AI APS/2021-22/01 Dated: 19.04.2021
AI AIRPORT SERVICES LIMITED
(Formerly known as Air India Air Transport Services Limited)
Regd. Office: 2nd Floor, GSD Building, Air India Complex, Terminal-2, IGI
Airport, New Delhi – 110037
CIN : U63090DL2003PLC120790
Tender for Appointment of Internal Auditor of AI Airport Services
Limited (Formerly Known as Air India Air Transport Services Limited)
For Financial Year 2021-22 & 2022-23.
AI APS/2021-22/01 Dated: 19.04.2021
DISCLAIMER
The information contained in this TENDER or subsequently provided to bidder(s) whether
verbally or in documentary or in any other form or on behalf of AI Airport Services Limited
(hereinafter called as “AI APS”), is provided to the bidder(s) on the terms and conditions set
out in this TENDER and such other terms and conditions subject to which such information
is provided.
This TENDER is not an agreement and is neither an offer nor invitation by AI APS to the
prospective bidder(s) or any other person. The purpose of this TENDER is to provide
interested parties with information that may be useful to them in making their technical and
financial offers pursuant to this TENDER.
While the document has been prepared in good faith, no representation or warranty, express
or implied, is or will be made, and no responsibility or liability will be accepted by AI APS or
any of its employees, in relation to the accuracy or completeness of this document and any
liability thereof is expressly disclaimed. No contractual obligation on behalf of AI APS,
whatsoever, shall arise from the offer process unless and until a formal contract is signed and
executed by duly authorized officers of AI APS and the bidder.
AI APS make no representation or warranty and shall have no liability to any person,
including any bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which
may arise from or be incurred or suffered on account of anything contained in this TENDER
or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the
TENDER and any assessment, assumption, statement or information contained therein or
deemed to form part of this TENDER or arising in any way in the bidding process.
AI APS also accepts no liability of any nature whether resulting from negligence or otherwise
howsoever caused arising from reliance of any bidder upon the statements contained in this
tender.
AI APS/2021-22/01 Dated: 19.04.2021
Important Information
AI APS TENDER FOR APPOINTMENT OF INTERNAL AUDITORS
1 TENDER Ref. INTERNAL AUDIT – AI APS /21-22/01
Dated 19th April, 2021
3 Last date and time for bid submission 5th May 2021 at 1130 hrs
5 Place of submission of Bids Chief Financial Officer
AI Airport Services Limited
6 Date and Time of Technical Bid 2nd Floor, GSD Building ,
Opening Air India Complex,
Terminal-2, IGI Airport,
7 Earnest Money Deposit (EMD) New Delhi-110037
05th May 2021 at 1200 hrs.
Nil
8 Address for Communication Chief Financial Officer
AI Airport Services Limited
2nd Floor, GSD Building , Air India
Complex, Terminal-2, IGI Airport, New
Delhi-110037
Email: cfo@aiaps.in
Bids will be opened in the presence of bidder’s representatives, who choose to attend. The
bidder’s representatives must carry a letter of authority on the bidder’s letter-head from the
authorized signatory of the bidder, or any other valid document, authorizing them to attend
the bid opening, failing which they will not be permitted to participate in bid opening
process.
AI APS/2021-22/01 Dated: 19.04.2021
1. Background Information
AI Airport Services Limited (Formerly Known as Air India Air Transport Services Limited)
(“AI APS”) is a wholly owned subsidiary of Air India Limited (AIL) established under the
Companies Act, 1956 having its registered office at 2nd Floor, GSD Building , Air India
Complex, Terminal -2, IGI Airport , New Delhi-110037.
AI Airport Services Limited (AI APS)was incorporated in June, 2003 and was
operationalised in February 2013 and now it is a leading ground handling service provider in
India and offers ground handling services at about 82 Airports in India.
The Secretarial Department of AI Airport Services Limited (AI APS) is located at its
registered address and records regarding compliances of AI Airport Services Limited (AI
APS) are also maintained at its registered office. The Annual Turnover of the company is
about Rs.662 Crore. For details related to operative network and financial results prospective
bidder may refer to the website www.aiatsl.in.
2. OBJECTIVE OF TENDER
This TENDER is floated for the purpose of outsourcing Internal Audit activities of AI APS
in compliance to the applicable provisions of Companies Act and Standards of Internal
Audit. So, AI APS now invites proposals from the CAG empanelled Chartered Accountant
firms/LLPs who meet the required eligibility criteria and are having required skilled
resources and capabilities for carrying out this assignment as indicated under the given work-
scope for Internal Audit of AI APS and who may be qualified to participate in the evaluation
exercise.
The selected bidder will take up the Internal Audit assignment under this TENDER for AI
APS operations controlled through office located at Delhi.
Based on above, AI APS invites offers for the location Delhi from interested and the eligible
CAG empanelled firms/LLPs to conduct risk based assessment, identifying the potential risk
areas and agree on concurrent Internal Audit Plan for the period FY 2021-22 to FY 2022-23
extendable for a further period of one financial year subject to satisfactory performance of
the Internal Audit assignment.
3. SUBMISSION PROCEDURE AND INFORMATION FOR BIDDERS
3.1. A bidder must submit its bid for carrying out the Internal Audit mainly from AI
APS’s Head Quarters in Delhi
AI APS/2021-22/01 Dated: 19.04.2021
3.2. Bidders are required to submit their bids in HARD COPIES in two separate sealed
envelopes consisting Technical Bid and Financial Bid duly super-scribing “TENDER
Ref.INTERNAL AUDIT – AI APS /21-22/01 Dated 19th April 2021 (Technical Bid)” and
“TENDER INTERNAL AUDIT – AI APS /21-22/01 Dated 19th April 2021(Financial Bid)”
respectively. These two separate sealed envelopes containing the Technical Bid and Financial
Bid, shall further be sealed in another master envelope, duly super-scribed with the
“TENDER reference INTERNAL AUDIT – AI APS /21-22/01 Dated 19th April 2021” and
should be submitted in the TENDER box placed at the address given above.
3.3. The envelope containing Technical Bid must also contain all the documents provided
in evidence as required as per details in TENDER document.
3.4. There should be no indication whatsoever, of any pricing information in the Technical
Bid.
3.5. Bids should be submitted on Firm’s letter head, duly signed and stamped on every
page by authorized signatory of Bidder.
3.6. AI APS is not responsible for the quotation lost in transit or not received in time
including postal delay.
3.7. Any queries with regard to this TENDER may be addressed to:
To,
Chief Financial Officer,
AI Airport Services Limited
(Formerly Known as Air India Air Transport Service Limited)
2nd Floor, GSD Building , Air India Complex,
Terminal-2, IGI Airport,
New Delhi-110037
4. OBJECTIVE AND SCOPE OF WORK
Objectives and Detailed work-scope has been given in Annexure-I.
5. TECHNICAL EVALUATION CRITERIA - MANDATORY
5.1 The qualification for selecting a bidder will primarily depend upon the level of
expertise and experience, capacity and capability of the bidder to successfully execute the
Internal Audit assignment for AI APS. The qualification criteria for eligibility of the bidder
to participate in the TENDER process are attached as Annexure II.
AI APS/2021-22/01 Dated: 19.04.2021
5.2 Non-fulfilment of the prescribed Technical Evaluation Criteria and not providing any
of the requisite documents or furnishing incomplete/incorrect submissions as per the above
list would lead to disqualification of bid / proposal and no correspondence whatsoever would
be entertained by AI APS in this regard. AI APS reserves the right to call for clarification /
submission of additional documents, if deemed fit from the bidder.
5.3 A Compliance certificate duly signed and stamped by the authorized signatory of
acceptance of all the terms and conditions of the TENDER should be submitted on the
bidder’s letter head in the format as given at Annexure VI.
5.4 The bidders must comply with all criteria mentioned in the TENDER and shall
furnish all relevant documents in support of the information submitted in the bid / proposal.
AI APS reserves the right to verify/evaluate the information submitted by the bidders
independently and the decision of AI APS taken in that regard shall be final, conclusive and
binding upon the bidder.
6. BIDDING PROCESS (TWO STAGES)
For the purpose of the selection of the successful bidder for Internal Audit assignment as per
AI APS requirements, a two-stage bidding process will be followed. The bidders are required
to submit their proposals in response to the TENDER in two parts:
Technical Bid (Part-I)
Financial Bid (Part-II)
The bidders will have to submit the Technical and Financial Bids along with supporting
documents in physical form.
6.1 TECHNICAL BID (Part I)
The bidder will have to submit the Technical Bid in sealed envelope, duly super scribing
“Tender INTERNAL AUDIT – AI APS /21-22/01 Dated 19th April 2021(Technical Bid)”.
Technical Bid will also contain all the Annexures and supporting documents as required
under this TENDER. Technical bid needs to be provided with full details and supporting
documents as per the requirements of this TENDER for each of such locations.
Technical Bid should contain true photocopy of Financial Bid with Charges/Fees
written as 'XXXXX' (bidder should ensure that no Charges/Fees figures have been
mentioned in the copy submitted with the Technical Bid, failing which bid is liable to
be rejected).
In the first stage, only Technical Bids will be opened and evaluated. The Technical Bids
submitted shall be evaluated for which Internal Auditor appointment has been sought under
AI APS/2021-22/01 Dated: 19.04.2021
this TENDER. Only those bids satisfying the technical eligibility requirements as specified
and determined by AI APS as meeting the terms and conditions of this document shall be
evaluated for next stage. The Technical Bid should consist of the following:
i. Technical Evaluation Criteria as per Annexure II on bidder’s letter head along with
supporting documents.
ii. Bidder’s Profile as per Annexure III on bidder’s letter head.
iii. Certificate of Undertaking and Compliance as per Annexure VI on bidder’s letter
head including acknowledgement to execute Work Scope and specifications as per
Annexure-I
iv. Check List of documents as per Annexure VIII on bidder’s letter head
6.2 FINANCIAL BID (Part II)
To be sealed and super scribed with "Tender No.INTERNAL AUDIT – AI APS /21-22/01
Dated 19th April 2021(Financial Bid)” must confirm to the followings:
i. Fees/ charges to be quoted as per Annexure-IX in the given Financial Bid format
only.
ii. Unconditional discount, if any, should be clearly indicated and would be applied to
the quoted Charges/Fees during evaluation.
iii. Conditional discount, if offered, will not be considered for the evaluation.
The Financial Bids of only those bidders, whose Technical Bids are qualified, will be
opened.
7 EVALUATION PROCESS AND SELECTION CRITERIA
7.1 Technical Bids Evaluation –
The Technical Bids will be evaluated in respect of location Delhi for their compliance to the
technical requirements” of the TENDER as indicated in Annexures I to VII. AI APS
reserves the right at its sole discretion to seek whatever information, documents, etc. from
the bidder, as it may consider necessary for the purpose of evaluation of the bids.
Technical Bid evaluation would be based on Bidders meeting all the Technical Evaluation
criteria (TEC). Bidders not meeting any of the essential TEC listed at Annexure-II will be
summarily rejected. The remaining bids, meeting all the TEC, and otherwise meeting all the
terms and conditions of the TENDER, would qualify the technical evaluation.
7.2 Financial Bids Evaluation
AI APS/2021-22/01 Dated: 19.04.2021
a) The date and time of opening of the Financial Bids would be intimated in advance to the
bidders who have qualified, and their authorized representatives only would be permitted to
participate in the opening of the Financial Bids.
b) The Financial Bids of only those bidders who qualify and are shortlisted, after complete
technical evaluation of their Technical Bid, would be opened.
c) The bid with the lowest financial charges (L1) shall be evaluated for appointment as
Internal Auditor.
d) In case of “Tie” in the lowest evaluated financial bid amongst two or more bidders for any
particular location, the bidder with more CAG ranking points will be selected as L1.
8 SIGNING OF CONTRACT
The term of the Contract shall be initially for the period of two years. AI APS reserves the
right to extend the validity of contract for further period of one more financial year. AI APS
reserves the right to stipulate, at the time of finalization of the contract, any other
document(s) to be enclosed as part of the final contract.
9 CONFIDENTIALITY / NON DISCLOSURE AGREEMENT (NDA)
9.1. Selected Bidder for each location will have to execute the Non-Disclosure Agreement
(with no amendments) as per the format of AI APS (Annexure VII)
9.2 The selected bidder (and his employees) shall not, unless AI APS gives permission in
writing, disclose any part or whole of any document, of the proposal and/or contract, or any
specification, plan, drawing, pattern, sample or information furnished by the airline, in
connection therewith to any person other than a person employed by the bidder in the
performance of the proposal and/or contract. The employees engaged by the bidder in
performance of this contract will maintain strict confidentiality for all data / information
which come into their possession during the course of such performance.
9.3 The bidder, his employees and agents shall not without prior written consent from AI
APS make use of any document or information given by the user, except for purposes of
performing the contract award.
9.4 In case of breach, AI APS may take legal action as deemed fit.
10 SUB CONTRACTING OF ASSIGNMENT
AI APS/2021-22/01 Dated: 19.04.2021
No Sub-contracting of Assignment in part or whole of the work will be permitted. In the case
of reconstitution of the selected bidder, AI APS, at its discretion may allow the changed
entity to continue to perform on same terms and conditions. Otherwise, such sub-contracting
would be sufficient grounds for termination of contract under this TENDER for AI APS
without any notice.
11 INDEMNITY
The bidder, in the event of being selected under this TENDER, assumes responsibility for
and shall indemnify and keep AI APS harmless from all liabilities, claims, costs, expenses,
taxes and assessments including penalties, punitive damages, attorney's fees and court costs
which are or may be required to be paid by reasons of any breach of the bidder's obligation
under this tender or for which the bidder has assumed responsibilities under this contract
including those imposed under any contract, local or national law or laws, or in respect to all
salaries, wages or other compensation to all persons employed by the bidder in connection
with the performance of any system covered by the contract. The bidder shall execute,
deliver such other further instruments to comply with all the requirements of such laws and
regulations as may be necessary there under to conform and effectuate the contract and to
protect AI APS during the tenure.
In the event of any third party raising claim or bringing action against AI APS including but
not limited to action for injunction in connection with any rights consequential to
performance or non-performance of the assigned tasks by the selected bidder or its
employees, the bidder agrees and undertakes to defend and / or to assist AI APS in defending
at the bidder's cost against such third party's claim and / or actions and against any law suits
of any kind initiated against AI APS.
12 OBLIGATIONS OF AI APS AS AUDITEE
I. Pay fees for the services rendered as stated in Clause 8 (Invoicing and Payment) of
General Term & condition.
II. Provide office working space and access to applicable systems such as SAP and such
other applications at AI APS Offices at Delhi. The officers / staff carrying out the
internal audit work, shall carry their own laptop for the work.
III. Provide information/documents/records/books of accounts, etc., that would be
required by the Internal Auditors during the course of the Audit. The Internal
Auditors shall verify the records in the concerned Division and photocopies, if
needed, could be provided on special requisition and at AI APS discretion.
AI APS/2021-22/01 Dated: 19.04.2021
GENERAL TERMS AND CONDITIONS
1. GENERAL TERMS :
a. AI APS’s Right to Accept or Reject Any or All Bids
AI APS reserves the right to accept or reject any bid and annul the bidding process or even
reject all bids at any time prior to award of contract, without thereby incurring any liability to
the affected bidder or bidders or without any obligation to inform the affected bidder or
bidders about the ground for the Company’s action. AI APSreserves the right to accept or
reject any proposal by the bidder.
b. Liabilities of AI APS
This TENDER is not an offer by AI APS, but an invitation for Bids. No contractual
obligation on behalf of the airline, whatsoever, shall arise from the TENDER process unless
and until a formal contract is signed and executed by duly authorized officers of AI APS and
the Bidder. However, until a formal contract is prepared and executed, this offer together
with Company’s written acceptance and notification of award shall constitute a binding
contract with the bidder.
c. Amendment of Bidding Document
At any time prior to the closing date for receipt of the bid, AI APS may, for any reason,
whether at its own initiative or in response to a clarification requested by any of the
prospective bidder, modify the TENDER document by an amendment. The amendment will
be notified by posting the same on website www.aiatsl.in. In order to afford prospective
bidders reasonable time to take the amendments into account in preparing their bids, AI
APSmay, at its discretion, extend the target date for the submission of the bid and the same
will be notified on the said website.
d. Contents of Bidding Document
The bidder is expected to go through all the instructions, terms, forms and specifications of
the TENDER document. Failure to furnish all information required by the TENDER
document or submission of bid not substantially responsive to the TENDER document in
every aspect will be at bidder’s risk and may result in the rejection of the bid.
e. Language of Bids
The bids prepared by the bidder and all correspondence and documents relating to the bids
exchanged by the bidder and AI APS, must be written in English.
AI APS/2021-22/01 Dated: 19.04.2021
f. Bid Charges/Fees
Bidder should quote charges/fees which will be valid for the entire period of contract from
the date of signing of contract. The charges/fees indicated should be allinclusive and cover
the man-power and other resources costs including costs of preparation of reports.
Applicable Taxes to be quoted separately. AI APS will not be making any other payment
except those mentioned in the financial bid.
g. Validity of Bids
Bids shall remain valid for 90 days from date of opening of technical bid. A bid valid for
shorter period will be summarily rejected by AI APS. The bidders may be required to give
consent for the extension of the period of validity of the bid beyond initial 90 days, if so
desired by AI APS in writing or by email.
h. Revealing of Charges/Fees
The rates and/or Charges/Fees in any form or for any reasons should not be disclosed in the
technical or other parts of the bid except in the Financial Bid, otherwise, it will lead to the
bid being rejected.
i. Local conditions
The bidder must acquaint himself with the local conditions and factors, which may have any
effect on the performance of the contract and / or the cost. No exceptions will be acceptable
on any account for variation in these conditions.
j. Sealing and Marking of Bids
The complete bid documents to be serially numbered and each page shall be stamped and
signed. Non-compliance may lead to such bid being rejected.
k. Last date of receipt of Bids
Bids must be received by AI APS at the address specified not later than the time and date
specified there in. AIAPS, may at its discretion extend the bid submission date. The modified
target date & time, if any, will be notified on the web site of AI APS.
l. Late Submission of Bids
Any bid received by AI APS after the notified closing date and time will be rejected and / or
returned unopened to the bidder at his risk and responsibility
AI APS/2021-22/01 Dated: 19.04.2021
m. Modification and Withdrawal
The bid shall contain no alterations, erasures or over writing except as necessary to correct
errors made by the Bidder, in which case such corrections shall be duly confirmed under
signature/initials of the person(s) signing the bid, failing which the Tender Bid is liable to be
rejected. Bids once submitted will be treated as final and no further correspondence will be
entertained on this. No bidder (including successful bidder) shall be allowed to withdraw the
bid.
n. Bid Currency
Charges / Fees shall be expressed in Indian National Rupees only
o. Preliminary Examination
The bids will be examined by AI APSto determine whether they are complete, and whether
the bids are generally in order. A bid determined as not substantially responsive will be
rejected
p. Contacting AI APS, lobbying or putting outside influence
Any effort on the part of the bidder to influence bid evaluation process or award of contract
decision may result in the rejection of the bid.
q. Cost of Bid
The bidder will bear all cost(s) associated with the preparation and submission of bid,
including cost of presentation(s), reference site visit, etc. for the purposes of clarification of
the bid. AI APS will not be responsible or liable for these costs, regardless of the conduct or
outcome of the bidding process.
r. Cost of contract etc.
All cost relating to signing of contract and other documents including NDA etc will be borne
by selected bidder.
s. Clarifications by AI APS
If deemed necessary, AI APS may seek clarifications on any aspect from the bidder.
However that would not entitle the bidder to change or cause any change in the substance of
AI APS/2021-22/01 Dated: 19.04.2021
the bid already submitted or the Charges/Fees quoted. The bidder may also be asked to give
presentation for the purpose of clarification of the bid. All expenses for this purpose, as also
for the preparation of the documents and other meetings/presentations, will be borne by the
bidders.
t. Clarifications on TENDER by bidders
Interested bidders can seek clarification on TENDER from AI APS by submitting their
queries either in official hard copies or e-mails. The queries should be submitted on or before
the last date for submission of bid. Any query submitted after the submission of bid will be
rejected.
u. Submission of Bids
The process has been elaborated in the main TENDER.
v. Other Terms
i. The bids should be neatly presented on Letter Head of bidder.
ii. It shall be deemed that by submitting the bid, the bidder agrees and releases AI APS,
its employees, agents and advisers, irrevocably, unconditionally, fully and finally
from any and all liability for claims, losses, damages, costs, expenses or liabilities in
any way related to or arising from the exercise of any rights and / or performance of
any obligations hereunder and / or in connection with the bidding process, to the
fullest extent permitted by applicable law, and waives any and all rights and / or
claims it may have in this respect, whether actual or contingent, whether present or in
future.
iii. AI APS shall not be liable for any omission, mistake or error in respect of any of the
above or on account of any matter or thing arising out of or concerning or relating to
the TENDER or the bidding process, including any error or mistake therein or in any
information or data given by AI APS.
iv. The bidder shall provide all the information sought under this TENDER. AI APS will
evaluate only those bids that are received in the required formats and complete in all
respects. Incomplete and / or conditional bids shall be liable for rejection.
v. Bidders are advised that technical qualification of bidder will be entirely at the
discretion of AI APS. Bidder will be deemed to have understood and agreed that no
explanation or justification on any aspect of the bidding process or selection will be
given by AI APS.
vi. Any information contained in the bid submitted by the bidders shall not in any way be
construed as binding on AI APS, its agents, successors or assignees, but shall be
binding against the bidders if any project is subsequently awarded to it under the
bidding process on the basis of such information.
AI APS/2021-22/01 Dated: 19.04.2021
vii. AI APS reserves the right not to proceed with the bidding / TENDER process at any
time without notice or liability and to reject any or all TENDER(s) / bid(s) without
assigning any reasons whatsoever.
viii. All documents and other information supplied by AI APS or submitted by any Bidder
toAI APSshall remain or become the property of AI APS. Bidders are to treat all
information as strictly confidential and shall not use it for any purpose other than for
preparation and submission of their bids. AI APS will not return any bid or any
information provided along therewith.
ix. AI APS shall not entertain any correspondence with any bidder in relation to the
acceptance or rejection of this TENDER / bid.
2. Documentation:
All relevant documents (whether required under the TENDER or sought for by AI APS at a
later stage) will be submitted by the bidders at their own cost. AI APS reserves the right to
verify all statements, information and documents submitted by the bidders in response to the
TENDER and the bidder shall, when so required by AI APS, make available all such
information, evidence and documents as may be necessary for such verification. Any such
verification or lack of such verification, by AI APS shall not relieve the bidder of its
obligations or liabilities hereunder nor will it affect any rights of AI APS hereunder.
3. Rejection of bids (Technical Bid & Financial Bid):
The Tender response to the Technical Bid & Financial Bid will be rejected forthwith without
evaluation on the following grounds:
a. If the Technical bid or the Financial Bid has been received after due date and time of
closing of the TENDER.
b. If only the Technical bid has been received and Financial Bid has not been received, and
vice versa. If the Technical Bid or the Financial Bid has been received by fax or email.
c. If the Technical bid has been received without relevant data.
d. If the Technical bid or the Financial Bid received unsigned.
e. If the Financial bid received in an open condition in the master envelope containing the
Technical Bid or if both the Technical Bid & Financial Bid are received in the same
envelope and/or in an open condition.
f. The validity of the bid is lesser than 90 days.
g. Such other grounds noted at the discretion of AI APS not meeting TENDER requirements.
4.Inspection Clause:
As part of the evaluation of the Technical Bids, AI APS reserves the right to inspect at its
own cost the facility / facilities of the Bidders in order to assess their infrastructure and
capability for fulfilling the contract as indicated in this TENDER.
AI APS/2021-22/01 Dated: 19.04.2021
5.Termination / Exit clause of contract:
The contract may be terminated under the following circumstances:
I. In the event of unsatisfactory performance of the contract / deficiency of service by
the successful Bidder, AI APS will have the right to terminate the contract by
giving one (1) month prior written notice without any liability to AI APS.
II. If there is a change in AI APS’s requirement, AI APS will be entitled to terminate the
contract by giving three (3) months advance notice in writing. In case of such
termination, the financial obligation will be proportionate to the work completed
by the selected bidder.
III. In case of breach of contractual terms and conditions of the contract, AI APS shall be
entitled to rescind the contract at any time without assigning any reason
whatsoever and without any liability to AI APS.
6 Dispute Resolution:
Any dispute arising between the parties in respect of the construction, interpretation,
application, meaning, scope, operation or effect of this TENDER document and/or the
bidding process, or the validity or breach thereof, shall first be settled by mutual
consultation. If the dispute remains unresolved after a period of 90 (ninety) days from the
date when the mutual consultation has started, the matter shall be referred for settlement to
'SCOPE FORUM OF CONCILIATION AND ARBITRATION', Govt. of India, and the
award made in pursuance thereof shall be final and binding on the parties. The venue of
Arbitration proceedings shall be at Delhi.
7.Force Majeure
Any failure or delay by bidder or AI APS in performance of its obligations, to the extent due
to any failure or delay caused by fire, flood, earthquake or similar elements of nature, or acts
of God, war, pandemic, terrorism, riots, civil disorders, rebellions or revolutions, acts of
governmental authorities or other events beyond the reasonable control of nonperforming
Party, is not a default or a ground for termination. The affected Party shall notify the other
party within reasonable time period of the occurrence of a Force Majeure Event.
8. Invoicing and Payment Clause:
a. For Half year, 30% of the awarded audit fees will be paid after completion of Audit work
and submission of half yearly Audit Report alongwith executive summary duly accepted by
AI APS.
b. The half yearly report shall include report on the verification and reconciliation of year
end activities as given in work scope , to qualify for the payment of that quarter.
AI APS/2021-22/01 Dated: 19.04.2021
c. The balance audit Fees of the contracted value will be paid on completion of entire Audit,
including conduct of audit up to and including final accounts of the respective Financial
Years and subsequent discussion and acceptance of 'Final Internal Audit Report' by the Audit
Committee.
d. Invoice for Audit Fees will be submitted to the CFO along with the final signed periodic
report, such other supporting documents indicating that audit work has been completed as
per the agreed terms and conditions and a certificate stating that awardee had completed the
audit assignment as per given work scope and/ or any other assignment from time to time as
per terms of this TENDER.
e. For the awarded location, the selected bidder will not be paid for local travelling,
transport, office and stationary expenses for report preparation and/or presentations, or visits
for meetings for any purposes related to the Internal Audit assignment. With specific
approval of AI APS for travel outside the awarded location in connection with the Internal
Audit assignment, AI APS will provide the required air tickets on its services and hotel
accommodation on bed and breakfast basis at contracted hotels at the place of visit.
Reimbursement of other travel related expenses will be admissible as “Out of pocket
expenses” over the contract duration, subject to a maximum of 10% of contract value for the
relevant location excluding GST. Such out of pocket expenses will be reimbursed alongwith
final invoice.
9. Penalties for delay / deficient / non-performance :
There will be penalties applicable under the contract with the selected bidder. These
penalties will be for delays in reporting , in the form of liquidated damages @ 0.5% / week
of the delay subject to a maximum of 10% of contract value.
10. Others :
a) All the Reports, working papers, supporting and collected records / data / information in
hard copy and / or soft format will be property of AI APS and to be handed over to
respective Internal Audit units in hard copy / soft copy in open format (MS-Word and MS-
Excel) for use by AI APS at the end of assignments.
b) The selected bidder shall ensure that the staff deployed by them do not violate any rules of
AI APS. and/or regulations of any Authority (Govt or public) i.e. MIAL/DIAL/AAI/BCAS
etc and that they do not indulge in any unlawful activity. If any such incidence happens, the
selected bidder will be held responsible.
AI APS/2021-22/01 Dated: 19.04.2021
ANNEXURE-I
OBJECTIVE AND SCOPE OF WORK FOR INTERNAL AUDIT:
I Objectives of Internal Audit :-
a) The Internal Auditor will consider the adequacy of controls necessary to secure propriety,
economy, efficiency and effectiveness in all areas. It will seek to confirm that management has taken
the necessary steps to achieve these objectives and manage the associated risks.
b) The Internal Auditor should cover all projects, operational and management controls and should
not restrict itself only to the audit of systems and controls.
c) The audit will be carried out in accordance with the relevant standards of auditing and will include
such tests and controls as the Internal Auditor considers necessary under the circumstances. d) The
scope & responsibilities of the Internal Auditor include the following:-
1. To monitor the achievement of organizational objectives.
2. To identify, assess and suggest to manage risks to those objectives.
3. To ensure compliance with manuals, policies, delegation of powers, laws and regulations including
all statutory requirements.
4. To ascertain the integrity and reliability of financial and other information provided to management
and stakeholders, including that used in decision making.
5. To review the efficacy, adequacy and application of accounting, financial and operating controls
and thereby ensure the accuracy of the books of accounts.
6. Verify that the system of internal check is effective in design and operation in order to ensure the
prevention of and early detection of defalcations, frauds, misappropriations and misapplications.
7. Identify areas of significant inefficiencies in existing systems and suggest necessary remedial
measures.
8. To ensure that capitalization of assets is done accurately.
9. To provide all requisite information and support on effectiveness of the accounting and control in
the SAP- ERP system and also to suggest/recommend steps/areas for adequate controls within the
SAP-ERP system to serve the above objectives.
10. Conducting special assignments and investigations on behalf of the management into any matter
or activity affecting the probity, interests and efficiency of the Air India.
11. To ensure adequacy of various manuals in the Company and advice suitable modifications to the
Management from time to time.
AI APS/2021-22/01 Dated: 19.04.2021
II SCOPE OF WORK
S. No Activities Limits of the Vouchers Extent of Checking
1 Financial Accounting & Financial The overall Financial 100%
Reporting Systems accounting & Financial
reporting system to be
checked thoroughly with the
special stress on the below
items:
a) All Accounting is being
done as per Accounting
Standards and Accounting
Policies of AIAPS.
b) Cash, bank, journal
vouchers including
rectification vouchers are
prepared correctly and trial
balance is prepared
accordingly.
c) Bank statements & monthly
bank reconciliation
statements.
d) Maintenance of Cash Book
and Cash verification
including position of soiled
notes.
e) Balance confirmation with
all Debtors & Creditors.
f) Foreign currency
transactions.
g) Prior period adjustments.
h) Provisions and contingent
liabilities.
i) Bank Guarantees & FDRs.
j) Timely recovery of
advances and interest.
2 EXPENDITURE a) Payment 100%
50%
Verify all payments as per limits given Rs.1,00,000/- and 100%
with reference to contracts, 100%
above
certification, authorizations, service 10%
rules, HR module etc. b) Payment Less than Rs. 100%
Checking in respect of all Expenditure
Invoices booked 1,00,000/-
c) Penalties/ Fines/Interest
on delayed payments
3 EMPLOYEES BENEFIT a) Checking of wages, salaries
EXPENSES and Bonus of different
categories of employees
Recruitment, maintenance of time and including officers, contract
attendance, Leave Policy, Overtime, staff, monthly and daily rated
Payroll processing, Payment workers on the basis of their
processing, Loans & Advances, Bonus respective terms and
calculation, PF/ conditions of employment.
ESIC/Gratuity/Professional Tax/TDS b) Test check individual files
of personnel posted at site.
c) Ensure compliance of PF/
ESIC/Gratuity/Professiona
AI APS/2021-22/01 Dated: 19.04.2021
l Tax/TDS 75%
d) Payroll and leave records. 50%
50%
4 CASH & BANK MANAGEMENT a. Cash payments 100%
including Petty Cash 100%
b. Bank payments 100%
c. Bank Reconciliation 100%
50%
Statements 100%
100%
5 STATUTORY COMPLIANCES All taxes 100%
100%
a) Identification of legal framework and 100%
100%
statutes as applicable and compliance 100%
100%
thereof.
b) Check registrations / renewals with
different statutory authorities like
labour department, PF, ESIC, GST,
Professional Tax, etc.
c) Correct deductions and recoveries of
taxes and statutory levies like TDS,
TCS, GST, PF, ESIC, Professional Tax,
labourCess etc.
d) Timely payment and deposit of taxes
and other statutory levies.
f) Adherence to time limits in filing
prescribed returns.
g) Verify system of availing input tax
credit on purchases.
h) Status of assessments before various
tax authorities.
i) Details of statutory disputes and
cases pending before various authorities
with financial implications for being
treated as contingent liabilities.
6 Accounting policies / Applicability of
IndAS
7 Inventory / Stores Accounts/MMD GSD Material POs >= Rs.
1,00,000/-
GSD Material Pos < Rs.
1,00,000/-
Utilisation of Manufacture/
Supplier Credits
Utilisation of Warranties/
Guarantees
Cases of Advance Payments &
Adjustments thereof
8 FIXED ASSETS -Procurement
-Capitalization
9 REVENUE - Depreciation as per Policy
-Scrappage
a) Checking the Handling
billing terms and conditions
as per the provisions of the
contract.
b) Ensure that the timely bills
are being raised for
Handling & Manpower as
AI APS/2021-22/01 Dated: 19.04.2021
per provisions of the billing 50%
terms and conditions. Major 100%
deviations are to be reported. 100%
i) Inter Company Billing 100%
ii) Third Party – Non IATA 75%
iii) Third Party – IATA
Billing including IATA 100%
Recharges
c) Check the charges
applicable for various cargo
activities
d) Other Misc/Incidental
Revenue
10. RECEIVABLES A) Collections from the client
with respect to the collection
period. Scrutiny of receipts in
bank.
B) Receivables ageing and
realization analysis.
C) Review of Security
Deposits.
11. PROCUREMENT OF MATERIALS a) Robustness and sufficiency
& SERVICES of processes.
b) The tenders should be
floated as per commercial
manual, and approval of the
competent authority as per the
DOP.
c) Verification of purchase
procedure on the basis of
indents, purchase orders,
quotations, price comparative
statements, authorized
distributor list, etc.
d) Checking of material
receipts on the basis of
purchase orders, delivery
challans/ invoices, weigh slips
with the goods receipt notes.
e) Compliance to quality
control procedures.
f) Checking issue of materials
on the basis of issue slips,
authorized signatory list, etc.
g) Earnest money provided
should be kept in safe custody
and to be checked for
sufficiency and validity.
12. YEAR END ACTIVITIES 1. Scrutiny of preliminary
Trial Balance as at the end
of the year and raising
queries in respect thereof
for necessary accounting
action.
2. Reconciliation of GS
AI APS/2021-22/01 Dated: 19.04.2021
13. DEBTORS/ CREDITORS Equipments/ Vehicles as
14. REPORTING per financial books vis-à-
vis records of User
departments vis-à-vis
Physical verification
Report.
3. Balance confirmation
certificates in respect of
Sundry Debtors/Sundry
Creditors/Deposits/Loans
and advances at the end of
the year.
4. Cash Verification as on
31st Mar, for all locations
including imprest cash and
reconciliation with main
books.
5. Balance confirmation
certificates received from
the banks
6. Checking of depreciation
7. Fraud cases for
provisioning and for
departmental action and/or
staff accountability.
8. Transactions with
Subsidiary companies
being related party
transactions
Debtors and Creditors
analysis in relation to
ageing and knocking of
unlinked receipts/
payments
Half yearly Internal Audit
Report to be submitted
within one month from the
end of the 6 month .
Notes:
a) The above work scope is only illustrative and not exhaustive. The management reserves the right to
revise the same from time to time.
b) The Internal Auditor should conduct risk based assessment, identify the potential risk areas and
based on the same include other activities also in their scope of work.
c) The Internal Auditors should provide optimal audit coverage commensurate with the size and
nature of the Company’s business.
d) The Internal Auditors may also be assigned to conduct special reviews in respect of any
activity/department.
e) The Internal Auditors may also be assigned to conduct review of out station on AI APS network.
f) Internal Audit should be conducted in accordance with the provisions of Companies’ Act 2013 duly
amended.
g) Based on the Internal Audit activities performed by them the Internal Auditors should suggest
measures to the management for :
AI APS/2021-22/01 Dated: 19.04.2021
I. Enhancement of revenues
II. Reduction in expenditure
III. Strengthening of internal control systems and procedures
IV. Adoption of industry best practices
V. Elimination of wasteful practices
VI. Increase in operational efficiency and
VII. Improvement in financial performance
AI APS/2021-22/01 Dated: 19.04.2021
ANNEXURE-II
TECHNICAL EVALUATION CRITERIA (Mandatory Eligibility Criteria)
1. Bids of the Bidders who fulfil the following Technical Evaluation Criteria (TEC), and
submit documentary proof thereof along with the Technical Bid, will only be eligible for
evaluation of the bids.
2. Bidders are required to indicate the compliance status for each of the Mandatory criteria
by stating „Yes‟ or „No‟.
3. The documentary evidences as required be attached with this Annexure in sequence of the
criteria.
4. “No” to compliance status of any one of the criteria could result in disqualification of the
bid as these are mandatory criteria.
S.No. MANDATORY Criteria Documentary evidence to Compliance
1. REQUIREMENTS be attached with the Status (Yes/
2. Minimum Technical Bid No)
The bidder must be 02(Two) As per the Certificate
3. presently empanelled with FTP / QCA issued by the C&AG.
C&AG. Min 05
Minimum number of Full Companies Certified copy of
Time Partner (FTP) and Qualification certificate
Qualified CA(QCA,) in full
time employment. To give at least 2
Minimum number of Experience Certificate /
assignments in the last 5 Appointment letter from
years as Internal/Statutory Client Companies along
Auditor of Companies with self-certified List of
except Bank / Branch Audit companies audited under
having an annual turnover the signatures of at least
of not less than Rs.500 two partners of the
crores. bidder containing details
such as –
i. Name of Auditee with
location
ii.Type of Audit
(Statutory/ Internal) done
iii. Years of Audit
iv. Duration
v.Turnover (Rs.in lakhs)
of company audited for
relevant period
4. Number of companies At least 2 To give at least 2
(Registered under Cos Act) PSUs. Experience Certificate /
audited in the capacity of Appointment letter from
Internal / Statutory Client Companies with
Auditors since registration Selfcertified details
AI APS/2021-22/01 Dated: 19.04.2021
signed by two Partners
on Bidder’s letterhead.
AI APS/2021-22/01 Dated: 19.04.2021
Annexure – III
Bidder’s Profile (To be provided by the Bidder)
AI APS/2021-22/01 Dated: 19.04.2021
Annexure-IV
Details of Manpower Resources (Partners and Assistants of Bidding Entity to
supplement information provided at Sr.No.7 of Annexure-III
AI APS/2021-22/01 Dated: 19.04.2021
Annexure V
AUTHORIZATION LETTER FOR ATTENDING BID OPENING
(On Bidder’s letterhead)
To, Dated: XXXX
CFO
AI Airport Services Limited
New Delhi-110037
Sub: Authorization for attending opening of TECHNICAL / FINANCIAL BID
Opening Date:
Time:
The following person(s) is/are hereby authorized to attend Technical/ Financial Bid opening
of subject TENDER.
S.No Name E.Mail Contact No Signature
Signature: ………………………………..
Authorized Signatory’s Name:……………..
Bidder Name: ………………………..
NOTES :
1. Permission for entry to the office where bids are opened may be refused in case
authorization as prescribed above is not received.
2. The authorized representatives, in their own interest, must reach venue of bid opening well
in time.
3. The authorized representatives must carry a valid photo identity.
4. Separate authorization letters would be required for Technical and Financial Bid opening.
AI APS/2021-22/01 Dated: 19.04.2021
Annexure VI
CERTIFICATE OF UNDERTAKING and COMPLIANCE CERTIFICATE
(ON BIDDER’S LETTER HEAD)
To
CFO
AI Airport Services Limited
(Formerly Known as Air India Air Transport Services Limited)
New Delhi-110037
Sir, It is certified that we have studied and understood the terms and conditions of the
TENDER for Nature of the work: Internal Audit for AI APS Limited and agree to abide and
comply unconditionally with all the terms and conditions contained in this TENDER.
1) Having examined the Conditions of Assignment for the above Contract, i.e. Appointment
for Internal Audit of AI APS, we qualify under the minimum eligibility criteria and offer to
undertake the work in conformity with the Conditions of Assignment for the Delhi location.
2) We specifically undertake to complete and deliver the work-scope comprised in the
TENDER and agree to abide by the General Terms and Conditions also.
3) We confirm that the bid is valid for 90 days from the notified last date of submission of
TENDER.
4) List of documents attached with the TENDER.
1
2
3
4
5
6
Dated ................ day of ...........................................
Signature ............. ……………in the capacity of ................................
Name I am duly authorised to sign TENDER for and on behalf of
...................................................... .
AUTHORISED SIGNATORY Bidder’s Stamp &
Name of the Bidder
Signature
AI APS/2021-22/01 Dated: 19.04.2021
Annexure-VII
NON-DISCLOSURE AGREEMENT (NDA to be discussed and executed with
successful bidder)
This Non-Disclosure Agreement (this “Agreement”) is made on this _____________day of
______________, 2020 at ________________.
BY AND BETWEEN
AI Airport Services Limited, a company incorporated under the Companies Act, 1956,
having its registered office at 2nd floor, GSD Building, Air India Complex, terminal-2, IGI
Airport, New Delhi-110037 (hereinafter referred to as “AI APS” which expression shall,
unless it be repugnant to the context or meaning thereof, mean and include its
representatives, successors, affiliates and permitted assigns) of the ONE PART.
AND
________, a empanelled entity with the CAG with its registered office at _______
(hereinafter referred to as “Entity” which expression shall, unless it be repugnant to the
context or meaning thereof, mean and include its representatives, successors, affiliates and
permitted assigns) of the OTHER PART.
Both parties hereto collectively referred to as the "Parties" and individually as a "Party".
WHEREAS:
A. AI APS is a Government of India undertaking and is inter-alia engaged in the business
of Ground handling Services.
B. ________is inter-alia engaged in the profession of providing various types of accounting
and auditing services.
C. Pursuant to Tender Ref. “INTERNAL AUDIT – AI APS /21-22/01 Dated 19th April
2021”for “TENDER FOR APPOINTMENT OF INTERNAL AUDITORS OF AI APS AT
DELHI, AI APS has agreed to award the Internal Audit to M/s___________ and accordingly,
issued a Letter of Appointment dated ________ to enable the selected bidder to commence its
internal processes required for carrying out the required Internal Audit services as per the
tender. The parties are currently, in the process of finalizing the terms of the definitive final
agreement.
D. During the course of procurement of the Internal audit, AI APS may disclose/share AI
APS‟s proprietary and confidential information with the selected bidder and/or it may have
AI APS/2021-22/01 Dated: 19.04.2021
access to/receive certain technical, non-technical, financial, business and other Confidential
Information (as hereinafter defined) of AI APS.
E. The Parties recognize that there is a need to protect such Confidential Information from
unauthorized use and disclosure and accordingly, have decided to enter into this Agreement
to establish and set forth the obligations of each Party with respect to any such Confidential
Information.
For purposes hereof, the term “Disclosing Party” shall refer to “AI APS” and the term
“Recipient” shall refer to “Entity”.
NOW THEREFORE, in consideration of the above premises the sufficiency of which is
hereby acknowledged, the Parties mutually agree as follows:
1. Definition. “Confidential Information” shall mean any and all information disclosed to, or
otherwise acquired or identified or observed by, Recipient including its affiliated companies,
directors, officers, employees and agents of such affiliated companies (collectively,
“Recipient's Representatives”), from and its affiliated companies, relating to the business of
AI APS, whether communicated in writing, orally, electronically, photographically, or in
recorded or any other form of media, including, but not limited to, all sales and operating
information, employee and other human resource information, existing and potential
business and marketing plans and strategies, financial information, cost and pricing
information, data media, know-how, source codes, technical information, concepts, reports,
methods, processes, techniques, operations, devices, and the like, whether or not the
foregoing information is patented, tested, reduced to practice, or subject to copyright or any
other intellectual property right. The term “Confidential Information” does not include
information which (i) is or becomes generally available to the public other than as a result of
disclosure by Recipient in breach of this Agreement; (ii) was available to Recipient on a non-
confidential basis as shown in written records prior to its disclosure to Recipient by AI APS;
(iii) becomes available to Recipient on a non-confidential basis from a source other than
AIESL; provided that such source is not bound by a confidentiality agreement with AI APS
or is otherwise prohibited from transferring the information to Recipient by a contractual,
legal or fiduciary obligation; or (iv) is independently developed by Recipient without any use
of or benefit from the Confidential Information and such independent development can be
documented by Recipient with written records.
2. Scope. This Agreement is intended to cover Confidential Information disclosed by AI
APS both prior and subsequent to the date hereof.
3. Obligations of Recipient. In consideration for the receipt of Confidential Information,
Recipient shall hold all Confidential Information in confidence and with the same degree of
care it uses to keep its own similar information confidential, but in no event shall it use less
than a reasonable degree of care; and shall not, without the prior written consent of AI APS,
AI APS/2021-22/01 Dated: 19.04.2021
disclose such information to any person for any reason at any time. The term “person” as
used in this letter shall be broadly interpreted to include, without limitation, any corporation,
company, partnership or individual.
The recipient will grant access to the Confidential Information only to its employees on a
need to know basis (who have clear need to know the Confidential Information for the
purposes of execution and completion of Internal audit) and shall impose the same obligation
on its employees, who obtain knowledge of Confidential Information.
4. Compelled Disclosure. In the event that Recipient or any of Recipient‟s Representatives is
requested or required (by oral questions, interrogatories, requests for information or
documents, subpoena, civil investigative demand or similar incidents ) to disclose any of the
Confidential Information, it is agreed that Recipient or such Recipient‟s Representative, as
the case may be, will provideAI APSwith prompt notice of such request(s) so that AI APS
may seek an appropriate protective order or other appropriate remedy and/or waive
compliance with the confidentiality provisions of this Agreement. In the event that such
protective order or other remedy is not obtained, or AI APS grants a waiver hereunder,
Recipient or such Recipient‟s Representative may furnish that portion (and only that portion)
of the Confidential Information which Recipient is legally compelled to disclose and will
exercise its reasonable best efforts to obtain reliable assurance that confidential treatment
will be accorded any Confidential Information so furnished.
5. Use. Recipient shall not use any Confidential Information for any reason other than as
may be necessary for the Purpose. Recipient agrees to make no other use of the Confidential
Information or to incorporate any Confidential Information into any work or product.
6. Ownership. Recipient recognizes that all tangible information relating to Confidential
Information, including notes, reports and other documents prepared by Recipient in
connection with the evaluation of the proposed Relationship, including all copies thereof, are
and shall be the sole property of AI APS, and Recipient shall keep the same at all times in its
custody and subject to Recipient‟s control and shall return the same upon completion of the
specified Purpose. Recipient does not hereby and shall not acquire by implication or
otherwise any right in or title to or license in respect of the Confidential Information
disclosed to it by AI APS.
7. Return of Confidential Information. Promptly following the earlier of (i) the termination
of this Agreement or any other agreement for the proposed potential business relationship
and (ii) the written request of AI APS, Recipient will deliver to AI APS all documents or
other materials furnished by AI APS to Recipient constituting Confidential Information,
together with all copies thereof stored in any form of media in the possession of Recipient. In
the event of a written request from AI APS, all other documents or other materials
constituting Confidential Information, together with all copies thereof stored in any form of
AI APS/2021-22/01 Dated: 19.04.2021
media in the possession of Recipient, will be destroyed with any such destruction confirmed
and certified by Recipient in writing to AI APS.
8. No Obligation. Neither Party shall make any commitment or incur any expense or charge
for or in the name of the other Party. Neither Party has any obligation by virtue of this
Agreement to procure any products or services from the other Party or to enter into any
further business relationship or to refrain either of the parties from entering into an
agreement with any other party. Neither execution nor performance of this Agreement shall
be construed or deemed to have established any joint venture or partnership or have created
the relationship of principal and agent between the Parties.
9. Remedies. Recipient acknowledges that money damages would be both incalculable and
an insufficient remedy for any breach of this agreement by Recipient and that any such
breach would cause AI APS irreparable harm. Accordingly, Recipient also agrees that, in the
event of any breach or threatened breach of this Agreement, AI APS, in addition to any other
remedies at law or in equity it may have, shall be entitled, without the requirement of posting
a bond or other security, to equitable relief, including injunctive relief and specific
performance.
Notwithstanding the above, the Recipient will indemnify and hold AI APSharmless from and
against any and all loss, liability, damages, costs, claims and expenses, including all court
costs, attorney fees and legal fees, which AI APS might suffer/incur as a result of any
violation whatsoever of this Agreement by Recipient.
10. Termination. This Agreement may be terminated by either Party by giving the other
Party no less than thirty (30) days prior written notice; provided, however, that,
notwithstanding anything herein to the contrary, Recipient‟s obligations with respect to each
item of AI APS‟s Confidential Information will survive for a period of three (3) years
following the disclosure of the applicable Confidential Information unless such survival is
stipulated by law for a longer period.
11. Governing Law. This Agreement shall be governed by and interpreted in accordance
with the laws of India and shall be subject to the jurisdiction of courts situated in Delhi, India
to the exclusion of all other courts situated elsewhere.
12. Amendments. This Agreement may not be and shall not be deemed or construed to have
been modified, amended, rescinded or cancelled in whole or in part, except by written
instrument signed by the Parties hereto which makes specific reference to this Agreement
and which specifies that this Agreement is being modified, amended, rescinded or cancelled.
13. Severability. If any provision of this Agreement shall be declared invalid or illegal for
any reason whatsoever, then, notwithstanding such invalidity or illegality, the remaining
AI APS/2021-22/01 Dated: 19.04.2021
terms and provisions of this Agreement shall remain in full force and effect in the same
manner as if the invalid or illegal provision had not been contained herein.
14. Waivers. No failure on the part of either Party to exercise, and no delay in exercising,
any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or
partial exercise of any right or remedy hereunder preclude any other or a future exercise
thereof or the exercise of any other right or remedy granted hereby, or by any related
document, or by law. Any failure of a Party to comply with any obligation contained in this
Agreement may be waived by the Party entitled to the benefit thereof only by a written
instrument duly executed and delivered by the Party granting such waiver, which instrument
makes specific reference to this Agreement and the provision to which it relates and
describes the right or obligation consented to, waived or purported to be violated.
15. Entire Agreement; No Assignment; Counterparts. This Agreement contains the entire
agreement and understanding between the Parties hereto relating to the subject matter hereof
and supersedes all other prior agreements and understandings, both written and oral, between
the Parties with respect to the subject matter hereof. This Agreement may not be assigned by
Recipient by operation of law or otherwise without the written consent of the other Party,
which consent shall not be unreasonably withheld or delayed. This Agreement may be
executed in several counterparts, each of which will be deemed an original, and all of which
taken together will constitute one single Agreement between the parties with the same effect
as if all the signatures were upon the same instrument
. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
by their duly authorized representatives effective as of the date and year first above written.
AI AIRPORT SERVICES LIMITED
By:
Name:
Title:
Selected Bidder
By:
Name: ……….
Title: ………………
WITNESSES:
1.
2.
AI APS/2021-22/01 Dated: 19.04.2021
Annexure VIII
Check List of Items/Documents to be attached (On Bidder’s letterhead)
1. Technical Evaluation Criteria (Mandatory Minimum Eligibility) compliance as per
ANNEXURE-II
2. Bidder‟s Profile at ANNEXURE-III duly filled in with required supporting documents.
3. Details of manpower as per Annexure IV
4. Authorisation letter as per Annexure V
5. Certificate of Undertaking and Compliance as per ANNEXURE-VI.
6. Non-Disclosure Agreement as per ANNEXURE-VII.
7. Financial Bid Format duly filled in as per ANNEXURE-IX Note:
The list above is indicative. Bidders should go through the tender document carefully and
provide documents/details in support of their bid.
AI APS/2021-22/01 Dated: 19.04.2021
Annexure-IX
Financial Bid Format
Outsourcing of Internal Audit for the period Apr' 2021 to Mar' 2023
S.NO Description Amount (Rs.)
1. Consolidated Fees for concurrent Internal
Audit activities as specified in Scope of Work
and for providing required reports as
mentioned in Annexure I (Scope of Work).
Signature:
Authorized Signatory’s Name:
Date: ____________
Notes :
1. GST shall be paid as per applicable rates.
2. Indicate Charges/ Fee both in figures and words for which bid is submitted. In case there
is any discrepancy between figures and words, the Charges/Fees in words shall prevail.
3. There should not be any cutting / overwriting. In case of cutting / overwriting, the bidder
has to initial the same, otherwise such bid shall be rejected.
|
