SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
Price: Rs. 500/- (Five Hundred Only)
E-tender for
ENGAGEMENT OF CHARTERED ACCOUNTANT FIRM
AS INTERNAL AUDITOR
Secretary, B.S.E.H., Bhiwani
CUM-
Chief Executive Director,
Dr. S. Radhakrishnan Shiksha Samiti,
Bhiwani 127021 (Haryana)
Ph: 01664-243900
Page 1 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
NOTICE INVITING SHORT TERM E-TENDER
On the behalf of Sarvepalli Radhakrishnan Lab School which is set up & supported by Board of
School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani, The Secretary, BSEH-
cum- Chief Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani invites tenders under two bid
systems (Technical & Financial) from the reputed Chartered Accountant firm as an Internal Auditor for
School. The tender document will be available on www.etenders.hry.nic.in & Board's website
www.bseh.org.in and can be downloaded from the Board's website for viewing from 28-02-2020 and last date
for submission of bid documents is 27-03-2020 at 2:00 PM. Any amendment /correction in the tender
document will be done by the School/Board authority through www.etenders.hry.nic.in & www.bseh.org.in
prospective bidders are requested to regularly visit/check the Board's Website.
The cost of bid document is 500/- (Five Hundred Only) and EMD of Rs. 10,000/- (Ten Thousand
Only) is to be deposited through E-Tender online Portal. Proof of deposited slip should be enclosed/uploaded
with the tender document. Completely filled-up bid document must be submitted only online to Chief
Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani through www.etenders.hry.nic.in
Interested firms located in Bhiwani of practicing Chartered Accountants with at least 5 years of
experience in auditing and empanelled with the Comptroller & Auditor General of India and RBI are
requested to send their Expression of Interest with profile of the firm along with number of partners, staff
available, description of audit handled during last 3 years and location of Office etc. to take up the audit of
School. Further details about the assignment and Terms of Reference are enclosed herewith "Annexure-A".
The Technical Bids shall be opened on 27-03-2020 at 4:00 PM by the committee as authorized by the
competent authority of the School for this purpose in the Board's Committee Room in the presence of the
bidder who wish to remain present. The Financial Bids for the bidder who's Technical Bids found complete
and confirm the eligibility criteria, shall be opened on 27-03-2020 at 4:30 PM. The tenders received after the
above said scheduled date and time will not be considered. No tender by Fax/E-mail will be entertained.
Conditional tender will not be accepted. Incomplete bids shall be similarly rejected. The competent authority
of the Samiti/Board reserves the right to accept or to reject any or all bids without assigning any reason . For
complete details, log on to Board & School's website www.bseh.org.in & www.srsbhiwani.ac.in respectively.
Chief Executive Director
Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani
Page 2 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
To,
Chief Executive Director,
Dr. S. Radhakrishnan Shiksha Samiti,
Education Board Campus,
Bhiwani 127021 (Hry.)
Ph: 01664-243900
R/Sir,
1. I/We hereby submit our tender for engagement of Chartered Accountant firm as an Internal Auditor.
2. I/We enclosing herewith the proof of cost of bid document Rs. 500/- (Five Hundred only) and EMD Rs.
10,000/- (Ten Thousand Only).
3. I/We hereby agree to all the terms and conditions, stipulated by the School/Board.
4. I/We paid the e-services fee of Rs. 1000/- in favour of "Society for I.T. Initiative fund for
e-Governance" payable at Chandigarh.
5. Tenders are duly signed by authorized signatory (No thumb impression should be affixed).
6. I/We Undertake to sign the contract/agreement within 7 (Seven) days from the issue of the letter of
acceptance, failing which my EMD may be forfeited.
Yours faithfully,
Signature of Tenderer
with full Address
Note:
1. Tender not accompanied with EMD/Bid Security shall summarily be rejected.
2. No thumb impression should be affixed.
Page 3 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
Notification of award
(Letter regarding Depositing Performance Security and Agreement etc. by the Successful bidder)
To
............................................. [Name and address of the bidder]
.............................................
.............................................
Dear Sir,
This is to notify you that your Bid dated the .............................. for the engagement of Chartered
Accountant Firm as an Internal Auditor for the contract Price of Rupees................................. [in figures]
(..................................................................) [Amount in words], in accordance with the Instructions to Bidders
in hereby accepted by the Chief Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Education Board
campus, Bhiwani (Hry.).
You are hereby requested to furnish Performance Security within three working days, in the form available
in tender documents as per Instruction to Bidders for an amount equivalent to Rs............................. [in figures]
(..................................................................................) [Amount in words] within ............ days of the receipt of
this letter of acceptance valid up to....................... [Insert the period], i.e. valid up to........................... [insert
the last date of validity] and sign the contract as per contract form available in tender documents failing which
action as stated in the Instructions to Bidders will be taken.
Principal
for Chief Executive Director
Page 4 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
FORM FOR BANK GUARANTEE (PERFORMANCE SECURITY)
Date: .............................................
Bank Guarantee No. : ....................
Amount Rs. : .................................
To,
Chief Executive Director,
Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani
Amount of guarantee: Rs...................................
Guarantee cover from: ...................................
LAST DATE FOR LODGMENT OF CLAIM: ..........................
This deed of guarantee executed by ....................................................................... ............................................... (Herein
after referred to as THE BANK) in favour of Chief Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani
(hereinafter referred to as Samiti) FOR AN AMOUNT NOT EXCEEDING Rs...............................
(Rupees.........................................................................) at the request of
M/s............................................................................................................ (hereinafter r eferred to as the Supplier). This guarantee is
issued subject to the condition that the liability of the Bank under the guarantee is limited to a maximum of
Rs............................................. (Rupees............................................................) and the Gu arantee shall remain in force up
to................. and cannot invoked served otherwise than by a written demand or claim under this guarantee served on the bank on or
before ............................... In consideration of Chief Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani
having agreed to award contract for services/items on M/s.................................................................................... (Hereinafter called
the said contractor) undo the terms and conditions of an agreement made between both the parties (hereinafter called the said
agreement) for the due fulfillment of the contract as per the terms and agreement on production of bank guarantee for
Rs............................ (Rupees ...................... .............only)
1. I/We ............................................................... do hereby undertake to pay School/ Samiti an amount not exceeding
Rs......................................... (Rupees......................... .....................) against any loss or damage caused to or suffered by
School/Samiti by reason of any breach of the terms and conditions contained in the said agreement.
2. I/We.......................................................................... do hereby undertake to pay amount due and payable under this
guarantee without any demur, namely on a demand stating that the amount demanded is due by way of loss or damage
caused to or would be caused to or suffered by School/Board by reason of the contractor's failure to perform the said
agreement by such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under
the guarantee. However our liability under this guarantee shall be restricted to an amount not exceeding Rs........................
(Rupees.........................................................only)
3. I/We ....................................................................further agree that the guarantee herein contained shall be in force and
effect up to .................unless a demand or claim under this guarantee is made on us in writing on or
before................................ We shall be discharged from all liability under this guarantee thereafter.
Name & Address of the Bank...................................................................
Signatures with seal of the supplier Signatures of Bank Manager (with seal).....................
Full Name ................................... Full Name of Bank Manager...................................
Tel. No. ...................................... Telephone No....................................................
Mobile No.................................... Mobile No........................................................
Fax No. ....................................... Fax No. ................................................. .........
Email address................................ Email address....................................................
Page 5 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
TECHNICAL BID
Name of Firm :
Address & Phone No. :
1. Name of responsible person, his contact no. and details that will
coordinate for audit.
2. Numbers of Partners in your firm & their names **
(Please write FCA / ACA against the name of partners)
(Documentary proof in support of constitution of the firm must be
attached)
3. Whether your firm is empanelled with CAG for the year 2019-20 If Yes / No
yes, then Empanelment No. ________
(please attach documentary proof)
4. Whether your firm is empanelled with RBI for the year 2019-20 If Yes / No
yes, then Empanelment No. ________
(please attach documentary proof)
5. Name of Non-profit Govt. Institutions / Autonomous
Organizations / Universities / Educational Institutes etc. Where
internal Audit / Statutory Audit conducted during last three years.
6. ICAI Registered (attached the proof also) Yes / No ___________
7. Experience in any other School/Institute (attached the proof)
8. Service Tax Applicable Yes / No ____________
9. GST No.
10. TAN / PAN No.
** Complete Profile of key person should be enclosed.
Authorized Signatory
(Seal of the Firm)
Page 6 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
Check list of the E-Tender Documents (Technical Bid)
Sr. Name of documents Page No. Yes/No
No.
1 Tender Cost deposits slip as per clause no. 2.
2 Earnest Money deposits slip as per clause no. 2.
3 Undertaking of the Bidder as per clause no. 16 of
the Tender Documents.
4 Non-black listing declaration as per clause no. 17.
5 Registration certificate of the firm.
6 G.S.T. certificate as per clause 14.
7 Declaration regarding
proprietorship/partnership/Pvt. Ltd
(as per clause no. 18.)
8 Copy of last three years turnover/Balance Sheet.
(as per clause 15)
9 Performance report and list of organizations where
the services has given in last year
( as per clause no. 20)
Note:- All documents are to be submitted along with the bid are to be page numbered, arranged as per check
list through on-line only.
Authorized Signatory
(Seal of the Firm)
Page 7 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
FINANCIAL BID
1. Professional fee for Internal Audit for each Month - Rs. ____________
2. Professional fee for consolidation & Certification of
Accounts at the end of financial year - Rs. ____________
3. Professional fee for filing of Income Tax Return - Rs. ____________
Signature ____________________________________
Name of the Firm:- _____________________________
Address of the Firm :- __________________________
Email Id _____________________________________
Contact No.___________________________________
Page 8 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
ANNEXURE A
TERMS OF REFERENCE OF INTERNAL AUDITOR
Sr. Details Periodicity Extent
No. of Audit
1. FINANCE & ACCOUNTS
1.1 To Check the Cash Book with Vouchers and their Monthly 100%
recording in the original books of entries.
1.2 To Check the correctness of payments released in all Monthly 100%
respects and sanctions thereto.
1.3 To scrutinize the general ledger pertaining to the Monthly 100%
income, expenditure and Balance Sheet items in order
to ascertain the correctness of the entries posted.
1.4 To scrutinize and check the Bank Reconciliation Monthly 100%
Statement of all the Bank Accounts.
1.5 To Check pay roll and loans sanctioned to the Monthly 100%
employees, verification of recoveries, review of
outstanding etc.
1.6 Periodically verify the physical cash balance as per Monthly 100%
cash book.
1.7 To check the deposits with the Banks and Monthly 100%
corresponding correctness of interest due and receipt.
1.8 To check the budget provisions and actual against it Monthly 100%
and highlight the variations.
1.9 To review and recommend the soundness, adequacy Monthly 100%
and application of accounting, internal controls and
procedures.
1.10 To check deduction of TDS, Service Tax, Works Tax Monthly 100%
and Remittance & submission of various returns
thereof to the concerned authorities.
1.11 To check the receipt / release of EMD's Security Monthly 100%
Deposits and related records.
1.12 Physically verify the investment as per list of Monthly 100%
Investment.
2. ADMINISTRATION Monthly
2.1 To check in all respects the quotations, tenders and Monthly 100%
their opening, listing, Comparative statement etc. and
issue of purchase orders, as per procedures laid down
Page 9 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
2.2 To check receipt, issue and stock of all stationery Monthly 100%
including printed stationery items.
2.3 To check the Fixed Assets Registers with a view to Monthly 100%
ensuring the accuracy of postings and physical
verifications.
2.4 To check records of consumable materials receipt and Monthly 100%
issue thereof.
2.5 To check the Annual Maintenance Contracts entered Monthly 100%
into in respect of equipment including computer
hardware and Software.
2.6 To check the vehicle maintenance records with a view Monthly 100%
to economic running of the vehicles.
2.7 To check in all respects the applications, agreements, Monthly 100%
security / surety bonds / hypothecation of the asset
wherever required etc. submitted by employees and
sanction of House Building, vehicle etc. advances.
2.8 To check the sanctions issued for creation of posts Monthly 100%
with reference to the delegated powers and the
strength in position with reference to the sanctioned
strength.
2.9 To check the sanctions issued for draw of allowances / Monthly 100%
perquisites with reference to delegated powers.
2.10 To check draw of increments, fixation of pay, leave Monthly 100%
records, payment of overtime allowance, conveyance
allowance, leave travel concession, reimbursement of
medical expenses, leased accommodation, Children
education allowance, group insurance etc. with
reference to sanction and entitlement, S. Book.
3. ACADEMIC AFFAIRS INCLUDING PCP, TMA
PROGRAMMES
3.1 To check the collection of fees, credit thereof and Monthly 100%
reconciliation of the financial and departmental
records in this regard.
3.2 To check the payment to guest faculty with reference Monthly 100%
to norms laid down, deduction and remittance of TDS.
3.3 To check the Stock registers of the academic Monthly 100%
departments with reference to purchase / issue of
materials.
Page 10 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
4. FINAL ACCOUNTS
4.1 To assist in preparation of final accounts and Yearly
consolidation thereof & signing of A/cs.
4.2 To assist in the discussions with the Statutory Auditors Yearly
and finalization of Audit Reports.
4.3 To assist in the reply of Audit Paras if any raised as Yearly
required by Govt. Auditors.
4.4 Auditing of projects. As & when required
5. OTHER ASSISTANCE
5.1 Assistance in preparation of internal Audit manual, As & when required
Internal Control System & Procedure.
5.2 Advisory role for Project Management of accounts at As & when required
Regional centre including project.
5.3 Updates / Changes in Statutory Laws. From time to time
5.4 Issue of Utilization Certificate against Projects. As & when required
5.5 Filing of Income Tax Return. Yearly
5.6 Advisory role in tax related matter As & when required
5.7 Physical Presence of Auditors. At the time of
approval of Final
accounts from FC, EB
& GB.
The firm should have experience of auditing the Accounts of Non-Profit Govt. Institutions /
Autonomous Organizations / Universities / Educational Institute etc.
The professional fee will be paid on receipt of bill and on completion of the allocated work.
The work cannot be sublet to any other person/agency/firm.
Authorized Signatory
(Seal of the Firm)
Page 11 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
Instructions and Terms and Conditions to the Bidders
1. The Bidder should be registered as a Chartered Accountant Firm.
2. The cost of this bid document is Rs. 500/- (Five Hundred only), (non refundable) and Earnest Money of Rs.
10,000/- (Ten Thousand only) is to be deposited through E- Tender Online Portal.
3. The Bids will be opened in the presence of Bidders or their authorized representatives, who may wish to be
present. So it is advised that authorized representatives bring authority letters from their firm.
4. Tender Documents can also be downloaded from the Board's website www.bseh.org.in &
www.etenders.hry.nic.in.
5. Bids shall remain valid for 60 days from the last date of submission of bids. Any bid shown to be valid for a
shorter period than the period specified shall be rejected by the school treating as non responsive.
6. After receiving notification of award, firm have to deposit an agreement as per contract form available in tender
documents on 100/- Rs. Stamp Paper attested by Notary along with 10% performance security of the value of
work order as per proforma available in tender documents with in three days.
7. If any firm did not submit contract form and performance security with in prescribed time in notification of
award, penalty of rupees 1000/- per day will be imposed for the next 02 days and after that earnest money of the
firm forfeited and work may be allotted to any other willing firm on L-1 rates.
8. Earnest money and performance security will be returned after completion of work contract.
9. Completely filled up bid documents must be submitted only on-line to Chief Executive Director, Dr. S.
Radhakrishnan Shiksha Samiti, Bhiwani.
10. The Bidder must fill in the requisite information in the tender documents at appropriate places.
11. The Chief Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani may extend the contract period for
the subsequent years also on the rates previously approved by the School/Board on the same Terms &
Conditions from the willing firm who had given earlier.
12. The Secretary, BSEH-cum-Chief Executive Director, Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani the final
competent authority to approve the tender and to settle all issues related to the tender and even to relax or amend
any of the terms & conditions after issuance of the tender, if so required in any emergent situation in the interest
of the School/Board for providing auditor services in the shortest time so as to hold the Board's examinations in
time and his orders shall be final and binding for one and all, in all respects.
Page 12 of 13
SARVEPALLI RADHAKRISHNAN LAB SCHOOL
(Set up & supported by Board of School Education Haryana and run by Dr. S. Radhakrishnan Shiksha Samiti, Bhiwani)
EDUCATION BOARD CAMPUS, BHIWANI-127021
Ph: 01664-243900, Website: www.srsbhiwani.ac.in, e-mail: principal@bseh.org.in
Ref. No.: 8333/SRS Date:- 26-02-2020
13. If any dispute arises between the School and Firm, it is mandatory to use the option of arbitration. Board's
Chairman/Co-President of Samiti will be the sole arbitrator or his nominee and decision of the arbitrator will be
binding on the both parties.
14. Copy of GST Certificate also attached.
15. The average turnover in the respective field should not be less than 10 lakhs per year during the last 03 years
(2015-16, 2016-17 & 2017-18).
16. The vendor will also submit an Undertaking (on an non-judicial stamp paper of RS. 10/- & attested by notary) to
this effect, invariably as under failing which their tender will not be considered for evaluation:
"I/We will provide the services under subject rate contract timely in accordance with tender Terms &
Conditions during the currency of rate contract failing which my EMD and Performance Security may be
forfeited and my name may be removed from the list of contracts at BSEH Bhiwani"
17. Non- Blacklisting Certificate should be on Rs. 10/- non-judicial stamp paper attested by the Notary and business
for a period of at least last 2 years certificate.
18. A proof of ownership/partnership shall be submitted along with verification of address, telephone number and
Fax number. A surprise visit to the premises by the representatives of the School/Board shall be made to assess
the firm's capacity and standing.
19. Offline tender will not be accepted.
20. The tenderer is also required to submit performance report (s) from other similar organizations where the firm is
registered for the services. The firm should also submit list of organization where services has been given.
Failure to comply this clause will lead to rejection of their bid.
21. Rates should be quoted strictly as per the service required in Tender and should be valid for a period of
minimum one years or till finalization of next tender and any deviation from services of audit work shall not be
considered at all.
22. If the tenderer gives a false statement on any of the above information, the firm/supplier will not be considered
and their quotation/tender shall be deemed to be rejected and the security deposited will stand forfeited.
23. The courts at Bhiwani only will have the legal jurisdiction in case of any dispute.
Board's Address School's Address
Board of School Education Haryana, Sarvepalli Radhakrishnan Lab School,
Hansi Road, Bhiwani-127021 Education Board Campus, Bhiwani-127021
Email : asgen@bseh.org.in, website: www.bseh.org.in Email : principal@bseh.org.in
Phone No. 01664-243336, Fax No. 01664- 241611 Website: www.srsbhiwani.ac.in
Phone No. 01664-243900
Page 13 of 13
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