WEST BENGAL HOUSING BOARD
(Estd. under W.B.
Act XXXII of
1972)
` A B A S A N', 105, S. N. Banerjee Road, Kolkata 700014,
Phone : (033) 2265-1965, 2264-1967 / 3966 / 8968 / 4974 / 0950.
Fax : (033) 2264-1480 / 0979, Web
site : www.wbhousingboard.in Email : wbhousingboard@gmail.com
Memo .No:- :- 640 /JD(EP) /HB Dated:- 04.04.2018
NOTICE INVITING e-QUOTATION
NIQ No:-WBHB/JD(EP)/NIQ-01 /2018-19
The Joint Director (EP)-West Bengal Housing Board, invites e-Quotation(as ordered
by Housing Commissioner, WBHB) for the work detailed in the table below.
(Submission of Bid through online).for &on behalf of West Bengal Housing Board.
Name of Work Earnest Cost of Time limit for submission of Officer Eligibility
Money Bidding report : in- of
documents charge Bidder
(Non- refundable) of the
Special Audit on accounts of
work
D.F.A
the 8 nos. Joint Sector Cos. Rs.1,00,000. Cost of Bidding 3 (Three) to 10 (Ten) Months as Bonafied and
(JSCs) & 2 nos. Assisted 00 to be documents detail bellow Cum Resourceful
Sector Cos. (ASCs) ie. 1) paid in the CAG
(which will be C.A.O
form of
M/s. Bengal Ambuja Bank Draft / communicated Bengal Ambuja Housing Dev. Ltd. . empanelled
Housing Dev. Ltd. 2) M/s. Pay order later on) Bengal Sharchi Housing Dev. Ltd WBH CA. firm
Bengal Peerless Housing from any deposited by the Bengal Shelter Housing Dev. Ltd having
B. experience in
Dev. Co. Ltd., 3) M/s. nationalize successful Bidder Draft Report- 3 months
Bengal Shrachi Housing during formal Bengal DCL Housing Dev. Ltd. similar nature
d/ of service
Dev. Ltd., 4) M/s. Bengal agreement after Bengal Greenfield Housing Dev.
D.C.L. Housing Dev. Co. Scheduled issuance of Co.Ltd, Bengal Merlin Housing Ltd. fulfilling
Ltd., 5) M/s. Bengal Green Bank LOA. Draft Report- Within next 3 requisite
Field Housing Dev. Co. Ltd., drawn in Cost of Bidding months eligibility
6) M/s. Bengal Shelter favour of document is not criteria as
Housing Dev. Ltd., 7) M/s. `West required during Bengal Peerless Housing Dev. stated in the
Bengal Emami Housing participation in Co. Ltd. NIQ
Bengal
Ltd., 8) M/s. Bengal Park NIT. Bengal Park Chambers Housing Eligibility.
Housing
Chambers Housing Dev. Dev. Ltd
Ltd., 9) M/s. Bengal Merlin Board'. Bengal Emami Housing Ltd.
Housing Ltd. 10) M/s. Bengal Kyal Housing Dev. Ltd.
Bengal Kyal Housing Dev. Draft Report- Within next 3
Ltd. and report thereon from months
the financial year from Final Report-Within next 1
which the 1st project was month
commenced to till
completion of the project as
well as sale out of the
property /flats
1. In the event of e-filling, intending bidder may download the tender documents from the
website: http://wbtenders.gov.in directly with the help of Digital Signature Certificate &
necessary earnest money/bid security may be remitted through demand draft/pay order
issued from any nationalized/scheduled bank in favour of `West Bengal Housing Board'
and the same shall be documented as soft copy (scan copies of the originals) through e-
filling. Only the lowest (L1) bidder shall submit the hard copy of the EMD (i.e..demand
draft/ pay order in original) to the tender inviting authority with its acceptance letter of the
LOI. Failure to submit the hard copy with the acceptance latter within the time period
prescribed for the purpose, may be construed as an attempt to disturb the tendering process
and accordingly will be legally dealt with including blacklisting of the bidder.
EMD shall be documented as soft copy (scan copies of the originals) through e-filling,
in Technical Cover otherwise the tender will be rejected.
2. Technical bid and Financial Bid are to be submitted in technical folder and
financial folder
concurrently duly digitally signed in the website http://e-tender.wb.nic.in as per
Tender time
schedule stated in Sl. No. 11
The documents submitted by the bidders should be properly indexed & digitally signed.
3. The FINANCIAL OFFER of the prospective Bidder will be considered only if the
TECHNICAL
Document of the Bidder found qualified.
. The decision of the Tender committee, W .B.H.B. will be final and
absolute in this respect.
4. . For any queries and clarification, interested Audit Firms may visit the office and may
contact with DFA cum DCAO or his authorised person in the accounts wing at the address
mentioned below.
5. Address for Communication : Deputy Financial Adviser cum Deputy Chief Accounts
officer
WEST BENGAL HOUSING BOARD
`A B A S A N', 105, S. N. Banerjee Road, Kolkata
700014,
Phone : (033) 2265-1965, 2264-1967. Fax : (033)2264-
1480/ 0979.
Web site : www.wbhousingboard.in
Email : wbhousingboard@gmail.com
WBHB reserves the right to accept/reject any or all proposals without assigning any
reason
thereof.
6. Eligibility Criteria For Participation In The Quotation.
a) Experience of CA Firms The firm should have a minimum professional experience
of 10 (Ten) years. preferably in housing or real estate companies and should be
empanelled with CAG of India. having I.T. Regd. No., P. Tax certificate, PAN Card
No., GST Registration No/ The agency should possess GST Registration number
and copies of necessary documents to this effect is to be submitted
b) No. of Partners of the Firms The firm should have minimum 5 (five) nos. of
Part
ners.
c) Annual Turnover of the Firm The firm should have a minimum average annual turnover of
100.0 lacs (average of last three years)
d) No. of Statutory Audit / Internal Audit The firm should have an experience of
carrying out minimum 05 (Five) nos. Of Statutory Audit/ Internal Audit of
housing or real estate companies/ State/ Central Govt., State / Central Govt. undertaking/
Statutory Bodies Constituted under the Statute of the Central/ State Govt. / Limited
Company/Public Ltd. Co. having a minimum turnover of 100.00crore in any of the last 3
Financial Years.
e) No. of qualified CA's with the Firm - The firm should have at least 3 employee
Chartered Accountants on the date of Tender submission.
f) Conflict of Interest The firm should not be associated in professional capacity
with the above mentioned 8 nos. Joint Sector Cos. (JSCs) & 2 nos. Assisted Sector Cos.
(ASCs)
/perform any job /or any other Group of Co attached with them for the period under review
and upto submission of final report so as to have any conflict of interest. (Declaration in
this respect has to be submitted)
g) The Firm should have Head Office / Branch Office in Kolkata (Declaration in this respect
has to be submitted)
Bidding Process:
The Technical Bid consisting of documents in support of eligibility criteria are required.
Financial bid will be called from successful technically qualified firms. The Technical Bid will be
evaluated w.r.t. eligibility criteria and on the basis of marks stated below.
Evaluation of Technical Bid for the empanelment of Independent Auditors shall be made
on the following basis: -
Sl. Particulars Maximum Marks
No Marks.
1 Experience of CA firms 20
At least 10 years 15
>10 to 15 years 17
>15 years . 20
2 Number of partners in CA firms 20
At least 5 partners 14
>5-10 partners 17
>10 partners . 20
3 Annual Turnover of the Firm (Average of last 3 years) 20
At least INR 100 lacs 14
>INR 100 lacs To INR 200 lacs. 16
>INR 200 lacs To INR 300 lacs. 18
>INR 300 lacs . 20
4 No of companies (registered under Companies Act ) housing 20
or real estate companies /GOVT/Statutory bodies audited in
the capacity of statutory auditors and / or Internal Auditor
having a minimum turnover of 1 0 0 . 0 0 crore (At
least 5 companies/GOVT/Statutory bodies ) in any of the
last 3 Financial Years.
At least 5 companies including /GOVT/Statutory bodies 8
Did not deal with housing or real estate companies
At least 5 companies( dealt with housing or real estate companies) 12
More than 5 to 10 companies including /GOVT/Statutory bodies 12
Did not deal with housing or real estate companies
More than 5 to 10 companies ( dealt 14
with housing or real estate companies)
More than 10 companies including /GOVT/Statutory bodies Did
not deal with housing or real estate companies 16
More than 10 companies dealt with housing or real estate 20
companies
5 No. of qualified CA in the full time employment with the CA 20
firms
At least 3 CA's 12
> 3-6 CA's 16
>6 CA's . 20
100
Each Technical Bid having fulfil minimum criteria set for all 5 categories will be evaluated by
the Tender Evaluation Committee on the basis of the points as mentioned above ie a maximum
achievable score of 100.00.
Those securing average score of 75 or above in Technical Bid will qualify for financial bid
(WBHB reserves the right to reduce the average qualifying marks up to 63.)
After opening the financial bids of the Technically qualified Bidders the Financial evaluation
statement will be sent to Tender Committee and Technical-Cum-Works-Committee, for their
consent/objection, if any,
7) Documents to be submitted scanned copy (In the E-Portal Only): -
(i) In respect of eligibility criteria Serial No. 1 & 2 scanned copy of Certificate issued
by The Institute of Chartered Accountants of India on or after 1st January, 2017
duly certified by 2 partners.
(ii) In respect of eligibility criteria Serial No. 3, scanned Copy of
Tax Audited Report in3CD Form is to be furnished along with Balance Sheet & Profit and Loss
A/c. and all schedules forming the part of Balance Sheet and Profit and Loss Account for the
last 3 (Theree) years (year just preceding the current Financial Year will be considered as year-1).
Tax Audit report, Balance Sheet and Profit and Loss Account including all schedules forming
the part of Balance Sheet and Profit and Loss Account should be in favour of applicant. No
other name along with applicant name, in such enclosure will be entertained.
(iii) In respect of Serial No. 4 list of companies audited as on 31st March, 2015, 31st
March, 2016 and 31st March, 2017 duly certified by two partners of the bidder in
the following format.
Sl. No. Name of the Whether as Internal Year of auditing Turnover of
Company Auditor/ Statutory the Company/
/GOVT/Statutory Auditor GOVT/Statuto
ry bodies
bodies
(iv) In respect of Serial No. 5, list of CA employees duly certified by 2 (two) partners.
(v) A copy of GST Registration No.
vi) Income Tax return with acknowledgement for the current year including PAN Card.
vii) Professional Tax (PT) certificate( If any)
vii) Valid Trade license (If any)
ix) Power of Attorney ( Authority to sign the Tender documents)
x) Partnership Deed (In case of partnership firm.) Memorandum of Association (in case of
companies)
8) A) Scope of Work
i) Scrutinize/verify the audited accounts of the 8 (eight) Joint Sector and 2 (two) Assisted
Sector Companies since inception i.e from year of commencement of their first project.
ii) Verify, the books of accounts of the company along with performance audit.
iii) Shall assess whether the audited accounts of the company reflects actual financial
position of the company.
iv) Whether there have been under statement of revenue or overstatement of expenditure
which in effect understates profit of the company and thereby reducing quantum of
dividend.
v) Whether there is any diversion of fund from the concerned JSC / ASC to it's subsidiary
or related company. What is the dividend policy of the company and whether dividend
has been declared in accordance with that policy? Whether dividend has properly
received by WBHB as per statement.
vi) Verify Project Accounts & project-wise cost analysis to find out the construction cost
per sq.ft including selling rate per sq.ft.
vii) Scrutinise, whether the cost of sales and selling price of flat in each project. Have the
selling price of HIG flats differed from market rate prevalent during the period with
reason if any.
viii) Valuation of shares at the end of each Financial Year i.e 31st March every year.
ix) List of shareholders along with nos. of share held by them against issued & paid up
share capital.
x) Whether there is any secured & unsecured loan taken by the JSCs/ASCs and also any
repayment is ether made by the concerned JSCs/ASCs, if yes, then submit a complete
detail with the present status.
xi) Whether any subsidiary company, LLP/SPV has been created, if yes, then submit a
detail report.
xii) Whether any amount of fund has been diverted from one project to another.
8) B) Work Information
BENGAL GREENFIELD HOUSING DEV. CO. LTD.
M.O.U :18.03.1997
SL NAME OF PROJECTS DATE OF LAND AREA LOCATION YEAR OF
NO DEVELOP- (IN ACRE) OF LAND COMME
MENT NCE-
AGREE- MENT
MENT
AA-ID,
5.00 acre/
1 GREEN FIELD HIGHTS 05.08.2004 NEW TOWN 2004
302.50 kattah
Govt. Land
AA-ID,
NEW TOWN
2 GREEN FIELD AMBITION 20.02.2007 5.00 2007
Govt. Land
GREEN FIELD CITY MAHESHTALA
21.02.2007 45.69 2010
3 (ON GOING) Govt. Land
SL NAME OF PROJECTS DATE OF LAND AREA LOCATION YEAR OF
NO DEVELOP- (IN ACRE) OF LAND COMME
MENT NCE-
AGREE- MENT
MENT
22.4.2008
Extn. Date of
D.A
Greenfield Elegance 19.08.15
GHUNI
5 Ghuni (to be 3.62 2008
Pvt. Land
(ON GOING) completed
within 4 yrs
from
19.08.15)
6 Not yet finalised 209.5 decimal Manikpur
Approach Road of
MAHESHTALA
7 Greenfield 29.12.2009 3.756 2006
Govt. Land
city.
BENGAL PEERLESS HOUSING DEV. CO. LTD.
M.O.U :13.09.1993
1 ANUPAMA PHASE-I 1998
2 ANUPAMA PHASE-II 2001
VIP ROAD 2003
3 ANUPAMA PHASE-III 26.07.1996 18..88
Govt. Land
2005
4 ANUPAMA PHASE-IV
1999
ANUPAMA COMM.
5
35807 SFT @ RS.1150/SFT
6 AVISHIKTA PHASE-I 2003
7 AVISHIKTA PHASE-II E.M.BYE PASS 2003
31.01.2003 7.2161
Govt. Land
AVISHAR COMM. 2003
8 41036 SFT @
RS.2988/SFT
NEW TOWN
9 ANIMIKHA 22.08.2002 5 2003
Govt. Land
NEW TOWN
10 ALAKTIKA 23.3.2005 4.9875 2005
Govt. Land
NEW TOWN
11 ANAHITA 5.09.08 5 2008
Govt. Land
SL NAME OF PROJECTS DATE OF LAND AREA LOCATION YEAR OF
NO DEVELOP- (IN ACRE) OF LAND COMME
MENT NCE-
AGREE- MENT
MENT
8.07.09
Extn. Date of
D.A
24.09.15
3.00 Acres-
Extended for 3.00 E.M.BYE PASS
12 AVIDIPTA (On going) 2011
5 yrs from 9.67 Govt. Land
24.09.15 &
9.67 acres to
be extended
upto July,17
AAHIRINI
NEIGHBORHOOD NEW TOWN
13 19.07.2004 17 katha 2004
CENTRE - COMM. Govt. Land
27933 SFT @RS.2037/SFT
AXIS MULTY UTILITY
COMPLEX NEW TOWN
14 8.04.2005 4.75 2005
522680 SFT@RS.3529/SFT Govt. Land
BENGAL DCL HOUSING DEV. LTD.
M.O.U :18.03.1997
Plot No.AA-IA
SHREE HOUSING Premises no.01-077
1 25.03.2003 4.99/2.02 hect. 2003
COMPLEX
NEW TOWN
Govt. Land
Plot No.AA-II D/3
Premises no.01-
UTTARA HOUSING 0672
2 23.09.2004 4.988 2005
COMPLEX NEW TOWN
Govt. Land
Plot No.AA-II B
Premises no.65-
MALANCHA HOUSING 15.02.07/ 0645
3 4.94 2007
COMPLEX 1.04.09 NEW TOWN
Govt. Land
AA-II D
BLK-10
SAMPOORNA
4 17.08.12 4.045 NEW TOWN 2013
(ON GOING)
Govt. Land
BENGAL SHELTER HOUSING DEV. LTD.
M.O.U :01.10.2003
AKANKHA HOUSING AA-IIC
COMPLEX 05.8.04/
1 4.803 NEW TOWN 2005
8.11.04
Govt. Land
SISIRKUNJA HOUSING
2 BARASAT
ON GOING 2006
15.2.06 12.70 Madhyamgram
SISIRKUNJA COMM. 2007
3 Pvt. Land
COMPLEX (ON GOING)
TIN KANYA HOUSING AA-IIB
4 ON GOING 17.1.07 5.00 NEW TOWN 2008
Govt. Land
NEETDIGANTA BARASAT
5 27.1.09 19.5208 NILGANJE 2011
Pvt. Land
GOURIKUNJA Gouripur
6 30.12.2010 7.30
NOT YET FINALISED Pvt. Land
BENGAL AMBUJA HOUSING DEV. LTD.
M.O.U :13.09.1993
UDAYAN The Condovile SANTOSHPUR
1 30.05.1996 25.75 1996
(Completed) Govt. Land
UTSA The Condovile NEW TOWN
2 20.08.2002 5.00 2002
(Completed) Govt. Land
UJJALA The Condovile 5 NEW TOWN
3 17.03.2005 2005
Completed) (4.97) Govt. Land
E.M.BYE PASS
4 UPOHAR The Condovile 16.05.2005 18.62 2007
Govt. Land
COMM. COMPLEX 5.048
NOA PARA
5 CITY CENTRE-II 16.04.2007 (4.719+0.281+ 2007
NEW TOWN
(Completed) 0.048)
Govt. Land
22.05 DOMJUR
UTSAV
6 15.05.2009
(Dulagarh) SANKRILE
15.59
Pvt. Land
16.06.2009
Extn. Date of
ECOSPACE TOWER D.A
CHAKPACHURIA
(earlier known as SHREE 07.10.15
NEW TOWN-
7 VISWAKARMA) (to be 5.00
AA-II
(Project under completed
Govt. Land
implementation) within 4 yrs
from
07.10.15)
8 Ghuni 4.88
SL NAME OF PROJECTS DATE OF LAND AREA LOCATION YEAR OF
NO DEVELOP- (IN ACRE) OF LAND COMME
MENT NCE-
AGREE- MENT
MENT
31.12.2009
Extn. Date of
D.A
09.09.15 Mukundapur
9 Utalika (to be 20.18 Purba Jadavpur 2015
completed Pvt. Land
within 5 yrs
from
09.09.15)
BENGAL EMAMI HOUSING DEV. LTD
M.O.U :07.08.2008
AA-IIB, BLK-VI
1 24.08.2010 5.00 2016
SWANHEIGHTS NEW TOWN-
Govt. Land
BENGAL SHRACHI HOUSING DEV. LTD.
M.O.U :18.03.1997
Plot No.AG-1, AA-
1 GREENWOOD PARK 6.7.2001 5.00 1A, NEW TOWN 2002
Govt. Land
369/2, Purbachal,
Kalitala Road,
2 GREENWOOD NOOK 12.8.2003 2.81 2002
Kolkata
Govt. Land
Plot No.BA-
131,132 &133, AA-
3 GREENWOOD PARK EXT. 13.9.2004 3.00 1B, NEW TOWN 2006
Govt. Land
Plot No.2D/1, AA-
4 GREENWOOD SONATA 6.10.2004 5.00 IID, NEW TOWN 2006
Govt. Land
6.9.2007 / Plot No.AA-
GREENWOOD 4.96 IID/BLK-6, AA-
5 2007
ELEMENTS 20.12.2010 0.04 IID, NEW TOWN
Govt. Land
MARCHENTILE/1ACRE NEW TOWN
6 28.1.2008 0.98840
(Yet to start) Govt. Land
CHAKPACHURIA/
CHAK-PACHURIA
7 12.9.2008 7.45 BALIGURI
(Yet to start)
Pvt. Land
SL NAME OF PROJECTS DATE OF LAND AREA LOCATION YEAR OF
NO DEVELOP- (IN ACRE) OF LAND COMME
MENT NCE-
AGREE- MENT
MENT
GHUNI/HIDCO
GREENWOOD NEST
8 3.9.2009 4.45 Planning area 2010
(ON GOING)
Pvt. Land
BALIGURI BALIGURI
9 24.12.09 4.96
(Yet to start) Pvt. Land
AA-II, NEW
10 Synthesis Business Park 24.07.2006 5.00 TOWN
Govt. Land
BARUIPUR
11 DAKSHINATYA 27.8.2010 4.02 24 Pgs(S) 2011
Pvt. Land
MATERIAL Plot No.BG-5, AA-
12 MALL/BLOCK BY 5.12.2005 2.22 1B, NEW TOWN 2011
BLOCK Govt. Land
BENGAL PARK CHAMBERS HOUSING DEV. LTD.
M.O.U :17.10.2003
NEW TOWN-AA-
5.8.2004/
1 SUNRISE POINT 4.83 IID 2005
8.11.2004 Govt. Land
NEW TOWN-AA-
2 SUNRISE SYMPHONEY 8.2.2007 5.00 IIB 2005
Govt. Land
JATRAGACHI,
3 SUNRISE GREENS 18.12.2007 459 kattah 2008
GHUNI
356 K & 10 BARUIPUR
4 SUNRISE JUNCTION 18.12.2007 2008
CH. (Pvt. Land)
465 K 5 CH.
BALIGURI
5 NOT YET FINALISED 8.3.2011 &
Pvt. Land
33 Sq.Ft.
BENGAL KYAL HOUSING DEV. LTD.
M.O.U :24.09.2007
1.49/4 Bigha
BUROCHIVTALA
1 BLOSSOM COUNTY 17.10.2008 & 2011
Pvt. Land
10 Kattah
BENGAL MARLIN HOUSING LTD.
M.O.U :23.03.2006
SARSUNA
Pvt. Land
289.502 dem./
1 MERLIN TRINOYONI 29.10.2007 2008
8.75 bigha
SL NAME OF PROJECTS DATE OF LAND AREA LOCATION YEAR OF
NO DEVELOP- (IN ACRE) OF LAND COMME
MENT NCE-
AGREE- MENT
MENT
MOHISHBATHAN
2 5TH AVENUE 01.03.2011 422 decm. 2016
Pvt. Land
102 decm.
(Approval for
4 decm. yet to TAKDARI
01.03.2011 get from the 2016
Pvt. Land
appropriate
authority)
8 C) List of Deliverables as per scope of work
1. Report on findings of the irregularities in the annual audited accounts of JVCs and ASCs
having financial impact on WBHB as per scope of work in 8 A (i),(iii)& (iv).
2. Report on findings on performance audit, lacking if any along with its financial and social
impact on WBHB as per scope of work in 8 A (ii).
3. Report on irregularities in dividend issues having financial impact on WBHB as per scope of
work in 8 A (v),(ix) covering following point.(Accounting year wise)
a) Total issued capital, Nos. rate, amount, type b) Name of the institutions/persons holding the
share c) percentage of dividend declared (year-wise). d) Whether dividend has been declared
as per accepted principle of company law and financial position. e) Whether financial interest
of the WBHB has been hampered. f) Whether any case of Preference share getting voting right
due non declaration of dividend in any year
4. Report on valuation of shares at the end of each financial year i.e. on 31st March every year.
5. Report on loan taken as per scope of work in 8A (x) covering the following the following
Information.(Accounting year wise)
a) Name of the institution/person giving loan. b) Amount of loan c) rate of interest d) tenure
e) Terms and conditions f) secured or unsecured loan g) if secured, details of the security. h)
Whether the taking of loan justified. i) Total interest paid for each loan j) whether the loan has
been properly repaid. k) Outstanding loan if any, l) whether approval of WBHB was taken
before such loan, m) whether any financial interest of the board has been affected.
6. Report on the findings on project accounts having financial impact on WBHB as per scope of
work in 8A (vi) covering following information.
I) a) Date of Development Agreement, b) date of commencement, c) land area and location. d)
Scheduled date of completion. e) Actual date of completion. f) Total cost of the project with
details of land cost, construction cost and establishment cost with breakup of bank interest,
salary, legal, advertisement, purchase of valuable like vehicles and others) g) total area of the
construction as per plan. f) Total sale proceeds of the project, Flats, and car parking space. g)
Total value of unsold stock in trade if any, details. h) Construction cost per sq. ft. j) Average
construction cost during the period as per market. k) Sale price per sq. ft. of HIG flat l) IGR
value of the HIG flat during the period of sale. m) What was the projected cost, projected sale,
and projected surplus/profit n) whether any deviation if yes, state the details with justifications
if any.
II) a) whether LIG and MIG policy of Govt. has been properly followed. b) Detail report of
each lottery of selling LIG, MIG & HIG flat. c) Total Number of LIG, MIG, and HIG flat along
with their ratio of total sq. ft. area of each category. d) Total no. of car parking space and their
rate of sale
III) a) whether any commercial unit has been constructed, b) Total Sq. ft. of commercial unit,
c) construction cost of commercial unit per sq. ft d)selling rate of commercial unit. e) Whether
any clubhouse or community hall has been constructed if yes state its area and construction
cost. f) Present status of community whether it is under possession and control of Flat Owners
association or under JVC/ASC g) if under control and possession of JVC/ASC the reason
thereof with justification.
7. Report on creation of SPV /LLP or other form of subsidiary company having financial impact
on WBHB as per scope of work in 8 A (xi) covering following points.
a) Whether approval for creation of SPV/LLP, subsidiary company has been taken from
WBHB ,b) whether creation of SPV /LLP,S.C. is justified, c) If it is for arrangement fund why
other alternate has not been taken. d) Whether the share value of the WBHB has been decreased
after creation of SPV etc... d)
8. Report on diversion of fund from a) one project to another, b) from one JVC/ASC to any
subsidiary or related company having financial impact of the WBHB as per scope of work in 8
A (v), (xii).
Any other report which is relevant to any point of scope of work and which auditor thinks
necessary for the purpose.
(The reports as above are to be submitted in Tabular Format)
D) Time period for deliverables and schedule of payment
Sl. Particulars Time period % of fees
No. payble on
Bid value
1. Bengal Ambuja Housing Dev. Ltd.
Bengal Sharchi Housing Dev. Ltd. Draft Report
Bengal Shelter Housing Dev. Ltd. 3 months 20%
2. Bengal DCL Housing Dev. Ltd.
Bengal Greenfield Housing Dev. Co.Ltd. Draft Report
Bengal Merlin Housing Ltd. Within next 20%
3months
3. Bengal Peerless Housing Dev. Co. Ltd.
Bengal Park Chambers Housing Dev. Ltd. Draft Report
Bengal Emami Housing Ltd. Within next 25%
Bengal Kyal Housing Dev. Ltd. 3months
4. Final Report Within next 35%
1month
Bidder should Quote their Rate inclusive all Taxes ( including GST as applicable ) and shall
have to comply with the provisions of Minimum wages Act including all the Statutory
Levis as per Govt. Order.
9. No Mobilisation Advance will be allowed.
10. Bids shall remain valid for a period not less than 120 (One hundred twenty) days after the dead
line date of Bid submission. If the bidder withdraws the bid during the period of bid validity, without
any valid reason, the earnest money as documented will be forfeited forthwith without assigning any
reason thereof or necessary appropriate legal action may be taken against the Bidder.
11. Important Information: Date & Time schedule
Sl.NO. Particulars Date & Time
1. Date of uploading of N.I.Q. and Bid 04.04.2018 AT 18.00 HRS
Documents (online) (Publishing Date)
2. Date & time of start of downloading Bid 04.04.2018 AT 18.00 HRS
Documents (Online)
4 Date and Time of Pre-Bid meeting in the 18.04.2018 AT 14.30 HRS
Board room of WBHB
5. Date & time of start of Bid submission (On 24.04.2018 AT 11.00 HRS
line)
6. line) & time of closing of Bid Submission
Date 04.05.2018 AT 18.00 HRS
(On line)
7. Last date & time of submission of original To be notified after evaluation
documents of Earnest Money Deposit (Off Of Financial Bid
line in sealed condition) in the office of the
Quotation inviting Authority.
8. Date & time of Bid opening for Technical 07.05.2018 AT 11.00 HRS
Proposals (Online)
9. Date of uploading list of technically To be notified after
qualified bidders (online) evaluation of
Technical Bid.
10. Date & time of Bid opening for Financial To be notified during
Proposal (Online) uploading of Technical
Evaluation Sheet of Bidders
12. The Quotation Inviting Authority reserves the right to reject any application for
participating in bidding process and to accept or reject any offer without assigning
any reason whatsoever and is not liable for any cost that might have incurred by
any Quotationer at the stage of Bidding.
13 Released of EMD: The Earnest Money of every technically disqualified
Tenderer as well as that of every technically qualified tenderer other
than L.1 (i.e. 1 s t lowest tenderer) and L2 (i.e. 2 n d lowest tenderer)
tenderers shall be released after the comparative statement has been
prepared and approved.
The Earnest Money of L2 Bidder shall be released after L1 Bidder has
accepted theLOI (i.e. Letter of indent)
The Earnest Money of L1 Bidder shall, after he has accepted the LOI
(i.e. Letter of Intent), be credited to the account of WBHB as 10%
security deposit of the work which will be paid on successful completion of the
job.
14. Prospective applicants are advised to note carefully the minimum
qualification criteria as mentioned in N I Q `and various conditions in
"Conditions of Contract" , before Quotationing the bids.
15. No Conditional/ Incomplete Quotation will be accepted under any circumstances.
In case of ascertaining the authority of the intending bidders at any stage of
Quotation process or execution of work, necessary registered irrevocable power of
attorney in original is to be produced for verification as and when asked for by the
Quotation Inviting & Accepting Authority / Officer -in- Charge.
16. During the scrutiny, if it comes to the notice to Quotation inviting authority that
the credential or any other paper found incorrect/ manufactured/ fabricated, that
bidder would not be allowed to participate in the Quotation and that application
will be out rightly rejected without any prejudice.
The Quotation Inviting Authority reserves the right to cancel the N.I.Q. due
to unavoidable circumstances without assigning any reason, whatsoever, to the
bidders and no claim in this respect will be entertained.
17. During the process of scrutiny of Quotation document, the Quotation inviting
authority or his authorized representative may verify the credential and other related
documents as submitted by the Bidders with the original, if necessary. After
verification, if it is found that the documents submitted by the Bidders is either
manufactured or false, the bid submitted by the Bidder will be summarily rejected
and the Earnest Money deposited by the bidder will be forfeited by the Quotation
Inviting Authority without assigning any reason thereof.
18. The set of Quotation/Bidding Documents comprises the documents listed below :
i) Notice Inviting Quotation with all addenda & corrigendum, if any.
ii) Instruction to Bidders
iii) Financial offer
19. The documents forming the Contract shall be interpreted in the following order of priority :
i) Agreement,
ii) Letter of Acceptance,
iii) Notice to proceed with the work (i.e. Work Order),
iv) Contractor's Bid,
v) Contract Data,
20. Qualification criteria.
The Quotation inviting & Accepting Authority through a `Quotation
Evaluation Committee' will determine the eligibility of each bidder. The bidders
shall have to meet all the minimum criteria regarding :
Experience/Credential.
The eligibility of a bidder will be ascertained on the basis of the digitally signed
documents in support of the minimum criteria as mentioned in NIQ. If any
document submitted by a bidder is found either manufactured or false, in such
cases the eligibility of the bidder/ Quotationer will be out rightly rejected at any
stage without any prejudice with forfeiture of earnest money forthwith or will be
debarred from participation in any Quotation within the jurisdiction of W BHB
for a period of 1 (one) year or more as deemed fit by the Quotation Inviting
authority.
21. "Where an individual person holds a digital certificate in his own name duly issued to
him against the company or the firm of which he happens to be director or partner,
such individual person shall, while uploading any Quotation for and on behalf of
such company or firm, invariably upload a copy of registered power of attorney
showing clear authorization in his favour by the rest of the directors of such
company or the partners of such firm, uploading such Quotation. The power of
attorney shall have to be registered in accordance with the provisions of the
Registration Act, 1998"
22. Deduction of Taxes & duties:- As applicable, as per norms.
Joint Director (EP)
West Bengal Housing
Board
Memo .No:- :- 640/1(7) /JD(EP) /HB Dated:- 04.04.2018
Copy forwarded for kind information & wide circulation to the :-
1. Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2,
Govt. Place West, Kolkata -- 700001.
2. Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2,
Govt. Place West, Kolkata -- 700001. .
3. Accountant General (Receipt Works & Local Bodies Audit), West Bengal, CGO
Complex, 3rd MSO Building, 5th Floor, Block DF, Sector I, Salt Lake, Kolkata-700064
4. Vice-Chairman, HRBC, St. Georges Gate Road, Kol.
6. The Institute of Chartered .Accounts of India, ICAI Bhawan
Anadilal Poddar Sarani (Rssell Street) Kolkata,70007
7. InstituteofCost Accountant of India,12,Sudder Street,Kolkata-700016
.
Joint Director (EP)
West Bengal Housing Board.
Memo .No:- :- 640/2(10) /JD(EP) /HB Dated:- 04.04.2018
Copy forwarded for kind information to the :-
1. Secretary, Housing Department, Govt of West Bengal, N.S. Building,1,K.S. Road, Kolkata -1
2. Engineer-in- Chief, Housing Dept. Govt. of West Bengal, N.S. Building,1,K.S. Road, Kolkata -1
3. Chief Engineer, Housing Dept. Govt. of West Bengal, N.S. Building,1,K.S. Road, Kolkata -1
4. Housing Commissioner, WBHB
5. JHC&Secretary, WBHB
6. Director (Engg.),WBHB
7. FA-Cum-CAO,WBHB
8. L.A.O./AHC-I/AHC-II, W BHB with the request to publish the Notice in BOARD's Web site.
9. PRO Cell WBHB for information & necessary action with the request to please publish the
same(Abridge)
in local Leading 3(Three) dailies(Bengali, English and Hindi)
10. Notice Board
Joint Director (EP)
West Bengal Housing Board.
WEST BENGAL HOUSING BOARD
Section-1
INSTRUCTION TO BIDDERS
GENERAL
General guidance for e-QUOTATION
Instruction/Guidelines for Quotations for electronic submission of the Quotations
online have been annexed for assisting the contractors to participate in e-
QUOTATION.
1. Work Background
West Bengal Housing Board (hereinafter referred to as "WBHB" or the "Client") intends to
engage reputed Chartered Accountant Firms for special audit on accounts of the below
mentioned 8 nos. Joint Sector Cos. (JSCs) & 2 nos. Assisted Sector Cos. (ASCs) and report
thereon.
WBHB invites request for NIQ to appoint a reputed Audit firm for the above mentioned
Services for 8 nos. Joint Sector Cos. (JSCs) & 2 nos. Assisted Sector Cos. (ASCs) of West
Bengal Housing Board,which comes under the purview of this special Audit
Above details are tentative and are subject to change. Above description is given only for
the purpose of submitting the proposal.
2 Scope of Work
i) Scrutinize/verify the audited accounts of the 8 (eight) Joint Sector and 2 (two)
Assisted Sector Companies since inception i.e from year of commencement of their first
project.
ii) Verify, the books of accounts of the company along with performance audit.
iii) Shall assess whether the audited accounts of the company reflects actual financial
position of the company.
iv) Whether there have been under statement of revenue or overstatement of expenditure
which in effect understates profit of the company and thereby reducing quantum of
dividend.
Whether there is any diversion of fund from the concerned JSC / ASC to it's subsidiary or related
company. What is the dividend policy of the company and
i) whether dividend has been declared in accordance with that policy? Whether dividend
has properly received by WBHB as per statement.
ii) Verify Project Accounts & project-wise cost analysis to find out the construction cost
per sq.ft including selling rate per sq.ft.
iii) Scrutinise, whether the cost of sales and selling price of flat in each project. Have the
selling price of HIG flats differed from market rate prevalent during the period with
reason if any.
iv) Valuation of shares at the end of each Financial Year i.e 31st March every year.
v) List of shareholders along with nos. of share held by them against issued & paid up
share capital.
vi) Whether there is any secured & unsecured loan taken by the JSCs/ASCs and also any
repayment is ether made by the concerned JSCs/ASCs, if yes, then submit a complete
detail with the present status.
vii) Whether any subsidiary company, LLP/SPV has been created, if yes, then submit a
detail report.
viii) Whether any amount of fund has been diverted from one project to another.
(A) PREPARATION OF BIDS
1. Registration of bidder
Any bidder willing to take part in the process of e-QUOTATION will have to
be enrolled and registered with the Government system through log In on to
Https://eQuotation.wb.nic.in (or on the web portal of W est Bengal Housing
Board). The contractor is to click on the link for e-QUOTATION site as given
on the web portal.
2. Digital Signature Certificate (DSC)
Each bidder is required to obtain a class-II or class-III Digital Signature
Certificate (DSC) for submission of Quotations from the approved service
provider of the National Informatics Centre (NIC) on payment of requisite
amount. Details are available at the website stated in clause-1 above. DSC is
given as a USB e-Token.
3. Collection of Quotation Documents
The Bidder can search & download NIQ and bid documents electronically from
computer once he logs on to the website mentioned above using the Digital
Signature Certificate. This is the only mode of collection of Quotation documents.
5. Pre-Bid meeting :- Provision of pre-bid meeting
Section -2
(B).SUBMISSION OF BIDS
Bids are to be submitted through online to the website stated in Cl. 1 in two folders
at a time for each work, one in Technical Proposal & the other in Financial Proposal
before the prescribed date & time using the Digital Signature Certificate (DSC).
The documents are to be uploaded virus scanned copy duly Digitally Signed. The
documents will get encrypted (transformed into non readable formats).
a). Technical proposal (ALL THE DOCUMENTS MENTIONED BELOW SHOULD BE
UPLOADED IN TECH_FILE OF THE TECHNICAL COVER)
The Technical proposal should contain scanned copies of the following
Cover Containing (Packet 1)
1. Particulars relating to Qualification of Bidder Eligibility and Qualification
Criteria as per Clause 6. & Clause 7 of NIQ
2. The Technical proposal should contain scanned copy/ copies of EMD
3. Self attested copies of PAN CARD, EPF Code No., Professional Tax Enrolment No. (If
any) and GST Registration Certificate/ The agency should possess GST Registration number and
copies of necessary documents to this effect is to be submitted , Latest IT Return
4
.
4. A written Power of Attorney authorizing the signatory of the bid.
5. Undertaking for not blacklisted as per Section -1
b) . Financial Proposal
(Packet 2)
i) The financial proposal contain the Bill of quantities (BOQ), the
Firm is to quote the rate (Lumsum) online, through computer in the space
marked for quoting rate in the BOQ.
.
C)Audit Firm should provide photo identity of deployed person (as per sec-3)
The photo-identity card shall convey a full-face image in colour, full name of the person
, of the Chartered Accountant Firms and the identification number of the individual to whom the
photo identity card is issued.
.The photo-identity card shall be maintained up to date and any change in the particulars shall be
entered therein.
.Any loss or theft of photo-identity card will be immediately brought to the notice of the
Agency that
issued it.
(D) Quotation Evaluation committee (TEC)
i. Opening and evaluation of Quotation :-
If any Quotationers exempted from payment of EMD, copy of relevant
order needs to be furnished.
ii. Technical proposals will be opened jointly by The Joint Director(EW)
and any other Engineer Officer(s) of WBHB (holding DSC)
electronically from the web site using their Digital Signature
Certificate.
iii. Intending Quotationers may remain present, if they so desire.
iv. Cover containing Technical documents should be opened first. If there
is any deficiency in the statutory documents, the Quotation will
summarily be rejected.
v. Decrypted (transformed into readable formats) documents of folder-1
will be downloaded and handed over to the Quotation Evaluation
Committee.
vi. Bid opening summary of the Technical Bid is then uploaded to send
email to all the participating Bidders.
vii. Pursuant to scrutiny and decision of the Quotation Evaluation
Committee, the summary list of Qualified & Non-qualified Bidders for
the work (mentioning the serial number) will be uploaded in the web
portals.
viii. While evaluation, the committee may summon the QUOTATIONERs
and seek clarification / information or additional documents .if these
are not produced within the stipulated time frame, their proposals will
be liable for rejection.
(E). Penalty for suppression / distortion of facts/Non Performance/Losses
Submission of false document by Quotationers strictly prohibited and in case of such act by
the Quotationers the same may be referred to the appropriate authority for prosecution as
per relevant IT Act with forfeiture of earnest money forthwith.
(F). REJECTION OF BID
The Employer (Quotation accepting authority) reserves the right to accept or
reject any Bid and to cancel the Bidding processes and reject all Bids at any
time prior to the award of Contract without thereby incurring any liability to the
affected Quotationer or Quotationers or any obligation to inform the affected
Quotationer or QUOTATIONERs of the ground for Employer's (Quotation
accepting authority) action.
(G) Opening of Financial Bid
a) Financial proposals will be opened by the Joint Director(EP) along
with other authorised Engineer Officer(s) of WBHB electronically as per
schedule date, time place.
b) After opening of Financial Bid if situation demands, the Joint Director(EW) WBHB
may call off-line open Bid among the Bidders to lower down the offer rate further.
(H) Award of Contract
TheQuotationer whose Bid has been accepted will be notified by the Quotation
Inviting and Accepting Authority/DFA cum CAO of WBHB through
acceptance letter/ Letter of Acceptance. The Letter of Acceptance will
constitute the formation of the Contract. The Agreement in Printed Quotation
Form will incorporate all necessary documents e.g. LOA, N.I.Q.with all
addenda-corrigendum, Instruction to Bidders terms and condition and the
same will be executed between the Quotation Accepting Authority and the
successful QUOTATIONER.
Throughout these bidding documents, the terms `bid' and `Quotation' and their
Derivatives (bidder/Quotation, bid/Quotation, bidding/QUOTATION, etc.) are synonymous.
(I) NOTIFICATION OF AWARD
Prior to expiration of the period of bid validity prescribed by the Employer, the Employer
will notify the successful bidder by e-mail confirmed by registered letter that his bid has
been accepted.
The notification of award will constitute the formation of the Contract.
Upon final selection of the bidder, the Employer will promptly notify the other bidders
that their bids have been unsuccessful.
Signing of Agreement
At the same time that he notifies the successful bidder that his bid has been accepted,
the Employer will send the bidder the Form of Agreement provided in the NIQ documents,
incorporating all agreements between the parties.
Within seven days of receipt of the Form of Agreement, the successful bidder shall sign
the Form and return it to the Employer.
(K) Issue of Notice to Commence
If the Audit Firm fails to commence works from the date of issue of Notice to
Commence Work, that will constitute a breach of contract and in that case the Employer
will have right to terminate the Agency with forfeiture of EMD/ SD.
(L) EXTENSION OF TIME
. The Board reserves the right to extend the Services period
without prejudice to the terms and conditions of this contract, if necessary.
(M) Suspension
If the Audit Firm fail to perform any of their obligations under this Contract, including the
carrying out of the service provided, the WBHB may, by written notice of suspension to the
Audit Firm, suspend all payments (Full/Part) to the Firm hereunder, such notice of suspension
shall specify the nature of the failure and with the request to the Firm to take remedy of such
failure within a period not exceeding thirty (30) days after receipt by the Firm of such notice
of suspension.
(N) Termination
The WBHB may be terminate by not less than thirty (30) days' (Written notice of termination)
for the following reasons:-
(a) if the Agency fails to remedy a failure in the performance of their obligations hereunder,
as specified in a notice of suspension hereinabove, within thirty (30) days of receipt of
such notice of suspension or within such further period as the Client may have
subsequently approved in writing;
(b) if the Firm become insolvent or bankrupt or enter into any agreement with their creditors
for relief of debt or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary;
(c) if the Audit Firm submit to the Client a statement which has material effect on the rights,
obligations or interests of the Client and which the Agency know to be false;
(d) if, as the result of Force Majeure, the Agency are unable to perform their services.
(e) if the Client(WBHB), in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.
O)Payment upon Termination
Upon termination of this Contract hereof, the Client shall make the following payments to the
Audit Firm:
(i) amount for items of service which have been executed prior to the date of termination
but payment for the same not yet made to the Audit Firm.
(ii) a proportionate sum being the amount of any expenditure reasonably incurred by the
Audit Firm for the Service partially performed.
P) Settlement of Dispute
Except where otherwise provided in the contract all questions and
disputes relating to claim, right, matter or thing whatsoever, in any
way arising out of relating to the contracts instructions, orders or
these conditions or otherwise concerning the works, or the executions or
failure to execute the same, whether arising during the progress of the
work or after the completionor abandonment thereof shall be dealt with
as mentioned hereinafter:
If the agency considers any work demanded of him to be outside the requirement
within 15 days request the Chairman of the Dispute Redressal Committee
in writing for written instruction or decision. Thereupon, the Dispute
Redressal Committee shall give its written instructions or decision within a
period of three months from the date of receipt of the Agency's letter. The
Dispute Redressal Committee shall be constituted with the following
officials as members -
(
1 Engineer- in-Chief , Housing Department, Government of West Chairman
Bengal
2 Housing Commissioner, West Bengal Housing Board. Member
3 Director (Engineering), West Bengal Housing Board. Member
4 F.A.-cum-C.A.O., Finance Wing, West Bengal Housing Board. Member- Secretary and
Convenor
5 JHC & Secretary West Bengal Housing Board Member
This provision will be applicable irrespective of the value of the
works to which the dispute may relate."
Sec-3
WEST BENGAL HOUSING BOARD
QUALIFICATION
INFORMATION
PRE-QUALIFICATION APPLICATION
T
o
The Joint
Director (EP)
West Bengal
Housing
Board.
Ref Quotation for ............................................................. (Name of
work)
.............................. .................. ............ ........................ ...........................
.............................. ........................... ....................................
...........................
............ [N.I.Q No ]
Dear sir,
Having examined the Statutory, Non statutory and NIQ documents, I /we
hereby submit all the necessary information and relevant documents for evaluation.
The application is made by me / us on behalf of .................. .....................
........................... In the capacity.................................... ........................ ......
......... ... ......... ....................... duly authorized to submit the same.
The necessary evidence admissible by law in respect of authority assigned to us on behalf of
the group of firms for Application and for completion of the contract documents is attached
herewith.
We are interested in bidding for the works given in
Enclosure to this letter. We understand that:
(a) Quotation Inviting & Accepting Authority can amend the scope & value of the
contract bid under this Service.
(b) Quotation Inviting & Accepting Authority reserves the right to reject any application
without assigning any reason;
Encl:- e-Filling:
1. Statutory documents.
2. Non statutory documents. . Signature of applicant including title
and capacity in which application is made
Date:-
FORM OF AGREEMENT
This CONTRACT ( hereinafter called the "Contract" ) is made the day of the month of
_, 2017 between, on the one hand, The Joint Director(EP) , West Bengal
Housing Board, `ABASAN', 105, S. N. Banerjee Road, Kolkata - 700014 ( hereinafter called the
"Client" ) and, on the other hand, ( hereinafter called the "Agency" )
WHEREAS
(A) the Client has requested the Audit Firm to provide " Special Audit" as defined in the
General Conditions attached to this Contract ( hereinafter called the "Services" );
(B) the Agency, having represented to the Client that they have the required personnel have agreed to
provide the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:
a) The Agreement
b) Letter of Acceptance
c) Addenda to the NIQ Document, if any
d) Form of Bid duly filled up
e) Instructions to Bidder
f) Financial Offer with Payment Schedule
g) Notice Inviting Quotation & The
General Conditions of Contract
h) Other Documents as agreed upon
2. The mutual rights and obligations of the Client and the Agency shall be as set forth in the Contract in
particular:
(a) the Agency shall carry out the Services in accordance with the provisions of the Contract,
and
(b) the Client shall make payments to the Agency in accordance with the provisions of the
Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective
names as of the day and year first above written.
FOR AND ON BEHALF OF
[CLIENT]
By
Authorized Representative
FOR AND ON BEHALF O
[ Chartered Accountant Firms ]
By
Authorized Representative
Sec-3
.
UNDERTAKING FOR NOT BLACKLISTED
We do hereby undertake that we have not been blacklisted or deregistered by any central/state
government department or public sector undertaking and also that none of our work was rescinded
by the client after award of contract during last 5 years.
.....................................................................
STAMP & SIGNATURE OF AUTHORIZED SIGNATORY
Sec-3
Photo Identity Card -
. Every photo-identity card issued by the Agency shall be in Form as below :-
Photo-Identity Card for Audit Party
(Name of the Chartered Accountant Firms
Name..................................................................
Official Designation ................................................
Identification No. ...................................................
Date of Issue. ........................................................ Valid
up to ........................................................... Signature
of the cardholder.......................................
Signature of the issuing authority
Official Seal
.
Signature Not Verified
Digitally signed by DEBASISH
CHAKRABARTY
Date: 2018.04.04 15:57:43 IST
Location: West Bengal
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