Civil Surgeon Faridabad
Request for Proposal (RFP) 2020-21
E-tenders are invited on behalf of the Civil Surgeon Faridabad for Appointment of Concurrent Auditor for District Health & Family Welfare Society (DH&FWS) of Faridabad for Audit of all programs under NHM & Non NHM
The Civil Surgeon Faridabad shall have the authority to cancel the tender process if does not find a suitable tender. Civil Surgeon Faridabad shall have the right to call for fresh tender in these circumstances, where in prior bidders shall have the right to participate in the fresh process.
Please note that tender is to be uploaded on e-tender website of Haryana government https://etenders.hry.nic.in before closing date mentioned on the same website.
By the order of Civil Surgeon Faridabad. Request for Proposal (RFP) [2020-21]
For Appointment of Concurrent Auditor for District Health & Family Welfare Societies (DH&FWS) Faridabad for Audit of all programmes under NHM & Non NHM for FY 2020-21
REQUEST FOR PROPOSAL (RFP)
District Health & Family welfare Society (DH&FWS), Faridabad seeks to invite Proposal from Chartered Accountant (CA) Firms and Cost and Management Accountant(CMA) Firms meeting the minimum eligibility criteria for conducting the Concurrent audit of District Health & Family Welfare Society, Faridabad under the National Health Mission for the financial year 2020-21.
1. Tender Value: Maximum ceiling for financial bid is Rs. 80,000/-.
2. Tender Fee: “As per mentioned on website” (Non-Refundable).
3. Processing Fee: “As per mentioned on website” (Non-Refundable).
4. Earnest Money Deposit (EMD):“As per mentioned on website” by way of Online or demand draft/Banker‟s cheque, in favour of “DISTRICT HEALTH AND FAMILY WELFARE SOCIETY FARIDABAD ” payable at “FARIDABAD” and must have validity of at least 3 months.
4.1 The EMD shall be forfeited if the bidder withdraws his bid during the validity period of the bid.
4.2 The EMD shall be forfeited if bidder founds to not abide by the DNIT Terms & Conditions, at any level during the Tender finalization process.
4.3 The EMD shall be forfeited if successful bidder fails to furnish the required items/ deliver services within the specified time limit. 5. Period of Validity of Bid: The bid shall remain valid for a period of at least 90 days. In the case of the successful bidder, rates quoted shall be valid for the entire period of the contract.
6. The time period of contract: 1 year from date of AOC and shall be extendable for a period of one more year at the same rate, terms and conditions, only if the services of the auditor are found satisfactory during the normal period of contract.
7. Pre-Bid Meeting: Pre-bid meeting will be held in meeting Hall of office of Civil Surgeon Faridabad according to Time and date mentioned on e-tender website to hear the query‟s of bidders.
8. Tender process details: 1. Bids must be uploaded on e-tender website of Haryana government
https://etenders.hry.nic.in before closing date as mentioned on website. Crossed Demand Draft with Technical Bids and also original copy of Technical Bids along with all related documents & DD will be submitted in sealed envelopes in Tender Box kept at O/o Civil Surgeons Faridabad.
2. The Bidder should upload to signed bids documents (all page) technical and financial bids.
3. The Technical Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. All required copies of the Technical Proposal are to be made from the original. If there are discrepancies between the original and the copies of the Technical Proposal, the original governs. Each page, Form, Annexure and Appendices of the Technical and Financial Proposal must be signed by the Authorized signatory of the firm.
4. The District Audit Committee would first download the technical bids from e-Tender portal and evaluate them on the basis of the criteria as prescribed in the guidelines. The base minimum figures/threshold will be 60% and CA/CMA firms scoring above the base minimum figure would be deemed to be considered as technically qualified to undertake the job.
5. Financial bids of only technically qualified firms would be opened by the committee and audit should be awarded on the basis of Quality cum cost based selection (QCBS) process, 70% weightage would be given to the Technical Evaluation and 30% weightage would be given to the financial bid.
6. CA/CMA Firms shall have to depute one dedicated team consisting of at least one Qualified Chartered Accountant/Qualified CMA and at least one Semi Qualified Chartered Accountant/Assistant/Trainees of CMA for successful completion of Concurrent audit as per the requirement of RFP.
7. The bids will be opened by the District Audit Committee as per Date and time mentioned above in the presence of the authorized representatives of the bidders. The representatives attending the bid opening proceedings must bring an authorization letter from the bidders
8. Tender Fee must be submitted in office of Civil Surgeon Faridabad in a single envelop super subscribed with details of E-tender i.e. Tender Title, Tender ID. I any bidders fail to do the same then his/her bid shall be thoroughly rejected or depend upon the discretion of committee members
9. The financial bids of only those bidders will be opened and considered, who are technically qualified by the technical evaluation committee.
Date and time of opening of financial bid shall be conveyed to the technically qualified bidders through email / telephone one day in advance or through the website “https://etenders.hry.nic.in".
Important note: (1) Distrcit Health Society (SHS) reserves the right to accept or reject any proposal without giving any explanation after taking approval from State Audit Committee and State Health Society,Haryana can change the evaluation criteria as per its requirements in the interest of the organization.
(2)If the required constitution of the team is not deployed or Audit is not performed as per guidelines of RFP, the state may take appropriate action as it deems fit (including blacklisting of the firm) against the firm, keeping the Ministry informed.
• If the lowest financial bidder does not agree to undertake the audit work within the prescribed audit fee or the audit committee deems it unfit for any reason (reasons to be recorded in writing), the job may be awarded to the next eligible bidder if the firm agrees to undertake the job. However, the work may only be awarded to a technically qualified bidder (the firms which are above the base minimum figure of the technical evaluation)
• The firm or any partners of the firm should not be black listed by any PSUs or Government. Company or any other organization in respect of any assignment or behavior. [Self attested affidavit on Rs.100/- stamp paper to be given in this regard by the authorized person of the firm].
• The final appointment will be done only after obtaining the concurrence of State Audit Committee and Director Finance in the prescribed format.
• Chartered Accountant Firms and Cost Accountant firms are eligible for participating in tender. Technical & Financial Proposal will consist:
i. Letter of Transmittal ( Form T-1) – format attached below
ii. Details of the Firm along with Details of Partners (Form T-2 attached at Appendix H).
iii. Financial Bid (BOQ)
Important Dates & Address are as follow:
Start Date & Time of Bid : 01-04-2021 11:00 hours Preparation & Submission Pre Bid Meeting : 05-04-2021 11:30 hours Last Date & Time for Tender : 12-04-2021 11:00 hours Document Fees deposit ( non – refundable) : 12-04-2021 11:00 hours Closing Date & Time of Bid : 12-04-2021 14:00 hours Preparation & Submission Technical Bid opening
Particulars Address
Place of pre bid conference for the O/o Civil Surgeon Faridabad
audit of District Health Societies
Place for opening of Technical Bids O/o Civil Surgeon Faridabad
for the Concurrent Audit of District
Health Societies
Contact number 9812352600
E-mail ID dhs.csfbd@hry.nic.in Terms of Reference (ToR)
Following Sections must be read carefully: Section 1: Introduction of Concurrent Audit Section 2: Background of National Health Mission Section 3: Object of Concurrent Audit Section 4: Scope & Coverage of Concurrent Audit of District Health Societies Section 5: Frequency of Concurrent Audit Section 7: District Audit Committee Section 8: Auditing Standards to be followed by the CA/CMA Firms Section 9: Terms for appointment of Concurrent Auditors (including maximum numbers of District Health Societies by one CA/CMA Firm) Section 10: Content of Concurrent Audit Report & Executive Summary Report Section 11: Key Timelines Section 12: Appointment & Selection of Concurrent Auditors (including guidelines for submission of proposal) Section 13: District wise detail of Health Institutions Under NHM, HARYANA Section 14: Responsibility of District Health Societies. Section 15: Facilitation of the Audit Section 16: Some important Issues Section 17: Monitoring & Evaluation Section 18: Technical evaluation & selection methodology. Section 19: Monthly Financial Reporting at District level. Section 20: Penalty Clause SECTION 1: INTRODUCTION OF CONCURRENT AUDIT
Concurrent Audit is a systematic examination of financial transactions on regular basis to ensure accuracy, authenticity, compliance with procedures and guidelines. The emphasis under concurrent audit is not on test checking but on substantial checking of transactions. Independent Chartered Accountant firms/Cost and Management Accountant Firms are needed to be appointed at District level to undertake monthly audit National Health Mission (NHM) & Non NHM Programs.
SECTION 2: BACKGROUD OF NATIONAL HEALTH MISSION
1. National Rural Health Mission (NRHM)( at present known as National Health Mission) of the Ministry of Health & Family Welfare was launched on 12th April, 2005 by the Government of India to improve medical facilities in all the area in the country. The NHM seeks to provide accessible, affordable and quality health care to the population, especially the vulnerable sections. It also seeks to reduce the Maternal Mortality Ratio (MMR) in the country from 407 to 100 per 1,00,000 live births, Infant Mortality rate (IMR) from 60 to 30 per 1000 live births and the Total Fertility Rate (TFR) from 3.0 to 2.1 within the 7 year period of the Mission. It has now been termed as National Health Mission (NHM). NHM is overarching NUHM also and includes Non- Communicable Diseases (NCD) as well.
2. One of the visions of the Mission is to increase public spending on health from 0.9% to 2-3% of GDP, with the improved arrangement for community financing and risk pooling. The NHM has provided an umbrella under which the existing Reproductive and Child Health Programme (RCH) and various National Disease Control Programmes (NDCPs) have been repositioned. National Urban Health Mission (NUHM) has also been added as submission of National Health Mission.
3. At present the following Programmes/Schemes falls under the National Health Mission:
A. NHM-RCH Flexible Pool:
• RCH Flexible Pool (including Routine Immunization (RI), Pulse Polio Immunization (PPIP) & National Iodine Deficiency Disease Control Programme (NIDDCP) • Health System Strengthening (including AYUSH, National Programme for Prevention and Control of Deafness (NPPCD), National Oral Health Programme (NOHP), National Programme for Palliative Care (NPPC), Assistance to State for Capacity building (Burn Injury), National Programme for Fluorosis(NPF).
B.National Urban Health Mission (NUHM).
C. Flexible Pool for Communicable Disease:
National Vector Borne Disease Control Programme (NVBDCP) Revised National Tuberculosis Control Programme (RNTCP) National Leprosy Eradication Programme (NLEP) Integrated Disease Surveillance Project (IDSP)
D. Flexible Pool for Non-Communicable Disease:
National Programme for Control of Blindness (NPCB) National Mental Health Programme (NMHP) National Programme for Health Care of the Elderly (NPHCE) National Tobacco Control Programme (NTCP)
National Programme for control of Deafness
National Programme for Prevention and Control of Cancer, Diabetes, Cardiovascular Diseases and Stroke (NPCDCS)
In addition to the above programmes covered under the umbrella of NHM, the following Non NHM Grants are also handled by the State as well as District Health Societies: (1) HUDA Grant (2) Construction worker Grant (3) IMR Grant (4) TFC/PWD Grant (5) ASHA/ANM State Budget
4. Funding & Accounting Arrangements:
Funds are transferred by the State Health Societies to the District Health Societies under the common pool Grant and funds are further transfer by the Districts to the DH/SDH/CHC/PHC/SC under the common pool, however NHM funds are to be utilized as per approved RoP of respective District and Non NHM funds are to be utilized as per the guidelines of the respective Programme. 5. Constitutions of State Health Societies and District Health Societies:
At the state level State Health Mission has been constituted under the Chairmanship of Honorable Chief Minister while the State Health Society has been constituted under the chairmanship of Chief Secretary of Haryana. Similarly at the district level District Health Mission has been constituted under the chairmanship of Honorable Minister In-charge of the district while District Health Society (DHS) has been formed under the Chairmanship of Deputy Commissioner.
For achievement of NHM goals and for effective implementation of NHM activities additional resources and capacities at various levels have been created, viz., State Programme Management Unit (SPMU) – at the state level, District Programme Management Unit (DPMU) at district level and Block Programme management (BPMU) at block level.
SECTION 3: OBJECTIVE OF CONCURRENT AUDIT
(i) The primary objective of the monthly concurrent audits is to enable the concurrent auditors to examine the accounts pertaining to the National Health Mission programme & Non NHM funds maintained by the State Health Societies & District Health Societies on a continuous basis, provide necessary technical and hand holding support with a view to ensure timely preparation of accounts and financial Monitoring reports (FMRs), reliability of information, effective monitoring of programme activities and advances, etc.
(ii) Inter unit reconciliation (iii) Verification of Monthly Financial Reporting (as per Appendix A). (iv) Others key objectives:-
To ensure voucher/ evidence based payments to improve transparency,
To ensure accuracy and timeliness in maintenance of books of accounts,
To ensure timeliness and accuracy of periodical financial statements,
To improve accuracy and timeliness of financial reporting especially at sub-district levels ,
To ensure compliance with laid down systems, procedures and policies, To regularly track, follow up and settle advances on a priority basis, To access & improve overall internal control systems.
SECTION 4: SCOPE OF CONCURRENT AUDIT
1. The scope of audit covers all activities being implemented by the District Health Societies, viz.
- RCH Flexipool - Mission Flexipool( including AYUSH) - Routine immunization - Pulse Polio - NUHM - RNTCP - NLEP - IDSP - NVBDCP - NPCDCS - NPHCE - NPCB - NMHP - NPCD - HUDA Grant - IMR Grant - TFC/PWD Grant - Construction worker Grant - ASHA/ANMs State Budget
2. The concurrent auditors are required:
To review of the Books of Accounts of District Health Societies and expenditure incurred by the DHS
To audit of Financial Statements of DHS To verification of the Monthly Financial Reporting of District Health
Societies ( as per Appendix A) To review and analysis of the Age wise and Party wise Advances Report. To comparison between financial and physical performance and analysis To filling in the checklist provided. To vetting of the District ATRs and providing observations thereon To examine and ensure that the books of accounts of DHS are maintained accurately and in are updated in a timely manner as per operational guidelines for financial management.
To express an opinion on whether the expenditure reported by the DHS to the higher authorities for the NHM project through the Financial Management Report (FMR)/ statement of expenditure (SOE), presents fairly and accurately, in all material aspects.
To any other evaluation work, as desired by the Audit committee.
3. Specific work of CHCs/PHCs/SDH/DH
District Concurrent auditor shall visit to sample CHCs/PHCs/SDH/DH/FRUs/DTC (in a way to cover all CHCs/PHCs/SDH/DH/FRUs/DTC in a year). Following is essential works of CHCs/PHCs/SDH/DH
Checking of transaction posted by Accounts Assistant in tally EPR- 9 customized software.
Audit of at least 2 sub-centres located within the CHC every month. Verification of Mandatory books of accounts( Yes/No format as mentioned
at Appendix G)
Important Note: (1) Concurrent auditor of state health society will function as nodal auditor for the NHM who will oversee the work of all District Concurrent Auditors. For ensuring quality and timely completion of the whole audit exercise, the District Auditors are expected to cooperate and comply with the directions of the nodal auditor as and when given and will provide necessary information when demanded. (2) It must be noted first of all the District Health Society shall compiled the expenditure report of all health institution on or before 8th of month and then concurrent auditors will start monthly audit between 9th to 12th of each month.
(3) Concurrent auditors of District Health Societies shall start audit between 15 to 20 of every month subject to exception as mentioned in the notes of key timelines section.
SECTION 5: FREQUENCY OF AUDIT Concurrent Audit will be carried out on a “Monthly basis”. Districts shall complied the monthly Financial Reporting( including Tally Data) on or before 8th of month immediately succeeding the relevant month and the concurrent auditor shall visit for the Audit between 9th to 12th of month immediately succeeding the reporting month. After the completion of Audit and after making rectification entries as recommended by the Concurrent Auditors, DHS shall send the monthly FMR to the SHS on or before 12th of month immediately succeeding the reporting month. State level auditors shall visit for audit between 15th to 20th of every month subject to the exception mentioned in the notes of key timelines.
Section 8: Auditing Standards to be followed by the CA/CMA Firms
The audit will be carried out in accordance with Engagement & Quality Control Standards (Audit & Assurance Standards) issued by the Institute of Chartered Accountants of India in this regard. The auditor should accordingly consider materiality when planning and performing (except where a certain minimum coverage of implementing units is specified) the audit to reduce the risk to an acceptable level that is consistent with the objective of the audit. In addition the auditor should specifically consider the risk of material misstatements in the financial statements resulting from fraud.
Section 9: Terms for appointment of Concurrent Auditors (including maximum numbers of District Health Societies by one CA Firm)
District level
1. At the District level, the concurrent auditor appointed once can be retained/ reappointed for a maximum total term of two financial years i.e. current year and next year.
2. However, the contract awarded should be for one year at a time and should be renewed next year on the basis of auditor‟s performance review.
3. A CA/CMA Firm may take the audit of maximum three Districts subject to approval of State Audit Committee. Section 10: Content of Monthly Concurrent Audit Report & Quarterly Executive Summary Report
(1) Contents of Monthly Concurrent Audit Report & Quarterly
Executive Summary Report for District level Auditors
It may be noted that the Concurrent Audit Report of a District Health Society is required to be submitted on monthly basis and the Executive Summary Report of District Health Society is required to be submitted on quarterly basis.
(a) Content of Monthly Concurrent Audit Report of DHS (b) Content of Quarterly Executive Summary Report of DHS
The monthly Concurrent Audit report of DHS should contain the following reports and documents:
• Audited Trail Balance of DHS
• Audited Monthly FMR
• Age wise List of Advances of DHS
• Bank Reconciliation Statement of all the banks(NHM & Non NHM) of DHS
• Audited Monthly Financial Reporting( as per Appendix A)
• Mandatory Books of Accounts Status(Yes/No format as per Appendix G)
• Observations and Recommendations of the auditor(including observations on CHCs/PHCs/SDH/DH/DTC/FRUs visited)
• Action taken by District Health Society on the previous audit observations, along with his observations on the same.
Important Notes:
• The District level Concurrent Auditors shall submit their monthly concurrent audit report( both soft and hard copies) to the District Health Society on or before 15th of month immediately succeeding the reporting
month and District Health Society shall submit the soft copy of
Concurrent Audit Report to State head quarter on quarterly basis i.e
monthly concurrent audit report for the month of October, November and
December 2020 shall be submitted to the state head quarter on or before 15th January . It must further be noted that the soft copy of Monthly Audit
Report be submitted at dfa.rhm@gmail.com & also the concern
Programme Division mail id e.g RNTCP, NLEP, NPCB, NVDBCP, IDSP,
NPCDCS,NPHCE, Ayush etc on quarterly basis.
• The Audit observations & recommendations must be classified into the following categories so that the same may be monitor by the concerned Programme Officer: i) RCH Flexipool, Mission Flexipool( including AYUSH). Routine immunization, Pulse Polio and Non NHM Grant. ii) Non Communicable Disease. iii) Communicable Diseases. iv) NUHM (a) Content of Quarterly Executive Summary Report of DHS
Attached at Appendix B
SECTION 11: KEY TIMELINES
The Key Timelines which need to be adhered to are summarized below:
Concurrent Audit for the Period April 2020 to March 2021
Activity Timelines for submission of Concurrent
Audit Report and Executive summary
Report
Carrying out Concurrent Audit of District Submission of Quarterly Concurrent Audit
Health Society for the Period April 2020 Report and Quarterly Executive Summary
to March 2021. Report by Concurrent Auditor for the
period April 2020 to March 2021 District
Health Society on or before 10.05.2021
Note: Action taken report for Audit observations for the period April 2020 to March 2021 is required to be submitted to the State Head Quarter on or before 10.05.2021 Section 13: DISTRICT WISE DETAIL OF HEALTH INSTITUTIONS UNDER NHM,HARYANA
Detail attached at Appendix D
Section 14: RESPONSIBILITIES OF DISTRICT HEALTH SOCIETIES
• Compliance of Audit Observations The members of District Audit Committee shall be responsible for compliance of audit observations made in the audit report within the limit prescribed.
• Timely Closure of Books of Accounts District Health Societies‟ finance personnel need to ensure timely closure of books of accounts. All the relevant records belong to the section of content of Audit Report should be prepared and kept ready. This will facilitate in commencing audit quickly.
• Production of relevant documents for Audit DHS along with CHCs/PHCs and other RCH Programme implementing agencies shall be under obligation to provide the following:
• Books of Accounts • Prescribed registers • Files regarding purchase of all types of goods/items • Files of Construction works • Any other document requested by auditor in support/ reference of the
above. The responsibility for the same shall lie with District Audit Committee at the District level. SECTION 15: FACILITATION OF THE AUDIT
The following arrangements need to be made for the auditors by the District Audit Committee:
• To provide proper space for sitting during conduct of audit.
• To provide requisite explanations & documents on the queries raised by the auditor during audit.
• To provide auditors with ATRs on previous audit observations without any delay.
• To arrange payments to the auditor on Quarterly basis after fulfillment of conditions as mentioned in section 13.
SECTION 16: SOME IMPORTANT ISSUES
• In case of districts/ blocks visited during the audit, the audit report should contain a separate checklist for each unit covered and respective observations should also be included.
• The audit report should also cover qualitative issues emerging from the audit other than the financial statements.
• The District Audit Committee Shall meet at least 6 times in a year ( i.e. once every 2 months) for follow up on the observations made by the auditor.
SECTION 17: MONITORING & EVALUATION
• In order to ensure follow up of observations at the CHC/PHC/SDH/DH level, discussion on the audit observation and the way forward should be carried out during the monthly meeting convened by the CMO held at the district in the presence of District accounts Manager.
• In order to effectively handle the audit observations, they should be classified as „material‟ and „non- material‟ based on their impact. Observations related to system deficiency should also be separately noted for system improvements.
SECTION 18: TECHNICAL EVALUATION & SELECTION METHODOLOGY
Attached at Appendix F
SECTION 19: MONTHLY FINANCIAL REPORTING AT DISTRICT LEVEL
Attached at Appendix A
SECTION 20: PENALTY CLAUSE
a. The State Audit Committee/ District Audit Committee may impose penalty up to 10% of the respective month audit fee, if monthly / quarterly concurrent audit report is not submitted by the concurrent auditor in stipulated period.
b. In case concurrent auditor at District Level fails to complete the work as per RFP/TOR or instructions given by the District Audit Committee or latter on if any major point/ serious irregularities pointed out by the Statutory Auditor/ Divisional / State level Audit Team which the concurrent auditor expected to report in their report, then State Audit Committee on Suo motu or on recommendation received from the District Audit Committee may decide to black list the firm for the audit of National Health Mission work for three years. Form T-1
Letter of Transmitter
To, The Civil Surgeon District Health & Family Welfare Society Faridabad
Dear Sir/Madam,
We, the undersigned, offer to provide the audit services for District Health Society (as applicable) in accordance with your Request for Proposal dated [Insert Date]. We are hereby submitting our Proposal, having details about the firm and proposed audit fees.
We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification.
The Fees quoted by us is valid for 1 Year from date of award of work order. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date.
Prices have been arrived independently without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any competitor.
We agree to bear all costs incurred by us in connection with the preparation and submission of the proposal and to bear any further pre-contract costs.
We understand that State Health Society, Haryana is not bound to accept the lowest or any proposal or to give any reason for award, or for the rejection of any proposal.
I confirm that I have authority of [Insert Name of the C.A. /CMA Firm] to submit the proposal and to negotiate on its behalf.
Yours faithfully,
( ) APPENDIX-A (FINANCIAL REPORTING FOR COMMUNICABLE DISEASE)
Monthly Fund Status of RNTCP Grant
Figures in Rs.
Name of Opening Fund Interest Total Expenditure Closing S.no District Balance received earned ( Fund incurred balance as as on during from available during on the last 1/4/20 2020-21( 1/4/20 till with 2020-21( till date of including up to the the end of Districts the end of reporting interest end of reporting during reporting month up to reporting month) 2020-21( month) 31/3/21( month) till the as per end of the reporting audited month balance sheet)
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0
Monthly Fund Status of NLEP Grant
Figures in Rs.
S.n Name of Opening Fund Interest Total Fund Expendit Closing o District Balance as on received earned ( available with ure balance 1/4/20 during from Districts incurred as on the including 2020-21( 1/4/20 during 2020- during last date interest up to up to the till the 21 till the end 2020-21( of 31/3/21( as end of end of of reporting till the reporting per the reporting reportin month end of month audited month) g month) reporting balance sheet) month)
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0 Monthly Fund Status of IDSP Grant
Figures in Rs.
Name of Opening Balance Fund Interest Total Fund Expenditur Closing S.no District as on 1/4/20 received earned ( available e incurred balance as including during from with Districts during on the last 1 Faridabad interest up to 2020-21( up 1/4/2020 during 2020- 2020-21( till date of Total 31/3/2021( as per to the end till the end 21( till the the end of reporting the audited of reporting of end of reporting month balance sheet) month) reporting reporting month) month) month
1 2 3 4=1+2+3 5 6=4-5
0 0
0 0 0 0 0 0 Monthly Fund Status of NVBDCP Grant
Figures in Rs.
Total
Fund
available
Fund Interest with received Opening during earned ( Districts Expenditure Closing Balance as on 2020-21( incurred balance 1/4/20including up to the from during during as on the interest up to end of 2020-21( till last date 31/3/2021( as reporting 1/4/20 till 2020-21( the end of of per the audited month) reporting reporting balance sheet) the end till the month) month
of end of
Name of reporting reporting S.no District month) month
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0 APPENDIX-A (FINA NCIAL REPORTING FOR NON- COMMUNICABLE DISEASE)
Monthly Fund Status of NPCDCS Grant
Figures in Rs.
Name of Opening Fund Interest Total Fund Expenditure Closing S.no District Balance as received earned ( available incurred balance on 1/4/20 during from with during as on the including 2020-21( 1/4/20 till Districts 2020-21( till last date interest up up to the the end of during the end of of to end of reporting 2020-21( till reporting reporting 31/3/2021( reporting month) the end of month) month as per the month) reporting audited month balance sheet)
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0 Monthly Fund Status of NPHCE Grant
Figures in Rs.
Name of Opening Fund Interest Total Expenditure Closing S.no District Balance received earned ( Fund incurred balance as on during 2020- from available during as on the 1/4/2020 21 up to the 1/4/2020 with 2020-21 ( till last date including end of till the Districts the end of of interest reporting end of during reporting reporting up to month) reporting 2020-21 ( month) month 31/3/2021( month) till the as per the end of audited reporting balance month sheet)
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0 Monthly Fund Status of NPCB Grant
Figures in Rs.
Name of Opening Fund Interest Total Fund Expenditure Closing S.no District Balance received earned ( available incurred balance as on during from with during as on the 1/4/2020 2020-21( 1/4/2020 Districts 2020-21 ( till last date including up to the till the during the end of of interest end of end of 2020-21 ( reporting reporting up to reporting reporting till the end month) month 31/3/2021 month) month) of ( as per reporting the month audited balance sheet)
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0 Monthly Fund Status of Mental Health
Figures in Rs.
Name of Opening Fund Interest Total Expenditure Closing S.no District Balance received earned ( Fund incurred balance as on during from available during as on the 1/4/2020 2020-21( 1/4/2020 with 2020-21( till last date including up to the till the Districts the end of of interest end of end of during reporting reporting up to reporting reporting 2020-21( month) month 31/3/2021( month) month) till the end as per the of audited reporting balance month sheet)
1 2 3 4=1+2+3 5 6=4-5
1 Faridabad 0 0 Total 0 0 0 0 0 0 APPENDIX-A (FINA NCIAL REPORTING FOR NON- NHM FUNDS)
Monthly fund status of ASHA, ANM State budget
(figures in lacs)
SR. DISTRICTS Ope Funds Interest Total Monthly Mont Incent Pay Total Closing NO. NAME ning released earned availa fixed hly ives to ment Expend balance Bala by the bity adde ASHA as on the FARIDABA nce on honorari d to iture last date 1 D State ASHA/ of um to incen for AN on as Health ANM funds ASHA( tives facilita Ms( of on Society funds( with X1) to out ASHA/ reportin 01.0 exclusivel from DHS ASH ting of ANM g month 4.20 y for the 1.4.202 As( institu State State availabl 20 payment for X2) ional Budg Budget e with inclu 0 till paym deliver et) ( from Districts ding to the end ent to (X4) 1.4.202 inter ASHAs/A ASH ies( 0 till for est NMs out of X3) 8 the end making up of State reporti A, payment to Budget( ANM of 31.3. ng s out reporti to 2021 from month) ASHAs/ ( as 1.4.2020 of ng ANMs per till the State month) out of Audi end of Budg ted reporting 9=5+6+ State bala month) et 7+8 Budget nce shee 2 3 4=1+ 5 6 7 0.00 10=4-9 t of 2+3 2019 0.00 -20)
1
0.00
TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the Dy Civil Civil Verified by the DAM Surgeon surgeon Concurrent Auditor Monthly Fund Status of Districts for IMR Grant
(Figure in
Rs)
S.N Name Openin Funds Funds Funds Interest Total Expenditu Closin
O. of g Transfer by transfe used by earned in IMR funds e incurred g
Distric Balance State r by the Bank Account( available for imr balanc
t as on exclusively the Districts from 1.4.2020 with activities e as on
01.04.20 for IMR Distric out of till the end of District during the last
20 Grant( from ts out common reporting for IMR 2020-21( day of
includin 1.4.2020 till of pools month) Activities( from reporti
g the end of commo grant for as on the 1.4.2020 ng
interest reporting n pools making last date till the end month
up to month) bank payment of of availab
31.3.202 accoun for IMR reporting reporting le with
1( as t to Activities( month) month) Distric
per IMR i.e t under
Audited Bank payment IMR
balance Accou made by Grant
sheet of nt( Districts
2015- from out of
16) 1.4.202 Common
0 till pool
the end bank
of account
reporti for IMR
ng activities)(
month) from
1.4.2020
till the
end of
reporting
month)
1 2 3 4 5 6=1+2+3+ 7 8=6-7
4+5
Faridab 0.00 0.00 1 ad
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the
DAM Dy Civil Civil Verified by the Concurrent Surgeon surgeon Auditor Monthly Fund Status of Districts for Construction worker Grant
(Figure in
RS)
S.N Name Openin Funds Funds Funds Interest Total Expendit Closing
O. of g Transfer by transfer used by earned in the funds ue balance
Distric Balanc State by the the Construction available incurred as on the
t e as on exclusively Districts Districts worker Bank with for last date
01.04.2 for out of out of Accounts( District Construct of
020 Constructio common common from 1.4.2020 for ion reporting
includi n worker pools pools till the end of Construct worker month
ng Grant( from bank grant for reporting ion during available
interest 1.4.2018 till account making month) worker 2020-21( with
up to the end of to payment Activities( from District
31.3.20 reporting Construc for on the last 1.4.2020 under
20( as month) tion Construc day of till the Construc
per worker tion reporting end of tion
Audite Bank worker month reporting worker
d Account( Activities before month) Funds
balance from ( i.e expenditu
sheet of 1.4.2020 payment re)
2019- till the made by
20) end of Districts
reporting out of
month) Common
pool
bank
account
for
Construc
tion
worker
Activities
)( from
1.4.2020
till the
end of
reporting
month)
1 2 3 4 5 6=1+2+3+ 7 8=6-7
4+5
Farida 0.00 0.00 1 bad
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the
DAM Dy Civil Civil Verified by the Concurrent Surgeon surgeon Auditor Monthly Fund Status of District for HUDA Grant
S.NO Name Opening Funds Tranfer Funds Interest Total funds (Figure in Rs Closing . of Balance by State used by earned in available with balance Distric as on exclusively for the the HUDA District for Expenditue as on t 01.04.202 HUDA Grant Districts Grant HUDA Grant incurred for the last 0 during 2020- out of Bank Activities HUDA Grant date of including 21( from common Accounts( Activities reportin interest 1/4/2020 till pools from 5=1+2+3+4 during 2020-21 g month up to the end of grant for 1/4/2020 up to the end of availabl 31.3.2021 reporting making till the end reporting e with ( as per month) payment of month) District Audited for HUDA reporting under balance 2 Grant month) HUDA sheet of Activities( Grant 2019-20) i.e 4 payment 6 7=5-6 1 made by Districts out of Common pool bank account for HUDA Grant Activities) ( from 1/4/2020 till the end of reporting month)
3
Faridab 0.00 0.00 1 ad
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the Dy Civil Civil Verified by the Concurrent DAM Surgeon surgeon Auditor Monthly Fund Status of Districts for PWD Grant
S.NO Name of Opening Funds Tranfer Funds Interest Total funds (Figure in Rs) Closing . District Balance by State used by earned in available with balance as on exclusively for the the PWD District for Expenditue as on 01.04.202 PWD Activities Districts Grant PWD Grant incurred for the last 0 during2020-21 out of Bank Activities PWD Grant date of including from 1/4/2020 common Accounts( Activities reportin interest till the end of pools from 5=1+2+3+4 during 2020- g month up to reporting grant for 1/4/2020 till 21( till the end availabl 31.3.2021 month) making the end of of reporting e with ( as per payment reporting month) District Audited 2 for PWD month) under balance Grant PWD sheet of Activities 4 Grant 2019- ( i.e 2020) payment 6 7=5-6 made by 1 Districts out of Common pool bank account for PWD Grant Activities )( from 1/4/2020 till the end of reporting month)
3
Faridaba 0.00 0.00 1 d
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the Dy Civil Civil Verified by the Concurrent DAM Surgeon surgeon Auditor APPENDIX-A (FINANCIAL REPORTING FOR PART –A,B,C ,POLIO & NUHM)
Monthly Fund Status of Districts for RCH, Mission & Routine immunization activities
S. Name Ope Fu Fun Fun Fun Fun Fun Fun Fund Fund Interest Net Total Expe Closin N of O. Distri ning nd ds ds ds ds ds ds s s credited Fund funds nditu g
ct Bala s tra use tra use tra use trans used in the available avail re balan
nce rel nsfe d by nsfe d by nsfe d by fer by bank with able incur ce as
as eas r the r the r the by the account Districts with red on the
on ed by Dist by Dist by Dist the Distr s of A, for Distr by last
01.0 by the rict the rict the rict Distr icts B and RCH, ict Distr day of
4.20 Sta Dist s Dist s Dist s icts out C( Mission for icts report
20 te rict out rict out rict out out of District and RCH for ing
incl to s of s of s of of com s,CHC/ routine , RCH mont
udin Dis out com out com out com com mon DH/SD immuniz Missi , h
g tri of mo of mo of mo mon pools H/PHC/ ation on Missi availa
inte cts co n co n co n pools grant SC activities and on ble
rest un mm pool mm pool mm pool to for level)( ( i. e for Routi and with
up de on s on s on s Cons maki from Part A, ne routi Distri
to r poo gra poo gra poo gra truct ng 1.4.2020 B and C imm ne ct
31.3. Co ls nt ls nt ls nt ion pay till the Activitie unzat imm under
2021 m to for to for ban for work ment end of s) ( till ion unzat RCH,
( as mo NU ma Pul ma k ma er for reportin the end Activ ion Missi
per n HM kin se kin acc kin Bank Cons g of ities( activi on
Aud po ban g Poli g oun g acco truct month) reportin i.e ties( and
ited ol( k pay o pay t to pay unts( ion g month) for i.e Routi
bala fro acc men Ban men IM men from work Part for ne
nce m oun t for k t for R t for 1.4.2 er A, B Part immu
shee 1.4 ts( NU acc Puls Ban IM 020 Activ and A, B nizati
t of .20 fro HM oun e k R till ities( C and on( i.e
2019 20 m ( i.e ts( poli Acc Acti the i.e Activ C for
-20) till 1.4. pay fro o( oun vitie end pay ities)( Activ Part
the 202 men m i.e t( s( of ment till ities)( A, B
en 0 t 1.4. pay fro i.e repo made the from and C
d till ma 202 men m pay rting by end 1.4.2 Activi
of the de 0 t 1.4. men mont Distr of 020 ties)
re end by till ma 202 t h) icts repor till
po of Dist the de 0 ma out ting the
rti rep rict end by till de of mont end
ng orti s of Dist the by Com h) of
mo ng out rep rict end Dist mon repor
nt mo of orti s of rict pool itng
h) nth Co ng out rep s bank mont
) mm mo of orti out acco h)
on nth Co ng of unt
pool ) mm mo Co for
ban on nth mm Cons
k pool ) on truct
acc ban pool ion
oun k ban work
t for acc k er
NU oun acc activi
HM t for oun ties)(
acti Puls t for from
vitie e IM 1.4.2
s)( poli R 020
fro o acti till
m acti vitie the
1.4. vitie s)( end
202 s)( fro of
0 fro m repo
till m 1.4. rting
the 1.4. 202 mont
end 202 0 h)
of 0 till
rep till the
orti the end
ng end of
mo of rep
nth) rep orti
orti ng
ng mo
mo nth)
nth)
1 2 3 4 5 6 7 8 9 10 11 12=2+11 13=1 14 15=13
- +12 -14
(3+4+5+ 6+7+8+9 +10)
Farida
1 bad 0.00 0.00 0.00
0.0 0.0 0.0 0.0
Total 0.00 0 0 0.00 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monthly Fund Status of Districts for NUHM Grant
(Figure in Rs
S.N Name of Opening Funds transfer Funds Interest Total funds Expenditue Closing
O. District Balance by the Districts used by earned in available with incurred for balance
as on out of common the the NUHM District for NUHM at the
01.04.202 pools bank Districts Bank NUHM Activities end of
0 account to out of Accounts( Activities( up during 2020- reportin
including NUHM Bank common from to reporting 21( from g month
interest Account( up to pools 1.4.2020 till month) 1.4.2020 till the for
up to reporting grant for the end of end of NUHM
31.3.2021 month i.e from making reporting reporting funds
( as per 1.4.2020 to the payment month) month)
Audited end of for
balance reporting NUHM
sheet of month) Activities
2019-20) ( i.e
payment
made by
Districts
out of
Common
pool
bank
account
for
NUHM
Activities
)( from
1.4.2020
till the
end of
reporting
month)
1 2 3 4 5=1+2+3+4 6 7=5-6
Faridaba 0.00 0.00 1 d
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the Dy Civil Civil Verified by the Concurrent DAM Surgeon surgeon Auditors Monthly Fund Status of District for Pulse Polio
(Figure in
Rs)
S.N Name Openin Funds Funds Funds Interest Total funds Expendit Closin
O. of g transfer by transfe used by earned in the available ue g
Distric Balance the State to r by the Pulse polio with incurred balanc
t as on Districts the Districts Bank District for for Pulse e as on
01.04.20 exclusively Distric out of Accounts( Pulse polio polio the last
20 for Pulse ts out common from 1/4/2020 Activities( Activities date of
includin polio of pools till the end of as on last during reporti
g Activities( commo grant for reporting date of 2020-21( ng
interest from n pools making month) reporting till the month
up to 1/4/2020 till bank payment month end of availab
31.3.202 the end of accoun for Pulse before reporting le with
1( as reporting t to polio expenditur month) Distric
per month) Pulse Activities( e) t under
Audited Polio i.e Pulse
balance Bank payment polio
sheet of Accou made by
2019- nt( Districts
20) from out of
1/4/202 Common
0 till pool
the end bank
of account
reporti for Pulse
ng polio
month) Activities)
( from
1/4/2020
till the
end of
reporting
month)
1 2 3 4 5 6=1+2+3+4 7 8=6-7
+5
Faridab 0.00 0.00 1 ad
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Verified by the
DAM Dy Civil Civil Verified by the Concurrent Surgeon surgeon Auditors Appendix B: Quarterly Executive Summary report of DHS
(To be submitted to FMG wing of State Haryana by the District Audit Committee, District Health & Family Welfare Society.)
Name of District: Faridabad. For the Quarter ended………………………………….
Question no 1 to 4 related with Coverage of Audit
Question no 1: Whether monthly Concurrent Audit has been taken? Question no 2: Mentioned the name of SKS where field visit made by the Concurrent Auditors during this quarter ? Question no 3: Mentioned the number of SKS where filed visit not made by Auditors. Question no 4: Mentioned the list of SKS where mandatory books of Accounts not maintained as per the MoHFW, Guidelines and where no audit has been done in the previous year.
Question no 5 to 9 related with Books of
Accounts:
Question no 5: Name of DHS/CHC/DH and SDH where books of Accounts not maintained in Tally ERP 9 Customized software. Question no 6: Name of Health Institution (DHS/CHCs/PHCs/DH/SDH/FRUs) where Manual Cash book is not being maintained. Question no 7: Name of Health Institution ( DHS/CHCs/PHCs/DH/SDH/FRUs) where BRS is not maintained on monthly basis. Question no 8: Name of Health Institutions( DHS/CHCs/PHCs/DH/SDH/FRUS) where ledger is not maintained properly. Question no 9: Name and number of Health Institutions( DHS/CHCs/PHCs/SDH/DH/FRUs) where trail balance is not maintained on monthly basis.
Questions no 10 to 13 related with
Reporting requirement & guidelines
Question no 10: Name of Health Institutions ( CHCs/PHCs/SDH/DH/FRUs) that have not submitted the monthly financial reports. Question no 11: Whether audit report has been submitted by the concurrent auditor within the prescribed time limit, if no then mentioned the extent of delay along with reasons. Question no.12: Provide CHC/PHC list of Advances which are outstanding for more than a year. Question no. 13: Whether delegation of Adminstrative & Financial powers have been taken place as per the instruction of State Health Society?
Question no 14 related with District Level Audit
Committee
Question no 14: Mentioned the number of meeting held by District level audit Committee during the current financial year.
DAM Dy Civil Surgeon Civil Surgeon Concurrent Auditor ANNEXURE Executive Summary
(To be submitted to FMG, MoHFW, GoI by the State Programme Management Support Unit, State Health Society)
Name of the District________________________ For the Quarter (due dates: 31st July/31st Oct/31st January/30th April)/ Year Note: Based on_ the three monthly reports, this report has to be submitted along with
the Quarterly Financial Monitoring Report
Part:-A District level issues:
Coverage
1. Name of the Districts where monthly concurrent audit has not taken place. (specify the reason)
2. Number of districts where all the blocks have not been covered at least once in the course of audit. (indicate the numbers in each district)
3. Number of blocks (district wise) where the peripheral units have not been visited.
4. Number of Rogi Kalyan Samiti (District wise) where last annual audit has not been done.
Book of Accounts
5. Name of the Districts where books of accounts are computerized. Provide a district wise breakup of health facilities for the same.
6. Name of the Districts where Cash Books are not being maintained/closed on a daily basis. Provide a district wise breakup of health facilities for the same.
7. Name of the Districts where bank reconciliations is not being done on a monthly basis Provide a district wise breakup of health facilities for the same.
Reporting
8. Name of the Districts which have not submitted the Statement of Fund Position in the last three months.
9. Name of districts that have not submitted their concurrent audit reports on time. Also mention the extent of delay.
10. Name of the Districts which have not submitted FMRs/SOEs in the last three months.
11. Name of the Districts where the SOEs/FMRs are not being submitted in prescribed format. 12. Whether the SOE/FMR submitted by the districts includes the SOE from all the Blocks/CHC/PHC etc. on regular basis and on the basis of the Books of Accounts only? Report the exceptions to the same.
13. Provide a list of advances and total amount involved District- wise which are outstanding for more than a year. Mention the follow up action taken for the same.
Audit Committee
14. Number of districts where audit committee has not been constituted/ is not meeting at regular intervals (Indicate names).
Others
15. Number of Districts where unification of finance and accounting processes has not taken place as per GOI guidelines.
16. Number of districts where posts of District Accounts Manager has been vacant for more than 3 months.
17. Number of Districts where Delegation of Administrative and Financial powers have not taken place as per GOI guidelines (circulated vide D.O. No 118/RCH-Fin 2006-07 dated 1st may, 2007)
Part-B: Pending issues: Whether the issues raised in the last Quarterly Executive Summary have been addressed? List down the details of major pending issues.
CONCURRENT AUDITOR, DISTRICT ACCOUNTS MANAGER DH&FWS, Faridabad DH&FWS, Faridabad APPENDIX-D Detail of Health Institution Under NHM
Sr. Name of Name of Phone Numbe Numbe Numbe Number of PHC
No. District DAM/A Number r of r of r of /UPHC/UHC/FR
Health A of CHC DH SDH Us
Welfare Dam/AA
Society
1 District Mr. 98123526 2 1 1 30
Health Sandeep 00
& Jain
Family
Welfare
Society ,
Faridaba
d
Total 2 1 1 30 Appendix F: Technical Evaluation and Selection Methodology
S.no Particulars Notes Maximum Marks Marks Obtained
No of Partners- 1 10
1 FCA/ACA/FCMA/ACMA
Year of experience(
Partner A+ Partner B+ 2 10
2 Partner C and more)
No of Staff (Qualified
CA/Semi Qualified/Other 3 10
3 Clerical Staff)
Nature of Experience
(RCH,NRHM,NHM
Audit/Government social 4 20
Sector Audit/ Other Social
4 Sector Audits/NGOs)
5 Branches in Districts 5 10
Total Turnover of the firm
for previous three years i.e 6 10
2017-18, 2018-19 & 2019-
6 20)
Total 70
Note: All the relevant documents must be attached with the Technical Proposal so that Audit committee may analysis the proposal
Notes: 1. 3 marks for each FCA/FCMA partner and 2 marks for each ACA/ACMA Partner, subject to maximum of 10 marks. In case of Sole Proprietorship – 3 marks in case of FCA/FCMA and 2 marks in case of ACA/ACMA .
2. 1 marks for each 1 completed year experience of each partner with maximum 5 marks for each partner, subject to overall limit of 10 marks for all partners. In case of sole proprietorship 1 marks for each 1 completed year experience, subject to maximum 5 marks.
3. i) 3 marks for each Qualified CA/CMA.
ii) 2 marks for each Semi Qualified CA/CMA . iii)1 marks for each Other clerical Staff
subject to maximum 10 marks.
4. RCH,NRHM,NHM Audit/Government Social Sector Audit/ Other Social Sector Audits/NGOs - 5 marks for each Complete audit subject to maximum 20 Marks.
5. In case of Concurrent audit of District Health Society: 10 marks for CA/CMA Firm having Head Office/Branch in the District where Audit is to be conducted.
6. 2 Marks for each 2 Lakh of Average Turnover for previous three years i.e. FY 2017-18, 2018-19 and 2019-20 (Any fractions of 2 lakhs will be ignored), subject to maximum of 10 marks. For Example: Raj & Associates having turnover for the previous three Financial as follow:- 2017-18- 4.00 Lakh 2018-19- 5.00 Lakh 2019-20- 6.00 Lakh The Average Turnover of Raj & Associates is 4+5+6 = 5 Lakh 3
Then, marks allotted to Raj & Associates is as follow:
Turnover Marks Alloted
2 lakh 2 marks
2 lakh 2 marks
1 lakh NIL (any fractions of 2 lakh will
be ignored)
Total- 5 lakh Total Marks-4
Important notes: 1. The base minimum figures/threshold will be 60% and CA firms
scoring above the base minimum figure would be deemed to be considered as technically qualified to undertake the job. 2. Financial bids of only technically qualified firms would be opened by the committee and audit should be awarded on the basis of Quality cum cost based selection (QCBS) process, 70% weightage would be given to the Technical Evaluation and 30% weightage would be given to the financial bid.
3. All the relevant documents must be attached with the proposal so that the Audit committees can analysis the proposal of Firms. Appendixe- G(Yes/No )
Is
entri
es
Nam are e of SHS C com S /DH AS r S/ H LE TRI B STO FIXE ADV CHE SKS Miscel Fu Sal plete . GH / B DG AL R CK D ANC QUE MEE laneo nd ary d in N SDH O ER BAL S REG ISSU TIN Rec Reg Tall o/ O ANC ISTE ASS E us ive iste CH K E R ETS REG E G Regist d r y C / REG ISTE REG REG Reg Soft PHC ISTE ISTE ISTE er iste war R r e up R R R to
repo
rtin
g
mon
th ? Appendix:H
Expression of Interest for short listing of Chartered Accountant Firms/Cost & Management Accountant Firms for the audit of accounts of State Health Societies and District Health Societies on Monthly basis.
Status of Firm Partnership Sole Proprietorship
1. (a) Name of the Firm (in Capital Letters)_________________________________________________________
(b) Address of the Head Office ____________________________________________________________________
(With Telephone no. & e-mail address)________________________________________________________
____________________________________________________________________________ ____________________
(c) PAN of the Firm ____________________________________________________________________________ ____
2.ICAI/CMA Registration No.___________________________________Region Name__________________________
Region Code __________________________
3. Date of constitution of the firm:_______________________________________________________________
Note: Please attach the copy of the Firm’s constitution certificate issued by ICAI/Institute of Cost Accountant of India as on 01.01.2020
4. Number of Full time Chartered Accountant as on 1st January 2020………………………………………….
Number of audit staff employed full time with the firm Articles/Audit Clerks/Trainees _____________________________________________________________
Other Audit Staff (With knowledge of book keeping & accountancy & Tally)_______________________
Other Clerical Staff (Please Specify)____________________________________________________
Turnover of the firm during past three years 2017-18 ________________________________ 2018-19________________________________ 2019-20 _______________________________ (Please provide copy of ITR and Profit and loss Statement duly verified for the relevant Financial Year.)
Number of Branches if any (Please mention Places & Locations)
____________________________________________________________________________ ____________________________________________________________________________ _________________________________________________________
Whether the firm engaged in any internal Or External (RCH,NRHM,NHM Audit/Government social Sector Audit/ Other Social Sector Audits/NGOs)? Yes/No
(If yes, then please provide detail with documentary evidence)
Whether there are any court/arbitration/any other Yes/No legal case against the firm? (If yes, give a brief note of the case indicating its present status) Undertaking
I/We do hereby declare that the above mentioned information are true & correct and I/We also undertake to aid the terms & conditions of the contract and would make the compliance of term laid down in the contract if executed by us with the State Health Society (NHM)/District Health & Family welfare Society.
Date: Signature of Partner/ Place: Sole Proprietor with stamp
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