News shortcuts: From the Courts | Top Headlines | VAT (Value Added Tax) | Placements & Empanelment | Various Acts & Rules | Latest Circulars | New Forms | Forex | Auditing | Direct Tax | Customs and Excise | Professional Updates | Corporate Law | Markets | Students | General | Mergers and Acquisitions | Continuing Prof. Edu. | Budget Extravaganza | Transfer Pricing | GST - Goods and Services Tax
Tenders »
 Bihar State Tourism Development Corporation Limited, Beerchand Patel Path,Patna
 National Financial Reporting Authority, New Delhi
 Vishva Bharati, Santiniketan, West Bengal
 Corrigendum Department of Employment And Training, Gandhinagar, Gujarat
 Overseas Keralites Investment and Holding Limited, Thiruvananthapuram, Kerala
  India Infrastructure Finance Company Limited, New Delhi
 Vasundhara Watershed Development Agency, Pune, Maharashtra
 Central University of Tamil Nadu, Thiruvarur, Tamil Nadu
 Hemvati Nandan Bahuguna Garhwal University, Tehri Garhwal, Uttarakhand
 Tamil Nadu State Marketing Corporation Limited,Chennai, Tamil Nadu
 Jharkhand Tribal Development Society, Ranchi, Jharkhand
  Indira Gandhi Institute of Development Research, Goregaon, Mumbai
 Indira Gandhi Institute of Development Research, Goregaon, Mumbai

Vishva Bharati, Santiniketan, West Bengal
February, 03rd 2020
                                      ACCOUNTS OFFICE
                                       VISVA-BHARATI
Memo no. Act/ 2019-20/67                                                       Date: 31/01/2020

                                   INVITATION FOR QUOTATION
                            OFFICE OF THE ACCOUNTS OFFICER
                                    VISVA-BHARATI

Last date of submission
                                   21/02/2020, Time 5:00 PM

Tender Opening Date                22/02/2020, Time 3:00 PM

                                   Online through e-Procurement portal of Ministry of HRD
Mode of submission
                                   https://mhrd.euniwizarde.com

Sub: Notice inviting Tenders for engagement of Chartered Accountants for providing professional
services at the Visva-Bharati (Central University), Santiniketan, West Bengal, 731235 during the period
from 01/03/2020 to 31/08/2022.


   1. Quotations are invited on behalf of the Visva-Bharati (Central University) under two bid
       system from reputed Chartered Accountant Firms to provide trained manpower for data
       entry of all vouchers etc in Tally ERP Software and to provide professional service for
       collection, compilation, preparation and submission of Income Tax (ITR-7), Income Tax
       TDS (24Q, 26Q, 27EQ), GST TDS (GSTR-7), GST (GSTR-1, GSTR-3B, Annual Return
       GSTR-9), Profession Tax Returns, other compliances and consultations (including
       rectification returns if any), as listed in Annexure-I. The above related Return forms for
       tax compliances may be complied with the changing of that format by the appropriate
       authority and as listed in Sl No. 4 of Scope of Work.
   2. Please note that there are total 4 (four) annexures as Annexure I, Annexure II, Annexure
       III and Annexure IV.
   3. Bidders are requested to go through all terms and conditions as well as the requirements
       of the bid stated below before finally uploading the bid onto the e-Portal.




4. SCOPE OF THE WORK
                                                                                                     1
I. The illustrative (but not exhaustive) scope of work by the bidders shall be as follows:
(i) Data entry of all vouchers etc in Tally ERP Software.
(ii) Collection, compilation, preparation and submission of Statutory returns- Income Tax (ITR-
    7), Income Tax TDS (24Q, 26Q, 27EQ), GST TDS (GSTR-7), GST (GSTR-1, GSTR-3B,
    Annual Return GSTR-9), Profession Tax Returns, other compliances and consultations
    (including rectification returns, if any) ), as listed in Annexure-I. The above related Return
    forms for tax compliances may be complied with changes of that format, if any, by the
    appropriate authority.
(iii) Preparation of final accounts including MIS reports under supervision of Accounts Officer,
    Visva-Bharati.
(iv) Preparation of bank reconciliation statement.
(v) Providing support for PFMS data entry.
(vi) Any other support relating to preparation of day to day reports and accounting as required by
    the university authority
II. Manpower to be provided:
    Minimum five number of manpower (Minimum three are commerce graduate and others
    having experience in working with Central university accounts) shall have to be deployed at
    all times having previous experience of working in Tally ERP Software, data entry and
    preparation of Annual Accounts of Central University. Additional manpower shall have to
    be provided as and when required (with payment) under same terms and conditions and
    rate.
III. Wages/Remuneration:
The rates (monthly wages) for para II above should not be less than the minimum wages notified
by Government time to time.

IV. Time Period:
     Vouchers entry to be made on daily basis with cash book printing on daily basis. All the
     year end entries shall be completed within 30th April of the following year in all respect.
     Finalization of Annual Accounts for a particular year should be completed by 31 st May of
     the following year and preparation of Annual Accounts for submission of the same to
     C&AG for Audit by 30th June of the following year as per MHRD mandate.




                                                                                                2
                           EVALUATION PROCEDURE OF BID

Bids will be scrutinized in two stages ­ (a) Technical bid and (b) Financial bid. However, a
Pre-bid evaluation would be done before proceeding to Technical bid.


I. PRE BID EVALUATION

For Pre-bid evaluation, all bidders must upload Annexure II along with the Technical Bid.
Technical bid of only those bidders who comply to Pre-bid evaluation will be opened.


II. TECHNICAL BID

The Technical bid comprises of following items-

Sl      Nature of the document                                                Remark if any
No.
(i)     A proposal submission form as per Annexure I
(ii)    Copy of the Partnership deed / Registration of Firm issued by         whichever        is
        ICAI, New Delhi                                                       applicable.

(iii)   A brief profile of the firm and partners / Proprietor (if any). The
        profile should include Year of establishment, details of Head
        office and or branch office, nature of work done etc.
(iv)    GST registration copy
(v)     Permanent Account number (PAN) copy and three year's ITR-V
        i.e AY -2016-17, AY -2017-18, AY -2018-19.
(vi)    Satisfactory work (Income Tax TDS-24Q return having more
        than 1000 deductee, 26Q, GST TDS-GSTR7, GSTR-1, GSTR-
        3B, Profession Tax Returns) Completion Certificate of any Govt.
        organization / Public sector undertaking / Govt. Autonomus
        Bodies should be attached where the firm have provided
        professionl service for at least 6 months from 01.4.2017 to
        31.07.2019.
(vii)   Certificate of trained manpower having previous experience of
        working in Tally ERP Software, data entry and preparation of
        Annual Accounts of Govt aided University (preferably Central
        University).

The bidder has to submit compliance certificate as per Annexure III in response to technical bid.








                                                                                               3
II. PRICE BID

Price bids of the the bidders who qualify the technical bid will only be considered. The Price bid
must be submitted as per the Annexure IV.

TENDER TERMS AND CONDITIONS

      1. Bidder must submit an `Integrity declaration' in the letterhead of the firm in the
         folliwing format


                                  INTEGRITY DECLARATION

 "We declare that M/s ______________ are not declared ineligible or black listed on
 charges of engaging in corrupt, fradulent, collusive or coercive practices or any
 failure/lapses of serious natureby Government of India or any other Government
 body in the past."
                                         Signature of Chartered Acountant
 Date:                 Place:            Name & Designation:



This is to be noted that bidder who does not comply/fail to submit the above declaration would
be rejected. In any case, if such declaration is found to be false, the bidder would be blacklisted
and would invite other legal provisions applicable.

      2. A non-refundable application fee of Rs. 1000/- (Rs One thousand only) must be paid
         for every bid submitted. This fee may be paid through Demand Draft, favouring
         "Accounts Officer, Visva-Bharati" payable at State Bank of India, Santiniketan
         Branch (IFSC: SBIN0002121).

      3. Each bid must be accompanied by EMD of Rs. 20,000/- in the form of Demand Draft
         in favour of "Accounts Officer, Visva-Bharati" payable at State Bank of India,
         Santiniketan Branch (IFSC: SBIN0002121).

      4.   A copy of the receipt of deposit of both the Demand Drafts to the Accounts Officer,
           Visva-Bharati must be uploaded along with the bid.

      5. All bids will be opened at 3:00PM on 22/02/2020 after closing of the upload window.
         Bidders willing to participate in the bid opening should submit an authorization letter
         from the appropriate authority of the bidding firm before hand to the tenderer. No
         separate invitation will be issued to bidders for this purpose. All decisions will be
         published online through e-Portal.

                                                                                                 4
6. All self attested copies of documents as mentioned evaluation procedure of bid to be
   uploaded.

7. The bidder should have an active local head / branch office at Bolpur/ Santiniketan and
   the proof of the same to be uploaded in the portal.

8. Proprietor / Partner must have experience of at least five (5) years.

9. All payments will be made after certification by the Accounts Office on completion of
   work on month to month basis as per the University procedure. The firm shall raise the
   bill, in triplicate, along with attendance sheet duly verified by authorised officer of
   Visva-Bharati in respect of the persons deployed and submit the same to the Accounts
   Officer, Visva-Bharati on 2nd working day of the succeeding month. The bill, in proper
   form, must be duly accompanied by details of work carried out in that month.

10. The bidder shall have no right to place any pre condition for submitting bid for this
    NIT. Any conditions of the firm sent along with the bid, if any, shall not be binding on
    the university.

11. On selection of the L1 firm, the award letter will be issued. On accepting the award
    letter, both the parties will sign the contract and the work order would be issued.

12. In case the work order is not executed within two months under normal circumstances,
    the university will be at liberty to terminate / cancel the work order, and to forfeit the
    earnest money of the bidder.

13. The successful bidder has to enter into `contract agreement' and `data security
    agreement' with Visva-Bharati (to be signed at the time of placing the work order).

14. The university is not liable to bear any cost incurred by the bidder inpreparing the bid,
    attending the bid opening event, presentation, demonstration or any other relevant
    expenditure to the tender.

15. In case of any amendment by the university to any part of the tender, the same will be
    notified in the website. The bidders should submit their response to the amended part
    separately within stipulated period.

16. Any grievances/issues should be addressed within 48 hrs from the opening of technical
    bid. Beyond this period, no grievances will be addressed. All grievances should be
    addressed to the tenderer only. Communication in any form to anyone other than
    bidder will be treated as canvassing and such bidder will be outrightly rejected
    without any notice.
                                                                                            5
     17. Either party can terminate the contract by giving prior notice of 60 days.

     18. During the contract tenure, the bidder will bear the expenses of manpower related to
         transport, boarding, lodging, medical and other miscellaneous personel expenses.

     19. Visva-Bharati reserves the right to impose penalty/ damages for not providing service
         or not providing service in time under normal circumstances, the quantum of penalty
         may be upto 5% of the contract value of the particular job.

     20. Bank Commission where applicable will have to be borne by the supplier.

     21. The tendrer reserves the right to cancel the tender without assigning any reason.

     22. Neither party shall be in breach of any obligation under this contract if it is unable to
         perform that obligation in whole or part by reason of Force Majeure. If either party
         seeks to rely on this clause, it shall immediately give notice to the other with full
         particulars of the matter claimed as a Force Majeure event. The parties so affected shall
         take all reasonable steps to remedy the failure to perform and to keep the other party
         informed of the steps being taken to mitigate the effects of Force Majeure. In the event
         of Force Majeure lasting for more than one month, either party may, following
         consultation with the other give a notice of termination.

     23. Breach of any agreement may lead to termination of the contract signed under this NIT.
         In such case, one month notice in advance would be served in case awarded contract is
         terminated.

     24. The language of the bid should be English.

     25. All disputes are subject to "Bolpur, Birbhum,W.B. Jurisdiction" only.



Date: 31/01/2020                                                    Joint Registrar (Accounts)
Place: Santiniketan                                                        Visva-Bharati




                                                                                                 6
                                                                                         ANNEXURE ­ I
                      TECHNICAL PROPOSAL SUBMISSION FORM
                           (To be printed on Bidder's letterhead)
                                                                                  Date .......................
                                       LETTER OF BID

To
The Accounts Officer
Visva-Bharati
Santiniketan-731235

       Ref: Invitation for Bid No.Tender Ref. Memo No. Act/ 2019-20/67   Date:31/01/2020

We, the undersigned, declare that:

1.     We have examined and have no reservations to the Bidding Documents.
2.     We offer to execute the order for all items in conformity with the Bidding Documents.
3.     Our bid shall be valid for a period of 120 days from the date fixed for the bid submission
       deadline in accordance with the Bidding Documents and it shall remain binding upon us
       and may be accepted at any time before the expiration of that period.
4.     We also accept all the terms and conditions of this bidding document and undertake to
       abide by them, including the condition that you are not bound to accept the lowest bid or
       any other bid that you may receive within the due dates


                                           Yours sincerely,


                                                                          (Authorised Signatory)




                                                                               (Sign inside the box)


                                                                Signature of Chartered Acountant
                                                                Name& Designation:
SEAL


                                                                                                            7
                                                                                 ANNEXURE II

                         CHECK LIST FOR EVALUATING PRE BID
(Please submit only required number of documents. Any additional documents will not be
                                     considered for weightage)
                      (Tender Ref. Memo No. Act/ 2019-20/67    Date: 31/01/2020
                                       Fill up all information
  Sl                           Items required                               Submitted/not submitted
 No
 1    Filled in Annexure I
 2    Filled in Annexure III
 3    ITR for 3 years
 4    Copy of latest certificate of Registrartion with ICAI, New
      Delhi
 5    Integrity declaration as per point 1 under tender terms and
      conditions
 6    Copy of the Partnership deed or Memorandum of Articles
      or Registration of Firm
 7    GST registration copy
 8    Permanent Account number (PAN) copy.
 9    Satisfactory work (Income Tax TDS-24Q return having
      more than 1000 employee deductee, 26Q, GST TDS-
      GSTR-7, GSTR-1, GSTR-3B, Profession Tax Return)
      Completion Certificate of any Govt. organization / Public
      sector undertaking / Govt. Autonomus Bodies should be
      attached where the firm have provided professionl service
      for at least 6 months from 01.4.2017 to 31.07.2019.
10 Certificate of trained manpower having previous
      experience of working in Tally ERP Software, data entry
      and preparation of Annual Accounts of Govt. aided
      University (preferably Central University).
11 Copy of receipt for deposit of Application Fee of Rs.
      1000/-
12 Copy of receipt for deposit of EMD of Rs. 20000/-








                                                             Signature of Chartered Acountant
                                                             Name & Designation:
Date:
Place:




                                                                                                 8
                                                                                   ANNEXURE ­ III
                          COMPLIANCE CERTIFICATE FOR SPECIFICATIONS
                        (Tender Ref. Memo No. Act/ 2019-20/67  Date: 31/01/2020
                                       Fill up all information

                               Technical Specifications as per NIT
Sl       Particulars                                                              Complied/ not
no.                                                                               complied
  1      A proposal submission form as per Annexure I

 2       Copy of the Partnership deed / Registration of Firm issued by ICAI,
         New Delhi

 3       A brief profile of the firm and partners / Proprietor (if any). The
         profile should include Year of establishment, details of Haed and or
         branch office, nature of work done etc.

 4       GST Registration copy

 5       Permanent Account Number (PAN) copy and last three year's ITR-V
         i.e AY -2016-17, AY -2017-18, AY -2018-19.

 6       Copy of satisfactory work (Income Tax TDS-24Q return having more
         than 1000 emploeedeductee, 26Q, GST TDS-GSTR7, GSTR-1,
         GSTR-3B, Profession Tax Returns) completion certificate of any
         Govt. organization / Public sector undertaking / Govt. Autonomus
         Bodies where the firm have provided professionl service for at least 6
         months from 01.4.2017 to 31.07.2019.

 7       Certificate of trained manpower having previous experience of
         working in Tally ERP Software, data entry and preparation of Annual
         Accounts of Govt. aided University (preferably Central University).


I declare that the above information aresupplied as per the requirement of NIT and any deviation
to this statement will lead to disqualification of my bid.


                                                       Signature of Chartered Acountant
                                                       Name & Designation:
Date:
Place:

SEAL




                                                                                                  9
                                                                                        ANNEXURE ­ IV
                                     Financial Proposal
                                       (On Firm's Letter Head)
                       (Tender Ref. Memo No. Act/ 2019-20/67   Date: 31/01/2020
To
The Accounts Officer
Visva-Bharati
Santiniketan-731235

Sub: Price bid to provide trained manpower and professional services as metioned in the referred
      tender above

Services                                      Monthly        Quarterly        Annual        Yearly Total
                                              Rate (Rs.)     Rate (Rs.)      Rate (Rs.)        (Rs.)
Five Manpower for Accounts related                             XXX             XXX
work as per scope of work ­ mention
rate monthly basis
Filing of :
 1. Income Tax ITR-7, Annually                  XXX             XXX
 2. IncomeTax TDS 24Q, Quarterly                XXX                               XXX
 3. Income Tax TDS 26Q, Quarterly               XXX                               XXX
 4. Income Tax TDS 27EQ, Quarterly              XXX                               XXX
 5. GST TDS :GSTR-7, Monthly                                    XXX               XXX
 6. GSTR-1, Monthly                                             XXX               XXX
 7. GSTR-3B, Monthly                                            XXX               XXX
 8. GST Return GSTR-9, Annually                 XXX             XXX
     Profession Tax Returns, Annually           XXX             XXX
Rate for consultation per professional
service like Income Tax, TDS, Service           XXX             XXX               XXX
Tax, GST etc. hearing / reply, Annually
                              Total (Rs.)

      Please Note:
      (i) The above quoted rate shall be exclusive of all related taxes.
      (ii) The firm shall raise its Invoice after satisfactory completion of said task.
      (iii) In case of any discrepancy in quoted rate between figures and the amount mentioned in
      words, the amount mentioned in words shall be taken into cognizance.



                                                       Signature of Chartered Acountant
                                                       Name & Designation:
Date:
Place:

SEAL

                                                                                                   10

Home | About Us | Terms and Conditions | Contact Us
Copyright 2020 CAinINDIA All Right Reserved.
Designed and Developed by Ritz Consulting