F.No. C-20171/23/2017-Admn.II
भारत सरकार/Government of India
सूचना एवं सारण मं ालय/Ministry of Information & Broadcasting
लोक संपक और संचार यूरो/Bureau of Outreach and Communication
समा य शासन/GENERAL ADMINISTRATION SECTION
कमरा सं या/Room No. 369, सूचना भवन/Soochna Bhawan,

लोधी रोड/Lodhi Road,
New Delhi-110003,Dated 11.03.2021

TENDER NOTICE

Sub:- Inviting tender for providing services in respect of filing TDS return under Income Tax and GST.

Bureau of Outreach and Communications (BOC) invites online bids from reputed, experienced
and financially sound company/firm including partnership firms for providing services of E- filing of
TDS return for salaries, non salaries, Filing of TDS return under GST for the year 2019-20 for Bureau of
Outreach and Communication, Soochna Bhawan, CGO Complex, Lodhi Road, New Delhi for a period of
two years from the date of tender as per the terms and conditions enclosed. .

2. The bids shall be accepted online in two bid system only consisting of Technical Bid and Financial
Bid. The bidders who intend to participate in the tender should submit their bids online only via Central
Public Procurement Portal (www.eprocure.gov.in) and must be registered with the CPP portal.

3. The bid should invariably be accompanied by Earnest Money Deposit (EMD) in the form of a
Demand Draft/Pay Order of Rs. 50,000/- (Rupees Fifty Thousand only) in favour of “PAO, BOC, New
Delhi” payable at New Delhi. EMD shall form part of the Technical Bid. Scanned copy of the Earnest
Money Deposit (EMD) along with all requisite documents must be uploaded with Technical Bid and
original DD/PO of Earnest Money Deposit (EMD) should be dropped in a sealed cover superscribed
‘Tender for the hiring of Agency for filing TDS return under GST and filing of TDS return under income
tax” in BOC” and should reach to Section Officer (GA),Room No 369, BOC, Soochna Bhawan, CGO
Complex, Lodhi Road, New Delhi-110003 on or before 12.04.2021.

4. It may be noted that online bids whose EMD is not received in original within the stipulated date and
time as mentioned above shall not be entertained even if the same has been scanned and uploaded
online. Please note that scanned copy of EMD should be uploaded with the Technical Bid and shall
form part of the Technical Bid.

5. The tender document may also be downloaded from the website of BOC www.BOC.nic.in and
required to fill online through www.eprocure.gov.in

6. The bids shall be opened by a competent committee constituted by Pr.DG, BOC for the purpose. In
case, any holiday is declared by the Govt of India on the day of opening of the bid, the bid will be
opened on the next working day at the same time.

7. Pr.DG, BOC reserves the right to reject or select any bid without assigning any reason thereof.

(Nand Lal)
Deputy Director(Admn.)

Tel: 011-2436 9601
Annexure I
TECHNICAL CRITERIA

The agency which fulfills the following criteria may only apply:-

1. Entity should be private/public ltd. Company/companies/firms including partnership firm.

2. The company/firm should have PAN number (a self attested copy of PAN card and Income Tax
return for the last three years must be furnished.

3. GST Registration number with GST Department (a self Attested copy of GST Registration
number with a copy of latest receipt/challan shall be furnished).

4. The company/firm must have Registered Office in Delhi/NCR. The company/firm must submit
documents towards proof to this effect along with name and address of banker(s).

5. The company/firm should have at least five years experience in the field of E-TDS Return in
Central Government Ministries/Departments/PSUs.

6. The company/firm should have 10 contracts for providing e-filing jobs in central Government
Ministries/ Departments/PSUs in previous financial year 2018-19.

7. Undertaking to this effect that the company/firm has not been black listed and has no
legal/criminal case pending against the Agency.

8. The company/firm must enclose, along with the technical bid a BID Security (EMD) of an
amount of Rs. 50,000/- in the form of account payee Demand Draft/FDR in favour of “PAO,
BOC, New Delhi” payable at New Delhi.

9. Turnover of the company/firm for the last two years having at least 50 lakhs p.a.

10. Undertaking by the company/firm that data collected shall not be revealed to anyone without
explicit permission from the competent authority in the Bureau of Outreach and
Communication, ministry of Information & Broadcasting.
Annexure II

Technical Bid: Qualifying criteria
Documents Needs to be submitted

a. Annexure II consisting of Part A, B, C and D which forms the Technical Bid shall be duly filled;
information asked for must be furnished in the given format only and should be supported by
necessary document wherever required. Annexure II (Part A, B, C, D) and documents should be
uploaded by naming it “Technical Bid” in the cover for Technical Bid.

b. Annexure II contains general information, information regarding work experience and
performance and annual turnover. All the pages of Annexure II (Part A, B, C and D) should be filled and
uploaded by bidders; each page should be signed and sealed by the authorized representative of the
firm. Part D should be signed and sealed by Chartered Accountant as well as the authorized
representative of the firm.

c. Incomplete or conditional tender will be treated as unresponsive bid and therefore rejected.
The bidder shall furnish (upload) with the bid all information as sought in this tender document in the
absence of which the bid is liable to be rejected.

d. If any information furnished by bidder is found to be incorrect or false at any point of time, the
bid/contract will be liable to be terminated without any notice and the Earnest Money Deposit
(EMD)/bank guarantee is liable to be forfeited.

e. The bidder should have been in the business of E- filing of TDS return for salaries, non salaries,
Filing of return of TDS under GST for at least five years. A certificate from the authorized signatory of
the company is to be uploaded along with the Technical bid in this regard.

f. The company/firm should be located in the NCT of Delhi and should have experience in E- filing
of TDS return for salaries, non salaries, Filing of return of TDS under GST for at least ten different
organizations, five of which must be a Govt organization during the past 2 years. Certified copies of
Tender of atleast 10 different organizations The bidder should also upload certified copies of
satisfactory performance certificate handled by them in the last 3 years .

g. The company/firm should be registered with Income Tax Department, Department of VAT, NCT
of Delhi and with GST. Certified copies of PAN card, GST registration certificate uploaded in the cover
of Technical Bid as proof of each.

h. The annual turnover of bidder firm during the last two years, ending 31st March, 2019 of the
previous financial year should be at least Rs. 50 lakhs. Documentary evidence to this effect i.e. CA
certificate duly sealed and certified by a CA should be enclosed/ uploaded as per Annexure II Part D as
proof of annual turnover.

i. Earnest Money Deposit (EMD) of Rs. 50,000/- (Twenty Thousand only) in the form of a Demand
Draft/Pay Order in favour of “PAO, BOC, New Delhi” and payable at New Delhi should be uploaded in
the cover containing Technical Bid and original should be sent in a sealed cover superscribed “Tender
for the hiring of Agency for filing TDS return under GST and filing of TDS return under income tax ‘in
BOC” and should reach the Section Officer (GA), Room No 369, BOC, Soochna Bhawan, CGO Complex,
Lodhi Road, New Delhi-110003 on or before 12.04.2021. Failure to receive the same within the
stipulated date and time will lead to disqualification of the bid. Technical bids received without EMD
shall be disqualified and shall not be considered for Financial Bid opening.

j. Earnest Money Deposit (EMD) of unsuccessful bidder will be returned on finalization of the
maintenance contract. No interest will be paid on the EMD amount.

k. The EMD is liable to be forfeited, if the tenderer withdraws or impairs or derogates the bid in
any respect or manner within the period of validity of the contract. Scanned copy of the EMD should
be uploaded along with technical bid and the original should be sent by post before time.

l. No exemption will be ordinarily given to any company/firm with regard to deposit of Earnest
Money Deposit (EMD). However, the company/firms which are exempted from submission of EMD
shall be dealt as per General Financial Rules, 2017 subject to submission of an undertaking from the
firm seeking such exemption. Copies of relevant certificates/documents regarding such exemption
should be uploaded along with the Technical bid in order to be eligible for such exemption.

Financial Bid: Qualifying criteria, documents to be submitted and terms and conditions

a. Annexure III forms the Financial Bid and should be uploaded in the cover containing the
Financial Bid.

b. Financial bids will be evaluated only if bid submitted through online portal of
www.eprocure.gov.in of the firms that qualify the technical bid. Financial bids will be evaluated and
tender will be finalized on the basis of the Tender charges for all the items taken together and not by
item wise lowest rate quoted by the bidders.

c. The rates quoted should clearly specify whether GST are applicable and, if so, at what rate (in
numbers not in percentage). In case, this information is not indicated in the financial bid, it would be
presumed that the rates quoted are inclusive of all types of taxes. The rates are to be quoted in the
format for financial bid given in Annexure –III, submission in any other format will not be entertained.
The rates should be quoted both in figures and words.

d. The rates quoted will remain in force for the full period of contract. Demand for revision of
rates on any account shall not be entertained during the contract period.

e. The rate should be compulsorily be quoted for all the items otherwise the bid shall be treated
as incomplete and unresponsive bid and therefore shall be rejected.

(Nand Lal)
Deputy Director(Admn.)

Tel: 011 2436 9601
TERMS AND CONDITIONS/SCOPE OF WORK

1. The successful tenderer will have to deposit security Deposit @5% of the annual tender value in
the form if FDR having validity beyond 60 days from the date of expiry of the contract to meet all
the contractual obligations. The performance security may be made from the bank account of the
firm in favour of “PAO, BOC, New Delhi” and hypothecated in the name of the Agency.

2. The Bid Security and performance security will be forfeited in the following conditions.
i) If at any stage any of the information/declaration given by the bidder is found false.
ii) If a bidder withdraws his bid during the period of bid validity specified in the terms and
conditions of tender.
iii) Incomplete or conditional tender shall not be considered and will be out rightly rejected
summarily in very first instance. The competent authority of Bureau of Outreach and
Communication, Ministry of information & broadcasting has right to reject any or all bids
without assigning any reason.
iv) The selection will be made on the basis of evaluation of financial bid on lowest quote basis.
However, this will not prejudice the right of the competent authority of the ministry to
reject unrealistic/unreasonable service charges quoted by the Agency. In the event
financial of two or more firms being found equal, the preference will be given to the
Agency which has more number of contracts with the central government
ministries/Departments. The decisions of the Department shall remain final and binding in
this regard.
v) The security is refundable without any interest on termination of the contract after
deducting any penalty/any liability of any kind imposed by Bureau of Outreach and
Communication, Ministry of information & broadcasting.
vi) Payment shall be made after satisfactory filing of income tax return on quarterly basis and
proof of receipt from NSDL. Proof of filing TDS return under GST is also needed.
vii) Filing to be done as per Income Tax norms and before the due date of each quarter and
GST norms before due date of each month.
viii) All the printed from 16 & 16A to be delivered before due date.
ix) Rate may be quoted in lump sum which includes GST + Tax etc.

Scope of Work.

1. Collection of data from different sections.
2. Individual record wise verification of Amount paid and TDS deducted at the rate prescribed.
3. Individual record wise verification of GSTIN number as per format prescribed.
4. GSTIN wise Segregation of data to find out actual TDS value of IGST, CGST & SGST.
5. GSTIN wise grouping of records keeping in mind total values of amount paid and TDS deducted as
per grouped values must be equal to total values of amount paid and TDS deducted without grouping
the records.
6. Data entry of records on GST Portal and making list of records where GSTIN is wrong as per Portal
and GSTIN is registered under composite scheme.
7. Collection of correct GSTIN against above wrong GSTIN then entered the same on the portal.
8. Revised data entry on GST Portal against wrong data filed with previous returns.
9. Reconciliation of total TDS values entered on the portal with total TDS booked by the PAO in
suspense head for the selected month.
10. Once finalized data entry then create Challan on GST Portal.
11. Once Challan paid by the PAO then filed the return.
12. Ensure with all the vendors that they have accepted the return filed, if discrepancy found by them
then incorporate the same with next return (Point No. 8).
13. Generate & download GSTR-7A.
14. Provide or mail the GSTR-7A to the concern vendor as and when required.
Annexure III

S.No Description Lump sum amount

includes GST + upload fees

1. TDS return under Income Tax, E-filing of TDS return

under Income Tax, Data Entry, Tax calculation E-filing

submission of quarterly return, Generation of Form

24Q for salaried Employees and form-26Q for non

salaried Employees, Generation of FVU file, NSDL

validation, Generation of Form 27A, Form 16 and Form

16 A. if required refilling may also be done.

2. Data Entry, Calculation of TDS under GST of each

vendor, Generation of GSTR-7 filing of TDS return etc,

clearance of suspense booked under GST, clearance of

any discrepancy etc relating to TDS deposited under

GST. Reconciliation with Pay & Accounts office

regarding TDS under GST.

Total number of Employees: 380 (may increase or decrease)
Total number of transactions to Vendors: 1, 37,000 approx (may increase or decrease)

Date: (Signature & Name of authorized person)
Place:

Note:

1. Tender documents quoting Zero or unrealistic charges will not be considered.
2. Other than lump sum the tender out rightly rejected.
Annexure II
TECHNICAL BID
Part A: GENERAL INFORMATION
(To be filled in by the bidder for the technical bid)
1. Name of the company :

2. Head/Regd. Office Address:
(a) Postal
(b) Fax No.
(c) Telephone No. (s)
(d) Website Address

3. Former name of company (if any)

4. Delhi Office Address:
(a) Postal
(b) Fax No.
(c) Telephone No. (s)
(e) Mobile No:
(f) Working Hours
(d) E-Mail Address

5. Type of Organization: Individual/Partnership/Incorporated (Please tick)
6. (i) Year of establishment

(ii) Year in which services of filling TDS returned under Income Tax & GST were started:
(iii) years in which services for filling E-TDS return in Central Government
Ministries/Departments/PSUs.
(iv) No. of contracts for providing E-filling jobs in Central Government
Ministries/Departments/PSUs in 2018- 19.
Note: Certificate from authorized representative of company in letter head of company

certifying at least 5 years of experience to be enclosed/uploaded as proof
7. PAN number:

Note: (Copy of PAN to be enclosed/uploaded as proof)
8. GST registration number:

Note: (Copy of certificate to be enclosed/uploaded as proof)
9. Details of EMD
Amount:
DD No and DD date
Name of issuing bank

10 . Whether terms and conditions of the tender document are acceptable? :

Note: Original EMD to be submitted by hand/special messenger before the last date
and scanned copy to be uploaded along with Technical Bid.

Date: Signature of tenderer
Place:
Name
Office Seal
ANNEXURE II (Continued)
Part B: Details of all Annual Contracts Executed/Under Execution since 01.04.2017
S. No. Name of Organization/Address Contract Period From To Value of Contract (in Rs)
1
2
3

Part C: Details of Satisfactory Performance Certificates since 01.04.2017

Sl no Name of organization Contract period Name of issuing authority

1
2
3

Signature of tenderer

Date: Name
Place: Office Seal
ANNEXURE II (Continued)
Part D: PROFORMA FOR ANNUAL TURNOVER
TO WHOMSOEVER IT MAY CONCERN

This is to certify that total turnover of M/s--------------------------------during the last two financial
years viz. 2017-18 and 2018-19 was as follows:

Year 2017-18 Rs.___________________ and
Year 2018-19 Rs.___________________
Copies of the balance sheets reflecting the amounts mentioned above are enclosed

Seal and Signature of the Chartered Accountant with Membership number

Date: Signature of tenderer
Place:
Name
Office Seal
Annexure III

Proforma for Financial Bid

{ Annual contract for filing TDS return under GSTand filing of TDS under
Income Tax}

I/we hereby declare and affirm that I/we have read and understood the terms and
conditions of the contract as stipulated in the Tender Notice No.
__________________________________ dated _______________.

S.No Description Lump sum amount

includes GST + upload

fees

1. TDS return under Income Tax, E-filing of TDS return

under Income Tax, Data Entry, Tax calculation E-

filing submission of quarterly return, Generation of

Form 24Q for salaried Employees and form-26Q for

non salaried Employees, Generation of FVU file,

NSDL validation, Generation of Form 27A, Form 16

and Form 16 A. if required refilling may also be

done.

2. Data Entry, Calculation of TDS under GST of each

vendor, Generation of GSTR-7 filing of TDS return

etc, clearance of suspense booked under GST,

clearance of any discrepancy etc relating to TDS

deposited under GST. Reconciliation with Pay &

Accounts office regarding TDS under GST.

Accordingly, I/We hereby offer the following rate for Annual contract for submission

of TDS returns under Income Tax and GST

I, on behalf of M/s. _______________________________, hereby declare that all the terms
and conditions as mentioned in the letter for calling Enquiry No.
______________________________ dated ____________________ of Bureau of Outreach
& Communication, are fully acceptable to us.

Signature:___________________________________________________________________

Name:______________________________________________________________________

Designation:_________________________________________________________________

Company:___________________________________________________________________

Address:____________________________________________________________________

Mobile:____________________________________________________________________

Email-id:____________________________________________________________________
Annexure IV:
Details of bank account

(Real Time Gross Settlement (RTGS)/National Electronic Fund Transfer (NEFT) facility for
receiving payments)

S.No. Particulars To be filled by the bidder
1. Name of Account Holder
2. Address of Account Holder
3. Name of the Bank
4. Name and Address of Branch

5. IFSC Code
6. MICR Code
7. Account Number
8. Type of Account

I, hereby, declare that the particulars given above are correct and complete. If the
transaction is delayed or not effected at all for reasons of incomplete or incorrect
information, I would not hold the user Department responsible.

(Signature of Account Holder)

Date: Name:
Place: Designation:
Seal:

Note: Please upload photocopy of cheque
Annexure-V
Guidelines for submission of online bids (e-tender) through CPP

As per the directives of Ministry of Finance, Department of Expenditure, this
tender document has been published on the Central Public Procurement (CPP) Portal
(www.eprocure.gov.in). The bidders are required to submit soft copies of their bids
electronically on the CPP Portal, using valid Digital Signature Certificates. The
Instructions given below are meant to assist the bidders in submission of e-tender
through the CPP Portal. More useful information for submitting online bids on the CPP
portal may be obtained at www.eprocure.gov.in/eprocure/app.

REGISTRATION

1. Bidders are required to enroll on the e-Procurement module of the CPP Portal
(https://eprocure.gov.in/eprocure/app) by clicking on the link “Online Bidder
Enrolment”. Enrolment on the CPP Portal is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a
unique username and assign a password for their accounts.

3. Bidders are advised to register their valid email address and mobile numbers as
part of the registration process. These would be used for any communication from the
CPP portal.

4. Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate (DSC) (Class II or Class III Certificates with signing key usage) issued
by any Certifying Authority recognized by CCA India (e.g. Sify/TCS/nCode/eMudhra etc.)
with their profile. Only one valid DSC should be registered by a bidder. Please note that
the bidders are responsible to ensure that they do not lend their DSCs to others which
may lead to misuse.

5. Bidder then logs in to the site through the secured log-in by entering their user
ID, password and the password of the DSC/e-Token.

PREPARATION OF BIDS

1. Bidder should take into account any corrigendum published on the tender
document before submitting their bids.

2. Please go though the tender advertisement and the tender document carefully
to understand the documents required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to be submitted, the number of
documents including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.

3. Bidders, in advance, should get ready the bid documents to be submitted as
indicated in the tender document and they should be in PDF formats. Bid documents
may be scanned with 100 dpi with black and white option.

SUBMISSION OF BIDS
1. Bidder should log into the site well in advance for bid submission so that he/she
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2. The bidder has to digitally sign and upload the required bid documents one by one
as indicated in the tender document.

3. Bidder has to select the payment option as “offline” to pay the EMD and original
should be sent by post/By Hand to reach BOC within the stipulated time.

4. Bidder should upload their Technical Bid (information furnished by the firm for
evaluation of technical bids given in Annexure –II) and Financial Bids (information
furnished by the firm for evaluation of financial bids given in Annexure-III) along
with the other requisite document in pdf format.

5. The server time (which is displayed on the bidders’ dashboard) will be considered
as the standard time for referencing the deadlines for submission of the bids by the
bidders; opening of bids etc. the bidders should follow this time during bid
submission.

6. All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot
be viewed by unauthorized persons until the time of bid opening. The
confidentiality of the bids is maintained using the secured Socket layer 128 bit
encryption technology. The uploaded tender documents become readable only
after the tender opening by the authorized bid openers.

7. Upon the successful and timely submission of bids, the portal will give a successful
bid submission message & a bid summary will be displayed with the bid no. and the
date & time of submission of the bid with all other relevant details.

8. The e-tender has been invited under two bids system (Technical Bid and Financial
Bid.) The interested firms are advised to submit their bids-Technical Bid and
Financial Bid “online” by visiting the Central Public Procurement (CPP) Portal
(www.eprocure.gov.in). The bidders will submit their bids on the e-Procurement
Portal, in an encrypted format. Possession of valid Digital Signature Certificate
(DSC), valid e-mail address and registration of the firm on the Central Procurement
(CPP) Portal; are pre-requisite for e-tendering.

9. Bidder should prepare the Earnest Money Deposit (EMD) as per the instructions
specified in the tender document. The original should be dropped in a sealed cover
superscribed with ‘’Annual Contract of providing servicesfor filing TDS return under
Income Tax and GST in BOC “ in the tender box inside Room No 369 , BOC, Soochna
Bhawan, CGO Complex, Lodhi Road, New Delhi on or before the last date of bid
submission. The details of the Demand Draft, physically sent, should tally with the
details available in the scanned copy and the date entered during bid submission
time. Otherwise the uploaded bid will be rejected.

10. The firms who are exempted from submission of Earnest Money Deposit (EMD)
shall be dealt as per General Financial Rules, 2017 subject to submission of an
undertaking from the firm seeking such exemption. Copies of relevant
certificates/documents regarding such exemption should be submitted along with
the bid.

11. The firms are required to upload copies of the following documents along with the
Technical Bid (information furnished by the firm for evaluation of technical bids) in
pdf format, failing which their Bids shall be summarily /uprightly rejected and will
not be further considered.
a. Scanned copy of Annexure – II (information furnished by the firm for evaluation of
technical bids) including Part A,B,C,D, each page to be sealed and signed, Part D to
be certified by CA also.

b. Scanned copy of certificate on letter head of firm from authorized representative of
firm certifying 2 years of experience in the field.
c. Scanned and certified copies of AMC from atleast 2 different organizations, one
of which must be Govt. issued in the last 2years.
d. Scanned copy of satisfactory performance certificate from atleast 2 different
organizations, one of which must be Govt. issued in the last 2 years.
e. Scanned copy of Earnest Money Deposit (EMD)
f. Scanned copy of EMD exemption certificate( if applicable)
g. Scanned copy of PAN Card
h. Scanned copy of GST Certificate
i. Scanned copy of Annexure IV ( details of bank account of firm)
j. Scanned copy of cheque from account furnished in Annexure –IV
k. Scanned copy of Balance Sheet for the three years viz- 2017-18 and 2018-19

12. Conditional and incomplete bids shall not be considered and will be treated as
unresponsive bid and rejected out rightly at the very first instance. The BOC reserves
the right to annul any or all bids without assigning any reason.

(Nand Lal)
Deputy Director(Admn.)

Tel : 011 2436 9601