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Indian Institute Of Management, Kolkata, West Bengal
April, 10th 2019
INDIAN INSTITUTE OF MANAGEMENT
          CALCUTTA


    NOTICE INVITING TENDER
             FOR
ENGAGEMENT OF INTERNAL AUDITOR




                             Page | 1
          Sub: Tender for Engagement of Internal Auditor

Ref: Tender Notice No: NIT/IIMC/Internal Audit/61/2018-19   Date: 28.3.2019.

Sealed tenders are invited under two bid system (i.e. Technical &
Financial) by the Indian Institute of Management, Calcutta (IIMC) for
engagement of Internal Auditor initially for the Financial Year 2019-20
and 2020-21 which may be renewed to further two years subject to
satisfactory performance.

The tender document with complete details of tender including
experience required, scope of work and terms and conditions can be
downloaded from the website www.iimcal.ac.in.

The last date for submission of Sealed tender is 22nd April, 2019 at 14.00
hrs. The technical Bids will be opened on 22nd April, 2019 at 14.15 hrs.

Earnest Money Deposit (EMD): The Earnest Money Deposit (EMD) of Rs.
20,000.00 must be submitted in the form of Demand Draft drawn in
favour of "INDIAN INSTITUTE OF MANAGEMENT CALCUTTA" payable at
KOLKATA along with tender documents. EMD will be refunded to the
unsuccessful bidders without any interest within one month of
completion of the tendering process. EMD received from the successful
bidder will be kept as Security Deposit till the completion of the
assignment. Tenders received late or without EMD shall be summarily
rejected.

TWO BID SYSTEM shall be followed for this tender. Bidder should take
due care to submit tender in accordance with requirement in sealed
covers. Bid Evaluation Criteria, shall be the basis for evaluation of
tenders. Bids submitted with incomplete information or information not
in conformity with the Bid Documents will summarily be rejected. All the
terms and conditions stated in the Bid Document are final in nature and
request for any subsequent alterations/modifications will not be
entertained. While submitting the Bids, the Bidders must exercise
utmost care to fill up the bid in all respect as per the specified terms and
conditions. Submission of the bids amounts to acceptance of all terms
and conditions mentioned therein.




                                                                     Page | 2
Background:

    Indian Institute of Management Calcutta is established by Govt. of
    India in the year 1961 as one of the first Indian Institute of
    Managements. IIM Calcutta is the Institute of National Importance
    declared under Indian Institutes of Management Act, 2017.

    It is the first institution in India to earn a `Triple Crown' in
    accreditation. The Institute is now accredited by the Association to
    Advance Collegiate Schools of Business (AACSB), European Quality
    Improvement System (EQUIS) & Association of MBAs (AMBA)
    which have assessed and ratified the quality of the programmes by
    external (of international standard) peer review processes. IIM
    Calcutta was ranked for the first time in the QS Masters in
    Management Ranking 2018 for its PGDM Programme and was
    ranked at 46.

    Indian Institute of Management Calcutta follows Accrual Basis of
    Accounting as per standard accounting practices applicable. The
    accounts of the Institute are prepared as per the prescribed
    Guidelines and Format for Financial Statement applicable to the
    Central Higher Educational Institution, which will be made
    available to the selected firm.

    The Accounts of the Institute are maintained through three
    sections in Oracle Software. The major functions of the
    Department are furnished below:

    i)     Central Accounts: Processes all the Bills & Vouchers by
           booking in proper heads of accounts. Deals with Budget,
           Annual/ half yearly Accounts, GST, Income Tax, BRS, Fixed
           Assets, Statutory Matters etc.
    ii)    Payroll Accounts: Makes disbursements to parties, Payroll
           Accounts, Pension Accounts, Provident Fund Accounts &
           Investments etc.
    iii)   Engineering Division: Maintains Accounts for construction
           Projects and also incurs expenditure for repair &
           maintenance works by requisitioning fund from Accounts
           Department



                                                                 Page | 3
       The detail activities & financial Statements of the Institute can be
       studied from the Annual Report of the Institute available in the
       website. The Major Activities of the Institute leading to various
       financial transactions are given below:

       Sl.          Activities/Resources                   Remarks
       No
        A    Diploma/Degree Programmes for one           Total Student
                       year & above                   Strength is around
                                                             1235
        B      Executive Programmes like MDP &         Variable strength
                              LDP
        C    Staff Strength (Regular, Contractual)            268
        D       Outsourced through manpower                   97
                            agency
        E               Total Pensioners                      245
        F        Total Gross Fixed Assets as at         Rs.317.07 Crore
              31.03.2018 as per audited accounts
                            2017-18
        G     Total Inventory as at 31.03.2018 as        Rs.0.24 Crore
                 per audited accounts 2017-18
        H    Total Income as at 31.03.2018 as per       Rs.204.72 Crore
                   audited accounts 2017-18
        I    Total Expenditure as at 31.03.2018 as      Rs.160.58 Crore
                 per audited accounts 2017-18

01. Notice Inviting Tender (NIT)

 1.1    Proposals are invited from eligible Chartered/Cost Accountant
        Firms for engagement as Internal Auditors of Indian Institute
        Management, Calcutta vide a service contract with specific terms
        and conditions. The contract shall be initially for a period of two
        years, which may be renewed for another two years on yearly
        basis subject to satisfactory performance of the Firm and with
        the mutual consent of both the parties.

 1.2    Interested Chartered/Cost Accountant Firms can download the
        NIT document containing detailed terms and conditions, scope
        and     eligibility criteria from    the   official website:
        www.iimcal.ac.in.

                                                                    Page | 4
 1.3    The proposals (both technical and financial) by eligible
        Chartered/Cost Accountant Firms shall reach the Office of the
        undersigned within due date and time (i.e. 12/4/2019 at 2.00
        P.M.) in the prescribed format and manner. Proposals received
        after due date and time shall be rejected. There is no system of
        receipt of proposal through drop box or by hand. Proposals shall
        be received only through registered post/ speed post/ courier
        service.

 1.4    One Firm can submit only one NIT. If a Firm submits more than
        one NIT, all the NITs submitted by that Firm will be rejected.

 1.5    Important Information:

  Sl.                Particulars                     Information
  No.
  01        Start Date or availability of NIT         28.03.2019
           document in the official website
  02            Earnest Money Deposit                 Rs.20,000
  05     Last date and time for receipt of NIT         th
                                                   20 April, 2019
                        at IIMC                      At 2.00 P.M.
  06       Date and time for opening of ITP        20th April, 2019
                      (Technical)                    At 2.15 P.M.
  07        Address for submission of NIT        Senior Administrative
                                                  Officer (Purchase)

  08              Contact Phone No.                   9437284176
                    Email Address                   fao@iimcal.ac.in
                                                      8335884000
                                                 prasantac@iimcal.ac.in
  09                   Website                      www.iimcal.ac.in


Note: In case the closing date for sale of NIT document or/and last date
for receipt of NITP happens to be a holiday for IIMC for any reason, the
activity will be held on the immediate next working day at the same time
& place.




                                                                   Page | 5
02. Terms of Reference (TOR)

   2.1 Eligibility Criteria: The interested Bidders shall have to
       comply to the following criteria to participate in the tendering
       process -

      a) Must have either its registered office or branch office in
         Kolkata for at least 5 years. (Self-Attested copy of Registration
         Certificate issued by Institute of Chartered/Cost Accountants
         of India to be furnished.)

      b) Must be registered with the Institute of Chartered/Cost
         Accountants of India for not less than 10 years as on the last
         date of submission of this RFP. (Self-Attested copy of
         Registration Certificate issued by Institute to be furnished.)

      c) The firm must be empanelled with Comptroller & Auditor
         General of India. (Self-Attested copy of latest Comptroller &
         Auditor General of India Empanelment Letter to be furnished.)

      d) Must be having minimum three Fellow partners as on 1st
         January, 2019 (Self-Attested copy of latest Constitution
         Certificate from Institute to be furnished.)

      e) Must be having a minimum five years of experience (as on
         31st March, 2018 in conducing Internal Audit of Central or
         State Autonomous Bodies with annual Income exceeding
         Rs.20 Crores. (Self-Attested copies of Appointment Letters/
         Agreements/Work Orders issued by such ABs along with
         extract of Audited Financial Statements in support of income
         or expenditures to be furnished.) Preference will be given to
         the Firms having experience in conducting Internal Audit for
         Central or State Autonomous Educational Institutions.

      f) Must have conducted Internal Audit of at least two Central or
         State Autonomous Bodies during last three Financial Years i.e.
         from 2015-16 to 2017-18. (Self-Attested copies of
         Appointment Letters/ Agreements/ Work Orders issued by
         such PSUs along with proof of claim to be furnished)



                                                                   Page | 6
  g) Must be registered under Goods &Service Tax Act. (Self-
     Attested GST Registration Certificate to be furnished.)

  h) Must be having minimum Average Annual Income of Rs.150
     Lakh during the last 3 Financial Years i.e. from 2015-16 to
     2017-18. (Self-Attested copies of Audited Profit & Loss
     Accounts and Balance Sheets to be attached. Provisional Profit
     & Loss Accounts and Balance Sheets will not be considered.)

  i) Under Section25. (1) of the IIM, Act, 2017,The appointment of
     Internal Auditor are subject to change after four years.

  j) The internal auditor appointed under sub-section (/) of Section
      25 of the IIM Act, 2017 or any person employed by him shall
      not have any direct or indirect interest, whether pecuniary or
      otherwise, in any matter concerning or related to the
      administration or functions of the Institute.






2.2 Scope of Work:

The Firm shall be responsible for the following works ­

    2.2.1   Review         of   Internal      Control     and    Risk
            Management System:
             i. Independently review and appraise the systems of
                  control throughout the year (not just the financial
                  controls);
             ii. Recommend improvements to internal controls;
             iii. Ascertain the extent of compliance with
                  procedures,     policies,   regulations,   statutory
                  obligations and other legislations;
             iv. Ascertain Compliance to IIMC Act 2017, instruction
                  of C&AG, Standard Accounting Practices and
                  Guidelines of the Board
             v. Provide reassurance to management that their
                   policies are being carried out with adequate
                   control of the associated risks;
             vi. Facilitate good practice in managing risks
                   effectively;



                                                               Page | 7
                   vii. Ensure that assets and interests are safeguarded
                        from fraud, deter fraudsters and possibly identify
                        fraud.

         2.2.2   Detailed Scope of Work:

Sl.No.     Area                          Detailed Scope
  01      Revenue         i.     Reconciliation of Fees from students/
                                 participants
                          ii.    Income from Consultancy/ Executive
                                 Programmes
                          iii.   Interest on Investments
                          iv.    Grants for research projects
                          v.     Any other Income
                          vi.    Treatment in accounts for all Income
                                 and recommendations

 02      Expenditures     i.     Procedures followed
                          ii.    Treatment in Accounts
                          iii.   100% vouching of the transactions
                          iv.    Reporting for any Rectification       or
                                 improvement

 03      Procurement      i.     Tendering Processes & selection of the
          of Goods &             vendor/ contractor
           Services       ii.    Accounting Treatments for Fixed Assets
                                 and Inventory

 04        Physical       i.     Cash Verification on monthly basis
         Verifications    ii.    Inventory Verification on yearly basis
           of Cash,       iii.   Fixed Assets on yearly basis except
         Inventory &             library books/journals
         Fixed Assets
 05      Investments      i.     Procedures followed for Investments
                          ii.    Treatment of Income arising out of
                                 Investments
                          iii.   Recommendations

 06       Statutory        i.    Compliances to Income Tax Act
         Compliances      ii.    Compliance to GST and other Indirect
                                 Taxes
                                                                   Page | 8
                  iii.     Compliance to Labor Laws
                  iv.      Compliance to FC laws
                   v.      Any other statutes

07   Finance &     i.      Review of Account Payable and
     Accounts              Receivable
                   ii.     Verification and checking of financial
                           transactions from cash book/bank book
                           and other ancillary record maintained by
                           the Institute
                   iii.    Review the record/system of bill
                           payment to various contractors and also
                           to review the compliance on them with
                           term of contract
                   iv.     Cash and Bank Management including
                           Physical verification of cash and
                           investment details
                   v.      Checking      of   Bank    Reconciliation
                           Statement on monthly basis
                   vi.     Review the expenses incurred with the
                           approved Budget
                   vii.    Vouching/Ledger Scrutiny
                   viii.   Review the last statutory/Internal audit
                           comments and compliances
                   ix.     Review of Half Yearly and Annual
                           Accounts of the Institute
                   x.      Review of expenses on Sponsored
                           Projects and Its Accounts
                   xi.     Review of Subsidiary Accounts at a
                           quarterly Intervals
                   xii.    Checking of various schedules and
                           annexures

08    Payroll,     i.      Rules and Guidelines applicable Review/
     Retirement            pre- audit of Staff related claims like
     Benefits &            Medical Reimbursements, LTC etc.
      Pension      ii.     Review/ Pre-audit for Payment of
                           Salary,    superannuation      benefits,
                           Pensions etc.
                   iii.     Treatment in accounts


                                                              Page | 9
09   Engineering     i.     Review of all receipts and payments
       Division      ii.    Treatment in accounts
                     iii.   Completion of Capital WIP and
                            conversion to Assets
                     iv.    Any other work related to engineering
                            division

10   Pre Audits    Pre-audit of certain specified transactions on
                   case to case basis restricted to compliance vis-à-
                   vis processes and procedures.
                   The following areas to be covered under pre-
                   audit:
                      i)    Tendering Procedure for Capital or
                            Revenue Items exceeding Rs.10.00
                            lakhs for bidding process/selection of
                            vendor/contractor     and     terms    of
                            reference for the same.
                      ii)   Pre-audit of payments to the employees
                            leaving IIMC either on retirement (like
                            Gratuity, Leave Salary, Commutation of
                            Pension, etc.
                      iii)  Any other cases of financial transactions
                            irrespective of value which the
                            management thinks appropriate may
                            ask for pre-audit.
                      iv) Internal Auditor is required to submit
                            the observation on pre-audit as soon as
                            possible and not exceeding 5 working
                            days

11     Others        i.     As and when required comments/
                            observation of the Internal Audit will be
                            taken on financial transaction of special
                            value or special nature
                     ii.    As and when required comments/
                            observation of the Internal Audit will be
                            taken on statutory requirement for
                            financial transactions.
                     iii.   Report on risk management issue and
                            internal control deficiencies identified
                            and provide recommendation for
                                                              Page | 10
                                improving Institute's operation.
                        iv.     Suggestion for improvement of the
                                existing System of Accounting, internal
                                control and Management Information
                                System (MIS)from time to time
                        v.      Periodically reconciling Physical Assets
                                with Books of Accounts so as to submit
                                Annual Physical Verification Report
                                latest by 30th April.
                        vi.     Issue certificate in form no 15 CB
                                relating to remittance in foreign
                                currency as per Income Tax Act, 1961.
                                The certificate must be issued within
                                two days of receipt of documents.
                        vii.    Issue of Utilization Certificates for Grant
                                Based projects as and when required
                        viii.   Any Other Internal Audit related matters



3. AUDITREPORT

  Submission of:

        i.   Quarterly Internal Audit Report
       ii.   Audit/Review Report on Half Yearly Accounts
      iii.   Audit/Review Report on Yearly Accounts (including
             Provident Funds)
      iv.    Issue certificate in form no 15 CB relating to remittance
             in foreign currency as per Income Tax Act, 1961. The
             certificate must be issued within two days of receipt of
             documents.
      v.     Issue of Utilization Certificates for Grant Based projects
             as and when required.
      vi.    Physical Verification of Inventory & Fixed Assets on
             yearly basis.

4. Process of Audit:

       i.    Auditor's field personnel will segregate the audit
             observations and discuss the same with the concerned
                                                                    Page | 11
             department/section head for having an in depth
             understanding of the issue and prepare the draft audit
             report accordingly.

       ii.   The draft audit report will be discussed by senior level
             personnel of the audit Firm with the department heads of
             the Institute. If the auditor is satisfied the para will be
             dropped or otherwise the para could be considered and
             incorporated in the Audit Report.

      iii.   All the document receipt during the course of audit
             should be return after completion of the audit and it shall
             be your responsibility to ensure that all documents and
             information received from the institute will be used
             exclusively for the internal audit purposes and should be
             kept confidential and not to be disclosed to third party at
             any point of time.

      iv.    In case any serious financial irregularity and Points
             relating to grave deficiencies, if found the same may be
             communicated to the Management immediately without
             waiting for the time of submission of the report.

      v.     As per requirements of the Institute the auditors will also
             be asked to give presentation on finding in the Audit
             Reports to the Finance Committee or to the Board of the
             Institute.

5. Responsibilities of the Service Provider:

  Following are the responsibilities of the Firm (Service Provider) ­

     a) Engage in all working days of the Institute:
           i. One qualified professional (CA/ CMA with at least 3
              years post qualification experience): One day in a
              week
          ii. One Semi qualified (Inter CA/CMA with three years'
              experience): All working days
         iii. Two experienced Audit Assistants ­ in all working days
              of the Institute


                                                                Page | 12
     b) Personnel deployed should ensure proper conduct of the
        deployed personnel in the office premises

     c) The personnel deployed should be polite, cordial and
        efficient and their actions should promote goodwill and
        uphold the image of IIMC. The Firm shall be responsible for
        any act of indiscipline on the part of the persons deployed.

     d) Shall submit their observations on quarterly basis to IIMC
        and ensure necessary compliance along with rectification/
        correction, if any, by IIMC within 20 days of receipt of audit
        observations.

6. Timeline:

  The auditor should submit internal audit reports as per the
  following timelines ­

      Sl No     Quarter      Last Date to submit Quarterly Report
        1         1st         15th July
        2         2nd         15th October
        3         3rd         15th January
        4         4th         30th April

7. Payment & Price Validity :

    a) The Firm shall be paid on quarterly basis an amount equal to
       1/4th of annual audit fees quoted by the Firm, as agreed by
       IIMC on submission of quarterly audit reports along with bills
       and attendance sheets.

    b) The price as quoted by the Firm (as per Annexure 2) shall
       remain unchanged during the contract period.

    c) Goods & Service Tax, if any, shall be paid at the applicable
       rate.




                                                               Page | 13
     8. Period of Engagement

         a) The engagement shall be for a period of two years i.e.
            F.Y. 2019-20 & F.Y. 2020-21.

         b) The contract may be renewed for another two years on
            yearly basis in the same terms and conditions subject to
            satisfactory performance of the firm and with the mutual
            consent of both the parties.

         c) The agency shall sign the contract (Format given in
            Annexure 4) and start providing services (actual
            engagement of personnel) within 21 days of issue of
            Letter of Award/ Intimation.

9.     Termination/ Suspension of Agreement

       The contract can be terminated at any time prior to its
       completion by either Party with 60 days of notice period.

10. Instructions to Bidders

       10.1 Submission of the Proposal

            a) The proposal shall be submitted in a sealed envelope
               with   clear    inscription     as       "PROPOSAL     FOR
               ENGAGEMENT OF INTERNAL AUDITOR OF INDIAN
               INSTITUTE OF MANAGEMENT, CALCUTTA. (IIMC), NIT
               REFERENCE NO. ........................" on top of it before
               due date and time.

            b) The Proposal shall be in two parts i.e. Cover-A and
               Cover-B. "Cover-A" shall contain the Technical Proposal
               and "Cover-B" shall contain the Financial Proposal.

            c) Technical and Financial Proposal shall be submitted
               separately in sealed covers with clear inscription as
               "TECHNICAL / FINANCIAL PROPOSAL; NIT REFERENCE
               NO. ...................................." on top of respective covers
               and both the sealed envelopes shall be sealed in a


                                                                           Page | 14
       third envelop with required inscription on it as
       mentioned in Clause (a) above.

    d) Any material omission in the proposal shall make the
       proposal unacceptable at the discretion of the
       management and the bid will be liable to be rejected.

    e) The Proposal shall remain valid till 120 days of the date
       of submission of the proposal or award of the
       assignment whichever is earlier.

10.2 Contents of the Proposal

    a) The technical proposal in addition to proof of
       eligibility shall contain:

       1. All the information, documents and clarifications as
          required under Annexure 1.

       2. Copy of the NIT Document signed on every page by
          the duly authorized Signatory.

    b) The Financial Proposal shall be submitted in the
       format given in Annexure- 2

10.3 Evaluation and Selection

    a) The proposals shall be evaluated in two stages i.e.
       technical evaluation and financial evaluation.

    b) The Financial Proposals shall be opened of those Firms
       who will qualify in the technical evaluation.

    c) The qualifying score in technical evaluation is 60 out
       of 100. Format for evaluation is given in Annexure 3.

    d) Financial Proposals shall be opened in the presence of
       the technically qualified firms' representatives, who
       choose to attend in person at the address given
       below: ­
           Indian Institute of Management Calcutta
                                                        Page | 15
                 Diamond Harbour Road, Joka
                 Kolkata ­ 700104

         Date of Opening of Financial Proposals shall              be
         communicated to the technically qualified firms.

         e) For financial evaluation, Price excluding Tax shall be
            taken into consideration

    10.4 Award of Contract

         a)   Contract shall be awarded to the firm whose
              evaluated bid price will be the lowest in financial bid.
         b)   In case two or more technically qualified firms quote
              the same lowest price, the firm with the higher mark
              in the technical bid shall be awarded the contract.
         c)   In case two or more technically qualified firms
              having same technical scores quote the same lowest
              price, the firm having the highest average annual
              Income in last 3 Financial Years immediately
              preceding to the year of award among the lowest
              bidders shall be awarded the contract.
         d)   Any effort by a firm to influence IIMC in its decision
              on bid evaluation or placement of Work Order may
              result in rejection of the firm's offer.
         e)   Any legal dispute arising out of this is subject to
              Kolkata jurisdiction only.

11. Special Conditions of Contract

         a)   IIMC may advise the firm to disengage any of its
              staff from service, with 24 hours prior intimation, in
              case the management of IIMC found any negligence
              on the part of that particular staff.
         b)   The firm shall be totally responsible for the conduct
              of the personnel engaged for the service and the
              management shall not be responsible for their
              conduct at any point of time.
         c)   In case of any damage/ pilferage caused to the
              property of IIMC due to mishandling, carelessness of
              the firm's personnel, the same shall be recovered

                                                              Page | 16
              from the firm adjusting the amount against their
              quarterly bill.
         d)   The persons deployed shall, during the course of
              their work, will have access to classified documents,
              which they are not supposed to divulge to third
              parties. Any breach of this condition shall make the
              firm liable for penal action under the applicable laws
              besides action for breach of contract.
         e)   The Management shall provide suitable place for
              sitting for the deployed persons.
         f)   The firm shall also be liable for depositing all taxes,
              levies, cess, etc. on account of service rendered to
              IIMC with the concerned tax collection authorities,
              from time to time, as per the applicable rules and
              regulations. The firm shall have the responsibility to
              furnish documentary evidence in support of the
              statutory compliance to IIMC, as and when sought
              for.
         g)   The Tax Deducted at Source (TDS) shall be done as
              per the provisions under Income Tax Act and IIMC
              shall provide TDS certificate to the Agency.
         h)   In case of non-performance, part performance or
              non-adherence of the statutory obligations due to
              negligence on part of the Firm, penalty would be
              imposed by the IIMC proportionate to the extent of
              default/ non-compliance.
         i)   IIMC shall not be responsible for any financial loss or
              any injury to any person deployed by the Firm in the
              course of their performing the functions/duties, or
              for payment towards any compensation.
         j)   The Firm shall provide a suitable substitute well in
              advance if there is any probability of the person
              leaving the job due to his/ her own personal
              reasons. The payment in respect of the overlapping
              period of the substitute shall be the responsibility of
              the Firm.






12. Penalty Clauses
      i. In case the Firm fails to commence/ execute the work as
         stipulated in the agreement or there is a breach of any

                                                             Page | 17
       terms and conditions of the contract, OSMC reserves the
       right to impose the penalty as detailed below:
                    a) 2% of cost of order/ agreement per week,
                       up to 2 weeks delay.
                    b) After 2 weeks delay, IIMC reserves the
                       right to cancel the contract and withhold
                       the agreement and get this job be carried
                       out from other firm (s) from open market
                       at the competitive rates. The defaulting
                       firm will be blacklisted for a period of 3
                       years.
ii.    For any breach of contract, IIMC shall impose a penalty to
       the extent of Rs. 10,000/- only on the first occasion upon
       the firm in the event of breach, violation or contravention
       of any of the terms and conditions contained herein
       brought to the notice of IIMC.

iii.   If the lapse is repeated, the extent of penalty will be
       doubled on each such occasion.




                         Senior Administrative Officer (Purchase)
                                      IIM Calcutta




                                                           Page | 18
                                                                ANNEXURE 1

Profile of the Applicant (To be furnished along with the Technical
Proposal Cover "A")

Sl   Particulars                                      Details
01   Name and Address of the Chartered/ Cost
     Accountants Firm
02   Date of Registration with Institute of           Date of Incorporation/
     Chartered/Cost Accountants of India (Self-       Registration:
     Attested copy of Registration Certificate
     issued by Institute of Chartered/Cost            Date of Opening of Main
     Accountants of India to be furnished.)           Office or Branch Office
03   Year of empanelment with Comptroller &
     Auditor General of India. (Self Attested copy
     of latest Comptroller & Auditor General of
     India Empanelment Letter to be attached.)
04   No. of FCA/FCMA Partners as on 1st January,
     2019     (Self-Attested   copy     of   latest
     Constitution Certificate from Institute of
     Chartered/Cost Accountants of India to be
     furnished.)
05   Name, Designation, Contact No. and Address
     of the Contact Person/ Local Representative
06   Years of experience (as on 31st March, 2018)     Separate Sheet may be
     in Conducting Internal Audit of Central or       attached     ,if   needed
     State Autonomous Bodies and PSUs with            comprising of following
     annual income exceeding 20 Crores. (Self-        details:
     Attested copies of Appointment Letters/          1.Name of Client
     Agreements/ Work Orders issued by such ABs       2. Date of Contract
     along with extract of Audited Financial          3.       Duration       of
     Statements in support of Income to be            Engagement
     furnished.)                                      4. Contract Value 5.
                                                      Contract            Status
                                                      (Completed/Ongoing)
07   Experience     in   conducting   Concurrent/
     Internal Audit of Autonomous Bodies/PSU
     during the last 3 financial years i.e. from
     2015-16 to 2017-18. (Self Attested copies of
     Appointment Letters/ Agreements/ Work
     Orders issued by such Abs/PSUs along with
     proof of claim to be furnished).


                                                                        Page | 19
08   No. of Staff of the Firm (Self-Attested copy of
     documentary evidence in this respect to be
     furnished.)
09   Date of Registration under Goods & Service
     Tax Act. (Self-Attested Goods and Service
     Tax Registration Certificate to be attached.)
10   Annual Income of the Firm for last 3 Financial F.Y.         Income (Rs. In
     Years i.e. from 2015-16 to 2017-18. (Self- Lakh)
     Attested copies of Audited Profit & Loss
     Accounts and Balance Sheets to be attached.
     Provisional Profit & Loss Accounts and
     Balance Sheets will not be considered.)
11   Number of years of Internal Audit conducted With details of orders of
     by the firm for IIM, Calcutta by the firm       the Institute
12   Any other details the Firm would like to
     furnish (Example: Awards & Accreditations)

Note:      (i) Information may be furnished in separate sheet (s)
wherever necessary.
           (ii) In case of documents, they should be self-attested
photocopies.

 Date:
Place:
                                                        Authorized Signatory




                                                                       Page | 20
                                                                          ANNEXURE 2

FINANCIAL PROPOSAL (To be furnished in Cover "B")

Name and Address of the Bidder:

Price Details:

 Sl.                      Particulars                           Rate per Annum
 No                                                                  (Rs.)
                                                                (Excluding GST)
01       Audit Fees for the scope of work as per
         NIT
         Total

Total Price Excluding Tax: Rs................. (in words....................................)
only. GST will be paid at the applicable rate
Note: If there is a discrepancy between words and figures, the amount
in words shall prevail.


Date:
Place:

Authorized Signatory

(Signature and seal of the authorized signatory)




                                                                                    Page | 21
                                                         ANNEXURE 3
        Standard Format for Evaluation of Technical Proposal

Sl.                   Criteria                 Max.       Marks      Remarks
No                                             Marks     Obtained
01 No. of years of Registration with the        10
    Institute of Chartered/Cost Accountants of
    India:
    Between 10 to 12 years: 5 marks
    Above 12 years, up to 15 years: 7 marks
    Above 15 years: 10 marks
02 No. of FCA/ FCMA Partners:                   15
     a) Between 3 to 5 nos.: 10 marks
     b) Between 6 to 10 nos.: 12 marks
     c) Above 10 nos.: 15 marks

03   Years of Experience in conducting Internal    30
     Audit of Central or State Autonomous Bodies
     or PSUs with annual income exceeding
     Rs.20 Crores:
     a) Between 3 to 5 years: 15 marks
     b) Above 5 years, up to 10 years: 20 marks
     c) Above 10 years: 30 marks
04   Experience in Internal Audit of Central or    30
     State Autonomous Educational Bodies:
     a) Between 2 to 3 nos.: 15 marks
     b) Above 3 nos., up to 5 nos.: 20 marks
     c) Above 5 nos.: 30 marks
05   Annual Income (last three Financial Years     15
     i.e.2015-16 to 2017-18:
      a) Between Rs.150.00 Lakh to Rs.200 Lakh:
         10 marks
      b) Above Rs.200.00 Lakh, up to Rs.250
         Lakh: 12 marks
      c) Above Rs.250.00 Lakh:15 marks
     Total                                         100




                                                              Page | 22

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