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Hindustan Salts Limited, Jaipur
April, 11th 2019
    APPOINTMENT OF INTERNAL AUDITOR FOR
          HSL & SSL FOR F.Y. 2019-20

Tender No.               01(Com)Purchase/2019-20
Date of release of
                         28th March, 2019
tender
Due date & time of
submission               24th April, 2019 up to 15.00 Hrs

Date & time of
                         24th April, 2019 at 15.30 Hrs
opening
Place of submission
                         Office of Dy. General Manager (C & L), G-229,
and opening on the
                         Sitapura Industrial Area, Jaipur-302022
tender document

Cost of tender form      Rs. 500/-

Mode of Payment of       Either by DD drawn in favour of Hindustan Salts
Cost of tender           Ltd. and payable at Jaipur or through NEFT/RTGS
Document                 in Company's account.



              Hindustan Salts Limited
                     (A Government of India Enterprise)
                       CIN: U14220RJ1958GOI001049
    Registered Office: G-229, Sitapura Industrial Area, Jaipur-302022(Raj.)
              Phone No.0141-2771427, FAX No. 0141-2771449
                 Subsidiary: SAMBHAR SALTS LTD
                      CIN: U14220RJ1964GOI001188
         Unit : Sambhar Lake, Pin- 303604, Dist. - Jaipur (Rajasthan)
                 Phone : 01425-228249; Fax : 01425-228244
                     E-mail: purchase@indiansalt.com
                        Website: www.indiansalt.com
                        Hindustan Salts Limited
                              (A Government of India Enterprise)
                                CIN: U14220RJ1958GOI001049
             Registered Office: G-229, Sitapura Industrial Area, Jaipur-302022,(Raj.)
                       Phone No.0141-2771427, FAX No. 0141-2771449
                            Subsidiary: SAMBHAR SALTS LTD
                                CIN: U14220RJ1964GOI001188
                   Unit : Sambhar Lake, Pin- 303604, Dist. - Jaipur (Rajasthan)
                           Phone : 01425-228249; Fax : 01425-228244
                               E-mail: purchase@indiansalt.com
                                  Website: www.indiansalt.com

                     Appointment of Internal Auditor for HSL & SSL for F.Y. 2018-19

I.     GENERAL
       Hindustan Salts Limited (HSL) was incorporated on 12.04.1958 as a Company fully owned by
       the Govt. of India to take over the salt sources, earlier managed by Salt Department, Govt. of
       India. This is the only Central Government Public Sector Undertaking engaged in manufacturing
       of salt. The Company started its business in January, 1959. Later government owned salt mines
       located at Mandi (HP) on 1st May, 1963. Subsequently the Sambhar Lake Salt source was
       transferred to a newly formed subsidiary Company, Sambhar Salts Limited, registered as on
       30.9.1964 in terms of V.T.Krishnamachari Award. "Sambhar Salts Limited") is having a large
       production area at Sambhar, Gudha & Nawa. Hindustan Salts Limited is having its unit at
       Kharaghoda, Mandi Mines & Sales Depot at Ramnagar. Hindustan Salts Limited (A Govt. of
       India Enterprise) & its Subsidiary Company Sambhar Salts Limited are having its com posit e
       registered office at G -229, Sitapura Industrial Area, Jaipur-302022.

       II.   OBJECTIVE
       The Hindustan/ Sambhar Salts Limited intends to appoint a firm of Charted Accountants as its
       Internal Auditor for the financial year 2019-20 based on their experience. The firms should
       furnish the complete details of experience, competence relevant to the work, detailed profile
       of the firm and references alongwith their offer.

III.   SCOPE OF WORK FOR INTERNAL AUDITOR
1.     To check the books of accounts including cash and journal vouchers, Bank Accounts including
       monthly reconciliation statements, the sale invoice including sales & price in reference of
       agreement/prevailing rates.

2.     To check purchases, compliance of procedures, Physical verification of Cash, store and Stocks.

3.     Monthly /quarterly Statement of Profit & Loss and Balance Sheet & to check the re- conciliation
       of debtors, creditors, advances etc.

4.     Compliance of various statutory requirements Acts /rules such as Income tax, GST, PF &
       Pension, ESI, Contract labour, Payment of wages Act, Minimum W ages Act, Gratuity,
       Payroll and leave records etc.

5.     Cash management policy should be checked.

6.     Compliance of Accounting Standards as Applicable.

7.     To check the system regarding the custodianship & safe guard of Assets (Monetary and
       Non-Monetary) including fixed assets register and physical Verification thereof.

8.     Internal control procedure system.
9.    To conduct the Internal Audit of units including Corporate Office as under and submit the
      quarterly report of each unit & Corporate office.
      i) Hindustan Salts Limited
           a. Corporate Office, Jaipur
           b. Kharaghoda Unit, Kharaghoda, Gujarat
           c. Mandi Unit, Mandi(Himachal Pradesh)
           d. Ramnagar Unit, Ramnagar (Uttrakhand)
      ii) Sambhar Salts Limited
           Sambhar unit, Sambhar Lake (Rajasthan) including production units at Sambhar, Gudha and
           Nawa.

10.    TENDER TERMS AND ALLIED MATTERS:

A.    Pre-tender Stage:
a)    The tenders floated should be as per Guidelines for Tendering and Purchase Policy of the
      Company and within the delegation of power of the officer etc.
b)    Ensure the basis of preparation of estimates of work/package is realistic and logical.

B.    Tendering Process:
      Comparative Statement and the Notes should be checked based on random sampling method
      to establish the reasonableness of rates (considering the special conditions, if any) and
      irregularities to be reported.






C.    Award of Work:
      Check the Terms & Conditions of Letter of Award issued and Earnest money provided is kept
      in safe custody and is sufficient and valid.

D.    Contract Agreement:
      An agreement should be executed within the time stipulated by Letter of Award ( LOA) and
      does not have negative future impact.

11.   PROJECT EXECUTION:

a.    Physical and financial evaluation, variance study of actual costs vis-à-vis sanctioned
      estimates, performance guarantee, in terms of the contract.

b.    Analysis of variation in work contract and work executed, basis of rates billed and check for
      required approval.

c.    Scrutinize present status of work that is still to be executed, with respect to the contract for
      any changes in Bill of Quantities having material impact on the project has acceptance of the
      competent authority.

d.    Where extension of completion date of the contracts is required, the delay should be well
      justified, mention the reason of delay and whether approved by competent authority
      Recommend Liquidated Damages as per the provisions of the contract, wherever required.

e.    Action of officers not included in Delegation of Power should be supported by proper approvals
      from competent authority.

f.     In case of departmental work, Check for logical and realistic estimates is duly approved by
      competent authority. Further, material procured and consumed should be properly reconciled at
      frequent interval.

g.    Comment on risk assessment and risk mitigation mechanism in the project and detection of
      systemic flaws and suggestions for adopting corrective measures.

h.    Compliance of various policies, plans systems and procedures.

i.    In each unit Advice the company officers Circle wise and cost centre wise to prepare Cost
      Sheet for production of salt/ Bromine/ Refined Salt/ Processed Salt etc. on monthly basis and
      report of variance from the target.

j.    Issue the various certificates for financial and other matters.

k.    Report on slow moving items.


l.    Advice and formulate a proper system for submission of MIS reports on weekly basis to the
      HO once. Thereafter monitor the MIS on capacity utilization, Variance in production, sales
      targets, Monthly cash flow, Statement of Profit & Loss, Store/Inventory Audit, funds utilization
      etc. of Quarterly basis and report thereon.

m.    Audit of commercial dealing including current assets and capital items.

n.    Expenditure on social overhead for welfare /social purpose i.e. Hospital, club etc.

12.   ESTABLISHMENT MATTERS:
A.     Surprise attendance verification of manpower and Checking of wages and salaries of different
      categories of employees including officers, contract staff, monthly and daily rated workers
      on the basis of their respective terms and conditions of employment.

B.    Random checks a few individual files and Service Book.

C.    Ensure compliance of PF and ESIC laws in case of daily wages, manpower on roll and as well
      as on contract.

D.    Verify the records with special attention to LTC, Medical rules, Final Settlement, Travelling
      allowances, Staff Loans/Advances.

E.    Any other procedural checks as required by Internal Auditor like: For arbitration, court cases
      and contingent liabilities, proper provisions should be calculated and booked.

G.    Management's compliance/ action on comments of the Statutory Auditors in their Audit report.

H.    Review of the deposit with Govt. Departments such as Electricity, W ater and Telephone etc.
      and EMD held by the company after completion of work/ contract etc.

I.    To give suggestion for improvement in production, marketing, performance.

13.   REPORTING FORMAT
      Internal Auditors are encouraged to suggest solutions for system improvement and to rectify
      the errors or deficiencies and not merely confine to making observations but ensure
      compliance of the audit observations at the Project site itself in their presence. Irregularities
      of serious nature noticed during audit are to be reported to the Competent Authority through
      a special report confidentially.

      Internal Audit Reports should be prepared in five separate parts, namely:
      Part-I: Executive Summary of significant observations;
      Part-II: Action taken by the unit on previous Internal Audit Report;
      Part-III: Important items which, in the opinion of the Auditor, should be brought to the notice of
                the Management;
      Part-IV: Matters which, though erroneous, are minor in nature and would be adequate, if
                rectified locally;
      Part-V: Suggestions for systems improvement;

      The Auditor must discuss the draft report with the unit head before drawing up the final
      report and make a specific mention of this in his report. The Auditor must hand over one copy of
      the report to the unit head for necessary compliance and send a copy of the full Report (in soft
      and hard both) duly signed and dated to the Company Secretary, HSL Corporate Office.
        No para of the Internal Audit Report can be taken as closed unless satisfactorily
        resolved. Outstanding paras will be carried forward to the next report and need to be
        properly addressed in Part-II of the Internal Auditor's Report.

14.     FREQUENCY OF AUDIT
        All Units including Corporate Office are to be audited on quarterly basis.

        Calendar for Routine Audit, where Internal Audit is to be done on quarterly basis:

                 Phase                 Period Covering       Reports to be submitted
                                  st           th
             Phase I             1 April to 30 June         31st July
             Phase II            1st July to 30th Sep.      30th Oct.
             Phase III           1st Oct. to 31st Dec.      31st Jan.
             Phase IV            1st Jan to 31st March      30th April

        Calendar for on-going projects, where Internal Audit is to be done on semi-annual basis:

                   Phase               Period Covering         Reports to be submitted
            Phase I              1st April to 30th Sep       15th Nov
            Phase II             1st Oct to 31st Mar         15th May

        Any other work related to Internal Audit as assigned by management or any matter which
        Internal Auditor may desire to report to management.

IV.     TIME FRAME FOR COMPLETION OF INTERNAL AUDIT:
        The Auditor has to complete the audit till 7th of the next month for ending Quarter of the
        financial year. For eg. Apr-June Quarter submission date 7th July and for the last quarter date
        of submission will be 15th April.

V.     Travelling Allowance (TA) & Daily Allowance (DA) TO THE AUDITORS
        Company is having Corporate Office, Jaipur preferring to appoint Internal Auditor having office
        at Jaipur. As per exigency of work Auditor needs to visit our units and as such company will
        consider the reimbursement of TA & DA from Jaipur only as per rules. If any one comes /start
        journey, other than from Jaipur, the TA & DA shall be restricted from Jaipur only.

VI.     TERMS OF PAYMENT
        20% of Contract Value shall be released on receipt of 1st Quarter Report.
        20% of Contract Value shall be released on receipt of 2 nd Quarter Report.
        20% of Contract Value shall be released on receipt of 3rd Quarter Report.
        20% of Contract Value shall be released on receipt of 4th Quarter Report.
        20% of Contract Value shall be released on finalisation of Statuary Audit.

VII.    SUBMISSION OF OFFERS

i)      Bidders are required to submit Cost of Bid document amounting to Rs.500/- (Rs. Five hundred)
        by Demand Draft in favour of "Hindustan Salts Limited" payable at Jaipur. Tenders without cost
        of tender form shall be rejected out rightly.

ii)     Offers are to be submitted in a sealed envelope, in the manner prescribed below:

(a)       Duly signed Tender Documents on each page as token of acceptance of all terms and
        conditions, Annex-I and Cost of Bid Document Rs. 500/- (Rs. Five hundred) by
        Demand Draft in favour of "Hindustan Salts Limited" payable at Jaipur / Proof of
        Deposition of Cost of Bid Document in company account through NEFT/RTGS should be
        submitted in a Separate ENVELOPE ONE, cover super scribing "Technical Bid".
(b)    Financial Bid ( Annex-II) in the Prescribed Performa should be placed in separate sealed
       cover ENVELOPE TWO super scribing "Financial bid".

(c)     Both the sealed covers should be submitted in separate sealed cover ENVELOPE THREE
       super scribed as mentioned below:
1.     TENDER FOR "Appointment of Internal Auditor for HSL & SSL for F.Y. 2019-20"
2.     HSL'S TENDER NO.01 (Com)Purchase/2019-20
3.     DATE OF SUBMISSION OF TENDER::-24th April, 2019 up to 15:00 hrs.
4.     Name & Address of Bidder should also be mentioned on each envelop.

(d)    Rates shall be written in figures as well as in words. W here there is any difference between
       prices quoted in figures or words amount, lowest among them shall prevail. Tender should be
       free from over writings. The Bidder should duly attest all corrections and alterations.

VIII   OPENING OF TENDERS:

i)     Last date and time for receipt of Tender is 24th April, 2 01 9 up to 15:00 Hours at office of
       D y . G e n e r a l M a n a g e r ( C & L ) Hindustan Salts Limited, G -229, Sitapura Industrial
       Area, Jaipur-302022.

ii)    Technical Bids shall be opened on 24 t h April, 2019 at 15:30 hours at G -229, Sitapura
       Industrial Area, Jaipur-302022.

iii)   Price Bids of only technically qualified Bidders shall be opened and date of opening of Price Bid
       shall be notified to all qualified bidders.

iv)    If the last date of receipt & opening of Tenders happens to be declared a holiday, the tenders
       will be received and opened on the next working day at the same time.

IX.    EVALUATION CRITERIA:-

       S. No.                    Criteria                          Max           Evaluation Criteria
         1.     Nature of Experience
         a.     Public Sector Undertaking Audit.                    20       2 Marks Per Audit
                No. of Internal Audit assignments of
         b.                                                         20       1 Marks Per Audit
                Corporate Audit
                Firm experience in Number of Years
         c.                                                         20       1 Marks Per 2 Years
                from attending first audit
         d.     Number of professionals
                No. of FCA's ­                                               3 Marks per FCA
                No. of ACA's                                                 2 Marks per ACA
                                                                    40       1 Mark per Article
                No. of Article clerk/paid staff-
                                                                             clerk/paid staff
                                                                             Minimum 60% marks to
                Total Marks for Nature of Experience                         be obtained by Bidder
                                                                    100
                                                                             for Technical
                                                                             Qualification


NOTE:
a.  Technical Qualification: Information in Annex-I is essentially to be provided by the bidders.
    Bidders are required to submit necessary supporting documents, required as above for the
    Evaluation Criteria along with duly filled evaluation criteria table as per Annex-I. In absence of
    duly filled form in Annex-I along with supporting documents, the tender shall be rejected out-
    rightly. Bidders obtaining minimum 60% marks in Annex-I for Nature of Experience Criteria
    shall be Technically Qualified.
b.  Financial Bid Evaluations: Financial Bid to be submitted by the bidders as per Annex-II.
     Only technical short listed bidders shall be considered for financial evaluation and date, time
     and place of opening of the financial bid shall be informed to all the technically qualified bidders
     before opening of the financial bid.
c.   Minimum Fees of Rs. 30,000/- Per Annum Per Company shall be paid for the scope of
     work as mentioned in the tender document. However bidder submitting Proposal for less than
     the minimum fees will also be considered subject to being technically qualified. Technically
     qualified bidder offering the minimum Professional Fees as mentioned in the Financial Bid
     shall be considered as L1 party. In case more than one technically qualified party is offering
     similar lowest professional fees, than out of those parties, the party having higher marks in
     Nature of Experience criteria will be considered as L1.
d.   Bidder shall pay Rs.500/- by Demand draft in favour of Hindustan Salts L imited, payable at
     Jaipur being cost of tender documents. Tender without cost of tender form shall be
     rejected out rightly.
e.   Technically qualified bidder may be considered for both the Companies i.e. HSL and SSL, if the
     bidder is L1 party for both the companies separately as per Financial bid (i.e. Annex-II),
     otherwise technically qualified bidder will be considered for that company only wherever bidder
     is L1 party as per Financial bid (i.e. Annex-II).






X.   UNDERTAKING TO BE FURNISHED BY THE BIDDER:

     Following Professionals shall be deployed by the Internal Auditor for attending one
     company's assignment.

       S.No.                  Particulars                    No. / Man Hrs.        Remarks

         1.    No. of FCA's/ ACA's for the assignment

               No. of Articled clerk/paid staff for the
         2.
               assignment (man hrs.)


     For any further information, the interested firms may contact the office of Hindustan Salts
     Limited, Jaipur on any working days




     DATE:                                                SIGNATURE AND SEAL OF THE BIDDER
                           Hindustan Salts Limited
                                     (A Government of India Enterprise)
                                  CIN: U14220RJ1958GOI001049
               Registered Office: G-229, Sitapura Industrial Area, Jaipur-302022,(Raj.)
                         Phone No.0141-2771427, FAX No. 0141-2771449
                                  Subsidiary: SAMBHAR SALTS LTD
                                   CIN: U14220RJ1964GOI001188
                      Unit : Sambhar Lake, Pin- 303604, Dist. - Jaipur (Rajasthan)
                              Phone : 01425-228249; Fax : 01425-228244
                   E-mail: purchase@indiansalt.com Website: www.indiansalt.com

                                                                                                                  Annex-I
                                  APPOINTMENT OF INTERNAL AUDITOR
NAME OF FIRM: ................................................................................................................

ADDRESS : .....................................................................................................................

.............................................................................................
                                         EVALUATION CRITERA
  As per clause-IX, the party shall fill the following and obtain the marks himself.
  Based on supporting documents submitted by the bidder, Company will verify the
  same.

                                                                    Number of           Based on (2)
                                                                                                                 Marks as
    S.                                               Maximum          audit/           and (4) Marks
                     Eligibility criteria                                                                      verified by the
    No.                                               marks           years/         to be filled by the
                                                                                                                 Company
                                                                     partners              bidder
    (1)                        (2)                       (3)             (4)                  (5)                      (6)
    a.     Public Sector Undertaking Audit
           (2 Marks Per Audit)                        20 Marks

    b.     No. of Internal Audit assignments
           of Corporate Audit.                        20 Marks
           (1 Mark Per Audit)
    c.     Firm experience in No. of Years
           from attending first audit)                20 Marks
           (1 Mark Per 2 Years)
    d.     Number of professionals

           No. of FCA's
           ( 3 Marks per FCA)
                                                      40 Marks
           No. of ACA's
           (2 Marks per ACA)
           No. of Article clerk/paid staff
           (1 Mark per Article clerk/paid staff)
           Total                                     100 Marks




  Date :                                     SIGNATURE AND SEAL OF THE BIDDER
  Place:                                                                                                       Signature of
                                                                                                                 HSL/SSL
                                                                                                       Annex- II
                           Hindustan Salts Limited
                                   (A Government of India Enterprise)
                                    CIN: U14220RJ1958GOI001049
                 Registered Office: G-229, Sitapura Industrial Area, Jaipur-302022,(Raj.)
                            Phone No.0141-2771427, FAX No. 0141-2771449
                                  Subsidiary: SAMBHAR SALTS LTD
                                     CIN: U14220RJ1964GOI001188
                      Unit : Sambhar Lake, Pin- 303604, Dist. - Jaipur (Rajasthan)
                              Phone : 01425-228249; Fax : 01425-228244
                  E-mail: purchase@indiansalt.com Website: www.indiansalt.com

                              APPOINTMENT OF INTERNAL AUDITOR
                                       FINANCIAL BID
NAME OF FIRM: ..........................................................................................................

ADDRESS : ................................................................................................................

.................................................................................................................................



    S.NO.                  DETAILS                                                         AMOUNT (RS.)

                                                                            IN FIGURES :
               ANNUAL PROFESSIONAL FEES FOR
       1.      INTERNAL AUDIT OF HINDUSTAN
               SALTS LTD. FOR YEAR 2019-20                                  IN WORDS :

                                                                            IN FIGURES :
               ANNUAL PROFESSIONAL FEES FOR
       2.      INTERNAL AUDIT OF SAMBHAR
               SALTS LTD. FOR YEAR 2019-20                                  IN WORDS :




  NOTE:
   A.  G S T e t c . shall be paid extra as applicable.
   B.   Bidders are required to submit following with their offer duly signed tender document in
       token acceptance of terms and conditions mentioned in the document and all other
       requisite details along with proposal.



  DATE:

  PLACE:
                                                             SIGNATURE AND SEAL OF THE BIDDER

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