement.

3.3    Tender Queries

The interested Firms may seek clarification on Tender document from the Deputy Registrar (Finance
& Accounts). The firms can also go through the Annual Accounts of the Institute and Common Format
of Accounts which will be made available to them on receipt of request. The Firms can visit the
Finance & Accounts Section between 10.00 a.m. to 2.00 p.m. on any working day before
29-07-2019.

3.4    Last Date of Submission of Tender

Last date of submission of the Tender is 29-07-2019 up to 15.00 hours.

3.5    Date of opening of Tender

The Tender will be opened for technical and financial evaluation on 31-07-2019 at 15:30 hours in
the Administrative building of the Institute. The authorized representatives of the firms (Applicants)
may choose to attend the Tender opening. The authorized representatives must carry authorization
letter, if they wish to attend the bid opening.

3.6    Evaluation of Tender

The Tender will be evaluated by Tender evaluation committee constituted by the Director, IISER
KOLKATA. The detailed evaluation method for Prequalification-cum-Technical and Financial bid is
specified in herewith. The technical and financial bid will be given weightage marks of 60 and 40
respectively. The combined score of technical and financial bids will be taken into consideration for
finalizing the firm for award of contract. The firm scoring maximum marks will be declared as
successful bidder. However mere scoring of maximum marks does not entitle the firm for award of
contract.

                                                                                                Contd...P/9
                                        :: 9::


Technical and Financial Evaluation Criteria

 01.    Firm's Experience                                              40
        Firm's Existence in years after its registration
        5 Years ­ 7 years                                        1      5
        > 7 Years ­ 10 years                                     3
        > 10 Years                                               5
        Average Annual Income of the Firm (in the last three
        financial years) ended on March 31st 2011                      10
        {20 Lakhs ­ {30 Lakhs                                    3
        > {30 Lakhs ­ {50 Lakhs                                  6
        Above {50 Lakhs                                        10
        Experience of handling accounting and financial services
        involving Internal Audit of at least 3 (three) PSU/Govt.       10
        Organization during last Five
        3 ­ 5 Organizations                                      2
        > 5­ 10 Organizations                                    6
        > 10 Organizations                                     10
        Experience of handling similar work in Govt. Educational
        Institution during last five years                             15
        Preparation of accounts on Cash Basis                  5

        Preparation of Accounts on Accrual Basis               15
 02.   Key Experts and Manpower                                         20
        Number of Partners' in the Firm
        3 Partners                                             5        10
       > 3 Partners                                            10
        Number of paid staff (Full Time) on the roll of
        establishment                                                   10
       5- 10 Staff                                             5
       >10-20 Staff                                            7
       >20 Staff                                               10
 03.   Total Technical Score (01+02)                                   60
 04.   Score on Financial Proposal                                     40
       Grand ­ Total (03+04)                                           100

 Formula for calculation of Financial Proposal

 The lowest evaluated financial proposal will be given maximum score of 40.
 The score of other firms would be calculated as per the formula:
 F (other than lowest bidder) = (price quoted by lowest bidder/ price quoted
                                 by the bidder) X 40




                                                                               Contd...P/10
                                                                                       :: 10::
                                                                                                                                                                                  ANNEXURE- A

                                            PRE-QUALIFICATION-CUM-TECHNICAL BID

Sl.                Criterion                                                                       Firm's Strength & Capacity
No.
                                                    Name of The Firm


                                                  Address of the Firm
1.
       The Firm should be based at
       Kolkata or have a branch at
                 Kolkata
                                                  Address of Branch at
         (Submit supporting document
             regarding address)                        Kolkata



                                                 Name and address of
                                                the authorized official

                                                        Telephone No
                                                           Mobile:
                                                           E-mail:

      The CA/CMA Firm should be -         Registered with
2.     registered with the Institute       ICAI/ICWAI,
       of Chartered Accountants of     If yes then mention
      India (ICAI)/ Institute of Cost Registration Number
        and Works Accountants of
          India(ICWAI) and must       PAN of the CA/CMA
       possess permanent account
                                               Firm
      number (PAN) under Income
        Tax and registration under
                Service Tax                 Service Tax
                                         Registration No.
      (Provide all registration certificates)

      The CA/CMA Firm should be
3.    empanelled with Comptroller                    Empanelled with                           Yes/ No.: _________________________________
       & Auditor General of India                        C&AG
               (C&AG)

       (Provide registration certificate)

                                                 Year of Registration/
                                                 Starting of operation
4.     The CA /CMAFirm should be
        in operation for at least 5                    Nos. of years in
        years after its registration                   operation after
                                                        registration
          (Provide necessary evidence)                   (in years)

                                                Average Annual Income (i.e. Average Gross Professional Fees received / earned) of
5.    Average Annual Income of the              the CA/CMA Firm in last 3 (three) years ending on 31st March, 2013)
       CA/CMA Firm for the last 3
       (three) years ending on 31st             {............................................................................... ... (in figure)
      March, 2019 [Must be equal to
      or greater than {15 (Fifteen)             { (in words) ............................................................................................................................................
                 Lakhs]
                                                ................................................................................................................................................
         [Provide copies of the Audited
       Financial Statements for all the 3
      (Three) years upto 31st March, 2019
         along with a Certificate in A-5
          proforma as per annexure]
                                                                                                                                                                           Contd...P/11

                                                                                  :: 11::


          The CA/CMA Firm should
6.       have experience in Internal            Nos. of Govt. Organizations/ PSUs where similar Service was provided in the last 5
        Audit, of at least 3 PSUs/ Govt.        (Five) years
         Organizations, in the last 5
                      years                     Nos (in words)......................................................................................................................

        (Details to be provided in proforma     Nos. (in figure) .....................................................................................................................
         A-6. Attach copies of works Order/
           works completion as evidence)


        Whether similar services as
7.      mentioned in Sl.no.6 provided           Nos. of Govt. Educational Institutes where similar Service was provided in the last 5
        to the Govt. Educational                (Five) years
        Institutes in the last 5 years
                                                Nos (in words)......................................................................................................................
        (Details to be provided in proforma
        A-7. Attach copies of works order/
        works completion as evidence)           Nos. (in figure) .....................................................................................................................


8.       CA/CMA Firm should have                Nos. of Partners
        minimum 3 (Three) partners
                                                Nos (in words)......................................................................................................................
         (Submit the proof of the Ownership
          pattern & registration certificates
            along with details of the Chief
                                                Nos. (in figure) .....................................................................................................................
            Functionary (s) of the CA firm
              provided in Performa A-8)








9.         Nos. of Payroll staff (Full          i)      No. of Payroll Staff (Full Time) : _________________________________________________________________
              Time)/ Article ship
           incumbent/ Apprentices               ii)     Nos. of Article-ship Incumbent : _________________________________________________________________
                    (if any)
                                                iii)    Nos. of Apprentice : _______________________________________________________________________________



Certified that the above particulars are correct. In the event of any information found to be incorrect the
Institute is at liberty to reject the proposal of the CA/CMA Firm.



Date:                                                                    Signature                                    :

SEAL                                                                     Name & Designation : __________________________________
                                            :: 12::



                                Proforma to Annexure-A

                                                                                PROFORMA : A5


                     Details of CA/CMA Firm's Professional Income
                            [Gross Professional Fees earned]

    Particular      Financial Year     Financial Year       Financial Year      Average Annual
                     2016-2017          2017-2018            2018-2019             Income

 Annual Income*
   ({ in Lakhs)




* Furnish the Audited Accounts of the Firm along with copy of the acknowledgement of Income
                            Tax return for the all 3 (three) years


SEAL:                                Signature              : ______________________________________


Date:                                Name & Designation : ______________________________________




                                                                                         Contd...P/13
                                                 :: 13::
                                                                                          PROFORMA : A6


                   Details of CA /CMA Firm's Experience of Similar Services
                                   [During last 5(five) years]

Sl.     Name of the Project       Duration of the          Name of the Client      Nature of the          Nature of
No                               Project [Start date                              Assignments &              the
                                    / End date]                                  services provided       Supporting
                                                                                  (Please specify        Documents
                                                                                 whether the work         provided
                                                                                 involved Internal
                                                                                      Audit )
1.

2.

3.

4.

5.

* Furnish the copy of the documentary evidence in support of the information provided above


SEAL:                                    Signature                    : ______________________________________


Date:                                    Name & Designation : ______________________________________




                                                                                                   Contd...P/14
                                                :: 14::

                                                                                       PROFORMA: A7

Details of CA/CMA Firm's Experience of Similar Services in Govt. Educational Institutions
                              [During last 5(five) years]

  Sl.     Name of the Project        Duration of          Name of the Govt.    Nature of the       Nature of
  No                                  the Project           Educational        Assignments (          the
                                     [Start date /          Institutions         Pl specify       Supporting
                                       End date]                               whether work       Documents
                                                                                 involved          provided
                                                                              Internal Audit)
  1.

  2.

  3.

  4.

  5.

* Furnish the copy of the documentary evidence in support of the information provided above


SEAL:                                    Signature                 : ______________________________________


Date:                                    Name & Designation : ______________________________________




                                                                                                Contd...P/15
                                                    :: 15::

                                                                                          PROFORMA: A8

                Details of CA/CMA Firm's Partners, Name and Registration Nos.


  Sl.       Name of the Member           Designation          Membership No.          Status           Remarks
  No                                                                                (FCA/ACA)

  1.

  2.

  3.

  4.

  5.

* Furnish the copy of the documentary evidence in support of the information provided above



SEAL:                                      Signature                  : ______________________________________


Date:                                       Name & Designation : ______________________________________




                                                                                                   Contd...P/16
                                               :: 16::

                                                                                      ANNEXURE B

                                       FINANCIAL BID


     Sl.              Description of Fees                              Fees                      Payment
     No.                                                 Rupees in     Rupees in words           Schedule
                                                          Figure
     A.    Fees for the Financial Year 2019-20 **                                                The service
                                                                                               Provider will
                                                                                                  raise the
                                                                                               quarterly bills
     B.    Add: GST as per applicable rate on the                                             in duplicate on
           services provided                                                                   submission of
                                                                                               the quarterly
                                                                                              Audit Report to
     C.    Total Fees to be paid                                                                the Institute
           (including Service Tax (A+B)

**     The quoted fee should be included of Professional Fee, Travelling, Food and Other Expenses.
N.B.:  Statutory Changes in GST rate if any shall be borne by the Institute. Deductions shall  be
made by the Institute as per statutory rates & norms wherever applicable

We undertake that the rates quoted above by us will not change during the Contract period and
accept the payment schedule as described in the appropriate column.



SEAL:                                  Signature               : ______________________________________


Date:                                  Name & Designation : ______________________________________

Home | About Us | Terms and Conditions | Contact Us
Copyright 2019 CAinINDIA All Right Reserved.
Designed and Developed by Binarysoft Technologies Pvt. Ltd.
Bath SEO Company Birmingham SEO Company Bradford SEO Company Brighton and Hove SEO Company Bristol SEO Company Cambridge SEO Company Canterbury SEO Company Carlisle SEO Company Chester SEO Company Chichester SEO Company Coventry SEO Compan

Transfer Pricing | International Taxation | Business Consulting | Corporate Compliance and Consulting | Assurance and Risk Advisory | Indirect Taxes | Direct Taxes | Transaction Advisory | Regular Compliance and Reporting | Tax Assessments | International Taxation Advisory | Capital Structuring | Withholding tax advisory | Expatriate Tax Reporting | Litigation | Badges | Club Badges | Seals | Military Insignias | Emblems | Family Crest | Software Development India | Software Development Company | SEO Company | Web Application Development | MLM Software | MLM Solutions