Ref. No. : AAI/VABO/Fin/GST/2020-21

Date: 23.03.2021

NOTICE INVITING QUOTATION

Sealed quotations are invited by Airport Director, Airports Authority of India, Vadodara Airport
for “Engagement of GST consultant for filing of GST returns, Return for TDS & TCS under GST
regime and to give professional advice on GST for All airports in Gujarat State”. The sealed
envelope containing quotation should be super-scribed “Engagement of GST consultant for All
airports in Gujarat State for 01.04.2021 to 31.03.2023”.

Critical Dates: 23.03.2021
Publishing Date 30.03.2021 at 1730 IST
Last date and time of submission of quotation 31.03.2021 at 1100 IST
Date and Time of opening Technical bid envelope 31.03.2021 at 1600 IST
Date and Time of opening Financial bid envelope

Eligibility to participate in NIQ:

1. The consultant must be Chartered Accountant from the Institute of Chartered
Accountants of India or Cost Accountant from Institute of Cost Accountants of India. The
consultant has to submit Certificate of Practice from the concerned Institute i.e. Institute of
Chartered Accountants of India or Institute of Cost Accountants of India.

2. The consultant must have office in Gujarat state and practicing since last 2 years.

3. The consultant must have Permanent Account Number and GST Registration Number.

Terms and Conditions:

1. Duly completed quotation along with requisite documents should reach by registered post,
courier or in person at the following address on or before due date mentioned above
positively.

O/o: DGM(Finance)
1st floor, Old Airport Terminal building
Airports Authority of India,
Harni Road, Vadodara Airport,
Vadodara - 390022.

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2. Quotations submitted in any other format will be rejected.

3. Scope of work is as per Annexure ‘A’.

4. In case of any default leading to penalty on the part of consultant, the same shall be borne
by them.

5. No subletting of the contract shall be permitted.

6. The contract can be terminated by AAI giving one month notice without assigning any
reason thereof.

7. The consultant shall keep updated AAI regarding any changes in GST rules and regulations.

8. Payment shall be made by Vadodara Office on monthly basis within 10 working days, from
the date of receiving of valid invoices.

9. Security Deposit shall be @3% of total contract value. The amount of SD shall be refunded
after the successful completion of the contract.

10. The quotations should be submitted on two envelope basis, signed copy of Annexure B,
Self-attested copy of proof of PAN & GST Registration,self-attested copy of Certificate of
Practice, Unconditional acceptance letter Envelope No. 1 super scribed as TECHNICAL BID
and price Quote in Annexure – C format in Envelope No. 2 super scribed as PRICE BID.

11. Technical bid will be opened on 31.03.2021 at 1100 IST followed by Price bid opening on
31.03.2021 at 1600 IST in the presence of interested bidder or their authorized
representatives. AAI will not be responsible for delay in submission of quotations sent by
post.

12. The price quoted in Annexure – C should be exclusive of GST And only one quotation should
be submitted for all the services mentioned in Scope of work as per annexure “A”. No extra
payment will be made other than quoted amount.

13. The validity of quotation should be for a minimum period of 90 days.

14. Incomplete and ambiguous quotations will be rejected.

15. The main Master envelope (super scribed as Purchase of “Engagement of GST
consultant for All airports in Gujarat State for 01.04.2021 to 31.03.2023” should
contain two sealed envelopes Envelope No. 1 and Envelope No. 2 as mentioned
below:

Envelope No. 1: (super scribed as Technical Bid)

a) Unconditional acceptance of AAI terms and conditions (Annexure-B) duly signed by bidder.
b) Self-attested copy of Proof of PAN & GST Registration no
c) Self-attested copy of Certificate of Practice

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EnvelopeNo. 2: (super scribed as Price Bid)

a) Price & taxes etc. for “Engagement of GST consultant for All airports in Gujarat State for
01.04.2021 to 31.03.2023” being quoted as per Annexure – C duly filled and signed by the
bidder with seal.

b) Price quoted in any other format will be rejected.

Deputy General Manager (FIN)
For Airport Director,
Vadodara Airport,
Vadodara, Gujarat-390022

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Annexure – A
Scope of work

The consultancy services shall include but shall not be limited to:

A) Filing of all required GST returns including Annual Return, returns for TDS & TCS under GST
regime as per the GST regulation

B) Data for filing of return shall be downloaded from AAI system and provided by AAI to the
consultant as per AAI reporting format. Consultant has to arrange the data as per GST return
format if required.

C) However, before uploading the data the same shall be required to be reviewed for
correctness/mismatch of data if any, and contact AAI immediately.

D) During the preparation of data / details for Tax Audit purpose, consultant shall guide/provide
required information regarding GST, whatsoever required.

E) Assisting for GST audit and other Audit if any, conducted during the contract period or audit
conducted on later stage for the contracted period.

F) Appearing before the office of the Goods and Service Tax Department (GST) as & when
needed and drafting and submission of the reply for the notices received by AAI for all GST
related issues.

G) Personal presence and any other issues which are relating to the goods and service tax act:
appeals if any which are required to be filed with the Goods and the Service tax Department.

H) Reconciliation of GSTR 2A to avail ITC in GSTR 3B and for other purposes and informing AAI
about non-matching invoices.

I) Assisting the AAI officers at all Airports of Gujarat State in the issuance of the e-way bills
needed for the procurement / Transfer of Goods /Material anywhere in India.

J) Assisting AAI officers at all Airports of Gujarat state in all the issues relating to the Goods and
Service Tax under the Integrated Goods and Service tax Act, the Central goods and Services
Act and the State Goods and Service Tax Act and on the import and export of the goods and
services.

K) Providing advice/guidelines for queries/clarification and any other issues relating to GST
matter sought from time to time.

L) The consultant has to visit AAI Vadodara office once in a month initially for 4 months to know
the system from where data for filing of GST return shall extract, after that visit will be as per
requirement of AAI or at their discretion. No extra charges shall be paid for the visit.

M) Certificate, if any, to be issued in persuasion of TDS GST.
N) To provide expert advice on any matter relating to IGST Act, CGST Act and SGST Act.
O) Demand Notice from GST Authority: - If there is any default notice received from GST

Authorities, the responsibility of resolving the issue will rest with the consultant.
P) The consultant has to submit the GST challan for payment on or before last working day

falling before the due date of the concerned GST return within the working hours.

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TO BE PLACED IN ENVELOPE”1” (Technical Bid)

Annexure – B

Unconditional Acceptance of AAI’s terms and conditions
(On Company’s letter head)

To,
The Airport Director,
Airports Authority of India,
Vadodara Airport, Harni Road
Vadodara – 390022.

Name of Work: “Engagement of GST consultant for All airports in Gujarat State for
01.04.2021 to 31.03.2023”

Sir,

1. The Quotation document for the work mentioned above have been
downloaded from website and I / we hereby certify that I / We have read the
entire terms and conditions of the quotation document, I / We shall abide by
the conditions / clauses contained therein.

2. I / we hereby unconditionally accept the quotation conditions of AAI’s
Quotation document in its entirety for the above works.

3. It is clarified that after unconditionally accepting the quotation conditions in
its entirety, it is not permissible to put any remarks / conditions in the
quotation.

4. I /We are not blacklisted/debarred by any Government of India /PSU/ or
any other government undertaking/ PSU.

Yours faithfully,

(Signature of Consultant With Seal)
Date:

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TO BE PLACED IN ENVELOPE” 2” (FINANCIAL BID)

Annexure – C

Ref. No. :AAI/VABO/FIN/GST/2020-21 Date: 23/03/2021

Name of Work: “Engagement of GST consultant for All airports in Gujarat State for
01.04.2021 to 31.03.2023”

Particulars Quantity Rate per month Total Amount(C)
(A) Rs (Exclusive of GST) Rs. (Exclusive of

(B) GST)
(C=AxB)

Engagement of GST Consultant for
filing of GST Returns including
Annual Return, Return for TDS And
TCS under GST regime and to give
professional advice on GST issues
for all airports of Gujarat State.
The scope of work will also include
reconciliation with GSTR 2A for
ITC, preparation and filing of
required submission with tax
authorities, assist in GST /GST TDS 24 months
proceedings i.e. details required to be
submitted to tax authorities,
appearance and follow up with tax
authorities, furnishing information
and opinion to AAI, providing
required certificate, if any.

Note 1: Only GST as applicable shall be paid extra on the above quoted rates.

Note 2: Statutory deductions like TDS etc shall be made as per the applicable tax rates and
norms wherever applicable.
It is certified that the above quotation is quoted after accepting all the terms and conditions as
mentioned in quotation document. Also it is certified that the amount quoted is for as per the
scope of work as mentioned in the Annexure A.

AUTHORIZED SIGNATURE :
NAME OF THE SIGNATOR :
NAME & ADDRESS OF THE CONSULTANT
(With Seal & Date)

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