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 Office Of The Municipal Corporation Rewa, Rewa (MP)
 

Office Of The Municipal Corporation Rewa, Rewa (MP)
April, 02nd 2018
            OFFICE OF THE MUNICIPAL CORPORATION REWA, REWA (MP)

N.I.T. No.: 86/e-tender/RMC/2018                                                              Rewa, Dated: 16/03/2018
                                                      SECTION-1
                                    NOTICE INVITING e-TENDERS (First Call)
          Online Lump-sum Basis bids for the following works are invited from the registered Firms of repute having
its registration with the competent authority fulfilling registration criteria for the works given in the table below on
"Lump-sum Basis" :-
S.                 Name of Work                    Probable        Earnest Money            Cost of Bid           Working
No.                                               amount of        Deposit (EMD)            Document               Period
                                                   contract           (in Rs.)               (in Rs.)           (in Months)
                                                  (In Lakh)
1.     To appoint an Agency to Conduct              21.696             43390.00              5000.00           12 Months
       All Modules of E-nagar Palika                                                                         (For Financial
       Project                                                                                               Year 2018-19)
       Human Resource Management
       Project System
       Finance (Accounts)
       Inventory (Store)
       Fleet and Fire
       Property Tax
       Customer Relationship Management
       (CRM)
1.       The bidders intending to participate in this tender are required to get enrolled/ registered on the e- procurement
         web site http://www.mpeproc.gov.in and get empanelled on the sub portal of Public Works Department
         http://www.mpeproc.gov.in. Enrolment/registration and subsequent empanelment on the above portal and
         sub portal is mandatory.
2.       Tender documents can be purchased only online from http://www.mpeproc.gov.in by making online payment
         including portal fees as online processing charges from 17:30 PM (time) 16.03.2018 (date) to 17:30 PM
         (time) 31.03.2018 (date).
3.       At the time of submission of the Bid the eligible bidder shall be required to :-
         i)       Pay the cost of Bid Document;
         ii)      Deposit the Earnest Money;
         iii)     Submit an affidavit.
         Details can be seen in the Bid Data Sheet
4.       Earnest Money is accepted in the form of FDR for required amount drawn in favor of Commissioner,
         Municipal Corporation Rewa only for a period not less than 6 (Six) months.
5.       ELIGIBILTY FOR BIDDERS :
         (a)   At the time of submission of the Bid the bidder should have valid registration (Firm/Society) in the
               appropriate category with Relevant Competent Authority.
         (b)   The bidder would be required to have valid registration at the time of signing of the Contract too.
         (c)   Failure to sign the contract by the selected bidder, for whatsoever reason, shall result in forfeiture of
               the earnest money deposit.
         (d)   Bidder should be submitting a Valid EPF Registration as per Govt. Norms.
         (e)   The bidder would be required to have valid GSTIN and PAN.
         (f)   The Bidder should have at least One SAP-Consultant having SAP Global Certification with the name
               of System Administration (Oracle DB) with minimum 2 years working Experience in SAP
               Technology.
         (g)   Conditional Letter will not be acceptable.
         (h)   Other condition can be seen online in detail RFP.
6.       Pre-qualification ­ Prequalification conditions, wherever applicable, are given in the Bid Data Sheet.
7.       Special Eligibility - Special Eligibility Conditions, if any, are given in the Bid Data Sheet.








        Jr. Account Officer                                                                   Executive Engineer
       Municipal Corporation                                                                 Municipal Corporation
            Rewa (M.P.)                                                                          Rewa (M.P.)

Municipal Corporation Rewa                    Page 1 of 45                         Signature of Contractor/Authorized Person
               



No. ................../RMC/2018                                                                                                           Rewa, Dated : ...........................

                                                         NOTICE INVITING e-TENDERS (First Call)

      This is for information of all concerned that online bids for the following works have been invited
"Lump-sum Basis":-
 S.      Tender No.                                              Name of Work                                                     Probable Amount                   Working Period
 No.      & Date                                                                                                                     of Contract                     (in Months)
                                                                                                                                      (in Lakh)
(1)         54684 /                     To appoint an Agency to Conduct All                                                             21.696                         12 Months
          16.03.2018                    Modules of E-nagar Palika Project                                                                                          (For Financial Year
                                        Human Resource Management                                                                                                       2018-19)
                                        Project System
                                        Finance (Accounts)
                                        Inventory (Store)
                                        Fleet and Fire
                                        Property Tax
                                        Customer Relationship Management (CRM)

1.       Interested bidders can view the detailed NIT in the Tenders Section of the website
         http://www.mpeproc.gov.in.
2.       Tender documents can be purchased only online from http://www.mpeproc.gov.in by making online payment
         including portal fees as online processing charges from 17:30 PM (time) 16.03.2018 (date) to 17:30 PM
         (time) 31.03.2018 (date).
3.       Amendments to NIT, if any, would be published on website only, and not in newspaper.



                                                                                                                                                             Executive Engineer
                                                                                                                                                            Municipal Corporation
                                                                                                                                                                Rewa (M.P.)

Endorsement No.: ...................../RMC/2018                             Rewa, Dated : ...........................
Copy to:
1. Mayor, Municipal Corporation, Rewa for information.
2. Commissioner, Municipal Corporation Rewa for information incompliance of Order No.81 Dated 20.04.2016 and
   Order No.207 Dated 19.07.2017.
3. Web Content Manager, Directorate, U.A.D.D. M.P. Bhopal through Email-cmamp5@mpurban.gov.in for
   information and upload in Departmental Website as per order of Chief Engineer, reference No. 4815 on dated
   21.05.2015.
4. Estate Officer, Municipal Corporation, Rewa for information.
5. Assistant Engineer, Zone-1, 2, 3, 4 and PHE, Municipal Corporation, Rewa for information.
6. Audit Department/Account Department, Municipal Corporation, Rewa for information.
7. PRO, Municipal Corporation, Rewa for publication in the news papers & Notification on the Office Notice Board.



                                                                                                                                                             Executive Engineer
                                                                                                                                                            Municipal Corporation
                                                                                                                                                                Rewa (M.P.)




Municipal Corporation Rewa                                                   Page 2 of 45                                                 Signature of Contractor/Authorized Person




                                                                                         CHECK LIST


1.       Online Three envelope system shall be followed, but bidder have to submit two envelopes physically also i.e.
         (a)                Envelop A : Original ­ Term Deposit Receipt of Earnest Money (EMD) in form of FDR, E-Payment
                            Receipt for the Cost of Tender Form (Bid Document) and Affidavit,
                            Photocopy ­ Firm Registration, Valid EPF Registration, GST Number, PAN Card and Working
                            Experience Certificate of SAP Technology, SAP Global Certification
         (b)                Envelope B: Technical Bid.
         Note :             Please note that in any case if price-bid/Financial Offer submitted manually then bid shall be out
                            through rejected.
2.       Earnest money should be in the form as given in abstract of Bid (Scanned copy of EMD & Tender Document
         Cost should be uploaded online).
3.       Bidder will get online Form for uploading his price-bid/Financial Offer.
4.       Declaration of the contractor for the correctness of the documents. Scanned copy should be uploaded online &
         physical copy should be submitted in envelop B.
5.       The contractor should digitally sign all the pages in which any entry is made.
6.       Performance Security shall be @5% of the cost put to tender to be submitted as mentioned in abstract of Bid
         Data Sheet.
7.       This tender is on Lump-sum Basis.
8.       ISSR applicable:- NON SOR.




        Jr. Account Officer                                                                                                                          Executive Engineer
       Municipal Corporation                                                                                                                        Municipal Corporation
            Rewa (M.P.)                                                                                                                                 Rewa (M.P.)




Municipal Corporation Rewa                                                  Page 3 of 45                                                 Signature of Contractor/Authorized Person
                ¡   ¡   ¢   £   ¤         ¡   ¥   ¦    ¤   §   ¨   ©   ¢   £   ¢              £                       ¥   ¢       ©      ¤                 ¤            §      




                                    To appoint an Agency to Conduct All Modules of E-nagar Palika Project
                                                      AS PER NIT NO.: ............... Dated: .......................
          Municipal Corporation Rewa invites sealed tender from companies & firms of repute for the E Nagar- Palika
project for Rewa Nagar Nigam, provide the complete processing of all data which is used for running Business news
network, Which include all modules comes under E-nagar Palika, scope of work and Terms and Conditions of various
activities in computerized system regarding and additional works as per requirements if any.
                                                                               ·         Monthly payroll of regular and daily wages
                                                                                         employee.
         Human Resource                                                        ·         Employee recruitment, Retirement,
         Management                                                                      Termination.
                                                                               ·         Employee PF, Allowances, increment,
                                                                                         GPF.
                                                                               ·         Demand creation, Project preparation,
                                                                               ·         Documents, Project approval,
         Project System                                                        ·         MB Filling, Service entry filling as per
                                                                                         work done and Billing,
                                                                               ·         Contract and Work order creation.
                                                                               ·         All project payment as per MB Filled up.
                                                                               ·         PO Checking before payment, MIRO of all
                                                                                         PO and Non PO.
                                                                               ·         Payment Run
                                                                               ·         Vendor creation
         Finance (Accounts)
                                                                               ·         Vendor payment MIS.
                                                                               ·         Budget Upload and Correction
                                                                               ·         Income
                                                                               ·         Cash Book
                                                                               ·         Budget Allocation and release
                                                                               ·         Purchase Requisition creation, PO creation
         Inventory (Store)                                                               as per Requisition.
                                                                               ·         Goods / Service Entry Sheet
                                                                               ·         Vehicle addition to vehicle termination.
                                                                               ·         Maintenance order creation, Notification
         Fleet and Fire                                                                  creation,
                                                                               ·         Material procurement via Fleet Module,
                                                                                         repair and services of Vehicle.
                                                                               ·         P.T. Collection, Receipt generation.
         Property Tax                                                          ·         Citizen addition for P.T.
                                                                               ·         MIS generation as per wards.
                                                                               ·         Mapping of all services provided by Nigam
         Customer Relationship                                                           and grievances mapping.
         Management (CRM)                                                      ·         Level assignment for grievances.
                                                                               ·         Closing in system.




Municipal Corporation Rewa                                                     Page 4 of 45                                                  Signature of Contractor/Authorized Person
                   ¡   ¡    ¢   £   ¤       ¡   ¥   ¦   ¤   §   ¨   ©   ¢   £   ¢            £                       ¥   ¢       ©      ¤               ¤            §      




GENERAL CONDITIONS OF THE CONTRACT:
         (a)               The Company whose bid is accepted has to appoint an Agency for Conduct All Module of E-
                           nagar Palika Project with skilled computer Operators and SAP Consultant to maintain systems
                           as detailed in the bid document and according to standard norms for the relevant works. For
                           that agency will provide skilled computer operators and SAP Consultant.
         (b)               The Company whose bid is accepted will have to start the work within 07 days from date of signing the
                           agreement. The bidder will start getting the payment of those systems which are started & desired
                           outputs are generated however, the successful bidder will have to start its full fledged center at
                           premises of the Corporation within 15 days of signing the contract. Corporation assures to provide
                           space & electrical connection and computer, printer, internet connection, pre-printed & general-purpose
                           computer stationery and related peripherals for printing various reports shall be in the scope of Bidder.
         (c)               In case the Company fails to comply with the said stated schedule to start the works and computer
                           center at the Corporation premises within 15 days of signing the contract thereafter, the work can be
                           awarded by the Corporation to another suitable firm at the risk and cost of the Company.
         (d)               Security coverage of Agency Employee against any accident, when working in Corporation will be
                           agency responsibility. Bidder should have at least one Established office in local area and corporation
                           need to check office place and related document.
         (e)               All the Computer operators should well know knowledge of SAP Tools with Business Process and
                           Computer operator also DCA/PGDCA & Equivalent Degree.
         (f)               The Company whose bid is accepted will have to start the work with 4 (four) Computer Operators
                           having 4 Months working Experience in SAP Software and if corporation need to increases computer
                           operators then Agency will be agree for that.
         (g)               Agency Provide one SAP Consultant in Corporation for full time based and if corporation need to
                           increases an extra any type of consultant. Agency will agree for that to increases consultant.
         (h)               Data will be provided by Corporation and should be authenticated by the section head of the
                           Corporation. There will be no liability of agency if wrong data is provided to them.
         (i)               Corporation should provide data in pre-defined format of agency in well readable format.
         (j)               Advance of any kind shall not be paid to the Company for execution of the work. The Company shall
                           submit its bill as per the schedule given and Corporation shall pay the same in monthly basis.
         (k)               The Corporation reserves all the right to accept/ reject the bids for the whole contract or a part of it.
                           The bid accepting authority dose not bind himself to accept the lowest bid or any bids. The said
                           authority may reject any or all bids without assigning any reason whatsoever. The stated details of
                           works in the bidding document are for the purpose of work assessment and approximate. However,
                           bidder may be asked to generate few additional reports, which may be generated from existing
                           database. Also bidder should make a note that there may be expansion in the volume of job year after
                           year.
         (l)               Any Cost of Delay in providing data will be Corporation liability.
         (m)               Before termination of the work by either side during contract period it shall be necessary to give a
                           notice of at least 30 days to this effect.
         (n)               The company shall depute qualified technical staff required for the job and would furnish to the
                           Corporation the details of the staff deputed for job, including name, address and qualifications. The
                           staff of the company, as far as possible, should not be changed frequently. This staff of the company
                           will follow the working hours of Municipal Corporation Rewa for their working i.e. from 10.30 am to
                           5.30 pm in case if they want to work for extra time, they should get permission from the Commissioner
                           Municipal Corporation Rewa.
         (o)               The company will have to ensure that its staff shall not at any time during or after the contract period,
                           will divulge or make know any trust, account, matter or transaction, undertaken or handled by them and
                           shall not disclose to anybody any information, data analysis etc. Relating to the affairs of the
                           Corporation. The company shall also not, use the same directly or indirectly, during or after the
                           contract period for any purpose, commercial or otherwise. Any violation will result in termination of
                           the contract, security deposit be forfeited and penal action against the Company in accordance with
                           law.
         (p)      TDS and all other taxes are deducted by the Corporation in accordance with the rules applicable from
                  time to time for the services provided and payments made to the company.
Municipal Corporation Rewa                      Page 5 of 45                      Signature of Contractor/Authorized Person




             (q)                Municipal Corporation will be appointing a coordinating Corporation. The complete computerization
                                work will be done in consultation with the coordinating Corporation and departmental heads.
             (r)                A written agreement will be made between Municipal Corporation and the agency. The contract period
                                will be for 01 years.
             (s)                Agency/firm will be provided 14 skilled personals (operators) as Human Resource.
             (t)                During the working period the agency/firm will be provided training of E-Nagar Palika Software/SAP
                                Software to Municipal Corporation, Rewa Staff.
             (u)                Municipal Corporation Rewa have all rights to break contract before 12 months.
             (v)                Rate should be coated including all taxes like GST and other taxes.
FINANCIAL BID:


       No.                                               Particular                                                  Lump-sum Rate                                     Lump-sum Rate
                                                                                                                (Per Year) in figure                                (Per Year) in word
                           To appoint an Agency to Conduct All
       1.                  Modules of E-nagar Palika Project
                           Human Resource Management

                           Project System

                           Finance (Accounts)

                           Inventory (Store)

                           Fleet and Fire

                           Property Tax
                           Customer Relationship Management
                           (CRM)
Note:
i.           Only Lump-sum Rate for the scope of work given therein shall be quoted.
ii.          Lump-sum offer shall be quoted in figures as well as in words. If any difference in figures and words found
             lower of the two shall be taken as valid and correct rate. If the bidder is not ready to accept such valid and
             correct rate and declines to furnish performance security and sign the agreement his earnest money deposit
             shall be forfeited.
iii.         In case the price is not given by a bidder, his bid shall be treated as non-responsive.
iv.          All duties, royalties, levies and taxes including Goods and Services Tax (GST) are included in the rates (in
             case of percentage rate bids)/lump-sum offer (in case of lump-sum bids) quoted by the bidder.
v.           Payment shall be maid per month basis.




Municipal Corporation Rewa                                                           Page 6 of 45                                                 Signature of Contractor/Authorized Person




                                                                                               SECTION-2
                                                                      INSTRUCTIONS TO BIDDERS (ITB)
                                                                                               A. GENERAL
1.       SCOPE OF BID
         The detailed description of work, hereinafter `work', is given in the Bid Data Sheet.
2.       GENERAL QUALITY OF WORK:
         To appoint an Agency to Conduct All Modules of E-nagar Palika Project shall have to be executed in
         accordance with the technical specifications specified in the Annexure to the Bid Data Sheet, and shall have to
         meet high standards of safety and security of Employer.
3.       PROCEDURE FOR PARTICIPATION IN E-TENDERING
         The procedure for participation in e-tendering is given in the Annexure to the Bid Data Sheet.
4.       ONE BID PER BIDDER
         No bidder shall be entitled to submit more than one bid whether jointly or severally. If he does so, all bids
         wherein the bidder has participated shall stand disqualified.
5.       COST OF BIDDING
         The bidder shall bear all costs associated with the preparation and submission of his bid, and no claim
         whatsoever for the same shall lie on the Government/Corporation.


                                                                                         B. BID DOCUMENTS


6.       CONTENT OF BID DOCUMENTS
         The Bid Document comprises of the following documents :
         1.                    NIT with all amendments.
         2.                    Instructions to Bidders
         3.                    Conditions of Contract:
                               (i)               Part I General Conditions of Contract and Contract Data; and
                               (ii)              Part II Special Conditions of Contract.
         4.                    Specifications
         5.                    Form of Financial Bid
         6.                    Letter of Acceptance
         7.                    Form of Agreement and
7.       The bidder is expected to examine carefully all instructions, conditions of contract, contract data, forms and
         terms. Bidder shall be solely responsible for his failure to do so.
8.       Pre-Bid Meeting (where applicable)
         Wherever the Bid Data Sheet provides for pre-bid meeting:
         i)                    Details of venue, date and time would be mentioned in the Bid Data Sheet. Any change in the
                               schedule of pre-bid meeting would be communicated on the website only, and intimation to bidders
                               would not be given separately.
         ii)                   Any prospective bidder may raise his queries and/or seek clarifications in writing before or during the
                               pre-bid meeting. The purpose of such meeting is to clarify issues and answer questions on any matter
                               that may be raised at that stage. The Employer may, at his option, give such clarifications as are felt
                               necessary.
         iii)                  Minutes of the pre-bid meeting including the list of the questions raised and the responses given
                               together with any response prepared after the meeting will be hosted on the website.


Municipal Corporation Rewa                                                        Page 7 of 45                                                 Signature of Contractor/Authorized Person




         iv)                   Pursuant to the pre-bid meeting or otherwise if the Employer deems it necessary to amend the Bid
                               Document it shall be done by issuing amendment to the online Bid Document.
9.       Amendment of Bid Documents
         10.1                  Before the deadline for submission of bids, the Employer may amend or modify the Bid Documents
                               by publication of the same on the website.
         10.2                  All amendments shall form part of the Bid Document.
         10.3                  The Employer may, at its discretion, extend the last date for submission of bids.


                                                                               C. PREPARATION OF BID


10.      The bidders have to prepare their bids online, encrypt their Bid Data in the Bid Forms and submit Bid Seals
         (Hashes) of all the envelopes and documents related to the Bid required to be uploaded as per the time
         schedule mentioned in the key dates of the Notice Inviting e-Tenders after signing of the same by the Digital
         Signature of their authorized representative.
11.      DOCUMENTS COMPRISING THE BID
         The bid submitted online by the bidder shall be in the following parts :
         Part 1 ­ This shall be known as Envelope A and would apply for all bids. Envelop A shall contain the
         following as per details given in the Bid Data Sheet :
         i)                    Registration number.
         ii)                   Payment of the cost of Bid Document;
         iii)                  Earnest Money; and
         iv)                   An affidavit duly notarized.
         Part 2 ­ This shall be known as Envelope B and required to be submitted only in works where pre-
         qualification conditions and/or special eligibility conditions are stipulated in the Bid Data Sheet. Envelop B
         shall contain a self-certified sheet duly supported by documents to demonstrate fulfillment of pre-qualification
         conditions.
         Part 3 ­ This shall be known as Envelope C and would apply to all bids. Envelop C shall contain financial
         offer in the format prescribed enclosed with the Bid Data Sheet.
12.      The bid as well as all correspondence and documents relating to the bid exchanged by the Bidder and the
         Employer shall be in English or Hindi. Supporting documents and printed literature that are part of the Bid
         may be in another language provided they are accompanied by an accurate translation of the relevant passages
         in English. In such case, for the purposes of interpretation of the bid, such translation shall govern.
13.      TECHNICAL PROPOSAL
         Only, in case of bids with pre-qualification conditions defined [as per [G] of Bid Data Sheet], the Technical
         Proposal shall comprise of formats and requirements [as per [M] of Bid Data Sheet].
14.      FINANCIAL BID
         (i)                   The bidder shall have to quote rates in overall percentage, and not item wise. If the bid is in absolute
                               amount, overall percentage would be arrived at in relation to the NIT amount. The overall percentage
                               rate would apply for all items of work.
         (ii)                  Percentage shall be quoted in figures as well as in words. If any difference in figures and words
                               found, lower of the two shall be taken as valid and correct.
         (iii)                 The bidder shall have to quote rates inclusive of all duties, royalties, levies and taxes except Goods
                               and Services Tax (GST). The amount of applicable GST will be paid separately to the Contractor
                               with each bill at the time of payment. The employer shall not be liable for any duties, taxes (except
                               GST) royalties and levies.
15.      PERIOD OF VALIDITY OF BIDS
         The bids shall remain valid for a period specified in the Bid Data Sheet after the date of "close for biding" as
         prescribed by the Employer. The validity of the bid can be extended by mutual consent in writing.

Municipal Corporation Rewa                                                     Page 8 of 45                                                Signature of Contractor/Authorized Person




16.      EARNEST MONEY DEPOSIT (EMD)
         16.1                 The Bidder shall furnish, as part of the Bid, Earnest Money Deposit (EMD), in the amount specified
                              in the Bid Data Sheet.
         16.2                 The EMD shall be in the form of Fixed Deposit Receipt (FDR) of a scheduled commercial
                              bank/nationalized bank, issued in favour of the name given in the Bid Data Sheet. The Fixed Deposit
                              Receipt shall be valid for not less than Six Months from the scheduled date of opening of bids.
         16.3                 Bid not accompanied by EMD shall be liable for rejection as non-responsive.
         16.4                 EMD of bidders whose bids are not accepted will be returned within fifteen working days of the
                              decision on the bid.
         16.5                 EMD of the successful Bidder will be discharged when the Bidder has signed the Agreement and
                              furnished the required Performance Security.
         16.6                 Failure to sign the contract by the selected bidder, for whatsoever reason, shall result in forfeiture of
                              the earnest money deposit.


                                                                              D. SUBMISSION OF BID


17.      The bidder is required to submit online bid duly signed digitally, and Envelop `A' and Envelope 'B" in
         physical form also at the place prescribed in the Bid Data Sheet, by 15.00 hrs one working day before the
         opening of bid.
                                                                              E. OPENING AND EVALUATION OF BID


         18.1                 Envelope `A' shall be opened first and it's contents shall be checked. In cases where Envelop `A'
                              does not contain all requisite documents, such bid shall be treated as non-responsive, and Envelop B
                              and/or C of such bid shall not be opened.
         18.2                 Wherever Envelop `B' (Technical Bid) is required to be submitted, the same shall be opened online at
                              the time and date notified in the Bid Data Sheet. The bidder shall have freedom to witness opening of
                              the Envelop `B'. Envelop `C' (Financial Bid) of bidders who are not qualified in Technical Bid
                              (Envelop `B') shall not be opened.
         18.3                 Envelope `C' (Financial Bid) of bids shall be opened online at the time and date notified. The bidder
                              shall have freedom to witness opening of the Envelop `C'.
         18.4                 After opening Envelop `C' all responsive bids shall be compared to determine the lowest evaluated
                              bid.
         18.5                 The Employer reserves the right to accept or reject any bid, and to annul the biding process and reject
                              all the bids at any time prior to contract award, without incurring any liability. In all such cases
                              reasons shall be recorded.
         18.6                 The Employer reserves the right of accepting the bid for the whole work or for a distinct part of it.
19. Confidentiality
         1.                   Information relating to examination, evaluation, comparison and recommendation of contract award
                              shall not be disclosed to bidders or any other person not officially concerned with such process until
                              final decision on the bid.
         2.                   Any attempt by a bidder to influence the Employer in the evaluation of the bids or contract award
                              decisions may result in the rejection of its bid.
                                                                              F. AWARD OF CONTRACT
20.      AWARD OF CONTRACT
         The Employer shall notify the successful bidder by issuing a `Letter of Acceptance' that his bid has been
         accepted.
21.      Performance Security
          Prior to signing to the contract the bidder to whom LOA has been issued shall have to furnish performance
          security of the amount, form and duration, etc. as specified in the Bid Data Sheet.
Municipal Corporation Rewa                    Page 9 of 45                         Signature of Contractor/Authorized Person




22.      SIGNING OF CONTRACT AGREEMENT
         22.1                  The successful bidder shall have to furnish Performance Security and sign the contract agreement
                               within 07 days of issue of LOA.
         22.2                  The signing of contract agreement shall be reckoned as intimation to commencement of work.
         22.3                  In the vent of failure of the successful bidder to submit Performance Security or sign the Contract
                               Agreement, his EMD shall stand forfeited. In addition to forfeiture of EMD, the Employer shall be at
                               liberty to suspend or cancel registration of such bidder.
23.      CORRUPT PRACTICES
         The Employer requires that bidders observe the highest standard of ethics during the procurement and
         execution of contracts. In pursuance of this policy, the Employer:
         (i)                   may reject the bid for award if it determines that the bidder recommended for award has, directly or
                               through an agent, engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the
                               Contract;
         (ii)                  may debar the bidder declaring ineligible, either indefinitely or for a stated period of time, to
                               participate in the activities of Employer if it at any time determines that the bidder has, directly or
                               through an agent, engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or
                               in executing, a contract.
                               For the purposes of this provision, the terms set forth above are defined as follows :
                               (a)             "Corrupt practice" means the offering, giving, receiving, or soliciting, directly or indirectly,
                                               anything of value to influence improperly the actions of another party;
                               (b)             "Fraudulent practice" means any act or omission, including a misrepresentation, that
                                               knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or
                                               other benefit or to avoid an obligation;
                               (c)             "Coercive practice" means impairing or harming, or threatening to impair or harm, directly
                                               or indirectly, any party or the property of the party to influence improperly the actions of a
                                               party;
                               (d)             "Collusive practice" means an arrangement between two or more parties designed to achieve
                                               an improper purpose, including influencing improperly the actions of another party.
24. Defect liability and maintenance
          Contractor shall responsible to rectify all defects or damage in his own cost if any caused by any reason for so
ever during the contract period, if any defect/damage arises by any means during this periods contractor shall
rectify/correct/replace to maintain in its original good condition within 07 days from issue of notice to that effect and if
not entertained properly after end of notice period again notice be issued for next 15 days and if contractor fail to do so
performance security (PFG) & security deposit (SD) shall be forfeited by the authority. This period will be 24 months
from the date of issue of work order.
                                                                                             [End of ITB]




Municipal Corporation Rewa                                                      Page 10 of 45                                                Signature of Contractor/Authorized Person




                                                                                              Bid Data Sheet
General
Particulars                                                                                                Data
Office of the                                                                                              Commissioner Municipal
                                                                                                           Corporation, Rewa (M.P.)
NIT No
Date
Bid document download                                                                                      From : 16.03.2018         To : 31.03.2018
available from date & time                                                                                        17:30 PM                17:30 PM
Website link                                                                                                http://www.mpeproc.gov.in
    For Section 1 - NIT
Clause reference                  Ref                                                  Particulars                                                                     Data
                                  No
5 & 6 of                         (A)               Key dates                                                                                 Annexure A
Annexure F
                                 (B)               Service Charges                                                                           As per calculation of Portal.
6 & 7 of                         (C)               Cost of bid document (Online Payment)                                                     As mentioned in the NIT
Annexure F
6 & 7 of                         (D)               Cost of bid document (Online Payment) in                                                  Commissioner            Municipal
Annexure F                                         favor of payable at                                                                       Corporation, Rewa (M.P.)
4                                (E)               EMD valid for a period of                                                                 Not less than 06 Months
5                                (F)               Affidavit                                                                                 Annexure B
7.2                              (G)               Pre-qualifications required                                                               No
                                                   If Yes, details                                                                           Annexure C (Not applicable)
7.3                              (H)               Special Eligibility                                                                       No
                                                   If Yes, details                                                                           Annexure D (Not applicable)
For Section 2 - ITB
1.1                              (I)               Name of work                                                                  As mentioned in the N.I.T.
1.2                              (J)               Technical Specifications                                                      Annexure E
2                                (K)               Procedure for participation in e-                                             Annexure F
                                                   tendering
7.1                              (L)               Pre bid meeting to held                                                       No pre bid meeting will be held
                                                   If Yes                                                                        Not applicable
11.2                             (M)               Envelope-B Technical Proposal                                                 Annexure G (G-1 to G-7)
11.3                             (N)               Envelope-C Financial Bid                                                      Annexure H
                                                   Earnest Money Deposit                                                         As mentioned in the N.I.T.
                                                   Forms of Earnest Money Deposit                                                i. FDR
                                                   FDR (Fixed Deposit Receipt) must be                                           Commissioner Municipal Corporation,
                                                   drawn in favour of                                                            Rewa (M.P.)
15.1                             (O)               Period of Validation of Bid                                                   120 Days
25                               (P)               Letter of Acceptance (LOA) and                                                Annexure I & J
                                                   Commencement of Works
26                               (Q)               Amount of Performance Security                                                @5% of contract amount.
                                 (R)               Performance Security in the form of                                           Annexure K (For BG)
                                                   Bank Guarantee/FDR
                                 (S)               Performance Security in favour of                                             Commissioner Municipal Corporation,
                                                                                                                                 Rewa (M.P.)
                                 (T)               Performance Security valid up to                                              Three months or 90 days (whichever is
                                                                                                                                 more) from the date of completion.
27                               (U)               Insurance Policy                                                              Contractor's All Risks Insurance




         Jr. Account Officer                                                                                                                                 Executive Engineer
        Municipal Corporation                                                                                                                               Municipal Corporation
             Rewa (M.P.)                                                                                                                                        Rewa (M.P.)
Municipal Corporation Rewa                                                      Page 11 of 45                                                    Signature of Contractor/Authorized Person









                                                                                                                                                                                       Annexure ­ A
                                                                                                                                                 (See clause 1, 7 of Section 1 NIT)
                                                                                             Key Dates

S.      Works Department
                                                     Bidder's Stage                                        Start                                            Expiry                         Envelopes
No.          Stage
                                                                                                 Date                    Time                    Date                     Time

                                                      Purchase of
 1                                                                                          16.03.2018                   17:30               31.03.2018                   17:30
                                                     Tender-Online


                                                     Bid Submission-                                                                                                                        Envelope
 2                                                                                          16.03.2018                   17:31               02.04.2018                   17:30
                                                          Online                                                                                                                             A&C


                                                           Physical
 3                                                                                          16.03.2018                   17:31               03.04.2018                   17:30            Envelope A
                                                          Submission


           Open EMD and
 4         Technical Bid                                                                    03.04.2018                   10:30                       -                      -              Envelope A
            (Envelope A)


         Financial Bid Open
 5                                                                                          05.04.2018                   10:30                       -                      -              Envelope C
            (Envelope C)



 Note:- Original - Term Deposit Receipt of Earnest Money (EMD) in form of FDR, E-Payment Receipt for the cost of
        bid document and Affidavit & Photocopy ­ Registration Certificate of Firm, Valid EPF Registration, PAN
        No., GST Registration, Working Experience Certificate of SAP Technology and SAP Global Certification in
        ENVELOPE-A shall be submitted by the bidder so as to reach the office as prescribed in Key Dates-Row 3-
        Physical Submission manually.




         Jr. Account Officer                                                                                                                                 Executive Engineer
        Municipal Corporation                                                                                                                               Municipal Corporation
             Rewa (M.P.)                                                                                                                                        Rewa (M.P.)




 Municipal Corporation Rewa                                                    Page 12 of 45                                                 Signature of Contractor/Authorized Person
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                                                                                                                                                                           Annexure ­ B
                                                                                       || AFFIDAVIT ||
                                                                     (On Non Judicial Stamp of Rs. 100)
       I/we     _______________________________________________________                 who         is/      are
_______________________ (status in the firm/ company) and competent for submission of the affidavit on behalf of
M/S ______________________ (contractor) do solemnly affirm an oath and state that:

         I/we are fully satisfied for the correctness of the certificates/records submitted in support of the following
information in bid documents which are being submitted in response to notice inviting e-tender No. ______________
for __________________________ (name of work) dated _______ issued by the ________________ (name of the
department).

          I/we are fully responsible for the correctness of following self certified information/ documents and
certificates:
1. That the self certified information given in the bid document is fully true and authentic.
2. That:
     a. Term deposit receipt deposited as earnest money, online payment receipt for cost of bid document and other
         relevant documents provided by the Bank are authentic.
     b. Information regarding financial qualification and annual turn-over is correct.
     c. Information regarding various physical qualifications is correct.
3. No close relative of the undersigned and our firm/company is working in the department.
                                                                                                  OR
           Following close relatives are working in the department:
           Name _______________ Post ____________________ Present Posting ___________


                                                                                                                          Signature with Seal of the Deponent (bidder)


          I/ We, _____________________ above deponent do hereby certify that the facts mentioned in above paras 1
to 4 are correct to the best of my knowledge and belief.
           Verified today _____________ (dated) at ______________ (place).


                                                                                                                          Signature with Seal of the Deponent (bidder)


Note: Affidavit duly notarized in original shall reach at least one working day before opening of the bid, by 15.00
      hrs.




Municipal Corporation Rewa                                                   Page 13 of 45                                               Signature of Contractor/Authorized Person




                                                                                                                                                                                 Annexure ­ C
                                                                       PRE-QUALIFICATIONS CRITERIA
      The bidder should have:
      A. Financial
 i.      experience of having successfully executed:
           a) one similar work of aggregate cost not less than the amount equal to 80% of the probable amount of contract
           in any one financial year during the last 3 financial    years;
ii.     Average annual construction turnover on the construction works not less than 80% of the probable amount of
        contract during the last 3 financial years.
iii.    executed similar items of work in any one financial year during the last 3 financial years which should not be less
        than the minimum physical requirement Itemed for the work.
iv.     Should have positive balance sheet in consequently last three years i.e. should not have incurred losses in lost three
        years.
 v.     Should have minimum amount worth not less than 40% of contract value in last budget year ie. 2011-12.
vi.     The bidder should have executed at least concrete road work of worth not less than Rs. 200 lacs in last financial
        year.
     B. Physical
      i. Earthwork ------ Cum
      ii. Concrete work ------ Cum
      iii. WBM --------
      iv Drain -------------
      C. Other Condition
      1. No joint venture is allowed for participating in this bid every bidder have to qualify for the desired criterion
         individually as single entity.
      2. Bidder should have Paver with Electronic Sensor-vibratory roller and Batching and mixing Plant.


      Note: Above criteria are indicative, subject to suitable stipulations by the departments and specific Bid




      Municipal Corporation Rewa                                                   Page 14 of 45                                               Signature of Contractor/Authorized Person
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                                                                                                                                                                              Annexure ­ D
                                                                    SPECIAL ELIGIBILITY CRITERIA
The bidder should have:
A. Erection of Steel Gates                                  -                                ----------
B. Construction of tunnel                                   -                                ----------
C.




Note: Above criteria are indicative, subject to suitable stipulations by the departments and specific bid.




Municipal Corporation Rewa                                                      Page 15 of 45                                               Signature of Contractor/Authorized Person
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                                                                                                                                                                           Annexure ­ E
                                                                                         Specifications

1. MP PWD Department Specifications,
2. MOST
3. IRC
The provisions of general / special conditions of contract, those specified elsewhere in the bid document, as well as
execution drawings and notes, or other specifications issued in writing by the Employer shall form part of the
technical specifications of this work.




Municipal Corporation Rewa                                                  Page 16 of 45                                                Signature of Contractor/Authorized Person
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                                                                                                                                                                          Annexure ­ F
     GUIDELINES TO CONTRACTORS FOR IMPLEMENTATION OF E-PROCUREMENT SYSTEM IN
     URBAN ADMINISTRATION AND DEVELOPMENT DEPARTMENT, GOVERNMENT OF MADHYA
                                     PRADESH
http://www.mpeproc.gov.in
Note: These conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable.
1.   Registration of Bidders on E-Procurement System:
     All the Bidders (Contractors) registered / intending to register with Urban Administration & Development
     Department are required to register on the e-Procurement System on the website http://www.mpeproc.gov.in and
     get empanelled on http://pwd.mpeproc.gov.in in order to participate in tenders processed by URBAN
     ADMINISTRATION AND DEVELOPMENT DEPARTMENT using the e-procurement system.
     The Bidders (Contractors) registered with other departments who are also eligible to participate in tenders
     processed by Urban Administration & Development Department are also required to be registered on the e-
     Procurement System on http://www.mpeproc.gov.in.
2.   Digital Certificates:
     The Bids submitted online should be signed electronically with a Class III Digital Certificate to establish the
     identity of the Bidder submitting the Bid online. The Bidders may obtain Class III Digital Certificates issued by an
     approved Certifying Authority authorized by the Controller of Certifying Authorities, Government of India.
     A Class III Digital Certificate is issued upon receipt of mandatory identity proofs along with an Application Form.
     Only upon the receipt of the required documents, a Digital Certificate can be issued.
     Note: It may take upto 4 working days for issuance of Class III Digital Certificate, hence the bidders are advised to
     obtain them at the earliest.
     Important Note: Bid for a particular tender can be submitted during the ONLINE BID SUBMISSION stage only
     using the Digital Certificate that is used to encrypt the data and sign the hash during the ONLINE BID
     PREPARATION AND HASH SUBMISSION stage. In case, during the process of a particular tender, the bidder
     loses his Digital Certificate because of any problem (such as misplacement, virus attack, hardware problem,
     operating system problem, etc.); he may not be able to submit his bid online.
     Hence, the bidders are advised to keep their Digital Certificates in a safe place under proper security to be used
     whenever required.
     The digital certificate issued to the Authorized User of a Partnership firm / Private Limited Company / Public
     Limited Company / Joint Venture and used for online bidding will be considered as equivalent to a no-objection
     certificate / power of attorney to that user.
     In case of Partnership Firm, majority of the Partners have to authorize a specific individual through Authority
     Letter signed by majority of the Partners of the firm.
     In case of Private Limited Company, Public Limited Company, the Managing Director / any other Person (having
     designated authority to authorize a specific individual) has to authorize a specific individual through Authority
     Letter.
     Unless the certificate is revoked, it will be assumed to represent adequate authority of the specific individual to bid
     on behalf of the Organization for online tenders as per Information Technology Act 2000. This Authorized User
     will be required to obtain a Digital Certificate. The Digital Signature executed through the use of Digital
     Certificate of this Authorized User will be binding on the firm. It shall be the responsibility of Management /
     Partners of the concerned firm to inform the Certifying Authority, if the Authorized User changes, and apply for a
     fresh digital certificate for the new Authorized User.
3.   Set Up of Bidders' Computer System:
     In order for a Bidder to operate on the e-Procurement System, the Computer System of the Bidder is required to be
     set up for Operating System, Internet Connectivity, Utilities, Fonts, etc. A help file on setting up of the Computer
     System can be obtained from e- Procurement Cell.
4.   Publishing of N.I.T.: For the Tenders processed using the e-Procurement System, only a brief Advertisement
     related to the Tender shall be published in the newspapers and the Detailed Notice shall be published only on the e-
     Procurement System. The contractors can view the Detailed Notice and the time schedule for all the Tenders
     processed using the e-Procurement System on the website http://uadd.mpepro.gov.in.


Municipal Corporation Rewa                                                  Page 17 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                  




5.   Key Dates: The Bidders are strictly advised to follow the time schedule (Key Dates) of the Tender for their side
     for tasks and responsibilities to participate in the Tender, as all the stages of each Tender are locked before the start
     time and date and after the end time and date for the relevant stage of the Tender as set by the concerned
     Department Official.
6.   Purchase of Tender Documents:
     The Tender documents can be purchased ONLY online. The Tender shall be available for purchase to concerned
     eligible contractors immediately after online release of the Tender and upto scheduled date and time as set in the
     key dates. Arrangements have been made for the Bidders to make payments online via Debit Card / Internet
     Banking. In case of online tendering, the application form for the purchase of tender documents shall not be
     required.
     The Bidders can purchase the tender documents online by making online payment of tender document fees using
     the service of the secure electronic payments gateway (see point 7 below for further details), and should print out
     the system generated receipt for their reference which can be produced whenever required.
7.   Electronic Payment Account:
     As the tender documents shall be available for purchase only online, Bidders are required to pay the Tender
     Document fees online using the Online Payments Gateway Service integrated into the e-Procurement System.
     For the list of available modes of electronic payments that are presently accepted on the Online Payments Gateway
     Service, please check the link `List of e-Payments accepted Online' on http://www.mpeproc.gov.in.
8.   Preparation of Bids and Submission of Bid Seals (Hashes) of Online Bids by the Bidders:
     The Bidders have to prepare their Bids online, encrypt their Bid Data in the Bid Forms and submit Bid Seals
     (Hashes) of all the envelopes and documents required to be uploaded related to the Tender as per the time schedule
     mentioned in the key dates of the Notice Inviting Tenders after signing of the same by the Digital Signature of their
     authorized representative.
9.   Generation of Super - Hash:
     After the time of submission of Bid Seal (Hash) by the Contractors has lapsed, the bid round will be closed and the
     concerned Department Official shall generate a Tender Super  Hash which shall be digitally signed by the
     Department Official.
10. Decryption and Re - Encryption Bids:
     Bidders have to decrypt the Bid Data with their Digital Certificate and re-encrypt the Bid Data and also upload the
     relevant documents using Online Briefcase feature for which they had generated the Bid Seals (Hashes) during the
     Bid Preparation and Hash Submission stage within the specified time as stated in the time schedule (Key Dates).
     The encrypted data of only those Bidders who have submitted their Bid Seals (Hashes) within the stipulated time,
     as per the tender time schedule (Key Dates), will be accepted by the system. A Bidder who has not submitted Bid
     Seals (Hashes) within the stipulated time will not be allowed to decrypt and re-encrypt his Bid Data or upload the
     relevant documents.
11. Submission of Earnest Money Deposit:
     The Bidders shall submit their Earnest Money Deposit (EMD) as usual in a physically sealed Earnest Money
     Deposit envelope and the same should reach the concerned Office at least one day (before 15.00 hours) prior to the
     date of opening of Bid.
     The Bidders have to upload scanned copy of Earnest Money Deposit (EMD) instrument along with the reference
     details.
12. Opening of Tenders:
     The concerned Department Official receiving the tenders or his duly authorized Corporation shall first open the
     online Earnest Money Deposit envelope of all the Bidders and verify the scanned copy of the Earnest Money
     Deposit uploaded by the Bidders. He shall check for the validity of Earnest Money Deposit as required. He shall
     also verify the scanned documents uploaded by the Bidders, if any, as required. In case, the requirements are
     incomplete, the commercial and other envelopes of the concerned Bidders received online shall not be opened.
     The concerned Official shall then open the other envelopes submitted online by the Bidders in the presence of the
     Bidders or their authorized representatives who choose to be present in the order of opening.
    He will match the Bid Seal (Hash) of each envelope and the documents uploaded, during the respective opening,
    with the hash submitted by the Bidders during the Bid Preparation and Hash Submission stage. In the event of a
    mismatch, the Bid Data in question shall be liable for a due process of verification by the Nodal Corporation of e-
    Procurement System of Urban Administration and Development Department.
Municipal Corporation Rewa                 Page 18 of 45                         Signature of Contractor/Authorized Person
                                                                                                                                                           




                                                                                                                                                                               Annexure  G
                                                                        Envelope  B, Technical Proposal
Technical Proposal shall comprise the following documents:

    S. No.                                              Particulars                                                                       Details to be submitted

1                  Organizational Details                                                                            Format: G-1

2                  Valid Registration of bidder in appropriate class                                                 Registration No. ________________
                   through Centralized Registration of Govt. of MP
                                                                                                                     Date_________
                                                                                                                     (Scanned copy of Registration to be uploaded)

3                  Experience  Financial & Physical                                                                 Format: G-2

4                  Annual Turnover                                                                                   Format: G-3

5                  List of technical personnel for the key positions                                                 Format: G-4

6                  List of Key equipments/ machines for quality                                                      Format: G-5
                   control labs

7                  List of Key equipments/ machines for construction                                                 Format: G-6
                   work

8                  Litigation History                                                                                Format: G-7



Note:
      1.     Technical Proposal should be uploaded duly page numbered and indexed.
      2.     Technical Proposal uploaded otherwise will not be considered.
      3.     All the documents/ information enclosed with the Technical Proposal should be self attested and certified by
             the bidder. The Bidder shall be liable for forfeiture of his earnest money deposit, if any document /
             information is found false/ fake/ untrue before acceptance of bid. If it is found after acceptance of the bid, the
             bid sanctioning authority may at his discretion forfeit his performance security/ guarantee, security deposit
             and enlistment deposit.
      4.     The bidder shall also furnish an affidavit duly notarized in the format given in Annexure 4 on non judicial
             stamp of Rs. 100/- regarding correctness of the information furnished and documents submitted with the bid
             and technical proposal. Original affidavit shall be submitted 30 minute before the specified start time and date
             in key dates for opening of technical proposal.
      5.     The bidder shall furnish the following undertaking as part of the technical proposal on its official letterhead
             duly signed with proper seal.




Municipal Corporation Rewa                                                      Page 19 of 45                                                 Signature of Contractor/Authorized Person
                                                                                                                                                    




                                                                                                                                                                          Format: G-1
                                              ORGANIZATIONAL DETAILS
                                           (To be enclosed with technical proposal)
Sno             Particulars                                           Details to be submitted
1               Name of Organization/ Individual
2               Entity of Organization
                Individual/ Proprietary Firm/ Partnership
                Firm (Registered under Partnership Act)/
                Limited Company (Registered under the
                Companies Act1956)/ Corporation
3               Address of Communication
4               Telephone Number with STD Code
5               Fax Number with STD Code
6               Mobile Number
7               E-mail Address for all communications
                Details of Authorized Representative
8               Name
9               Designation
10              Postal Address
11              Telephone Number with STD Code
12              Fax Number with STD Code
13              Mobile Number
14              E-mail Address

Note: In case of partnership firm and limited company certified copy of partnership deed/ Articles of Association and
Memorandum of Association along-with registration certificate of the company shall have to be enclosed.


Signature of Bidder with Seal
Date: _____________




Municipal Corporation Rewa                                                  Page 20 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                        




                                                                                                                                                                             Annexure - H
                                                                  ESTIMATE OF QUANTITIES
                                                                   General Description of work:
                                                              ABSTRACT OF QUANTITY OF WORK

                                    To appoint an Agency to Conduct All Modules of E-nagar Palika Project
                                                               "NON SOR"

           S. No.               Tender No.                                                 Name of Work                                               Probable Amount
                                 & Date                                                                                                                   Per Year
                                                                                                                                                         (in Lakh)
            (1)                                           To appoint an Agency to Conduct All Modules                                                      21.696
                                                          of E-nagar Palika Project
                                                          Human Resource Management
                                                          Project System
                                                          Finance (Accounts)
                                                          Inventory (Store)
                                                          Fleet and Fire
                                                          Property Tax
                                                          Customer Relationship Management (CRM)




Municipal Corporation Rewa                                                    Page 21 of 45                                                Signature of Contractor/Authorized Person
                                                                                                                                                              




                                                                                                                                                                                    Annexure - I
                                                                   LETTER OF ACCEPTANCE (LoA)
No. _________/MCR/2016                                                                                                                       Rewa, Dated: ___________
To,

           M/s. ___________________________

           (Name and address of the contractor)



Subject: _________________________________

(Name of the work as appearing in the bid for the work)

Dear Sir (s),

           Your bid for the work mentioned above has been accepted on behalf of the Municipal Corporation, Rewa at
your bided Item _____ below/above or at par the estimated Quantities and item wise rates given therein.

           You are requested to submit within 15 (fifteen) days from the date of issue of this letter.

      a.   The           Performance                  Security/Performance                      Guarantee           of           Rs.      __________                (in      figures)   (Rupees
           _____________________________ in words only). The performance security shall be in the shape of term
           deposit receipt/bank guarantee of any nationalized/schedule commercial bank valid upto three months after the
           expiry of defects liability period.
      b.   Insurance policy certificates.
      c.   Sign the contract agreement.

           Please note that the time allowed for carrying out the work as entered in the bid __________ months
shall be reckoned from the date of signing the contract agreement.

           Signing the contract agreement shall be reckoned as intimation to commencement of work and no separate
letter for commencement of work is required. Therefore, after signingof the agreement, you are directed to contact
Shri ________________________________ the Engineer-in-charge for this work for taking the possession of site and
necessary instructions to start the work.




                                                                                                                                                          Executive Engineer
                                                                                                                                                         Municipal Corporation
                                                                                                                                                             Rewa (M.P.)




Municipal Corporation Rewa                                                     Page 22 of 45                                                  Signature of Contractor/Authorized Person
                                                                                                                                                      




                                                                                                                                                                            Annexure - J
                                                         LETTER FOR COMMENCEMENT OF WORK
No. _________/MCR/2016                                                                                                                    Rewa, Dated: ___________


To,

           M/s. ___________________________

           (Name and address of the contractor)

Subject: _________________________________

(Name of the work as appearing in the bid for the work)

Reference: This office letter of acceptance of your bid No. _______ date ________

Dear Sir (s),

      1.   You are requested to contract Shri _________________________ ______________________ the Engineer-in-
           charge for this work for taking the possession of site at starting the work at once)
      2.   Please note that the time allowed for carrying out the work as entered in the bid____________ months
           shall be reckoned from the date of signing the contract agreement.




                                                                                                                                               Executive Engineer
                                                                                                                                              Municipal Corporation
                                                                                                                                                  Rewa (M.P.)




Municipal Corporation Rewa                                                    Page 23 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                         




                                                                                                                                                                              Annexure - K

                                      FORM OF BANK GUARANTEE FOR PERFORMANCE SECURITY

                                                       (To be used by approved scheduled commercial banks)

Date:

Contract No. and Title

Bank's name with Branch and Office

Beneficiary (Name of Purchaser)

1.   In consideration of the , Municipal Corporation Rewa, District Rewa (M.P.). (hereinafter called "the Authority")
     having agreed to exempt ............ (Herein after called "the said contractor(s)") from the demand, under the terms
     and conditions of NIT/An agreement no. ..................... dated............ made between .................... and
     .......................................... for .............................. (hereinafter called "the said Agreement") of security deposit for
     the due fulfillment by the said contractor(s) of the terms and conditions contained in the said NIT/Agreement on
     production of Bank Guarantee for Rs. ...................... (in figures) (Rupees ..................................................... only).
     At the request of the Contractor, we ............................. (name of Bank) (hereinafter referred to as "the Bank") do
     hereby irrevocably undertake to pay to Authority an amount not exceeding Rs. ......................... against any loss or
     damage caused to or suffered or would be caused to or suffered by the Authority by reason of any breach by the
     said Contractor(s) of any terms of conditions contained in the said agreement.
2.   We ................................. (name of Bank), do hereby undertake to pay the amount due and payable under this
     guarantee without any demure merely on a demand from the Authority stating that the amount claimed is due by
     way of loss or damage caused to or suffered by the Authority by reason of any breach by said Contractor(s) of any
     of the terms or conditions Contained in the said agreement or by reason of the Contractor(s) failure to perform the
     said agreement. Any such demand made on the bank shall be conclusive as regard the amount due and payable by
     the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not
     exceeding Rs. .........................
3.   We ...................... (name of Bank) further agree that the guarantee herein contained shall remain in full force and
     effect during the period that would be taken for the performance of the said agreement and that it shall continue to
     be enforceable till all dues of the Authority under or by virtue of the said Agreement have been fully paid and its
     claim satisfied or till Authority certifies that the terms of the said agreement have been fully and properly carried
     out by the said Contractor(s) and accordingly discharges the guarantee. Unless a demand or claim under this
     guarantee is made on in writing on or before the ........................... we shall be discharged from all liability under
     this guarantee thereafter.
4.   We ......................... (name of Bank) further agree with the Authority that the Authority shall have the fullest liberty
     without our consent and without ffecting in any manner obligations here under or very any of the terms and
     condition of the said agreement or to extend time of performance by the said contractor(s) from time to time or to
     postpone for any time or from time to time any of the powers exercisable by the Authority against the said
     contractor(s) and to force-bear or enforce any of the terms and conditions relating to the said Agreement and we
     shall not be relieved from our liabilities by reasons of any such variation of extension having granted to the said
     contractor(s) for any forbearance act, or omission on the part of the Authority or any indulgence by the Authority
     of the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would
     but for this provision have effect of so relieving us.
Municipal Corporation Rewa                      Page 24 of 45                                                                               Signature of Contractor/Authorized Person









5.   We ............................. (name of Bank) hereby also undertake to have the signature of Branch Manager issuing the
     Bank Guarantee verified from the local branch of the bank in M.P.
6.   We ............................. (name of Bank) hereby unequivocally undertake that if the Authority invokes the guarantee
     the bank (issuing branch) .......................... will make the payment to the Authority without any reference and
     demur.
7.   This guarantee will not be discharged due to change in the constitution of the bank or the contractor(s)/supplier(s).
8.   We undertake to pay the Authority any money so demanded notwithstanding any dispute or disputes raised by the
     contractor(s)/supplier(s) in any suit or proceeding pending before any Court or Tribunal relating thereto our
     liability under this present being absolute and unequivocal.
9.   The Bank undertake not to revoke this guarantee during its currency except with the previous consent of the
     Authority in writing.
10. This guarantee shall expire not later than ..................... (insert date) day of ......................... (month 20.......... .
11. This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No., 458 except that
     subparagraph (ii) of Sub article 20(a) is hereby excluded.


     The payment so made by us under this bound shall be a valid discharge of our liability for payment there under and
     the contractor(s)/Supplier(s) shall have no claim against us.




     Date ..............................day of ........................20......
     (Signature of the Bank & Contractor)




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                                                                                             SECTION-3
                                                                                       Conditions of Contract
                                                                  Part  I General Conditions of Contract
S.     Particulars                                                                                      S.             Particulars
No.                                                                                                     No.
A. General                                                                                              D. Cost Control
1.     Definitions                                                                                      22.            Payments for Variations
2.     Interpretation                                                                                   23.            No compensation for alterations in or
                                                                                                                       restriction of work to be carried out.
3.     Language and Law                                                                                 24.            Recovery from contractors
4.     Communications                                                                                   25.            Tax
5.     Subcontracting                                                                                   26.            Check Measurements
6.     Personnel                                                                                        27.            Termination
7.     Force Maneure                                                                                    28.            Payment upon termination
8.     Contractor's Risks                                                                               29.            Performance Security
9.     Liability for Accidents to person                                                                30.            Price Variations
10.    Contractor to Construct the Works                                                                31.            General condition for admissibility of
                                                                                                                       variations.
11.    Discoveries                                                                                      E. Finishing the Contract
                                                                                                        32.            Completion of Works
12.    Dispute Redressal System                                                                         33.            Final Account
13.    Arbitration                                                                                      34.            Payment certificates
B. Time Control
14.    Programme                                                                                        F. Other Conditions of Contract
                                                                                                        35.            Currencies
15.    Extension of Time                                                                                36.            Securities
16.    Compensation for Delay                                                                           37.            Labour
17.    Monthly Return of Extra Claims                                                                   38.            Compliance with Labour Regulations
18.    Contractor's Item, whether applied to net                                                        39.            Drawings and Photographs of the
       or gross amount of bills                                                                                        Works




C. Quality Control

19.    Tests                                                                                            40.            Defect Liability Period
20.    Correction of Defects noticed during the                                                         41.            Training of Government Personnel
       defect liability period
21.    Variations-Change                             in                original                         42.            Jurisdiction
       Specifications, Designs, Drawings etc.




Municipal Corporation Rewa                                                      Page 26 of 45                                                   Signature of Contractor/Authorized Person
                                                                                                                                                   




                                                                                         A. General
1. DEFINITIONS
   Estimate of Quantity: means the priced and completed Bill of Quantities forming part of the Bid.

   Completion: means completion of the work as certified by the Engineer-in-Charge, in accordance with provisions
    of agreement.

   Contract: means the Contract between the Employer and the Contractor to execute, complete and/or maintain
    the work. Agreement is synonym of Contract and carry, the same meaning wherever used.

   Contract Data Sheet: means the documents and other information which comprise of the Contract.

   Contractor: means a person or legal entity whose bid to carry out the work has been accepted by the Employer.
   Contractor's bid: means the completed bid document submitted by the Contractor to the Employer.

   Contract amount: means the amount of contract worked out on the basis of accepted bid.
   Completion of work: means completion of the entire contracted work. Exhaustion of quantity of any particular
    item mentioned in the bid document shall not imply completion of work or any component thereof.

   Collusive Practice: means an arrangement between two or more parties designed to achieve an improper purpose,
    including influencing improperly the actions of another party.

   Coercive Practice: means impairing or harming, or threatening to impair or harm, directly or indirectly, any
    party or the property of the party to influence improperly the actions of a party.

   Corrupt Practice: means the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to
    influence improperly the actions of another party.

   Fraudulent Practice : means any act or omission, including a mis-representation, that knowingly or recklessly
    misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.
   Day: means the calendar day.

   Defect: means any part of the work not completed in accordance with the specifications included in the
    contract.

   Drawings: means drawings including calculations and other information provided or approved by the Engineer-
    in-Charge.
   Employer: means the party as defined in the Contract Data, who employs the Contractor to carry out the
    work. The Employer may delegate any or all functions to a person or body nominated by him for specified
    functions. The word Employer /Department wherever used denote the Municipal Corporation, Rewa
   Engineer-in-Charge: means Engineer-in-Charge of the Municipal Corporation, Rewa who shall be in-charge
    of the works and who shall sign the agreement on behalf of the Municipal Corporation, Rewa

   Subordinate In-charge: means Engineer-in-Charge (second in command) of the Municipal Corporation,
    Rewa who shall be In-charge for supervision of the execution of work.

   Commissioner Municipal Corporation: means Executive Engineer of the Municipal Corporation, Rewa (MP)
   Superintending Engineer: means Superintending Engineer of the concerned Division of the MP Urban
    Administration & Development Department.

   Commissioner Engineer: means Commissioner Engineer of the Directorate of the MP Urban Administration
    & Development, Shivaji Nagar, Near 6 No. Stop, Bhopal.

   Department: means Municipal Corporation, Rewa
   Government: means Municipal Corporation, Rewa.

   In Writing: means communicated in written form and delivered against receipt.


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   Equipment: means the Contractor's machinery and vehicles brought temporarily to the Site for execution of work.

   Stipulated date of completion: means the date on which the Contractor is required to complete the work.
    The stipulated date is specified in the Contract Data. The stipulated date of completion may be revised only
    by the Engineer-in-Charge by issuing an extension of time.
   Material: means all supplies, including consumables, used by the Contractor for inCorporation in the work.
   Specification: means the specification of the work included in the contract and any modification or addition made
    or approved by the Engineer-in-Charge.
   Start Date: means the date 7 days after the signing of agreement for the work.

   Sub-Contractor: means a person or corporate body who has a Contract with the Contractor to carry out a
    part of the construction work under the Contract.
   Temporary Work: means work designed, constructed, installed, and removed by the Contractor that are needed
    for construction or installation of the work.
   Tender / Bid, Tenderer/Bidder: are the synonyms and carry the same meaning where ever used.

   Variation: means any change in the work which is instructed or approved as variation under this contract.

   Work: The expression "work" or "works" where used in these conditions shall unless there be something either
    in the subject or context repugnant to such construction, be construed and taken to mean the work by virtue of
    contract, contracted to be executed, whether temporary or permanent and whether original, altered, substituted
    or additional.
2. INTERPRETATIONS AND DOCUMENTS
2.1 Interpretations
        In the contract, except where the context requires otherwise:
        a.       words indicating one gender include all genders;
        b.       words indicating the singular also include the plural and vice versa.
        c.       provisions including the word "agree", "agreed" or              "agreement" require the agreement to be
                 recorded in writing;
        d.       written" or "in writing" means hand-written, type-written, printed or electronically made, and resulting in
                 a permanent record;
2.2 Documents Forming Part of Contract:
        1) Notice Inviting e-Tenders (Press)
        2) Detailed Notice Inviting e-Tenders
        3) Instructions to Bidders along with Bid Data Sheet.
        4) General Conditions of Contract.
        5) Contract Data Sheet
        6) Special Conditions of Contract
        7) Any other document.
3. Language and Law
        The language of the Contract and the law governing the Contract are stated in the Contract Data
        Sheet.
4. Communications
          All certificates, notice or instruction to be given to the Contractor by Employer/ Engineer shall be
          sent on the address or contact details given by the Contractor in [Annexure G-1 of ITB]. The address
          and contract details for communication with the Employer/Engineer shall be as per the details given in
          Contract Data Sheet. Communication between parties that are referred to in the conditions shall be in
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          writing. The notice sent by facsimile (fax) or other electronic means (email) shall also be effective on
          confirmation of the transmission. The notice sent by registered post or speed post shall be effective on
          delivery or at the expiry of the normal delivery period as undertaken by the postal service.
5. Subcontracting
          Subcontracting shall be permitted for contracts value more than [amount specified in the Contract Data Sheet]
          with following conditions.
         a.      The Contractor may subcontract up to 25 percent of the contract price, only with and after the
                  approval of the Employer in writing, but will not assign the Contract. Subcontracting shall not alter the
                  Contractor's obligations.
         b.       The Contractor shall not be required to obtain any consent from the Employer for:
                   i. the provision for labour or labour component.
                  ii. the purchase of Materials which are in accordance with the standards specified in the Contract
                  iii. hiring of plant & machinery
         c.       The sub-contractor will have to be registered in the appropriate category in the contractor's centralized
                  registration system of the Go MP.
6. Personnel
1.    The Contractor shall employ for the construction work and routine maintenance the technical personnel as
      provided in the Contract Data Sheet. If the Contractor fails to deploy required number of technical staff,
      recovery as specified in the Contract Data Sheet will be made from the Contractor.
2.    If the Engineer asks the Contractor to remove a person who is a member of the Contractor's staff or work
      force, stating the reasons, the Contractor shall ensure that the person leaves the Site within three days and has
      no further connection with the Works in the Contract.
7. Force Majeure
 1.       The term "Force Majeure" shall mean acts of God or any act not within the control of parties, such as
          lightening and unprecedented floods, earthquake, hurricane and wars, revolts, riots, fire, sabotage.
          Upon the occurrence of such cause and upon its termination, the party, alleging that it has been
          rendered unable, as aforesaid, shall notify the other party in writing immediately but not later than seven
          days of the alleged beginning as well as ending thereof, giving full particulars and satisfactory evidence in
          support of its claim.
 2.       In the event of either party being rendered unable by force majeure to perform any duty or discharge any
          responsibility arising out of the contract, the relative obligation of the party affected by such force
          majeure shall upon notification to the other party be suspended for the period during which force
          majeure event lasts. The cost and loss sustained by either party shall be borne by respective parties.
 3.       The time for performance of the relative obligation suspended by the force majeure shall stand
          extended by the period for which such cause lasts. Should the delay caused by force majeure exceed two
          months, the parties to the contract shall hold discussions to resolve the situation mutually.
8. Contractor's Risks
 1.       All risks of loss of or damage to physical property and of personal injury and death which arise
          during and in consequence of the performance of the Contract are the responsibility of the Contractor.
 2.       All risks and consequences arising from the inaccuracies or falseness of the documents and/or information
          submitted by the contractor shall be the responsibility of the Contractor alone.
9. Liability For Accidents To Person
 1.       The contractor shall be deemed to have indemnified and saved harmless the Government against all
          action, suits, claims, demands, costs etc. arising in connection with injuries suffered by any persons
          employed by the contractor or his subcontractor for the works whether under the General law or under
          workman's compensation Act, or any other statute in force at the time of dealing with the question of
          the liability of employees for the injuries suffered by employees and to have taken steps properly to
          ensure against any claim there under.
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 2.      On the occurrence of an accident which results in the death of the workmen employed by the contractor or
         which is so serious as is likely to result in the death of any such workmen, the contractor shall
         within 24 hours of happening of such accident intimate in writing to the Engineer of the facts of such
         accidents. The contractor shall indemnify Government against all loss or damage sustained by the
         Government resulting directly from or indirectly from his failure to give intimation in the manner aforesaid
         including the penalties or fines if any payable by Government as a consequence of Governments failure to
         give notice under the workmen's Compensation Act or otherwise to conform to the provisions of the said
         Act in regard to such accident.
 3.      In the event of any claim being made, or action brought against the Government involving the
         contractor and arising out of the matter referred to and in respect of which the contractor is liable under this
         clause the contractor shall be immediately notified thereof, and he shall with the assistance if he so
         required of the government but at the sole expense of the contractor conduct all negotiations for the
         settlement of the same or of any litigation that may arise there from. In such cases the Government shall
         at the expense of the contractor afford all available assistance for any such purposes.
 4.      Furthermore, the Engineer shall have the right to pay or to defend or to compromise any claim which
         may be made against the Government or in case of threatened legal proceedings or in anticipation of
         legal proceedings being instituted is liable to take such steps as he may consider necessary or desirable to
         ward off of mitigate the effect of such proceedings and to recover the contractor all sums and
         expenses, the Engineer may injure and pay in this behalf, provided that the Engineer shall before
         taking any action as aforesaid give to the contractor a notice in writing of the action proposed to be taken by
         him and in case the Engineer proposed to pay or compromise effected without the consent of the contractor
         except when the claim does not exceed a sum of Rs. 10,000/- and the payment or the compromise is
         sanctioned by the government.
 5.      In the event of an accident on the work under this contract in respect of which compensation become
         payable under workmen's Compensation Act whether by the contractor or by the government as
         principle, it shall be lawful for the Engineer to retain, out of the money's due and payable to contractor
         such sum.
10. Contractor to Construct the Works
 1.      The Contractor shall construct, install and maintain the Works in accordance with the Specifications
         and Drawings.
 2.      The contractor shall supply and take upon himself the entire responsibility of the sufficiency of the
         scaffolding, timbering, Machinery, tools implements and generally of all means used for the fulfillment
         of this contract whether such means may or may not approved of or recommended by the Engineer and
         the contractor must accept all risks of accidents or damages from whatever cause they may arise,
         except where otherwise provided in this contract, until the completion of this contract.
11. Discoveries
         Anything of historical or other interest or of significant value unexpectedly discovered on the Site shall
         be the property of the Employer. The Contractor shall notify the Engineer of such discoveries and carry
         out the Engineer's instructions for dealing with them.
12. Dispute Resolution System
 1.      No issue of dispute can be raised after 15 days of its occurrence. In the event, matter o dispute is raised
         before the competent authority as given in the contract data, within 15 days of its occurrence the
         competent authority, i.e. Municipal Corporation, Rewa shall decide the matter within 30 days.
 2.      Either party will have a right to appeal against the order of the above competent authority within 30 days to
         the Appellate Authority as defined in Contract Data. Such decision in respect of every matter so referred
         shall, subject to review as hereinafter provided, be final and binding upon the Contractor. In case the
         Work is already in progress, the Contractor shall proceed with the execution of the Works, pending receipt
         of the decision of the competent authority as aforesaid, with all due diligence.
Alternative 12. Dispute Resolution System
 1.      If any question, difference or objection, whatsoever, shall arise in anyway, in connection with or
         arising out of this instrument, or the meaning of operation of any part thereof, or the right, duties or
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         liabilities of either party then, save in so far, as the decision of any such matter, as herein before provided
         for, and been so decided every such matter constituting a total claim of Rs. 50,000/- or above, whether
         its decision has been otherwise provided for and whether it has been finally decided accordingly, or
         whether the contract should be terminated, or has been rightly terminated, and as regards the rights or
         obligations of the parties, as the result of such termination shall be referred for decision to the
         empowered Standing committee, which would consist of the following:-
         i. Principal Secretary, Go MP, Department of Urban Administration & Development, Bhopal.
         ii. Secretary, GoMP, Finance or his nominee, not below the rank of Deputy Secretary and / or
             Commissioner Accounts Corporation.
         iii. Secretary, GoMP, Law or his nominee.
         iv. /Director, Directorate of Urban Administration & Development, Bhopal
         v. Commissioner Municipal Corporation concerned (Member Secretary)
 2.      The Engineer-in-charge, on receipt of application along with non-refundable prescribed fee, (the fee
         would be two percent of the amount in dispute, not exceeding Rs. one lac) from the Contractor, shall refer
         the disputes to the committee, within a period of Three month from the date of receipt of application,
         Procedure and Application for referred cases for settlement by the Sanding committee shall be, as
         given in Contract Data Sheet.
13. Arbitration
         Either party will have the right of appeal against the decision of the Appellate authority of the Dispute
         Redressal System, within 60 days of such decision nominated under Clause 21, to the Madhya Pradesh
         Arbitration Tribunal constituted under Madhya Pradesh Madhyastham Adhikaran Adhiniyam,1983
         provided the amount of claim is more than Rs. 50,000/-.
                                                                                     B. Time Control
14. Programme
 1.      Within the time stated in the Contract Data, the Contractor shall submit to the Engineer for approval
         a Programme showing the general methods, arrangements, order, and timing for all the activities in the
         Works for the construction of works.
 2.      The contractor shall submit the list of equipment and machinery being brought to site, the list of key
         personnel being deployed, the list of machinery/equipments being placed in field laboratory and the
         location of field laboratory along with the Programme. The Engineer shall cause these details to be
         verified at each appropriate stage of the programme.
 3.      An update of the Programme shall be a programme showing the actual progress achieved on each
         activity and the effect of the progress achieved on the timing of the remaining Works, including any
         changes to the sequence of the activities.
 4.      The Contractor shall submit to the Engineer for approval an updated Programme at intervals no
         longer than the period stated in the Contract Data. If the Contractor does not submit an updated
         Programme within this period, the Engineer may withhold the amount stated in the Contract Data from
         the next payment certificate and continue to withhold this amount until the next payment after the date
         on which the overdue Programme has been submitted.
 5.      The Engineer's approval of the Programme shall not alter the Contractor's obligations. The Contractor may
         revise the Programme and submit it to the Engineer again at any time. A revised Programme shall show
         the effect of Variations and Compensation Events.
15. Extension of Time
 1.       If the Contractor desires an extension of time for completion of the work on the ground of his having been
          unavoidably hindered in its execution or on any other grounds, he shall apply, in writing, to the
          Engineer-in-charge within 30 days of the date of the hindrance, on account of which he desired such
          extension as aforesaid, and The Authority Competent to grant extension under the rules/delegations of
          powers for other duly authorized Engineer shall if in his opinion, (which shall be final) reasonable
          grounds be shown therefore, authorize such extension of time, if any, as may, in his opinion, be
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         necessary or proper, if the period of completion of contract expires before the expiry of the period of
         one month provided in this clause, the application for extension shall be made before the expiry of the
         period stipulated for completion of the contract.
 2.      The competent authority shall grant such extension at each such occasion within a period of 30 days of receipt
         of application from contractor and shall not wait for finality of work. Such extensions shall be granted in
         accordance with provisions under clause- 16 of this agreement.
16. Compensation for delay
 1.      The time allowed for carrying out the work, as entered in the bid, shall be strictly observed by the
         Contractor and shall be reckoned from the date of signing of agreement.
 2.      If the contractor does not commence the work within 7 days, he shall stand liable for the forfeiture of the
         amount of Earnest Money and Security Deposit, Besides, appropriate action may taken by the Engineer-
         in-Charge/ competent authority to debar him from taken apart in future bids for a specified period or black list
         him.
 3.      The work shall, throughout the stipulated period of completion of the contract, be proceeded with all
         due diligence, time being essence of the contract, on the part of the contractor.
 4.      To ensure good progress during the execution of work, the contractor shall be bound, in all cases in
         which the time allowed for any work exceeds one month (save for special jobs), to complete
         i. 1/8th of the whole of the work before 1/4th of the whole time allowed under the contract has elapsed,
         ii. 3/8th of the work before  of such time has elapsed and
         iii. 3/4th of the work before  of such time has elapsed.
 5.      If the contractor fails t complete the work in accordance with this time schedule in terms of cost in
         money, and the delay in execution of work is attributed to the contractor, the contractor shall be liable to
         pay compensation to the Government at every time span as below:-
         Compensation payable by the contractor for delay attributable to contractor at the stage of:
         i. Delay upto one fourth period of the prescribed time span
            -- 2.5% of the work remained unexecuted.
         ii. Delay exceeding one forth period but not exceeding half of the prescribed time span
            - 5% of the work remained unexecuted.
         iii. Delay exceeding half of the prescribed but not exceeding three fourth of the time span
            - 7.5% of the work remained unexecuted.
         iv. Delay exceeding three fourth of the prescribed time span
                --10% of the work remained unexecuted.
Note:
         In case delayed period over a particular span is split up and is jointly attributable to Government and
         contractor, the competent authority may reduce the compensation in proportion of delay attributable to
         Government over entire delayed period over that span after clubbing up the split delays attributable to
         Government and this reduced compensation would be applicable over the entire delayed period without
         paying any escalation.
         First time span is of 6 months, delay is of 30 days which is split over as under: 5 days (attributable to
         government)+5 days(attributable to contractor)+5 days(attributable to government)+ 5 days (attributable to
         contractor)+5 days(attributable to government)+ 5 days (attributable to contractor)
         Total delay is thus clubbed to 15 days (attributable to government) and 15 days (attributable to
         contractor).
         Total normal compensation of 30 days as per clause 2 of agreement is 2.5% which can be reduced as 2.5*15/-
         30==1.25% over 30 days without any escalation by competent authority.

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 6.      The compensation, levied as above, shall be recoverable from the Running Account Bill to be paid
         immediately after the concerned time span. Total compensation for delays shall not exceed 10 percent of
         the total value of the work.
 7.      The contactor shall, further, be bound to carry out the work in accordance with the date and quantity
         entered in the progress statement attached to the bid.
 8.      In case the delay in execution of work is attributable to the contractor, time extension shall be granted with
         penalty and no price adjustment. The span wise compensation, as laid down in this clause shall be
         mandatory. However, in case the slow progress in one time span is covered upto within original
         stipulated period, then the amount of such compensation levied earlier shall be refunded.
 9.      For delays attributable to the Department - No penalty, with price adjustment. for delays attributable to
         the Contractor.
 10.     The Price Variation, if any, admissible under clause 30 of Conditions of contract would be admissible
         only on such rates and cost of work, as would be admissible if work would have been carried out in that
         particular time span.
 11.     The Engineer-in- charge shall review the progress achieved in every time span, and grant stage wise
         extension in case of slow progress with compensation, if the delay is attributable to contractor, otherwise
         without compensation. However, if for any special job, a time schedule has been submitted by the
         Contractor before execution of the agreement, and it is entered in agreement as well as same has been accepted
         by the Engineer-in-charge, the Contractor shall complete the work within the said time schedule. In the
         event of the Contactor failing to comply with this condition, he shall be liable to pay compensation as
         prescribed in forgoing paragraph of this clause provided that the entire amount of compensation to be
         levied under the provisions of this clause shall not exceed 10% of value of the contract. While granting
         extension in time attributable to the Government, reasons shall be recorded for each delay.
17. Monthly Return of Extra Claims
 1.      Contractor has to submit a return every month for any work claimed as extra.
 2.      The Contractor shall deliver the return in the office of the Engineer-in-Charge and obtain Receipt
         Number of the Receipt Register of the day on or before 10th day of every month during the
         continuance of the work covered by this contract, a return showing details of any work claimed as
         extra by the contractor which value shall be based upon the rates and prices mentioned in the contract or
         in the Schedule of Ratesin force in the District for the time being.
 3.      The contractor shall be deemed to have waived all claims, not included in such return, and will have no
         right to enforce any such claims nor included, whatsoever be the circumstances.
18. Contractor's Item, whether applied to net or gross amount of bills
         The Item referred to in the "Bid for works" will be deducted/ added from/to the gross amount of the bill.
                                                                                      C. Quality Control
19. Tests
 1.      For carrying out tests as prescribed in the specifications, the contractor shall establish field laboratory at the
         location specified by the Engineer. It shall have such equipment as specified in the Contract Data Sheet.
 2.      The Contractor shall be responsible for:
         a. Carrying out the tests prescribed in specifications, and
         b. For the correctness of the test results, whether preformed in his laboratory or elsewhere.
 3.      In the event the contractor does not establish the quality control lab, the Engineer in Charge can do so
         at the risk & cost of the contractor.
20. Correction of Defects noticed during the Defect Liability Period
 1.      The Contractor shall promptly rectify all defects pointed out by the Engineer well before the end of
         the Defect Liability Period. The Defect Liability Period shall automatically stand extended until the defect
         is rectified.
 2.      If the Contractor has not corrected a Defect pertaining to the Defect Liability Period to the satisfaction of the
         Engineer, within the time specified by the Engineer, the Engineer will assess the cost of having the
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         Defect corrected, and the cost of correction of the Defect shall be recovered from the Performance
         Security and other available securities.
                                                                                      D. Cost Control
21. Variations - Change in original Specifications, Designs, Drawings etc.
 1.      The Employer shall have power to make any alterations, omissions or additions to or substitutions for the
         original specifications, drawings, designs and instructions, that may appear to him to be necessary during
         the progress of the work and the contractor shall carry out the work in accordance with any instructions
         which may be given to him in writing signed y the Employer, and such alterations, omission,
         additions or substitutions shall not invalidate the contract and any altered, additional or substituted work,
         which the contractor may be directed to do in the manner above specified, as part of the work, shall
         be carried out by the contractor on the same conditions in all respects on which he agree to do the main
         work.
 2.      The time for the completion of the work shall be extended in the proportion that the altered, additional
         or substituted work bears to the original contract work and the certificate of the Employer shall be
         conclusive as to such proportion.
22. Payments for Variations
 1.      The rates for such additional, altered or substituted work under this clause shall be worked out in
         accordance with the following provisions in their respective order:-
      a. If the rates for the additional, altered or substituted work are specified in the contract for the work- the
         contractor is bound carry out the additional, altered or substituted work at the same rates as are specified in
         the contract for the work.
      b. If the rates for the altered, additional or substituted work cannot be determined in the manner
         specified in the sub clause (a) to (b) above - then the rates for such composite work item shall be
         worked out on the basis of the concerned Schedule of Rates minus/plus the Item which the total bid
         amount bears to the estimated cost of the entire work put to bid.
      c. Provided always that if the rates for a particular part or parts of the item is not in the Schedule of Rates
         and the rates for the altered, additional or substituted work item cannot be determined in the manner
         specified in sub clause (a) to (c) above, the rate for such part or parts will be determined by the Engineer-in-
         charge on the basis of the prevailing market rates when the work was done.
      d. But under no circumstances, the contractor shall suspend the work on the plea of non acceptability of rates
         on items falling under sub clause (a) to (c).
 2.      All the provisions of the preceding paragraph shall equally apply to the decrease in rates of items for
         quantities in excess of the deviation limit notwithstanding the fact that the rates for such items exist in
         bid for the main work or can be derived in accordance with the provisions of sub-clause (ii) of the
         preceding clause 12 and the Engineer-in-charge may revise such rates having regard to the prevailing
         market rates unless otherwise mutually agreed by the Engineer-in- charge and the Contractor.
23. No compensation for alterations in or restriction of work to be carried out.
         If at any time after the commencement of the work, the Government, for any reason whatsoever, not
         require the whole work as specified in the bid to be carried out, the Employer shall give notice in
         writing of the fact to the Contractor.
         The Contractor shall have no claim to any payments or compensation whatsoever, on account of any profit
         or advantage which he might have derived from the execution of work in full or on account of any loss
         incurred for idle men and machinery due to such alteration.
24. Recovery from Contractors
         Whenever any claim against the Contractor for the payment arises under the contract, the Department shall be
         entitled to recover such sum by:
         (a) Appropriating, in part or whole of the Performance Guarantee and/or Security Deposit.

Municipal Corporation Rewa                                                  Page 34 of 45                                               Signature of Contractor/Authorized Person




          (b) In the event of the security under the contract being insufficient, then the balance sum recoverable shall be
              deducted from the securities made available by the Contractor to the Department under other contract(s).
          (c) If the recoveries exceed the securities available with the Department as (a) and (b) above, such
              balance recoveries shall be made from the securities made available by the Contractor to other
              works Departments/ Government Undertakings of Madhya Pradesh.
          (d) The department shall, further have the right to effect recoveries under Revenue Recovery Certificate
              of the M.P. Land Revenue Code.
25. Tax
 1.       The rates (in case of percentage rate bids)/lump-sum offer (in case of lump-sum bids) quoted by the Contractor
          shall be deemed to be inclusive of all duties, royalties, levies and taxes except Goods and Services Tax (GST).
          The amount of applicable GST will be paid separately to the Contractor with each bill at the time of payment.
 2.       The liability, if any, on account of quarry fee, duties, taxes (except GST), royalties and levies in respect of
          material consumed or services rendered on public work shall be borne by the Contractor.
26. Check Measurements
 1.       The department reserves to itself the right to prescribe a scale of check measurement of work in general
          or specific scale for specific works or by other special orders (about which the decision of the
          department shall be final).
 2.       Checking of measurement by superior Corporation shall supersede measurements by subordinate
          Corporation, and the former will become the basis of the payment.
 3.       Any over/excess payments detected, as a result of such check measurement or otherwise at any stage
          upto the date of completion and the defect removal period specified elsewhere in this contract, shall be
          recoverable from the Contractor, as any other dues payable to the Government.
27. Termination
          The Employer may terminate the Contract if the Contractor causes a fundamental breach of the
          Contract. Fundamental breaches of Contract shall include, but shall not be limited to, the following:
          a) The Contractor stops work for 28 days when no stoppage of work is warranted and the stoppage has not
             been authorized by the Engineer in Charge;
          b) The Contractor is declared as bankrupt or goes into liquidation other than for approved reconstruction or
             amalgamation;
          c) the Engineer gives Notice that failure to correct a particular Defect is a fundamental breach of
             Contract and the Contractor fails to correct it within a reasonable period of time determined by the
             Engineer in Charge;
          d) The Contractor does not maintain a Security, which is required;
          e) the Contractor has delayed the completion of the Works by such duration for which the maximum
             amount of liquidated damages is recoverable;
          f) If the Contractor fails to set up a field laboratory with the prescribed equipment, within the period
             specified in the Contract Data; and
          g) If the Contractor fails to deploy machinery and equipment or personnel as specified in the Contract Data at
             the appropriate time.
          h) Any other fundamental breaches as specified in the Contract Data.
28. Payment upon Termination
 1.       If the contract is terminated because of a fundamental breach of contract by the contractor, the
          Engineer shall issue a certificate for value of the work done and materials ordered less liquidated
          damages, if any, less advance payments received up to the date of the issue of the certificate and less the
          Item to apply to the value of the work not completed as indicated in the Contract Data.



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 2.      If the total amount due to the Employer exceeds any payment due to the Contractor, the difference shall
         be recovered from the security deposit and performance security, if any amount is still left un-recovered it
         will be a debt payable to the Employer.
29. Performance Security
 1.      Performance Security- The Contractor shall have to submit performance security as specified in the Contract
         Data Sheet at the time of signing of the contract. The contractor shall have to ensure that such performance
         security remains valid at all the time until completion of the service work.
         On satisfactory completion of the service work, the security deposit may be refunded to the contractor on
         submission of equivalent amount of bank guarantee of a nationalized or scheduled commercial bank or Itemed
         deposit receipt assigned to the Employer.
         It is clarified that in contracts including supply of items & guarantee/warrantee, the performance guarantee
         shall be returnable after completion of supply and defect liability period as stated in clause.

 2.      Security Deposit- Security Deposit, in addition to the Performance Security above, shall be five percent (5%)
         of the amount of contract. The security deposit will be deducted from each RA bill payable to the Contractor.
         The security deposit shall be refunded to the Contractor without any interest as per clause 25 of ITB.
30. Price Variations
 1.      No price variations and /or escalations shall be allowed.
31. General Conditions for Admissibility of Variations
 1.      The exact Item of labour/material (excluding materials to be supplied by the department)/
         bitumen/diesel and petrol component and labour component for the work shall be approved by the authority
         while sanctioning the detailed Estimates.
 2.      The statement of escalation shall be prepared at the end of three months in which the work was awarded and
         the work done from the date of start to the end of this period shall be taken into account. For subsequent
         statement, cost of work done during every quarter shall be taken into account. At the completion of work, the
         work done during the last quarter of fraction, there of, shall be taken into account.
 3.      For the purpose of reckoning the work done during any period, the bills prepared during the period
         shall be considered. The dates of recording measurements in the Measurement Book by the Assistant
         Engineer shall be the guiding factor to decide the bills relevant to any period. The date of completion as
         finally recorded by the competent authority in the Measurement Book, shall be the criterion.
 4.      The index relevant to any quarter, for which such compensation is paid, shall be the arithmetical average
         of the indices relevant of the calendar month.
 5.      Price adjustment clause shall be applicable only for the work that is carried out within the stipulated time, or
         extension thereof, as are not attributed to the contractor.
 6.      If during the progress in respect of contract works stipulated to cost Rs. 50 lac or less, the value of work
         actually done excluding cost of material supplied by the department, exceed Rs. 50 lac and
         completion period is more than 3 months, then escalation would be payable only in respect of value of
         work in excess over Rs. 50 lac from the date of satisfying both the conditions.
 7.      Where originally stipulated period is 3 month or less but actual period of execution exceeds beyond 3
         months on account of reasons not attributable to contractor, escalation amount would be payable only
         in respect of extended period if amount of work is more than Rs. 50 lac.
 8.      In case the contractor does not make prorata progress in the first or another time span and the short fall in
         progress is covered up by him during subsequent time span within original stipulated period then the price
         escalation of such work expected to be done.
                                                                                E. Finishing the Contract.
32 Completion Certificate
 1.      When the whole of the Works have been substantially completed and have satisfactorily passed any
         Tests on Completion prescribed by the Contract, the Contractor may give a notice to that effect to the
         Engineer, accompanied by a written undertaking to finish with due expedition any outstanding work
         during the Defects Liability Period. Such notice and undertaking shall be deemed to be a request by the

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         Contractor for the Engineer to issue a Completion and Taking-Over Certificate in respect of the
         Works. The Engineer shall, within 21 days of the date of delivery of such notice, either issue to the
         Contractor, a Completion and Taking-Over Certificate stating the date on which, in his opinion, the
         Works were substantially completed in accordance with the Contract, or give instructions in writing to
         the Contractor specifying all work which, in the Engineer's opinion, is required to be done by the
         Contractor before the issue of such Certificate. The Engineer shall also notify the Contractor of any
         defects in the Works affecting substantial completion that may appear after such instructions and
         before completion of the Works specified therein. The Contractor shall be entitled to receive such
         Completion and Taking-Over Certificate within 21 days of completion, to the satisfaction of the
         Engineer, of the Works so specified and remedying any defects so notified.
2. Taking Over of Section or Parts
      Similarly, in accordance with the procedure set out in Sub-Clause 32(1), the Contractor may request and
      the Engineer shall issue a Completion and Taking - Over Certificate in respect of
      (a) any Section in respect of which a separate Time for Completion is provided in the Appendix to Bid, or
      (b) any substantial part of the Permanent Works which has been both completed to the satisfaction of the
         Engineer and, otherwise than as provided for in the Contract, occupied or used by the Employer, or
      (c) any part of the Permanent Works which the Employer has elected to occupy or use prior to completion
         (where such prior occupation or use is not provided for in the Contractor has not been agreed by the
         Contractor as a temporary measure).
3    Substantial Completion Parts
         If any part of the Permanent Works has been substantially completed and has satisfactorily passed any
         Tests on Completion prescribed by the Contract, the Engineer may issue a Taking-Over Certificate in
         respect of that part of the Permanent Works before completion of the whole of the Works and, upon the
         issue of such Certificate, the Contractor shall be deemed to have undertaken to complete with due
         expedition any outstanding work in that part of the permanent Works during the Defects Liability
         Period.
4    Surfaces Requiring Reinstatement
         Provided that a Completion and Taking-Over Certificate given in respect of any Section or part of the
         Permanent Works before completion of the whole of the Works shall not be deemed to certify
         completion of any ground or surfaces requiring reinstatement, unless such Completion and Taking-Over
         Certificate shall expressly so state.
33. Final Account
1.   The Contractor shall supply the Engineer with a detailed account of the total amount that the Contractor
     considers payable for works under the Contract within 21 days of issue of certificate of completion of
     construction of works.
     The Engineer shall issue a Defects Liability Certificate and certify any payment that is due to the Contractor
     within 45 days of receiving the Contractor's account if it is correct and complete. If the account is not
     correct or complete, the Engineer shall issue within 45 days a schedule that states the scope of the
     corrections or additions that are necessary. If the Account is still unsatisfactory after it has been resubmitted,
     the Engineer shall decide on the amount payable to the Contractor and issue a payment certificate within
     28 days of receiving the Contractor's revised account. The payment of final bill for construction of works will be
     made within 28 days thereafter.
2.   In case the account is not received within 30 days of issue of Certificate of Completion as provided in
     clause 32.1 above, the Engineer shall proceed to finalize the account and issue a payment certificate within
     28 days. The payment of final bill for construction of works will be made within 28 days thereafter.
                                                                        F. Other Conditions of Contract
34. Payment Certificates

Municipal Corporation Rewa                                                   Page 37 of 45                                               Signature of Contractor/Authorized Person









          The payment to the contractor will be as follows for construction work :
          (a) The Contractor shall submit to the Engineer monthly statements of the value of the work executed less the
              cumulative amount certified previously supported with detailed measurement of the items of work
              executed.
          (b) The Engineer shall check the Contractor's monthly statement and certify the amount to be paid to the
              Contractor within 15 days.
          (c) The value of work executed shall be determined, based on measurements by the Engineer.
          (d) The value of work executed shall comprise the value of the quantities of the items in the Bill of Quantities
              completed.
          (e) The value of work executed shall also include the valuation of Variations and Compensation Events.
          (f) The Engineer may exclude any item certified in a previous certificate or reduce the proportion of any
              item previously certified in any certificate in the light of later information.
          (g) The payment of final bill shall be governed by the provisions of clause 32 of GCC.
35. Currencies
          All payments will be made in Indian Rupees.
36. Securities
          The Contractor shall have to submit performance security as specified in the Contract Data at the time of
          signing of the contract. The contractor shall have to ensure that such performance security remains valid
          at all the time until completion of the construction works. Security Deposit, in addition to the
          Performance Security above, shall also be deducted from each RA bill payable to the Contractor.
37.    Labour
1.    The Contractor shall, unless otherwise provided in the Contract, make his own arrangements for the
      engagement of all staff and labour, local or other, and for their payment, housing, feeding and transport.
2.    The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in such form
      and at such intervals as the Engineer may prescribe, showing the staff and the numbers of the several classes of
      labour from time to time employed by the Contractor on the Site and such other information as the Engineer may
      require.
38.    Compliance With Labour Regulations
1.    During continuance of the Contract, the Contractor and his sub Contractors shall abide at all times by all
      existing labour enactments and rules made there under, regulations, notifications and bye laws of the State
      or Central Government or local authority and any other labour law (including rules), regulations, bye laws that
      may be passed or notification that may be issued under any labour law in future either by the State or the
      Central Government or the local authority. Salient features of some of the major labour laws that are applicable
      to construction industry are given in Appendix to General Condition of Contract.
2.    The Contractor shall keep the Employer indemnified in case any action is taken against the Employer by
      the competent authority on account of contravention of any of the provisions of any Act or rules made
      there under, regulations or notifications including amendments.
3.    If the Employer is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for
      non-observance of the provisions stipulated in the notifications/byelaws/Acts/Rules/ regulations including
      amendments, if any, on the part of the Contractor, the Engineer/Employer shall have the right to deduct
      any money due to the Contractor including his amount of performance security.
4.    The Employer/Engineer shall also have right to recover from the Contractor any sum required or estimated to
      be required for making good the loss or damage suffered by the Employer.
5.    The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of the
      Employer at any point of time.
39. Drawings and Photographs of the Works


Municipal Corporation Rewa                                                  Page 38 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                    




1.    The contractor shall do photography/video photography of the site firstly before the start of the work,
      secondly mid-way in the execution of different stages of work and lastly after the completion of the work.
      No separate payment will be made to the contractor for this.
2.    The Contractor shall not disclose details of Drawings furnished to him and works on which he is engaged without
      the prior approval of the Engineer in writing.
3.    No photograph of the works or any part thereof or plant employed thereon, expect those permitted shall be
      taken or permitted by the Contractor to be taken by any of his employees or any employees of his sub-Contractors
      without the prior approval of the Engineer in writing. No photographs/ Video photography shall be published or
      otherwise circulated without the approval of the Engineer in writing.
40.    Defects Liability
1. Defects Liability Period
          In these Conditions the expression "Defects Liability Period" shall mean the defects liability period
          named in the Appendix to Bid, calculated from:
          (a) the date of completion of works certified by the Engineer in accordance with clause 32, or
          (b) in the event of more than one certificate having been issued by the Engineer under clause 32, the
             respective dates so certified and in relation to the Defects Liability Period the expression "the Works'
             shall be construed accordingly.
          (c) Defect liability period is indicated in the Contract Data Sheet
2 Completion of Outstanding Work and Remedying Defects
          To the extent that the Work shall, at or as soon as practicable after the expiration of the Defects
          Liability Period, be delivered to the Employer in the condition required by the Contract, fair wear and tear
          excepted, to the satisfaction of the Engineer, the Contractor shall:
          (a) complete the work, if any, outstanding on the date stated in the Taking-Over Certificate as soon as
              practicable after such date, and
          (b) execute all such work of amendment, reconstruction, and remedying defects, shrinkage or other
              faults as the Engineer may, during the Defects Liability Period or within 14 days after its expiration,
              as a result of an inspection made by or on behalf of the Engineer prior to its expiration, instruct the
              Contractor to execute.
3 Cost of Remedying Defects
          All work referred to in Sub-Clause 32.2 shall be executed by the Contractor at his own cost if the
          necessity thereof is, in the opinion of the Engineer, due to:
          (a) The use of materials, Plant or workmanship not in accordance with the Contract, or
          (b) where the Contractor is responsible for the design for part of the Permanent Works, any fault in
              such design, or
          (c) The neglect or failure on the part of the Contractor to comply with any obligation, expressed or implied,
             on the Contractor's part under the Contract.
          If, in the opinion of the employer, such necessity is due to any other cause, he shall determine an
          addition to the Contract Price in accordance with Sub-Clause mentioned and shall notify the Contractor
          accordingly after due in consultation with engineer.
4 Contractor's Failure to Carry Out Instructions
          In case of default on the part of the Contractor in carrying out such instruction within a reasonable time, the
          Employer after issue of notice to Contractor to this effect, shall be entitled to employ and pay other persons
          to carry out the same and if such work is work which, in the opinion of the Engineer, the Contractor was
          liable to do at his own cost under the Contract, then all costs consequent thereon or incidental thereto shall,
          be determined by the Employer and shall be recoverable from the Contractor by the Employer and


Municipal Corporation Rewa                                                  Page 39 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                    




         may be deducted from any monies due or to become due to the Contractor and the Engineer shall
         notify the Contractor accordingly, with a copy to the Employer.
5 Contractor to Search
         If any defect, shrinkage or other fault in the Works appears at any time prior to the end of the
         Defects Liability Period, the Engineer may instruct the Contractor, to search under the directions of
         the Engineer for the cause thereof. If such defect, shrinkage or other fault is one for which the
         Contractor is liable, the cost of the work carried out in searching as aforesaid shall be borne by the
         Contractor and he shall in such case remedy such defect, shrinkage or other fault at his own cost in
         accordance with the provisions of Sub-Clause 40.1 to 40.4.
41. Training of Government Personnel
         The contractor shall, if and as directed by the Engineer provide, free of any change adequate facilities
         to the Government for training of Government Corporations, supervisors, foremen, skilled workmen etc.
         not exceeding fifteen in number at any one time on the contractor's staff and remain under his control.
         Their salaries etc. will be borne by the government and training scheme will be arranged by the Engineer
         in consultation with the contractor. The Corporations in question will be subject to discipline of the
         contractor.
42. Jurisdiction
         This contract has been entered into the State of Madhya Pradesh and its validity, construction,
         interpretation and legal effect shall be subjected to the exclusive jurisdiction of the courts in Rewa where
         this agreement is entered into. No other jurisdiction shall be applicable.




Municipal Corporation Rewa                                                  Page 40 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                           




                                                                                            Contract Data Sheet
                                                                                            For Section 3 - GCC

           Clause                                             Particulars                                                                                Data
          Reference

      3                              Language & Law of Contract                                                       English & Indian Contract Act 1872

      4                              Address & contact details of the contractor                                      Annexure G-I of ITB

                                     Address & contact details of the Employer                                        , Municipal Corporation, Rewa (M.P.)

      5                              Subcontracting permitted                              for       contract         Refer clause 5 of GCC
                                     value more than

      6                              Technical Personnel to be provided by the                                        Annexure L (Deleted)
                                     contractor requirement & penalty.

      12 (2)                         Procedure for settlement of disputes by the                                      Annexure ..............
                                     Standing Committee

      15 (1)                         Competent Authority for granting Time                                            Municipal Corporation, Rewa (M.P.) (after
                                     Extension                                                                        getting approvals of the competent authority
                                                                                                                      as per the MP Municipal Corporation Act,
                                                                                                                      1956/MP Nagar Palika Act 1960.

      19 (1)                         Quality Control measures                                                         Annexure M


                                     List of equipments for lab                                                       Annexure N

      28 (1)                         % value of work not complete as penalty                                          ...............

      29                             Performance Security                                                             As mentioned in the Bid Data Sheet.

      29                             Security Deposit to be retained out of                                           05% of the bill amount
                                     running bills

      38                             Model Labour Laws                                                                Annexure P

      40                             Defect Liability Period after completion of                                      As per clause 25 of ITB
                                     work




Municipal Corporation Rewa                                                   Page 41 of 45                                                   Signature of Contractor/Authorized Person
                                                                                                                                                    




                                                                                                                                                                             Annexure-P
Engagement of Labour
(1) The Contractor shall make his own arrangements for the engagement of all labour, local or otherwise, and save
insofar as the Contract otherwise provides, for the transport, housing, feeding and payment thereof.
Supply of Water
(2) The Contractor shall, so far as reasonably practicable having regard to local conditions, provide on the Site, to the
satisfaction of the Engineer's Representative an adequate supply of drinking and other water for the use of the
Contractor's staff and work people
Alcoholic Liquor or Drugs
(3) The Contractor shall not, otherwise than in accordance with the Statutes, Ordinance and Government Regulations or
Orders for the time being in force, import, sell, give, barter or otherwise dispose of any alcoholic liquor, or drugs or
permit or suffer any such importation sale, gift, barter or disposal by his sub-contractors, agents or employees.
Arms and Ammunition
(4) The Contractor shall not give, barter or otherwise dispose of to any person or persons,
any arms or ammunition of any kind or permit or suffer the same as aforesaid.
Festivals and Religious Customs
(5) The Contractor shall in all dealings with labour in his employment have due regard to
all recognized festivals, days of rest and religious or other customs.
Epidemics
(6) In the event of any outbreak of illness of an epidemics nature the Contractor shall comply with and carry out such
regulations orders and requirements as may be made by the Government or the local medical or sanitary authorities for
the purpose of dealing with and overcoming the same.
Disorderly Conduct etc.
(7) The contractor shall at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly
conduct by or amongst his employees and for the preservation of peace and protection of persons and property in the
neighborhood of the Works against the same.
(8) The Contractor shall be responsible for observance by his sub-contractors of the foregoing provisions
Compliance to Labour laws & Regulations
(9) The Contractor shall comply with all Labour laws and Government regulations applicable at the site of work and
shall indemnify the Government in respect of all claims arising out of non-compliance thereof by the Contractor.
Returns of Labour, etc.
(10) The contractor shall deliver to the Engineer's Representative, or at his office a return in detail in such front and at
such intervals as the Engineer may prescribe showing the supervisory staff and the numbers of the several classes of
labour from time to time employed by the contractor on the Site and such information respecting Constructional Plant
as the Engineer's Representative may require.




Municipal Corporation Rewa                                                  Page 42 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                    




                    MODEL RULES RELATING TO LABOUR WATER SUPPLY AND SANITATION
                                                                                   IN LABOUR CAMPS
NOTE : These model rules are intended primarily for labour camps which are not of a permanent nature. They
        lay down the minimum desirable standard which should be adhered to as standard for permanent or
        semi permanent labour camps and should not obviously be lower than those for temporary camps.
1. LOCATION :
The camp should be located in elevated and well drained ground in the locality.
2. Labour huts to be constructed for one family of 5 persons each. The lay out to be shown in the prescribed sketch.
3. HUTTING :
The huts to be built of local materials. Each hut should provide at least 20 sq. meters of living space.
4. SANITARY FACILITIES :
Latrines and Urinals shall be provided at least 16 meters away from the nearest quarters separately for men and women
and specially so marked on it.
5. LATRINES :
Pit privies at the rate of 10 users or two families per seat, separate urinals as required & part can also be used for this
purpose.
6. DRINKING WATER :
Adequate arrangements shall be made for the supply of drinking water. If practicable filtered and chlorinated supplies
shall be arranged, when supplies are from intermittent sources covered storage tank shall be provided with a capacity of
five liters a person per day. Where the supply is to be made from a well it shall conform to the sanitary standard laid
down in the report of the Rural sanitation committee. The well should be at least 30 meters away from any latrines or
other source of pollution.
If possible hand pump should be installed for drawing the water from well. The well should be effectively disinfected
once every month and the quality of the water should be got tested from the nearest Public Health Engg. Laboratory
between each work of disinfections.
7. BATHING AND WASHING :
Separate bathing and washing places shall be provided for men and women for every 25 persons in the camp. There
shall be one gap and space of 2 sq. meters for washing and bathing. Proper drainage for the water should be provided.
8. WASTE DISPOSAL :
Dustbin be provided at suitable places in camp and the residents shall be directed to throw all rubbish into those
dustbins. The dustbins shall be provided with cover. The contents shall be removed every day and disposed off by
trenching.
9. MEDICAL FACILITIES :
(a) Every camp where 1,000 or more persons reside shall be provided with whole time doctor and dispensary. If there
are women in the camp a whole time nurse shall be employed.
(b) Every camp where less than 1,000 but more than 250 persons reside shall be provided with a dispensary and a part
time nurse/mid wife.
(c) If there are less than 250 persons in any camp a first aid kit shall be maintained in charge of whole time persons,
trained in first aid.
(d) All the medical facilities mentioned above shall be for all residents in the camp including dependent of the worker,
if any free of cost.
10.0 SANITARY STAFF :



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For such labour camp there should be qualified sanitary inspector and sweepers should be provided in the following
scale :-
1. For camps with strength over 200 but not exceeding 500 persons one sweeper for every 75 persons above the first
200 for which 3 sweepers shall be provided.
2. For camps with a strength over 500 persons one sweeper for every 100 persons above first 500 for which 5 sweepers
should be provided.
CONTRACT LABOUR REGULATION
(a) The contractor shall pay not less than fair wages to labourers engaged by him in the
work.
'Fair Wages' means wages whether for time or piece work as notified on the date of Inviting Tenders and where such
wages have not been so notified the wages prescribed by the Labour department for the division in which the works is
done.
(b) The contractor shall, notwithstanding the provisions of any contract to the contrary, shall ensure the payment of
fair-wage to laborers indirectly engaged on the work including any labour engaged by his sub contractors in connection
with the said work as f laborers had been immediately employed by him.
(c) In respect of all labour directly or indirectly employed on the works or the performance of his contract, the
contractor shall comply with or cause to be compiled with the labour Act in force.
(d) The Engineer/Employer shall have the right to deduct from the money due to the contractor any sum required or
estimated to be required for making good the loss suffered by a workers by reason of non fulfillment of the conditions
of the contract for the benefit of the workers non-payment of wages or of deductions made from his or their wages
which are not justified by their terms of the contract or non-observance of regulations.
(e) The contractor shall be primarily liable for all payments to be made under and for the observance of the regulations
aforesaid without prejudice to his right to claim identify from his sub-contractors.
(f) The regulations aforesaid shall be deemed to be a part of this contract and any breach thereof shall be deemed to be
a breach of this contract.
(g) The contractor shall obtain a valid license under the contract (regulations and Abolition) Act, in force and rules
made there under by the competent authority from, time to time before commencement of work, and continue to have a
valid license until the completion of the work.
Any failure to fulfill this requirement shall attract the penal provisions of this contract arising out of the resulted non-
execution of the work assigned to the contractor.




Municipal Corporation Rewa                                                  Page 44 of 45                                               Signature of Contractor/Authorized Person
                                                                                                                                                      




                                                                                                                                                                           Annexure  Q
1. Vanijya Kar Registration and Clearance Certificate -
The tender or supplier should have a business in the state of Madhya Pradesh goods would be supplied of various
destinations in the state and also should hold a registration certificate under the M.P. Vanjahack Kar Adhiniyam.
The tender/supplier shall also submit the Clearance Certificate as provided under section 36 of the M.P. Vanijahack
Kar/Adhiniyam.
2. Royalty
Final Bill of the contractor shall be paid only after he submits the certificate of clearance of royalty, issued by the
District Collector, Rewa or the official authorized by him (on his behalf).
3. Building & construction work Act 1996
4. EPF Registration
5. Regarding Suspension of Registration-
In the event of tender with drawing his/her offer the expiry of the Period of validity of offer falling to execute the
contract agreement as required by condition No. 8.1.1 of Notice inviting Tender (N.I.T.) he/she will not be entitled to
tender for this work in case of recall in addition of forfeiture of his/her earnest money as per provisions of the
conditions No. 4, 7 and 8.1.1 of the N.I.T. as may be applicable. If the tender has committed a similar default on an
earlier occasion as well his/her registration in the department may be suspended temporarily for a period of 6 months
from such date as may be suspended temporarily for a period of 6 months from such date as my be ordered by the
competent authority, which had registered him/her.
The royalty will be levied on selected soil used in embankment, as per govt. of M.P.P.W.D. circular No.. F19-
39/2002/12/1/Bhopal dated 22.10.2008




                                                                                                                                                  Executive Engineer
                                                                                                                                                 Municipal Corporation
                                                                                                                                                     Rewa (M.P.)




Municipal Corporation Rewa                                                   Page 45 of 45                                               Signature of Contractor/Authorized Person

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