Housing and Urban Development Corporation Ltd. (HUDCO)
(A Government of India Enterprise)
REQUEST FOR PROPOSAL (RFP)
For
ENGAGEMENT OF CONSULTANT FOR PREPARATION OF RISK BASED
INTERNAL AUDIT PLAN
(Bidding through open Tender mode)
PREPARATION OF RISK BASED AUDIT PLAN
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Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003
Table of contents
S. Section Description Page
No. No.
1. SECTION -I Bid Details 3-4
2. SECTION -II Terms and conditions for tender process 5
3. SECTION -III Introduction about HUDCO 6-7
4. SECTION -IV Purpose & Proposal 8
5. SECTION V Scope of work 9
6. SECTION -VI Terms of payments 10
7. SECTION -VII Bids evaluation 11
8. SECTION -VIII General instructions 12-14
9. Annexures
Annexure-1 Eligibility criteria 15
Annexure-2 Technical proposal - letter of proposal
Annexure- 2 List of information and documents to be 16-19
(A to C) attached with the technical proposal
Annexure-3 Financial bid for consultancy services
Annexure-3A Consultancy services for Preparation of
20-22
Risk Based Internal Audit Plan enclosed
with Financial Bid.
Annexure-4
10. The basis on which technical evaluation of 23-24
bids shall be done.
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Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003
SECTION -I
BID DETAILS
HUDCO (www.hudco.org), a public sector undertaking in housing and
infrastructure finance, proposes to implement Risk Based Internal Audit Plan
and invites bids from reputed and eligible ,,Experienced Consultancy Firms
offering services as detailed in the Scope of Work.
Description
Item
Name of the Project "PREPARATION OF RISK BASED
INTERNAL AUDIT PLAN - 2018-19"
Bid Security/ Earnest Money Rs.18,000/- (Rupees Eighteen Thousand
Deposit (EMD) only), in the form of a Demand Draft/Bankers
cheque favouring "Housing and Urban
Development Corporation Ltd." payable at
Delhi.
Availability of Tender HUDCO website (www.hudco.org) , Govt
Documents in the Web site Portal, and MSME Site
Method of Selection The method of selection is lowest one (L-1)
Date of RFP issuance
Last date and time for 4th April 2018 3.00 PM
Bid/Proposal submission (on
or before)
Date and time for Opening of 5th April 2018 4.00 PM
Technical Bid including EMD
Envelope
Language Proposals should be submitted in English
only.
Bid Validity Proposals must remain valid up to 120 (One
Hundred & Twenty) days from the last date of
submission of the Bid.
Currency Currency in which the Bidders may quote the
price and will receive payment is INR only.
Name and Address for Ms. Rekha V Sarthy, Executive Director
submission of Proposal Finance (Internal Audit)
Housing and Urban Development Corporation
Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
E-mail: iahudco@gmail.com
Phone: +91-11-24629856
Mobile : 08754441141
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Contact Person Ms. Vainu Chaudhary, General Manager
Name and Address for Finance (Internal Audit)
Communication Housing and Urban Development Corporation
Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
E-mail: iahudco@gmail.com
Phone: +91-11-24624299
Mobile : 9871708062
Please Note: Vendors who are registered with MSME are also welcome to participate in the
bidding as notified by the Ministry of Micro, Small and Medium Enterprises, GOI. No EMD shall
be payable by these vendors provided that they are registered on the date of opening of this
tender under single point registration scheme of NSIC/ covered under MSME and other
relaxations as announced by Govt. from time to time shall be applicable to them subject to full
compliance of other terms and conditions of the tender and contract. Product range mentioned in
such certificate should be similar to requirements of this tender. Valid documentary evidence is to
be submitted.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION -II
General Terms and conditions for tender Process
1. The Tenderer/bidder will have to submit the bid in two sealed cover
envelopes separately placed together in one sealed envelope
addressed to Executive Director (Internal Audit) super subscribed "Bid for
preparation of Risk Based Internal Audit Plan". The first envelope shall
contain the technical bid and super subscribed "Technical Bid" and second
envelope shall contain the Financial bid and super subscribed "Financial
Bid". The bids/offer should be sent either by post to the Executive Director
(Internal Audit), Registered Office or dropped in the tender box subscribed
as "Bid for Preparation of Risk Based Internal Audit Plan" placed at 5th
Floor, HUDCO Bhawan, India Habitat Centre, Lodhi Road New Delhi -
110003. The bid should be received before the last date as indicated in
bid details as given above.
2. The bidder should declare whether any partners/directors/Key Managerial
Personnel of the bidder has any relation with any employee working in
Hudco and if so give the name of the employee and the relationship, and
also whether any of them has a relationship within the meaning of section
2(76) of the Company Act 2013 with any of the Directors of Hudco, also
with the statutory auditors (M/s. Prem Gupta and Company), of Hudco, if
so give details to ensure compliance under section 188 and 184 of the
Company Act 2013.
3. Bids/offer received late, will not be considered. Hudco will not be
responsible for any postal delay whatsoever.
4. EMD of Rs. 18,000/- favouring Housing and Urban Development
Corporation Ltd. is required to be submitted alongwith the Technical bid,
by way of Demand Draft/Bankers cheque payable at New Delhi. If any
bidder has not submitted EMD then those bids shall be rejected.
5. Only on receipt of valid EMD or EMD Exemption certificate, if any, the
technical bid shall be considered for evaluation as per criteria given in the
detailed tender /bid document to the satisfaction of HUDCO. The financial
bid of only those bidders will be opened, who are technically qualified. The
date and time of opening of Financial Bid would be intimated separately to
technically qualified bidders. The L1 bid shall be evaluated as per
Financial bid format.
6. The bids should be prepared strictly as per terms & conditions, failing
which the bid is liable to be rejected without any further notice. The bidder
has to agree to the terms & conditions mentioned in the tender document.
PREPARATION OF RISK BASED AUDIT PLAN
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7. The bidder has to submit supporting documents. Bidders have to provide
clarifications through email or as physical documents, if required by
HUDCO for proper evaluation of bids.
8. The bidders can be present at the time of opening of the bids.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION III
INTRODUCTION ABOUT HUDCO
HUDCO is a techno-financial institution engaged in the financing and promotion of
housing and urban infrastructure projects throughout India. HUDCO was
established on April 25, 1970 as a wholly owned Government company with the
objective to provide long term finance and undertake housing and urban
infrastructure development programmes. HUDCO has been conferred the status of
Mini-ratna. HUDCO has a pan-India presence through our wide network of regional
and development offices and occupies a key position in the GoIs growth plans and
implementation of its policies for the housing and urban infrastructure sector.
HUDCO is a Housing Finance Company registered with National Housing Bank
(NHB).
Our business is broadly classified into the following two business platforms:
· Housing finance, wherein the beneficiaries of our financing include State
Government agencies and borrowers belonging to all sections of the society
in urban and rural areas. HUDCO is also in the business of retail lending for
housing finance.
· Urban infrastructure finance, wherein the beneficiaries of our financing
include projects relating to social infrastructure and area development, water
supply, sewerage and drainage, roads and transport, power, emerging
sector, commercial infrastructure and others.
HUDCO also provides consultancy services in the field of urban and regional
planning, design and development, environmental engineering, social development,
Government programmes and others.
Our business is supported by capacity building activities through HSMI, and
alternative building materials and cost-effective technology promotion.
As on December 31, 2017, we have provided finance for over 17.76 million dwelling
units and over 2251 urban infrastructure projects in India. Further, up to
December 31, 2017, we have sanctioned loans of Rs.1,81,043 crores for housing
and urban infrastructure on a cumulative basis, of which Rs. 1,27,159 crores has
been disbursed. For further details bidders can see HUDCOs website i.e.
www.hudco.org.
HUDCO has an Internal Audit Department which carries out audits of all the 21
Regional Offices and major divisions of the Corporate Office on an annual basis.
Further HUDCO also has an Internal Financial Control Policy in place with Risk
Control Matrices and process Flow Charts which provides transparency and depicts
relevant systems and information.
PREPARATION OF RISK BASED AUDIT PLAN
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For management of various risks HUDCO has in place a Risk Management Policy
and Operating Manual with a separate Risk Management Department. HUDCO is
making constant efforts for management and mitigation of various risks.
For the governance of various risks, HUDCO has constituted various committees,
namely Risk Management Committee of the Board (RMC), Credit Risk
Management Committee (CRMC), Operational Risk Management Committee
(ORMC) and Asset Liability Management Committee (ALCO) for measuring,
monitoring and controlling the risks.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION -IV
Purpose
Housing and Urban Development Corporation Ltd. (HUDCO) intends to have a
comprehensive Risk Based Internal Audit Plan encompassing the activities carried
out in its enterprise. It is proposed to evaluate risks in its operations and strategic
activities categorised as high, medium and low for the purpose of selection for
Audit.
The RBIA is to be implemented beginning from April 1, 2018 onwards.
Proposal
HUDCO invites Proposals (the "Proposals") for selection of a consultant for
preparation of Risk Based Internal Audit Plan as per the Terms of Reference given
in RFP. The bidders/applicants desirous of taking up the project are invited to
submit their proposal in response to this RFP. The criteria and the actual process of
evaluation of the response to the RFP and subsequent selection of the Successful
Bidder (SB) will be entirely at HUDCOs discretion. The bidders / applicants should
have necessary experience, capability and expertise to perform, as per the scope
of work and to adhere to the HUDCOs requirements/ terms and conditions outlined
in the RFP.
The RFP is not an offer by HUDCO but an invitation to receive proposals from the
Bidders. No contractual obligation whatsoever shall arise from the RFP process
unless and until a formal contract is signed and executed by duly authorized
official(s) of HUDCO with a Successful Bidder.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION V
SCOPE OF WORK FOR PREPARATION OF RISK BASED INTERNAL AUDIT
PLAN IS AS UNDER:
Introduction
The preparation of Risk Based Internal Audit Plan for the year 2018-19
envisages understanding the Corporate objectives and goals of HUDCO.
i. It preludes a consultative approach to identify risks in the activities being
undertaken by different departments and preparation of "audit universe"
under ,,strategic and ,,operational areas.
a) Consultant has to interface with the Head(s) of Department at Head
Office and Regional Heads (atleast two Regional Offices) in a
consultative process and document the findings.
ii. Assessment of auditable activities should be based on both qualitative
and quantitative risks factors (to be listed) and weights assigned as to
their relative importance through collection of data and analysis.
iii. Risk in each auditable activity shall be evaluated for their likelihood of
occurrence and severity of impact. The aggregated view of risks (Risk
Matrix) for HUDCO as a company should also be provided.
iv. All risks should be consolidated in the risks register with appropriate risk
rating
v. The consultant would be expected to recommend feasible Risk
Response Plan to mitigate/avoid/transfer/accept the risks for
consideration of the management.
vi The Auditable activities should be prioritized and mandatory audits listed
for the year 2018-19.
Deliverables
i) Inception Plan: Submission of Work Plan, Concept and Methodology with
timelines and milestones.
ii) Draft report covering Audit Universe, assessing auditable activities
based on both qualitative and quantitative risk factors, assigning weights
based on their relative importance, preparing the Risk Matrix and
consolidating the risk register.
iii) Final Report: Based on a feasible risk response plan a comprehensive
Risk Based Internal Audit plan 2018-19, be prepared factoring in the
Internal audit capacity/resources for outsourcing of audits as prioritized
and mandated audits for 2018-19.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION -VI
TERMS OF PAYMENTS
The terms of payment shall be as follows:
S. Milestone % of Approx. Days for
No. fee completion of
Milestone
1. Submission of Work Plan, Concept and 20% 10 days
Methodology with timelines and milestones.
Key staff to be deployed with qualifications,
experience
2. Submission of draft report including the Audit 20% 30 days
Universe, evaluating the risks in each
auditable activity, preparing the Risk Matrix
and consolidating the Risk Register.
3. Acceptance of final report on Risk Based 60% 30 days
Internal Audit Plan to the satisfaction of
HUDCO
Please Note: In case of non-adherence to the Timeline for acceptance of Final Report to
the satisfaction of HUDCO, a penalty of 3% p.a for the delayed period, on simple interest
basis, shall be deducted from the final payment.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION -VII
BIDS EVALUATION
a. Eligibility Criteria
i. Applicants must read carefully the eligibility criteria provided in
Annexure -1. To be eligible for evaluation of its Proposal, the Applicant
shall fulfil the eligibility criteria given in Annexure -1`. Proposals of only
those Applicants who satisfy these conditions will be considered for
evaluation process.
ii. The technical bid shall be accompanied with the EMD of Rs 18,000/- as
explained in Section II. The bank account details including Account
Number and IFSC code be furnished.
b. Proposal evaluation
There will be a two stage bidding process i.e. Technical Bid & Financial Bid to be
submitted by the bidder.
Eligible technical bids will be opened and evaluated as per the technical
evaluation criteria as given in Annexure-4.
The financial bids would thereafter be opened only in respect of firms
short listed based on technical evaluation who have scored marks equal to
or more than 60%.
After evaluation of financial bids, L-1 would then be selected for the said
assignment.
c. For instructions on technical bid and the details required with the
technical bid please refer to Annexure-2 and for financial bid
details please refer to Annexure-3.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION VIII
GENERAL INSTRUCTIONS
Consultant is to strictly comply with Milestones in line with the Terms of Payment as
given in Section VI.
Disclaimer
The information contained in this Request for Proposal (RFP)
document or information provided subsequently to Bidder(s) or applicants
whether verbally or in documentary form/email by or on behalf of
HUDCO , is subject to the terms and conditions set out in this RFP
document and all other terms and conditions subject to which such
information is provided.
This RFP is neither an agreement nor an offer and is only an invitation by
the HUDCO to the interested parties for submission of bids. The purpose
of this RFP is to provide the Bidder(s) with information to assist the
formulation of their proposals. HUDCO may in its absolute discretion, but
without being under any obligation to do so, update, amend or
supplement the information in this RFP. No contractual obligation
whatsoever shall arise from the RFP process until a formal contract is
signed and executed by duly authorized officers of the HUDCO with the
Selected Bidder (SB).
HUDCO, its employees and advisors make no representation or warranty
and shall have no liability to any person, including any Applicant or
Bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages,
cost or expense which may arise from or be incurred or suffered on
account of anything contained in this RFP or otherwise, including the
accuracy, adequacy, correctness, completeness or reliability of the RFP
and any assessment, assumption, statement or information contained
therein or deemed to form part of this RFP or arising in any way for
participation in this Bid Stage.
HUDCO also accepts no liability of any nature whether resulting from
negligence or otherwise, howsoever caused arising from reliance of
any Bidder upon the statements contained in this RFP.
The issue of this RFP does not imply that the HUDCO is bound to select a
Bidder or to appoint the Selected Bidder (SB), as the case may be, for the
Project and the HUDCO reserves the right to reject all or any of the
Bidders or Bids without assigning any reason whatsoever.
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The Bidder shall bear all its costs associated with or relating to the
preparation and submission of its Bid including but not limited to
preparation, copying, postage, delivery fees, expenses associated with
any demonstrations or presentations which may be required by the
HUDCO or any other costs incurred in connection with or relating to
its Bid. All such costs and expenses will remain with the Bidder and
HUDCO shall not be liable in any manner whatsoever for the same or
for any other costs or other expenses incurred by a Bidder in preparation
or submission of the Bid, regardless of the conduct or outcome of the
Bidding Process.
Governing Law
The Contract shall be governed by and interpreted in accordance with laws in
force in India. The Courts of Delhi shall have exclusive jurisdiction in all matters
arising under the Contract.
Arbitration
If any dispute(s) or difference(s) of any kind whatsoever arise(s) between the Parties,
the Parties hereto shall negotiate with a view to its amicable resolution and
settlement through a committee appointed by CMD, HUDCO and the senior
management of the bidder. In the event no amicable resolution or settlement is
reached between the parties within 30 days after receipt of notice by one party, then
the disputes or differences as detailed above shall be referred to and settled by the
Sole Arbitrator to be appointed by CMD, HUDCO. The arbitration proceedings
shall be in accordance with the prevailing Arbitration and Conciliation Act, 1996 and
Laws of India as amended or enacted from time to time. The venue of the arbitration
shall be New Delhi, India. The fee & other charges of Arbitrator shall be determined by
the arbitrator in terms of the Act and shall be shared equally between the parties. The
arbitrator will give the speaking and reasoned Award. Notwithstanding any
references to Arbitration, the parties shall continue to perform their respective
work/obligation under the contract.
Termination of Agreement:
The agreement with the selected consultant may be cancelled at the HUDCOs
discretion without cost to HUDCO on account of following or without assigning
any reason:
a. On refusal to take up the allotted Assignment;
b. If the firm stands dissolved /reconstituted under the name/style of the
firm is changed;
c. On not abiding by the terms and conditions stipulated in the agreement;
d. If the performance of the Consultant is not found satisfactory (viewed as
such by the HUDCOs appropriate authority);
e. Any other reason at the discretion of the HUDCO.
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Right to Accept any Bid and to Reject any or All Bids
HUDCO reserves the right to accept or reject any bid(s), and/ or to annul the
bidding process and reject all bids at any time prior to Award of Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to
inform the affected Bidder(s) of the grounds for HUDCOs action.
OTHER TERMS AND CONDITIONS IN CONNECTION WITH THE TENDER
HUDCO will make a preliminary examination of the bids to determine
whether the concerns are eligible as per terms of Eligibility Criteria,
whether the proposals are complete, whether the documents are properly
signed and whether the bids are generally in order. HUDCO at its
discretion may waive any minor informality, nonconformity or irregularity in
bids.
HUDCO will have the liberty to short-list suitable firms who meet the
HUDCO requirements, from the responses received.
Evaluation of all eligible concerns will be done in Indian Rupees only.
Any effort by a concern to influence HUDCO in its decisions for evaluation
and comparison of bids or Contract Award may result in the rejection of
the tender submitted by the concern.
HUDCO reserves the right to accept or reject in part or full any or all the
offers without assigning any reasons whatsoever.
No further discussion / interface will be granted to concerns whose offers
have been disqualified for any reason.
The acceptance of offer of the selected concern will be communicated by
HUDCO in writing.
HUDCO reserves the right to make any changes in the terms and
conditions stated above and / or to annul the process.
HUDCO reserves the right to accept or reject in part or full any or all the
bids without assigning any reasons thereof and without incurring any
liability to the respondents.
HUDCO also reserves it right to cancel the above tendering process at
any stage without assigning any reasons.
HUDCO shall not be bound to give reasons for any decision made under
this clause and its decision will be final and binding on all respondents to
this tender.
The firm/consultant should have never been blacklisted by any regulatory
body/ statutory authority in respect of any services rendered.
PREPARATION OF RISK BASED AUDIT PLAN
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SECTION -IX
Annexure-1
Eligibility Criteria
The bidders must fulfil the following eligibility criteria. In case bids are
submitted without satisfying all the Eligibility Criteria, the application will
be rejected without assigning any reason whatsoever.
S.No Eligibility Criteria Documents to be enclosed
1 The bidder must be either a registered Copy of certificate of
partnership or Limited Liability Partnership incorporation/registration
(LLP) or a Limited Company/Registered including Memorandum and
Society. Articles of Association
2 Bidder should have been in the business of Supported by documents on
consultancy for atleast last 3 years consulting i.e. assignment/
order letters.
3 The bidders should have been Client Contracts, Award letters
awarded/undertaken consultancy contract for reference
for providing for Risk Based Internal Audit
for minimum one (1) Banks/Financial
Institutions/NBFCs/ Housing Finance
Companies/PSUs/ Statutory Body (s) in the
last 5 years.
4 The bidder should have turnover relating to Audited Financial Statement for
consultancy for at least 20 lacs per annum the past three years.
in the last three financial years.
5 The bidder should have alteast five (5) List of professionals and their
professionals with relevant qualifications like bio-data with relevant details.
CPA/CA/ MBA or equivalent qualification
thereof permanently employed/engaged by
them.
It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure (1) is correct.
Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details
PREPARATION OF RISK BASED AUDIT PLAN
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Note: All the above information with supporting documents will be submitted with the
technical bid.
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Annexure -2
TECHNICAL PROPOSAL
Letter of Proposal
(On Applicants letter head)
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
Preparation of Risk Based Audit Plan
Dear Sir,
With reference to your RFP Document dated.............., I/we, having examined all
relevant documents and understood their contents, hereby submit our Technical
Proposal for selection as Consultant for Preparation of Risk Based Audit Plan. The
proposal is unconditional and unqualified.
1. We agree to keep this offer valid for 120 (one hundred twenty) days from the
last Date of submitting the proposal specified in the RFP.
2. We agree to undertake the project, if allotted by you, as per the scope of
work (Terms of reference).
3. We declare that none of the partners/directors/Key Managerial Personnel
has any relation with any employee of HUDCO and also none of them has
any relationship within the meaning of Section 2(76) of the Companies Act,
2013 and also that none of them has any relationship with the Statutory
Auditors (M/s. Prem Gupta & Co.) and also we ensure compliance under
section 184 and 188 of the Companies Act, 2013.
4. EMD of Rs. 18,000/- favouring Housing and Urban Development Corporation
Ltd. Enclosed (details of Demand Draft/Bankers cheque payable at New
Delhi). The bank account details including Account Number and IFSC
code is furnished.
5. We agree and undertake to abide by all the terms and conditions of the RFP
Document. We submit this Proposal under and in accordance with the terms
of the RFP Document.
Yours faithfully,
(Signature, name and designation of the authorised signatory)
Date:
Place:
List of Document Enclosed:
1. Annexures (2A to2C)
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FORMAT OF INFORMATION REQUIRED FOR TENDER
(On the letter head of the firm submitting the bid document)
(The basis on which technical evaluation of bids shall be done is placed at the
end)
Annexure (2A)
(A)
1. Name of Bidder
2. Address
3. Telephone Number
4. Fax Number
5. E-mail id:
6. Web Site
7. Legal Status
8. Date of Establishment/Incorporation
9. Contact Person Details:
Name
E-mail
Phone:
Landline No.
Mobile No.
B-CONSULTANTS ORGANIZATION
Please provide a brief description of the background and organization of your
firm /entity. The brief description should include the following details: -
1. Ownership details
2. Objectives of the firm
3. Details of domain experience
4. Geography focus & location No. of Offices in Delhi and NCR/ presence in
North India/ No. of Offices
5. IT Infrastructure
6. Number of employees/ Staff Strength
7. Others
CCONCEPT PAPER covering Work plan, Methodology, approach and
implementation of Risk based Internal Audit for HUDCO is enclosed.
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Annexure (2B)
1-CONSULTANT'S EXPERIENCE
A. Annual revenue earned from Consultancy assignments for the last three
Financial Years.
B. Number of assignment handled or in process relating to Preparation of
Risk Based Internal Audit Plan, for clients i.e Commercial Banks/Financial
Institutions/ NBFCs/ Housing Finance Company/PSUs/Statutory Body(s)
in the last 5 Financial Years. Please provide information in the following
format:
a Client Name
b Address
c Contact Details
d No. of Branches of the Clients office
e Start Date (month/year)
f Completion date (month/year)
PREPARATION OF RISK BASED AUDIT PLAN
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Annexure (2C)
No of professionals to be deployed in the project
INFORMATION ON THE PROFILE AND QUALIFICATION OF THE
PROFESSIONALS TO BE EMPLOYED IN THE PROPOSED ASSIGNMENT OF
HUDCO
1. Name of Professionals
2. Current Positions
3. Educational Qualifications
4. Experience in the related field
Key Professional shall be considered as follows: -
1. Team Leader - (CA/CPA, MBA or equivalent) having experience of five
(5) years of handling Preparation of Risk Based Audit Plan/ Internal
Financial Controls/ Internal Audit with minimum of three (3) Commercial
Banks/Financial Institutions/ NBFCs/ Housing Finance
Company/PSUs/Statutory Body(s)
2. Financial Experts (CA/CPA, MBA or equivalent ) having experience of
three (3) years of handling Preparation of Risk Based Audit Plan/ Internal
Financial Controls/ Internal Audit with minimum of two (2) Commercial
Banks/Financial Institutions/ NBFCs/ Housing Finance
Company/PSUs/Statutory Body(s).
It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure (2A-2C ) is correct and I further understand that any wilful
misstatement described herein may lead to firms disqualification or dismissal if
engaged.
Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details
PREPARATION OF RISK BASED AUDIT PLAN
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Annexure- 3
FINANCIAL BID FOR CONSULTANCY SERVICES
Ref. No. and Date
To,
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
Dear Sir,
1 We hereby agree to prepare Risk Based Audit Plan as specified in the
RFP.
2 We have understood the terms and conditions laid down by you in the
bidding documents and are fully aware of the nature of consultancy
services required.
3 We hereby quote price in Indian Rupees on firm price basis inclusive of all
taxes, duties and levies etc. (including taxes) for the entire scope of work
as specified in the Bidding Documents is :
In (Figures) (Rs._________)
In (Words) (Rupees _______________________________only)
4 We declare that the above quoted price is firm and shall remain valid for
the entire period of the consultancy assignment. We further declare that
the above quoted price includes all taxes, duties and levies, including all
applicable GST / Professional Tax, insurance charges, license fees,
surcharge on taxes and duties etc. payable by us under this consultancy
assignment. We further agree that the quoted prices shall be deemed to
cover for the full scope as aforesaid.
5 The breakup of the consultancy fee is given in Annexure-3A. In case there
are errors between the total of the amounts given under the column for the
price breakdown and amount given under total price, the former shall
prevail and latter will be corrected accordingly.
6 We further understand that where there are discrepancies between
amounts stated in figures and words, the amount stated in words shall
prevail.
7 We hereby confirm that any Income Tax, surcharge or any other corporate
tax as attracted under the law, we agree to pay the same to the concerned
authorities.
PREPARATION OF RISK BASED AUDIT PLAN
22
8 We declare that the services will be rendered strictly in accordance with
the bidding documents. We confirm our acceptance / compliance to the
work schedule and terms of payment clauses as stipulated in the bid
documents.
9 We confirm that a detailed Work Plan is enclosed herewith and in case our
bid is accepted then the work would be taken up immediately and the work
will be completed in time.
10 We confirm that the bank details required by HUDCO to release payment
through electronic fund transfer system, has been furnished by us.
Date Signature
Place Name
Designation
Common seal
Person to be contacted
Designation
FAX NO.
Tel No.
Mobile No.
E-mail
Encl: Annexure -3A
PREPARATION OF RISK BASED AUDIT PLAN
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Annexure-3A
CONSULTANCY SERVICES FOR PREPARATION OF
RISK BASED AUDIT PLAN
Price Components Lumpsum Tax(Specified Total Price
nature) Inclusive
of Tax
Rate of Amount (Rs.)
Tax (%) (Rs.)
Note:
1. The price quoted shall be all inclusive of out-of-pocket expenses.
2. Actual reimbursement of out of pocket expenses like TA / DA in case of
outstation visit for interface with Regional Heads as applicable in HUDCO
for GMs in the case of Team leader and other staff as applicable at AGM
level in HUDCO.
Date Signature
Place Name
Designation
Common seal
PREPARATION OF RISK BASED AUDIT PLAN
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Annexure-4
The basis on which technical evaluation of bids shall be done
TECHNICAL EVALUATION SHEET
S. No. EVALUATION CRITERIA MARKING METHODOLOGY MAXIMUM TOTAL
SCORE
1 Proposed Work plan, Methodology, approach and implementation
Important Covering all important aspects
aspects,
methodology, procedures,including audit universe,
Risk identification and auditable activities, Risk Matrix,
mitigation plan etc. Risk response plan etc. and
addressing them in sufficient
details.
30 points 30
Proposed methodology including
approach and timelines
Procedure to be put in place
Risk identification prioritisation,
mitigation plan and preparation
of Risk based Internal Audit
Plan.
2 Background and credentials of the consultancy firm
Should be in business of 3 upto 5 years - 3 points
consultancy for atleast 3 Beyond 5 upto 10 years - 5 10 points
years points
Beyond 10 years -10 points 20
Annual revenue earned 20 lacs-upto 30 Lacs -3 points
from Consultancy 10 points
Services should not be Beyond 30 lacs upto 50 lacs
less than Rs. 20 lacs in -5 points
the last three Financial Beyond 50 lacs 10 points
Years.
3 Number of assignment handled or in process relating to Preparation of Risk
Based Internal Audit Plan, for Commercial Banks/ Financial Institutions/
Housing Finance Company/ PSUs/Statutory Body(s) in the last 5 years.
Number of assignment 10 points for every
handled or in process Organization {Banks/Financial
relating to Preparation and Institutions/NBFCs/ Housing
implementation of Risk Finance Companies/PSUs/
Based Internal Audit Plan Statutory Body(s)} to whom
for Commercial consultancy services on 20 points 20
Banks/Financial Preparation of Risk Based
Institutions/ NBFCs/ Internal Audit Plan was
Housing Finance provided or currently engaged
Company/ PSUs/ Statutory in providing consultancy on
Body(s) in the last 5 years. Preparation of Risk Based
PREPARATION OF RISK BASED AUDIT PLAN
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Internal Audit Plan with the
maximum of 20 points.
4 No. of professionals to be deployed in the project
No. of professionals with 10 points for team leader who 30 points 30
experience to be deployed has experience of handling
full time for the assignment. Preparation of Risk Based
Audit Plan/ Internal Financial
Controls/ Internal Audit with
minimum of four (4)
Commercial Banks/Financial
Institutions/ NBFCs/ Housing
Finance Company /PSUs/
Statutory Body(s) and 5 points
for each team member having
professional qualification and
experience as detailed in
Annexure 2C with a maximum
of 20 points.
TOTAL 100
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