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CHHATTISGARH STATE POWER DISTRIBUTION CO. LTD
(A GOYERNMENT OF CHHATTISGARH INDERTAK]NG) (A SUCCESSOR COMPANY OF CSEB)
CIN: U40 I 08CT2 00 3SG C0 I 5 82 2
OFFICE OF THE EXECATIYE DIRECTOR (F&A) .1..
Phone: 0771-2571310/64(0) Fox: 071-2574378: lleb: ITWW.CSPDCL Cain
No.0s-06/Estt./< 6lJ Raipur, Dt.
Lr 5 APR zCIlg
Amendment in PQR and Extension of Tender Submission
As per requests received from CA firms the PQR oftender for providing 3 CA, 1CMA
and |CAICMA RFX No. 8100008131 due for opening on 06.04.2018 at 15:00hrs is
modified as under :-
iii. The firm should submit necessary documentary evidence of having an average
annual turnover of atleast Rs 20 lakhs or more during previous 3 years i.e. 2014-
15, 2015-16 & 2Ot6-77 or 2OL5-L6,20I6-t7 & 2OL7-18. The financials of 2OL7-
18, if required, should be duly supported with turnover certificate from the
Auditor of the CA firm.
Upon modification in PQR of the tender, the due date for submission of tender is
hereby extended as shown below :-
a last date and time for purchase of tender 17.04.2018 14'30 irG
document
b Due date and time for tender submission 17.04.2018 ts:oo Ts
c Due date and time for tender opening 17.04.2018 16:00 irG
Executive irector (F&A)
Agrawal CA tender
CHHATTISGARH STATE POWER DISTRIBUTION COMPANY LTD
TENDER SPECIFICATION NO.05-06/Estt./1713 dtd. 16-03-2018
DATE OF OPENING 06-04-2018 AT 16.00 HRS
RFX No. 8100008131
Tender for providing 3 Chartered Accountant (CA),
1Cost & Management Accountant (CMA), and
1 CA/CMA candidates
Issued to
M/s -----------------------------------------------------------------------
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On payment of Rs. 750/- + @ 12% GST on purchase from office &
Rs 750/- + 18% GST online downloading.
TENDER FEE:
Rs. 750/- + GST in shape of
D.D. willl be in favour of
Manager (CAU), CSPDCL, Raipur.
Executive Director (Fin.)
CSPDCL, Raipur
Agrawal CA tender
SCHEDULE- I
GENERAL TERMS AND CONDITIONS OF TENDER
TENDER SPECIFICATION NO.05-06/Estt./ 1713 dated 16-03-2018
DATE OF OPENING 06-04-2018 AT 16.00 HRS
1. Offers are invited from the chartered accountant/ cost & management accountant firms
having registered office at Raipur (C.G) for providing 3 Chartered accountants (CA), 1
Cost and management accountant (CMA) and 1 CA/CMA having minimum 1 year
experience as professional.
2. E-Bidding & Due date: Please note that the Tender shall be processed through E-
Bidding. Instructions to Bidders for submission of Bids through SAP-SRM Module (E-
Bidding) are detailed in Annexure-I. The bidders are requested to go through these
Instructions carefully and submit the tender in E Bidding portal and also in hard copy
accordingly.
RFX No. is 8100008131. Due date of submission of tender is 06.04.2018 upto 3:00 PM
and tender will be opened on same day at 4:00 PM in the office of Executive Director
(Fin.), CSPDCL, Raipur.
Tender Fee: - The tender document can also be downloaded from official website of
the CSPDCL ( www.cspc.co.in/cspdcl) . In case bidder chooses to submit his offer on
download tender document, they will be required to deposit specified tender fee (cost of
tender documents-non refundable) in form of DD in favour of Manager (CAU),
CSPDCL, Raipur payable at Raipur. The bank draft shall be issued from the
nationalized/scheduled bank. DD should be enclosed with the part II of the tender offer.
In absence of tender fee, offer will not be considered for opening of price bid.
3. Offer must be submitted in one sealed envelope which shall contain two sealed envelopes
as under :-
(i) the first sealed envelope should contain the Earnest Money Deposit in proper form
and in envelop "Tender name and number, EMD with amount, due date of opening,
and name of bidder with address, telephone / mobile numbers for contact and
addressed to ED(F&A), CSPDCL, Raipur" must be superscribed clearly.
(ii) The Second Envelope should contain the details of the firm alongwith registration
and other required documents.Tender name and No., due date of opening and name
of the bidder with address, telephone / mobile numbers for contact and addressed to
ED(Fin.), CSPDCL, Raipur." must be superscribed clearly
(iii) Price Bid must be submitted through E-bidding only.
The above should be submitted in another sealed envelope (containing two envelops)
should superscribed "the name of work, due date of opening and the name of the
Tenderer" and shall be dropped in the Tender Box kept in the Room No 22 at the office
of ED (Fin), CSPDCL, Ground floor, Vidyut Sewa Bhawan, Danganiya Raipur on or
before 06.04.2018 up to 15:00 Hrs only which shall be opened on the same day at
16:00 Hrs. In case the designated date of tender opening is holiday, the tender
opening date shall be the next working day automatically.
Agrawal CA tender
4. Only one offer from one bidder shall be accepted. If more than one offer is found,
CSPDCL will have right to reject any or all offer (s) without assigning any reason and
EMD shall be forfeited.
5. Tenderers are required to furnish an Earnest Money of Rs. 65000/- in the form of
Demand Draft Payable at Raipur in favour of Manager (CAU), CSPDCL, Raipur drawn
on any Nationalized/Scheduled Bank (cheques will not be accepted). No interest shall be
paid on the Earnest Money.
6. Price shall be quoted on per month basis inclusive of all expenses and duties except
GST which shall be paid extra.
7. Tenderers must fill up complete tender form and should submit in original duly signed all
pages by the competent person of the firm. The document should be free from over
writing. Any tender not bearing the signature in all the documents accompanying the
tender shall be liable for rejection.
8. Tenders which do not fulfill all or any of the above conditions or incomplete in any
respect are liable to be rejected.
9. The submission of a tender by the tenderers implies that he has read and accepted the
instructions, the conditions of the contract etc. and has made himself aware of the scope
of the work to be done and local conditions and other factors bearing on the execution of
the work.
10. The tender offer should be valid positively, for acceptance for a period of four months
from the date of opening; otherwise liable for rejection.
11. Evaluation of Bids:- Bids shall be evaluated on price cum-experience basis. Weightage
of price quoted will be 80% whereas weightage for experience in CS Power Companies
as consultant will be 20%. The weightage of experience shall be evaluated on the basis
of number of proposed candidates who already possess sufficient experience of working
as consultant in CSPDCL/CSPTCL/CSPGCL/PSU/State Govt. Offices. In order to
ascertain the experience weightage, the bidders are requested to furnish complete
details of candidates' alongwith their experience in CSPDCL/CSPTCL/CSPGCL/PSU
and Type of work. Further, an undertaking must be provided with bid that in case the
bidder gets the workorder, they will continue to make available the CA/CMA (with power
company experience) for alteast 1 year.
12. Further information required (if any) can be obtained from the O/o ED (Fin), CSPDCL,
Raipur.
13. The tender received after the due date and time shall not be accepted/ opened.
Company will not be responsible for postal or courier service delay.
14. The Company reserves the right to accept/reject any tender without assigning any
reason thereof.
15. These conditions of tender shall form part of the contract and any breach of the terms of
this notice shall be deemed to be a breach of the contract.
16. Tender opening process: - First of all, envelope of Earnest Money will be opened and
verified. If it is found in order, then only the second part of the tender i.e. the technical
bid of tender will be opened and finally the Tenderer, who has successfully crossed two
stages of opening, their price bids will be opened on e-bidding partal (subject to
Agrawal CA tender
conditions). If found necessary the price bid may be opened later on for which new
date/time will be intimated separately. The contractor or his only one authorized
representative having power of attorney will be allowed to be present during opening of
tender.
17. The Earnest Money will be refunded to un-successful tenderers within reasonable time.
The Earnest Money deposited by the successful tenderer may be adjusted in the
Security Deposit for the due fulfillment of the contract, but shall be forfeited, if the
contractor fails to execute the contract after intimation of the acceptance of his tender.
18. This forfeiture shall be without prejudice to the right of the Company to recover further
damages, if any, from the tender.
19. Security Deposit :- Within 7 days of intimation given for the acceptance of the tender,
the successful tenderers shall be required to deposit an amount equivalent
to 10% (Ten percent) of the contract value for the first year period towards Security
Deposit in the form of Demand Draft or TDR/STDR in favour of Manager (CAU)
CSPDCL, Raipur. Before commencement of 2nd year, the firm has to renew the Security
Deposit of first year to the value equivalent fo 10% of contract value for 2nd year period.
20. All matters arising out of or any way connected with this contract shall be deemed to
have arisen in Raipur and only the Courts in Raipur shall have the jurisdiction to
determine the same.
EXECUTIVE DIRECTOR (FIN.)
CSPDCL, RAIPUR
Agrawal CA tender
SCHEDULE - II
SPECIAL TERMS & CONDITIONS:
TENDER SPECIFICATION NO.05-06/Estt./1713 dated 16-03--2018
DATE OF OPENING 06-04-2018 AT 16.00 HRS
1. QUALIFICATION FOR THE BIDDERS
i. The CA/CMA firm should have its registered office in Chhattisgarh State with
Branch/Main Office located at Raipur.
ii. The CA/CMA to be appointed should have minimum 1 year post qualification
experience as professional.
iii. The firm should submit necessary documentary evidence of having an
average annual turnover of atleast Rs 20 lakhs or more during previous 3
years i.e. 2014-15, 2015-16 & 2016-17.
2. SCOPE OF WORK
The bidder shall provide following man power:-
(i) 3 Chartered Accountants (CA) having experience in finalisation of accounts
of a limited (preferably infrastructure related) company/ Bank Reconciliation
of a large entity, and proficiency in computer applications (preferably in ERP
softwares).
(ii) 1 CMA having good knowledge of maintenance of cost accounting records &
its audit.
(iii) 1 CA/CMA having good professional knowledge.
The firm shall submit the CVs and CA/CMA certificates of the persons to be
deployed with the Company along-with the tender bid/before execution of
agreement.
3. Other terms & Conditions
Firm shall provide the name of candidates at the beginning of the contract who shall
not be changed without consent of ED (Finance) CSPDCL till the terms of contract
expire. In case the contract is extended, the same candidates shall continue to
work. The name of the candidates provided by the firm shall be mentioned in the
agreement executed under this tender. The five candidates provided as above shall
have to attend the office regularly during working hours (currently from 10.30 AM to
5.30 PM) at Raipur and have to put attendance sign in the separate attendance
register. Putting sign in the attenence register shall only be for billing purpose and
candidates shall not claim to be in the payroll of the company. The candidates shall
be allowed leave on National holidays, Sunday, second and third Saturday and
those holidays which are allowed to CSPDCL's employees. In case of absence/
leave on working day, the bill amount shall be reduced in proportion of mandays
absent to the total days in that month. However, if absence exceeds 10 days at a
time, the deduction shall be effected at double the normal rate. In case of urgency
of completing the work within time, candidates may have to do extra hour working /
holiday working for which no extra amount shall be paid to the firm. Candidates
shall have to visit Regional Account offices at Raipur, Bilaspur, Ambikapur,
Jagdalpur, Durg & Rajnandgaon as and when directed for which no vehicle shall be
Agrawal CA tender
allowed. TD / DA / boarding expenses shall be paid as applicable to officer/s
equivalent to AE/Assistant Manager of the Company. The candidates shall have to
be provided office space and furnitures and fixtures however computers / laptop
and its peripherals shall be provided by the firm. Candidates have to assist in the
work on SAP ERP system and MS Office; as such computer proficiency is
necessary. The employee related benefits like EPF/GPF/NCP/Insurance / Medical
facility and all other benefits which are required to be given by "employees benefit
related Act" prevailing in State / India (whatsoever be the name) shall all be
arranged by the firm for which no extra payment shall be made.
4. DELIVERABLE:
The firm, through the candidates provided, shall be responsible to execute all the
work assigned to it. CSPDCL has eight Regional Account offices (one each in
Janjgir-Champa, Bilaspur, Ambikapur, Jagdalpur, Durg & Rajnandgaon and two in
Raipur), one Central Accounting Unit and one head office at Raipur where accounts
are maintained. The accounts are maintained in SAP ERP. The scope of work is
wide enough to cover all the work of maintaining, finalisation and preparing account
as per Companies Act 1956. However following are the example of works required
to be carried out:-
(i) Scrutiny of day to day entries made in the SAP system and indicate correct
entry and also formulate the correction entry.
(ii) Accounting of statutory liabilities is of utmost importance. It is to be constantly
scrutinized that correct statutory liabilities such as TDS, WCT etc. are
deducted from bills. It is also to be scrutinized that service tax liabilities sales
tax / vat tax / commercial tax collected from consumers are properly
recognized and accounted for.
(iii) Bank reconciliation work which includes upto-date reconciliation from previous
backlogs wherever exists.
(iv) Constant reconciliation of manual (internal) records with the same records
maintained in SAP system
(v) Reconcilations of statutory liability accounts and indicate if statutory liabilities
are paid before due dates, if there is delay in remittance of statutory liabilities,
the corrective measures shall be indicated.
(vi) Reconciliation of accounts with outside records such as bank reconciliation,
loan reconciliation etc.
(vii) Intercompany reconciliation.
(viii) Reconciliation of imprest, temporary advances and RTA issued to divisions.
(ix) Reconcilatin of staff loan and advances
(x) Reconcilation of GPF/GSLIS/HBA deduction, remittances, receipt from GPF
Trust and GPF loan part final and final payment to staff
(xi) Reconciliation of New Contributory Pension fund deduction and remittances
(xii) Scrutiny of trial balances of all business area
Agrawal CA tender
(xiii) Preparing account strictly as per Schedule VI of Companies Act 2013 along
with notes to account and all other details supporting the annexure to Balance
sheet and profit and loss account.
(xiv) Preparing cost accounting records of the company as statutory compliance
required as per notification dated 30th June 2014 issued by Ministry of
Corporate Affairs.
(xv) All other works necessary for preparing true and fair account whether
instructed to do or not.
5. PERIOD OF CONTRACT: - Two years (24 months).
6. COMPLETION OF WORK:-
The work shall strictly be completed as per the terms / scope of this tender. In case,
the work assigned under this tender is not performed or poorly performed, the work
assigned under this contract shall be terminated and SD shall be forefieted and
action, as deemed fit, shall be taken againt the firm.
7. PAYMENT:-
The payment will be made monthly on production of bills in quadruplicate along with
the attendance sheet to ED (Fin.), CSPDCL, Vidyut Sewa Bhawan. The bill shall be
raised at the end of each month.
8. INCOME TAX:
Income Tax at source as per Income Tax Act 1961 will be deducted from the gross
amount of each bill for which TDS may be issued once in a financial year from
accounts department on request as per rule.
9. A. GST :-
Tenderer shall submit documentary evidence for Registration regarding GST with
appropriate authority.
B. OTHER TAXES / DUTIES:
Any other taxes or duties imposed by the Central/State Govt. or local body from
time to time during currency of the contract shall be borne by the contractor.
10. JURISDICTION:
Any dispute or difference, arising under, out of or in connection with this order shall
be subject to exclusive jurisdiction of competent court of Raipur (CG) only.
11. PENALTY:
In case the work is not upto the satisfaction of this office, the bidder will be
penalized 2% per month subject to maximum of 10% and the company may
terminate the contract without assigning reasons thereof and thus the SD will be
forfeited.
Agrawal CA tender
12. EXTENSION ORDER
CSPDCL reserve the right to place the extension order upto further period of 1 or 2
years after due approval, on the same terms and conditions. The rates for
extension period shall be on mutually agreed decided basis.
13. MISCELLANEOUS:
Any changes due to change in policy announced by the State/Central Govt. will be
applicable and shall be binding on the contractor for which no separate charges will
be payable.
14. AGREEMENT:
On award of contract, the contractor has to enter into an agreement with Company
on a non judicial stamp paper worth Rs. 250.00 (Rupees Two Hundred Fifty only).
The cost of the stamp paper is to be borne by the contractor. CSPDCL shall not
reimburse these costs. Failure of the successful Applicant to sign the contract within
seven days of intimation shall consititue sufficient grounds for the annulment of the
award, in which event the CSPDCL may blacklist the bidder and make the award to
another Bidder or call for fresh bids.
Addl. GENERAL MANAGER (F&A)
O/o EXECUTIVE DIRECTOR (Fin.)
CSPDCL, RAIPUR
Agrawal CA tender
SCHEDULE- III
PRICE BID
TENDER SPECIFICATION NO.05-06/Estt./1713 dated 16-03-2018
DATE OF OPENING 06-04-2018 AT 16.00 HRS
Amount in Rs. / per month including all expenses and duties except GST which shall be
paid extra.
S. No. Year Amount in Rs/Month Amount in Rs/Month
(Figures) (Words)
1 Year 1
2 Year 2
SEAL & SIGNATURE
NAME OF PERSON SIGNING DOCUMENT
Address of Bidder:
Phone (mobile) (LL) / Fax
Agrawal CA tender
UNDERTAKING
TENDER SPECIFICATION No. 05-06/Estt./1713 dated 16-03-2018
DATE OF OPENING 06-04-2018 AT 16.00 HRS
I/We ......................................................... Proprietor/Partner / owner
of (name of firm) .................................................... hereby undertake that in
case lowest rate is quoted by more than one firm then I/We shall have no objection
in deciding successful bidder among the lowest bidders on the basis of lottery.
Once the successful bidder is determined through lottery, I/We will honour the
same and not lodge any claim on any matter in respect of this tender.
Signature of tenderer .....................
Place : Name (in full) .................................
Date : Status in the firm ............................
Seal of the firm ...............................
Agrawal CA tender
ANNEXURE-I
INSTRUCTIONS TO BIDDERS FOR SUBMISSION OF BID THROUGH SAP-SRM
(E-BIDDING)
The tender specification No.05-06/ESTT./1713 DT. 16.03.2018 is to be
processed tender for engagement of Chartered Accountant/Cost Management
Accountant for CSPDCL. The bid is to be submitted online as well as offline (hard
copy). Details of NIT & Tender Documents are available on our website
http://www.cspdcl.co.in & http://ebidding.cspcl.co.in:50700/irj/portal. The bidder
may download the same from there. In e-bidding portal, tender documents will be
displayed in online tender display at Technical RFx section.
Last date & time of submission of bid in hard copy along with samples and also in
softcopy is 06.04.2018 upto 15.00 Hrs and due date & time of opening of part I
and part-II of the tender is 06.04.2018 at 16:00 Hrs.
Important Instructions :-
Please note that this tender shall be processed online as well as offline. The
bidder has to submit all the documents in hard copy as per tender
specifications in three envelopes. Besides above, scanned copy of following
documents are to be uploaded in e-bidding portal:-
(a) The scanned copy of DD for tender fee. (If hardcopy is purchased the bidder
should retain copy of DD of tender fee or uploading in the system)
(b) The scanned copy of DD for EMD/ EMD exemption.
It may please be noted that only above mentioned documents are to be uploaded
in e-bidding portal and no other document is required to be submitted in
e-bidding portal. The bidder shall give reply to following questions regarding
above documents in e-bidding portal:-
(i) Whether copy of tender fee DD uploaded. Yes/No
(ii) Whether copy of EMD DD /EMD Exemption uploaded. Yes/No
The duly filled and signed-price and quantity Schedule-III is only to be
submitted with hard copy. It is not required to be uploaded with e-bid (i.e.
scanned copy is not to be attached in soft copy). Only the rates are to be
filled in item tab in e-bid in SAP SRM System (online tender). However in
case of failure of online system the rates quoted in hard copy will prevail.
It is mandatory to indicate the Price in prescribed Schedule for price bid in
hard copy as well as in soft copy in e-bidding portal. Rates should be
quoted online & in specified fields only. Once the rates are filled & locked,
no change on any ground whatsoever will be accepted.
After scrutiny of techno-commercial bid, the price bid will be opened in e-
bidding system only of eligible bidders for which suitable intimation will
be given to the bidders offline & through email.
Please note that e-mail is always system generated, hence bidders are
advised to regularly check their inbox/junk mail box.
CSPDCL shall not assume any responsibility for non-supporting of system,
internet, line & associated hardware & software for bidding their tender.
No extension in time shall be granted on such grounds. It is strongly
recommended not to wait for submission of bid in last minutes as
internet/technical problem may disrupt their works.
Agrawal CA tender
After end of submission dead line, no alteration in the tender will be
allowed by the system. However, in case of extension of due date of
opening of tender, the bidders will be allowed to submit revised bid in the
system.
CSPDCL will not accept incomplete bid.
The bidder must have a valid Digital Signature & SAP SRM User ID. User
ID & Password from CSPDCL and Digital Signing Certificate and Digital
Encryption Certificate from any recognized digital signature issuing
authority are required for participation in any Tender. The bidder shall
intimate in advance regarding details of digital signature issuing authority
for ensuring the reliability of the same. For User ID and Password for
participating in the tender, the bidder shall contact with concerned
department i.e. EITC at 0771-2576672/73
The e-bidding vendor user manual displayed on website-
http://ebidding.cspcl.co.in:50700/irj/portal for the help of the bidders.
For any further queries the bidder may contact at Helpline no. 0771-
2576672/73 (EITC, CSPDCL, Raipur)
The training for bidders will be on every Wednesday from 3.00 pm to 5.00
pm at office premises of Energy Info Tech Center (EITC) at Dangania,
Raipur.
Tender shall be opened in the scheduled time as notified. If the due date
of opening/submission of tender documents is declared a holiday by the
Govt. or local administration, it will be automatically shifted to next
working day for which no prior intimation shall be given. Tender opening
shall be continued on subsequent days, in case the opening of all tenders
is not completed on due date because of the technical constraints of
system on the day of opening. It may be noted that the due date of
opening/time may be altered/ extended if desired by CSPDCL without
assigning any reason. However, intimation shall be available on company's
tender portal/bidders email (if participation shown). The bidders are
requested to keep track of the same.
Amendment in tender specification will be published on our website as
well as in SRM system and the intimation regarding amendment in date
extension will be conveyed through system generated e-mail to registered
bidders only.
Before participating the bidder shall carefully read all the instructions and
processes.
Tender duly completed in all respects will be accepted online up to due date &
time and will be opened on the due date at specified time in the presence of
tenderers or their authorized representatives. In case of authorized
representative(s) they shall bring the original authorization letter with their
signature attested by the tenderer.
Executive Director (Fin)
. CSPDCL, Raipur
Agrawal CA tender
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