Points which shall be carefully read and be taken care for Multipurpose Empanelment Form (MEF) for the year 2014-15
July, 03rd 2014
All the members in full time practice are advised to fill the MEF Form and shall submit full details in the MEF as this panel will also be available for the assignments other than the bank branch audit.
Last date for submission of applications on the website www.meficai.org is 4thAugust, 2014. Members are advised to fill MEF well in advance to avoid last minute rush.
Please use Internet Explorer 6.0/ Mozilla Firefox 7.0 or later versions to fill MEF 2014-15.
The information filled in by the applicant in MEF can be edited/modified any number of times before final online submission.
All correspondence, acknowledgement, discrepancy letters, etc. will preferably be through e-mail only. Please fill up e-mail id correctly and ensure that it is active.
It is must to provide correct contact details i.e. telephone number, e-mail-id also to keep track of these as and when allotment procedure starts.
(a) Unique Code Number (UCN) is very important as it facilitates compiling the applicants' bank audit experience. Therefore, an applicant must ensure that correct UCN appears in the MEF. (b) If the applicant has never been allotted UCN at any point of time, we would like to inform that UCN will be allotted to all eligible applicants at the time of preparation of the Bank Branch Auditor's Panel. (c) If UCN was allotted earlier, please mention this in Memorandum of changes in case it is not appearing in the MEF and also in the hard copy of the declaration. The changes will be incorporated in MEF Database after due verification.
(d) For MEF 2014-15, UCN will also be allotted to the non-eligible applicants for Bank Branch Auditors’ Panel so that their data can be sent to the requisite authorities for other bank audits and other assignments. However, the following applicant will not be allotted UCN :
I. Member practicing in his individual name not holding full time CoP and/or associated as partner/ proprietor/Chartered Accountant employee in any other firm.
II. In case of firm, if none of partner/proprietor is
· exclusively associated# with the firm.
· holding fulltime Certificate of Practice (CoP).
# A member is not treated as exclusively associated with the firm if he is a partner in any other firm or is a sole proprietor of any other proprietary firm or is a paid employee elsewhere.
Therefore, you can apply for Multipurpose Empanelment Form without UCN also.
Applicant practicing in individual name should continue to use the same UCN in case he forms a sole proprietary concern.
Members may note that experience in capacity, as articled/audit assistant or paid employee/assistant should not be added in experience columns’ to be mentioned in questions of MEF.
In case the applicant was appointed as Central/Branch Statutory Auditor of a Public Sector Bank in the previous financial year, the following may be noted to avoid conflict of Interest :
Don’t associate with the same Bank (of which the applicant is appointed as statutory auditor) or any of its subsidiaries/associates, as concurrent/internal/income and expenditure or revenue auditor/stock auditor/ accounts etc of the bank/branch of banks & monitoring of borrowing sick unit.
Don’t take a loan (including outstanding on credit card) from/give a guarantee to a loan from the same Bank (of which the applicant is appointed as statutory auditor) or any of its subsidiaries/associates.
Don’t accept the position of a Director on the Board of the same Bank (of which the applicant is appointed as statutory auditor) or any of its subsidiaries/associates.
If an applicant has done audit of two or more than two entities or Statutory Central and/or as well as branch audit of a Bank for the same year, then it should be counted as one year experience only, while filling-up various questions of MEF.
The Institute reserves right to call for additional information including financial documents, annual financial statements, income tax & service tax returns and such other documents, from the applicant as may be considered appropriate.
While every care is taken in preparing the panel, in the event of any inadvertent mistake or omission, the Institute will not be responsible in any manner.
The Institute does not undertake any responsibility with regard to the allotment of audit.
PROCEDURE FOR LOGGING INTO MEF:
MEF is designed differently in case of sole proprietary concern, partnership concern and members practicing in individual name and therefore, the applicant should select his option carefully.
Visit www.meficai.org and select your option for empanelment as a sole proprietor/partnership concern/individual.
Remember the PASSWORD for future reference, as you would be able to log into your form using this password ONLY.
All the information being sourced from Institute database is static (not editable) and the same will be appearing with green background. Applicants, who do not agree with the details appearing in these fields, should fill in the Memorandum of Changes.
Status of the applicant as on 01.01.2014 will be considered for categorisation of the applicant for Bank Branch Auditors’ Panel, subject to the following:
In case, any of the partner resigns during the period from 01.01.2014 till the date of final preparation of the panel for submission to RBI (tentatively in October, 2014), the same will be given effect to as per the data base of the Institute and provisional category as on 01.01.2014 as mentioned in acknowledgement will stand modified accordingly. This means the credit will be given for only those continuing partners (from out of the partners as on 01.01.2014) who have signed the declaration, for categorisation in Bank Branch Auditors’ Panel. Further, the credit will not be given for the partners who have joined subsequent to 01.01.2014.
In case any of the Chartered Accountant employee as on 01-01-2014 resigns during the period from 01.01.2014 till the date of final preparation of the panel for submission to RBI (tentatively in October, 2014), and another Chartered Accountant employee joins during the same period, category as mentioned in acknowledgement will remain unchanged.
COMPLAINT FILING MECHANISM
In case, an applicant faces any problem in accessing, operating or submission of MEF, complaint may be lodged by accessing complaint-box link available on www.meficai.org
Applicants can lodge their complaint by using either MEF No./ MRN / FRN
Complaint number will be displayed on the system after successful lodging of complaint. Please note the complaint number for future reference. Applicant would be able to view the status of their complaints by using MEF No. /Complaint No./MRN/FRN.
All the complaints lodged by the applicant would be looked into by PDC Secretariat.
In case, the complaint is not resolved or replied within a week, members can call at 011-30110444, 30110438, 30110440, 30110451, 30110480 and 30110508.
SUBMISSION OF DOCUMENTS
A hard copy of the Declaration duly signed by all (the continuing) partners/ proprietor/ member practicing in individual name accompanied by a print of acknowledgement of submission of MEF must be sent to ICAI by courier/speed post/hand delivery at the following address in an envelope superscribed with "DECLARATION FOR MEF 2014-15" so as to reach on or before 14thAugust 2014.
The Secretary Professional Development Committee The Institute of Chartered Accountants of India "ICAI Bhawan" Plot No- A- 29 Sector- 62, NOIDA Dist: Gautam Budh Nagar Uttar Pradesh PIN- 201309
Receipt of hard copy of the Declaration will not be individually acknowledged. The same will be displayed on the website mentioning MEF number within 15 days of receipt of the Declaration. Declarations will then be verified for completeness and correctness anddiscrepancy (ies), if any, will be intimated to the applicant by email.