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Housing And Urban Development Corporation Limited, New Delhi
April, 03rd 2018
   Housing and Urban Development Corporation Ltd. (HUDCO)
             (A Government of India Enterprise)




               REQUEST FOR PROPOSAL (RFP)
                          For
ENGAGEMENT OF CONSULTANT FOR PREPARATION OF RISK BASED
                 INTERNAL AUDIT PLAN
            (Bidding through open Tender mode)




                   PREPARATION OF RISK BASED AUDIT PLAN
                                      1
      Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
       Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003

                             Table of contents

S.        Section                      Description               Page
No.                                                               No.
1.     SECTION -I      Bid Details                                3-4
2.     SECTION -II     Terms and conditions for tender process     5
3.     SECTION -III    Introduction about HUDCO                   6-7
4.     SECTION -IV     Purpose & Proposal                          8
5.     SECTION ­V      Scope of work                               9
6.     SECTION -VI     Terms of payments                          10
7.     SECTION -VII    Bids evaluation                            11
8.     SECTION -VIII   General instructions                      12-14
9.     Annexures
       Annexure-1      Eligibility criteria                        15
       Annexure-2      Technical proposal - letter of proposal
       Annexure- 2     List of information and documents to be 16-19
       (A to C)        attached with the technical proposal
       Annexure-3      Financial bid for consultancy services
       Annexure-3A     Consultancy services for Preparation of
                                                                  20-22
                       Risk Based Internal Audit Plan enclosed
                       with Financial Bid.
       Annexure-4
       10.             The basis on which technical evaluation of 23-24
                       bids shall be done.




                         PREPARATION OF RISK BASED AUDIT PLAN
                                            2
     Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
      Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003


SECTION -I

                                BID DETAILS

HUDCO (www.hudco.org), a public sector undertaking in housing and
infrastructure finance, proposes to implement Risk Based Internal Audit Plan
and invites bids from reputed and eligible ,,Experienced Consultancy Firms
offering services as detailed in the Scope of Work.

                                Description
Item
Name of the Project             "PREPARATION             OF RISK BASED
                                INTERNAL AUDIT PLAN - 2018-19"
Bid Security/ Earnest Money     Rs.18,000/- (Rupees Eighteen Thousand
Deposit (EMD)                   only), in the form of a Demand Draft/Bankers
                                cheque favouring "Housing and Urban
                                Development Corporation Ltd." payable at
                                Delhi.
Availability of Tender          HUDCO website (www.hudco.org) , Govt
Documents in the Web site       Portal, and MSME Site
Method of Selection             The method of selection is lowest one (L-1)
Date of RFP issuance
Last date and time for                          4th April 2018 3.00 PM
Bid/Proposal submission (on
or before)
Date and time for Opening of                5th April 2018      4.00 PM
Technical Bid including EMD
Envelope
Language                        Proposals should be submitted in English
                                only.
Bid Validity                    Proposals must remain valid up to 120 (One
                                Hundred & Twenty) days from the last date of
                                submission of the Bid.
Currency                        Currency in which the Bidders may quote the
                                price and will receive payment is INR only.
Name and Address          for   Ms. Rekha V Sarthy, Executive Director
submission of Proposal          Finance (Internal Audit)
                                Housing and Urban Development Corporation
                                Ltd. (HUDCO)
                                HUDCO Bhawan, Core-7-A,
                                India Habitat Centre, Lodhi Road,
                                New Delhi - 110 003
                                E-mail: iahudco@gmail.com
                                Phone: +91-11-24629856
                                Mobile : 08754441141

                         PREPARATION OF RISK BASED AUDIT PLAN
                                            3
 Contact Person                         Ms. Vainu Chaudhary, General Manager
 Name and Address                for    Finance (Internal Audit)
 Communication                          Housing and Urban Development Corporation
                                        Ltd. (HUDCO)
                                        HUDCO Bhawan, Core-7-A,
                                        India Habitat Centre, Lodhi Road,
                                        New Delhi - 110 003
                                        E-mail: iahudco@gmail.com
                                        Phone: +91-11-24624299
                                        Mobile : 9871708062

Please Note: Vendors who are registered with MSME are also welcome to participate in the
bidding as notified by the Ministry of Micro, Small and Medium Enterprises, GOI. No EMD shall
be payable by these vendors provided that they are registered on the date of opening of this
tender under single point registration scheme of NSIC/ covered under MSME and other
relaxations as announced by Govt. from time to time shall be applicable to them subject to full
compliance of other terms and conditions of the tender and contract. Product range mentioned in
such certificate should be similar to requirements of this tender. Valid documentary evidence is to
be submitted.




                                 PREPARATION OF RISK BASED AUDIT PLAN
                                                    4
SECTION -II

General Terms and conditions for tender Process

1.      The Tenderer/bidder will have to submit the bid in two sealed cover
        envelopes separately placed together in one sealed envelope
        addressed to Executive Director (Internal Audit) super subscribed "Bid for
        preparation of Risk Based Internal Audit Plan". The first envelope shall
        contain the technical bid and super subscribed "Technical Bid" and second
        envelope shall contain the Financial bid and super subscribed "Financial
        Bid". The bids/offer should be sent either by post to the Executive Director
        (Internal Audit), Registered Office or dropped in the tender box subscribed
        as "Bid for Preparation of Risk Based Internal Audit Plan" placed at 5th
        Floor, HUDCO Bhawan, India Habitat Centre, Lodhi Road New Delhi -
        110003. The bid should be received before the last date as indicated in
        bid details as given above.






2.      The bidder should declare whether any partners/directors/Key Managerial
        Personnel of the bidder has any relation with any employee working in
        Hudco and if so give the name of the employee and the relationship, and
        also whether any of them has a relationship within the meaning of section
        2(76) of the Company Act 2013 with any of the Directors of Hudco, also
        with the statutory auditors (M/s. Prem Gupta and Company), of Hudco, if
        so give details to ensure compliance under section 188 and 184 of the
        Company Act 2013.

3.      Bids/offer received late, will not be considered. Hudco will not be
        responsible for any postal delay whatsoever.

4.      EMD of Rs. 18,000/- favouring Housing and Urban Development
        Corporation Ltd. is required to be submitted alongwith the Technical bid,
        by way of Demand Draft/Bankers cheque payable at New Delhi. If any
        bidder has not submitted EMD then those bids shall be rejected.

5.      Only on receipt of valid EMD or EMD Exemption certificate, if any, the
        technical bid shall be considered for evaluation as per criteria given in the
        detailed tender /bid document to the satisfaction of HUDCO. The financial
        bid of only those bidders will be opened, who are technically qualified. The
        date and time of opening of Financial Bid would be intimated separately to
        technically qualified bidders. The L1 bid shall be evaluated as per
        Financial bid format.

     6. The bids should be prepared strictly as per terms & conditions, failing
        which the bid is liable to be rejected without any further notice. The bidder
        has to agree to the terms & conditions mentioned in the tender document.




                              PREPARATION OF RISK BASED AUDIT PLAN
                                                 5
7.   The bidder has to submit supporting documents. Bidders have to provide
     clarifications through email or as physical documents, if required by
     HUDCO for proper evaluation of bids.

8.   The bidders can be present at the time of opening of the bids.




                         PREPARATION OF RISK BASED AUDIT PLAN
                                            6
SECTION ­III

INTRODUCTION ABOUT HUDCO

HUDCO is a techno-financial institution engaged in the financing and promotion of
housing and urban infrastructure projects throughout India. HUDCO            was
established on April 25, 1970 as a wholly owned Government company with the
objective to provide long term finance and undertake housing and urban
infrastructure development programmes. HUDCO has been conferred the status of
Mini-ratna. HUDCO has a pan-India presence through our wide network of regional
and development offices and occupies a key position in the GoIs growth plans and
implementation of its policies for the housing and urban infrastructure sector.
HUDCO is a Housing Finance Company registered with National Housing Bank
(NHB).

Our business is broadly classified into the following two business platforms:

·      Housing finance, wherein the beneficiaries of our financing include State
       Government agencies and borrowers belonging to all sections of the society
       in urban and rural areas. HUDCO is also in the business of retail lending for
       housing finance.

·      Urban infrastructure finance, wherein the beneficiaries of our financing
       include projects relating to social infrastructure and area development, water
       supply, sewerage and drainage, roads and transport, power, emerging
       sector, commercial infrastructure and others.

HUDCO also provides consultancy services in the field of urban and regional
planning, design and development, environmental engineering, social development,
Government programmes and others.

Our business is supported by capacity building activities through HSMI, and
alternative building materials and cost-effective technology promotion.

As on December 31, 2017, we have provided finance for over 17.76 million dwelling
units and over 2251 urban infrastructure projects in India. Further, up to
December 31, 2017, we have sanctioned loans of Rs.1,81,043 crores for housing
and urban infrastructure on a cumulative basis, of which Rs. 1,27,159 crores has
been disbursed. For further details bidders can see HUDCOs website i.e.
www.hudco.org.

HUDCO has an Internal Audit Department which carries out audits of all the 21
Regional Offices and major divisions of the Corporate Office on an annual basis.

Further HUDCO also has an Internal Financial Control Policy in place with Risk
Control Matrices and process Flow Charts which provides transparency and depicts
relevant systems and information.



                             PREPARATION OF RISK BASED AUDIT PLAN
                                                7
For management of various risks HUDCO has in place a Risk Management Policy
and Operating Manual with a separate Risk Management Department. HUDCO is
making constant efforts for management and mitigation of various risks.

For the governance of various risks, HUDCO has constituted various committees,
namely Risk Management Committee of the Board (RMC), Credit Risk
Management Committee (CRMC), Operational Risk Management Committee
(ORMC) and Asset Liability Management Committee (ALCO) for measuring,
monitoring and controlling the risks.




                          PREPARATION OF RISK BASED AUDIT PLAN
                                             8
SECTION -IV

Purpose

Housing and Urban Development Corporation Ltd. (HUDCO) intends to have a
comprehensive Risk Based Internal Audit Plan encompassing the activities carried
out in its enterprise. It is proposed to evaluate risks in its operations and strategic
activities categorised as high, medium and low for the purpose of selection for
Audit.

The RBIA is to be implemented beginning from April 1, 2018 onwards.

Proposal

HUDCO invites Proposals (the "Proposals") for selection of a consultant for
preparation of Risk Based Internal Audit Plan as per the Terms of Reference given
in RFP. The bidders/applicants desirous of taking up the project are invited to
submit their proposal in response to this RFP. The criteria and the actual process of
evaluation of the response to the RFP and subsequent selection of the Successful
Bidder (SB) will be entirely at HUDCOs discretion. The bidders / applicants should
have necessary experience, capability and expertise to perform, as per the scope
of work and to adhere to the HUDCOs requirements/ terms and conditions outlined
in the RFP.

The RFP is not an offer by HUDCO but an invitation to receive proposals from the
Bidders. No contractual obligation whatsoever shall arise from the RFP process
unless and until a formal contract is signed and executed by duly authorized
official(s) of HUDCO with a Successful Bidder.




                             PREPARATION OF RISK BASED AUDIT PLAN
                                                9
SECTION ­V

SCOPE OF WORK FOR PREPARATION OF RISK BASED INTERNAL AUDIT
PLAN IS AS UNDER:

Introduction
The preparation of Risk Based Internal Audit Plan for the year 2018-19
envisages understanding the Corporate objectives and goals of HUDCO.
   i.     It preludes a consultative approach to identify risks in the activities being
          undertaken by different departments and preparation of "audit universe"
          under ,,strategic and ,,operational areas.
          a) Consultant has to interface with the Head(s) of Department at Head
             Office and Regional Heads (atleast two Regional Offices) in a
             consultative process and document the findings.
   ii. Assessment of auditable activities should be based on both qualitative
       and quantitative risks factors (to be listed) and weights assigned as to
       their relative importance through collection of data and analysis.
   iii.    Risk in each auditable activity shall be evaluated for their likelihood of
          occurrence and severity of impact. The aggregated view of risks (Risk
          Matrix) for HUDCO as a company should also be provided.
   iv. All risks should be consolidated in the risks register with appropriate risk
       rating
   v. The consultant would be expected to recommend feasible Risk
      Response Plan to mitigate/avoid/transfer/accept the risks for
      consideration of the management.
   vi The Auditable activities should be prioritized and mandatory audits listed
      for the year 2018-19.

     Deliverables

    i) Inception Plan: Submission of Work Plan, Concept and Methodology with
        timelines and milestones.
    ii) Draft report covering Audit Universe, assessing auditable activities
        based on both qualitative and quantitative risk factors, assigning weights
        based on their relative importance, preparing the Risk Matrix and
        consolidating the risk register.
    iii) Final Report: Based on a feasible risk response plan a comprehensive
         Risk Based Internal Audit plan 2018-19, be prepared factoring in the
         Internal audit capacity/resources for outsourcing of audits as prioritized
         and mandated audits for 2018-19.



                              PREPARATION OF RISK BASED AUDIT PLAN
                                                10
SECTION -VI

TERMS OF PAYMENTS


The terms of payment shall be as follows:


  S.    Milestone                                               % of   Approx. Days for
  No.                                                           fee    completion    of
                                                                       Milestone

  1.    Submission of Work Plan, Concept and                    20%    10 days
        Methodology with timelines and milestones.
        Key staff to be deployed with qualifications,
        experience

  2.    Submission of draft report including the Audit          20%    30 days
        Universe, evaluating the risks in each
        auditable activity, preparing the Risk Matrix
        and consolidating the Risk Register.

  3.    Acceptance of final report on Risk Based                60%    30 days
        Internal Audit Plan to the satisfaction of
        HUDCO


Please Note: In case of non-adherence to the Timeline for acceptance of Final Report to
the satisfaction of HUDCO, a penalty of 3% p.a for the delayed period, on simple interest
basis, shall be deducted from the final payment.




                              PREPARATION OF RISK BASED AUDIT PLAN
                                                11
SECTION -VII

BIDS EVALUATION

a.        Eligibility Criteria


i.    Applicants must read carefully the eligibility criteria provided in
      Annexure -1. To be eligible for evaluation of its Proposal, the Applicant
      shall fulfil the eligibility criteria given in Annexure -1`. Proposals of only
      those Applicants who satisfy these conditions will be considered for
      evaluation process.
ii.   The technical bid shall be accompanied with the EMD of Rs 18,000/- as
      explained in Section II. The bank account details including Account
      Number and IFSC code be furnished.


b.    Proposal evaluation

There will be a two stage bidding process i.e. Technical Bid & Financial Bid to be
submitted by the bidder.
      Eligible technical bids will be opened and evaluated as per the technical
      evaluation criteria as given in Annexure-4.
      The financial bids would thereafter be opened only in respect of firms
      short listed based on technical evaluation who have scored marks equal to
      or more than 60%.
      After evaluation of financial bids, L-1 would then be selected for the said
      assignment.


c.    For instructions on technical bid and the details required with the
      technical bid please refer to Annexure-2 and for financial bid
      details please refer to Annexure-3.




                            PREPARATION OF RISK BASED AUDIT PLAN
                                              12
SECTION ­VIII


GENERAL INSTRUCTIONS
Consultant is to strictly comply with Milestones in line with the Terms of Payment as
given in Section VI.


Disclaimer

       The information contained in this Request for Proposal (RFP)
       document or information provided subsequently to Bidder(s) or applicants
       whether verbally or in documentary form/email by or on behalf of
       HUDCO , is subject to the terms and conditions set out in this RFP
       document and all other terms and conditions subject to which such
       information is provided.

       This RFP is neither an agreement nor an offer and is only an invitation by
       the HUDCO to the interested parties for submission of bids. The purpose
       of this RFP is to provide the Bidder(s) with information to assist the
       formulation of their proposals. HUDCO may in its absolute discretion, but
       without being under any obligation to do so, update, amend or
       supplement the information in this RFP. No contractual obligation
       whatsoever shall arise from the RFP process until a formal contract is
       signed and executed by duly authorized officers of the HUDCO with the
       Selected Bidder (SB).

       HUDCO, its employees and advisors make no representation or warranty
       and shall have no liability to any person, including any Applicant or
       Bidder under any law, statute, rules or regulations or tort, principles of
       restitution or unjust enrichment or otherwise for any loss, damages,
       cost or expense which may arise from or be incurred or suffered on
       account of anything contained in this RFP or otherwise, including the
       accuracy, adequacy, correctness, completeness or reliability of the RFP
       and any assessment, assumption, statement or information contained
       therein or deemed to form part of this RFP or arising in any way for
       participation in this Bid Stage.

       HUDCO also accepts no liability of any nature whether resulting from
       negligence or otherwise, howsoever caused arising from reliance of
       any Bidder upon the statements contained in this RFP.

       The issue of this RFP does not imply that the HUDCO is bound to select a
       Bidder or to appoint the Selected Bidder (SB), as the case may be, for the
       Project and the HUDCO reserves the right to reject all or any of the
       Bidders or Bids without assigning any reason whatsoever.

                             PREPARATION OF RISK BASED AUDIT PLAN
                                               13
      The Bidder shall bear all its costs associated with or relating to the
      preparation and     submission of its Bid including but not limited to
      preparation, copying, postage, delivery fees, expenses associated with
      any demonstrations or presentations which may be required by the
      HUDCO or any other costs incurred in connection with or relating to
      its Bid. All such costs and expenses will remain with the Bidder and
      HUDCO shall not be liable in any manner whatsoever for the same or
      for any other costs or other expenses incurred by a Bidder in preparation
      or submission of the Bid, regardless of the conduct or outcome of the
      Bidding Process.

Governing Law
The Contract shall be governed by and interpreted in accordance with laws in
force in India. The Courts of Delhi shall have exclusive jurisdiction in all matters
arising under the Contract.

Arbitration
If any dispute(s) or difference(s) of any kind whatsoever arise(s) between the Parties,
the Parties hereto shall negotiate with a view to its amicable resolution and
settlement through a committee appointed by CMD, HUDCO and the senior
management of the bidder. In the event no amicable resolution or settlement is
reached between the parties within 30 days after receipt of notice by one party, then
the disputes or differences as detailed above shall be referred to and settled by the
Sole Arbitrator to be appointed by CMD, HUDCO. The arbitration proceedings
shall be in accordance with the prevailing Arbitration and Conciliation Act, 1996 and
Laws of India as amended or enacted from time to time. The venue of the arbitration
shall be New Delhi, India. The fee & other charges of Arbitrator shall be determined by
the arbitrator in terms of the Act and shall be shared equally between the parties. The
arbitrator will give the speaking and reasoned Award. Notwithstanding any
references to Arbitration, the parties shall continue to perform their respective
work/obligation under the contract.

Termination of Agreement:

The agreement with the selected consultant may be cancelled at the HUDCOs
discretion without cost to HUDCO on account of following or without assigning
any reason:

a.    On refusal to take up the allotted Assignment;
b.    If the firm stands dissolved /reconstituted under the name/style of the
      firm is changed;
c.    On not abiding by the terms and conditions stipulated in the agreement;
d.    If the performance of the Consultant is not found satisfactory (viewed as
      such by the HUDCOs appropriate authority);
e.    Any other reason at the discretion of the HUDCO.

                            PREPARATION OF RISK BASED AUDIT PLAN
                                              14
Right to Accept any Bid and to Reject any or All Bids

HUDCO reserves the right to accept or reject any bid(s), and/ or to annul the
bidding process and reject all bids at any time prior to Award of Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to
inform the affected Bidder(s) of the grounds for HUDCOs action.

OTHER TERMS AND CONDITIONS IN CONNECTION WITH THE TENDER

       HUDCO will make a preliminary examination of the bids to determine
       whether the concerns are eligible as per terms of Eligibility Criteria,
       whether the proposals are complete, whether the documents are properly
       signed and whether the bids are generally in order. HUDCO at its
       discretion may waive any minor informality, nonconformity or irregularity in
       bids.
       HUDCO will have the liberty to short-list suitable firms who meet the
       HUDCO requirements, from the responses received.
       Evaluation of all eligible concerns will be done in Indian Rupees only.
       Any effort by a concern to influence HUDCO in its decisions for evaluation
       and comparison of bids or Contract Award may result in the rejection of
       the tender submitted by the concern.
       HUDCO reserves the right to accept or reject in part or full any or all the
       offers without assigning any reasons whatsoever.
       No further discussion / interface will be granted to concerns whose offers
       have been disqualified for any reason.
       The acceptance of offer of the selected concern will be communicated by
       HUDCO in writing.
       HUDCO reserves the right to make any changes in the terms and
       conditions stated above and / or to annul the process.
       HUDCO reserves the right to accept or reject in part or full any or all the
       bids without assigning any reasons thereof and without incurring any
       liability to the respondents.
       HUDCO also reserves it right to cancel the above tendering process at
       any stage without assigning any reasons.
       HUDCO shall not be bound to give reasons for any decision made under
       this clause and its decision will be final and binding on all respondents to
       this tender.
       The firm/consultant should have never been blacklisted by any regulatory
       body/ statutory authority in respect of any services rendered.




                             PREPARATION OF RISK BASED AUDIT PLAN
                                               15
SECTION -IX
                                                                                  Annexure-1

Eligibility Criteria

The bidders must fulfil the following eligibility criteria. In case bids are
submitted without satisfying all the Eligibility Criteria, the application will
be rejected without assigning any reason whatsoever.
S.No            Eligibility Criteria                        Documents to be enclosed

 1     The bidder must be either a registered               Copy       of    certificate    of
       partnership or Limited Liability Partnership         incorporation/registration
       (LLP) or a Limited Company/Registered                including Memorandum           and
       Society.                                             Articles of Association

 2     Bidder should have been in the business of Supported by documents on
       consultancy for atleast last 3 years       consulting i.e. assignment/
                                                  order letters.

 3     The       bidders     should     have    been        Client Contracts, Award letters
       awarded/undertaken consultancy contract              for reference
       for providing for Risk Based Internal Audit
       for minimum one (1) Banks/Financial
       Institutions/NBFCs/       Housing     Finance
       Companies/PSUs/ Statutory Body (s) in the
       last 5 years.
 4     The bidder should have turnover relating to          Audited Financial Statement for
       consultancy for at least 20 lacs per annum           the past three years.
       in the last three financial years.


 5     The bidder should have alteast five (5) List of professionals and their
       professionals with relevant qualifications like bio-data with relevant details.
       CPA/CA/ MBA or equivalent qualification
       thereof permanently employed/engaged by
       them.

It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure ­ (1) is correct.

Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details




                                PREPARATION OF RISK BASED AUDIT PLAN
                                                  16
Note: All the above information with supporting documents will be submitted with the
technical bid.




                          PREPARATION OF RISK BASED AUDIT PLAN
                                            17
                                                                        Annexure -2
                               TECHNICAL PROPOSAL
                                 Letter of Proposal
                              (On Applicants letter head)

Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003

Preparation of Risk Based Audit Plan

Dear Sir,

With reference to your RFP Document dated.............., I/we, having examined all
relevant documents and understood their contents, hereby submit our Technical
Proposal for selection as Consultant for Preparation of Risk Based Audit Plan. The
proposal is unconditional and unqualified.

1.       We agree to keep this offer valid for 120 (one hundred twenty) days from the
         last Date of submitting the proposal specified in the RFP.
2.       We agree to undertake the project, if allotted by you, as per the scope of
         work (Terms of reference).
3.       We declare that none of the partners/directors/Key Managerial Personnel
         has any relation with any employee of HUDCO and also none of them has
         any relationship within the meaning of Section 2(76) of the Companies Act,
         2013 and also that none of them has any relationship with the Statutory
         Auditors (M/s. Prem Gupta & Co.) and also we ensure compliance under
         section 184 and 188 of the Companies Act, 2013.
4.       EMD of Rs. 18,000/- favouring Housing and Urban Development Corporation
         Ltd. Enclosed (details of Demand Draft/Bankers cheque payable at New
         Delhi). The bank account details including Account Number and IFSC
         code is furnished.
5.       We agree and undertake to abide by all the terms and conditions of the RFP
         Document. We submit this Proposal under and in accordance with the terms
         of the RFP Document.

                                                                     Yours faithfully,


                        (Signature, name and designation of the authorised signatory)

Date:
Place:

List of Document Enclosed:
1. Annexures (2A to2C)


                              PREPARATION OF RISK BASED AUDIT PLAN
                                                18
           FORMAT OF INFORMATION REQUIRED FOR TENDER
         (On the letter head of the firm submitting the bid document)

(The basis on which technical evaluation of bids shall be done is placed at the
end)

                                                                   Annexure ­(2A)
(A)
1. Name of Bidder
2. Address
3. Telephone Number
4. Fax Number
5. E-mail id:
6. Web Site
7. Legal Status
8. Date of Establishment/Incorporation
9. Contact Person Details:
    Name
     E-mail
     Phone:
     Landline No.
     Mobile No.


B-CONSULTANTS ORGANIZATION


Please provide a brief description of the background and organization of your
firm /entity. The brief description should include the following details: -
1. Ownership details
2. Objectives of the firm
3. Details of domain experience
4. Geography focus & location No. of Offices in Delhi and NCR/ presence in
   North India/ No. of Offices
5. IT Infrastructure
6. Number of employees/ Staff Strength
7. Others







C­CONCEPT PAPER covering Work plan, Methodology, approach and
  implementation of Risk based Internal Audit for HUDCO is enclosed.




                            PREPARATION OF RISK BASED AUDIT PLAN
                                              19
                                                                Annexure ­(2B)



1-CONSULTANT'S EXPERIENCE


A.   Annual revenue earned from Consultancy assignments for the last three
     Financial Years.
B.   Number of assignment handled or in process relating to Preparation of
     Risk Based Internal Audit Plan, for clients i.e Commercial Banks/Financial
     Institutions/ NBFCs/ Housing Finance Company/PSUs/Statutory Body(s)
     in the last 5 Financial Years. Please provide information in the following
     format:

      a    Client Name

      b    Address

      c    Contact Details

      d    No. of Branches of the Clients office

      e    Start Date (month/year)

      f    Completion date (month/year)




                         PREPARATION OF RISK BASED AUDIT PLAN
                                           20
                                                                    Annexure ­(2C)


No of professionals to be deployed in the project

INFORMATION ON THE PROFILE AND QUALIFICATION OF THE
PROFESSIONALS TO BE EMPLOYED IN THE PROPOSED ASSIGNMENT OF
HUDCO
   1. Name of Professionals
   2. Current Positions
   3. Educational Qualifications
   4. Experience in the related field


Key Professional shall be considered as follows: -

   1. Team Leader - (CA/CPA, MBA or equivalent) having experience of five
      (5) years of handling Preparation of Risk Based Audit Plan/ Internal
      Financial Controls/ Internal Audit with minimum of three (3) Commercial
      Banks/Financial       Institutions/     NBFCs/     Housing      Finance
      Company/PSUs/Statutory Body(s)

   2. Financial Experts ­ (CA/CPA, MBA or equivalent ) having experience of
      three (3) years of handling Preparation of Risk Based Audit Plan/ Internal
      Financial Controls/ Internal Audit with minimum of two (2) Commercial
      Banks/Financial       Institutions/    NBFCs/      Housing       Finance
      Company/PSUs/Statutory Body(s).



It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure ­(2A-2C ) is correct and I further understand that any wilful
misstatement described herein may lead to firms disqualification or dismissal if
engaged.


Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details




                             PREPARATION OF RISK BASED AUDIT PLAN
                                               21
                                                                  Annexure- 3
             FINANCIAL BID FOR CONSULTANCY SERVICES
Ref. No. and Date
To,
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003

Dear Sir,
1     We hereby agree to prepare Risk Based Audit Plan as specified in the
      RFP.
2     We have understood the terms and conditions laid down by you in the
      bidding documents and are fully aware of the nature of consultancy
      services required.
3     We hereby quote price in Indian Rupees on firm price basis inclusive of all
      taxes, duties and levies etc. (including taxes) for the entire scope of work
      as specified in the Bidding Documents is :
      In (Figures) (Rs._________)
      In (Words) (Rupees _______________________________only)
4     We declare that the above quoted price is firm and shall remain valid for
      the entire period of the consultancy assignment. We further declare that
      the above quoted price includes all taxes, duties and levies, including all
      applicable GST / Professional Tax, insurance charges, license fees,
      surcharge on taxes and duties etc. payable by us under this consultancy
      assignment. We further agree that the quoted prices shall be deemed to
      cover for the full scope as aforesaid.
5     The breakup of the consultancy fee is given in Annexure-3A. In case there
      are errors between the total of the amounts given under the column for the
      price breakdown and amount given under total price, the former shall
      prevail and latter will be corrected accordingly.
6     We further understand that where there are discrepancies between
      amounts stated in figures and words, the amount stated in words shall
      prevail.
7     We hereby confirm that any Income Tax, surcharge or any other corporate
      tax as attracted under the law, we agree to pay the same to the concerned
      authorities.


                           PREPARATION OF RISK BASED AUDIT PLAN
                                             22
8         We declare that the services will be rendered strictly in accordance with
          the bidding documents. We confirm our acceptance / compliance to the
          work schedule and terms of payment clauses as stipulated in the bid
          documents.
9         We confirm that a detailed Work Plan is enclosed herewith and in case our
          bid is accepted then the work would be taken up immediately and the work
          will be completed in time.
10        We confirm that the bank details required by HUDCO to release payment
          through electronic fund transfer system, has been furnished by us.

Date                                                   Signature

Place                                                  Name

                                                       Designation

                                                       Common seal



Person to be contacted

Designation

FAX NO.

Tel No.

Mobile No.

E-mail

Encl: Annexure -3A




                              PREPARATION OF RISK BASED AUDIT PLAN
                                                23
                                                                         Annexure-3A


            CONSULTANCY SERVICES FOR PREPARATION OF
                     RISK BASED AUDIT PLAN


        Price Components               Lumpsum           Tax(Specified     Total Price
                                                           nature)          Inclusive
                                                                             of Tax
                                                       Rate of    Amount      (Rs.)
                                                       Tax (%)     (Rs.)




Note:
   1. The price quoted shall be all inclusive of out-of-pocket expenses.
   2. Actual reimbursement of out of pocket expenses like TA / DA in case of
      outstation visit for interface with Regional Heads as applicable in HUDCO
      for GMs in the case of Team leader and other staff as applicable at AGM
      level in HUDCO.


Date                                                Signature
Place                                               Name
                                                    Designation
                                                    Common seal




                           PREPARATION OF RISK BASED AUDIT PLAN
                                             24
                                                                           Annexure-4
The basis on which technical evaluation of bids shall be done


                             TECHNICAL EVALUATION SHEET

S. No.   EVALUATION CRITERIA            MARKING METHODOLOGY              MAXIMUM     TOTAL
                                                                          SCORE

1        Proposed Work plan, Methodology, approach and implementation

         Important               Covering all important aspects
                            aspects,
         methodology, procedures,including     audit      universe,
         Risk identification and auditable activities, Risk Matrix,
         mitigation plan etc.    Risk response plan etc. and
                                 addressing them in sufficient
                                 details.
                                                                     30 points       30
                                 Proposed methodology including
                                 approach and timelines
                                 Procedure to be put in place
                                 Risk identification prioritisation,
                                 mitigation plan and preparation
                                 of Risk based Internal Audit
                                 Plan.
2        Background and credentials of the consultancy firm

         Should be in business of 3 ­ upto 5 years     - 3 points
         consultancy for atleast 3 Beyond 5 ­ upto 10 years - 5    10 points
         years                      points
                                    Beyond 10 years -10 points                    20
         Annual revenue earned 20 lacs-upto 30 Lacs -3 points
         from         Consultancy                                  10 points
         Services should not be Beyond 30 lacs ­ upto 50 lacs
         less than Rs. 20 lacs in -5 points
         the last three Financial Beyond 50 lacs      ­ 10 points
         Years.
3        Number of assignment handled or in process relating to Preparation of Risk
         Based Internal Audit Plan, for Commercial Banks/ Financial Institutions/
         Housing Finance Company/ PSUs/Statutory Body(s) in the last 5 years.

         Number of assignment           10       points     for    every
         handled or in process          Organization {Banks/Financial
         relating to Preparation and    Institutions/NBFCs/      Housing
         implementation of Risk         Finance        Companies/PSUs/
         Based Internal Audit Plan      Statutory Body(s)} to whom
         for              Commercial    consultancy       services    on 20 points   20
         Banks/Financial                Preparation of Risk Based
         Institutions/        NBFCs/    Internal    Audit    Plan   was
         Housing              Finance   provided or currently engaged
         Company/ PSUs/ Statutory       in providing consultancy on
         Body(s) in the last 5 years.   Preparation of Risk Based

                              PREPARATION OF RISK BASED AUDIT PLAN
                                                25
                                 Internal Audit Plan with the
                                 maximum of 20 points.

4   No. of professionals to be deployed in the project

    No. of professionals with 10 points for team leader who 30 points   30
    experience to be deployed has experience of handling
    full time for the assignment. Preparation of Risk Based
                                  Audit Plan/ Internal Financial
                                  Controls/ Internal Audit with
                                  minimum       of      four   (4)
                                  Commercial       Banks/Financial
                                  Institutions/ NBFCs/ Housing
                                  Finance Company /PSUs/
                                  Statutory Body(s) and 5 points
                                  for each team member having
                                  professional qualification and
                                  experience as detailed in
                                  Annexure 2C with a maximum
                                  of 20 points.
                            TOTAL                                       100




                       PREPARATION OF RISK BASED AUDIT PLAN
                                         26

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