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Tata Institute Of Social Sciences, Mumbai, Maharashtra
February, 06th 2019
                         TATA INSTITUTE OF SOCIAL SCIENCES
                              V. N. Purav Marg, Deonar, Mumbai 400 088
                           (A Deemed University under Section 3 of the UGC Act, 1956)



TISS/ACCTS/EOI/Auditor/2019-20/                                               30th January, 2019

                                 Expression of Interest
          APPOINTMENT OF INTERNAL AUDITORS (Chartered Accountants),
             IN TATA INSTITUTE OF SOCIAL SCIENCES DEONAR, MUMBAI
            FOR A PERIOD OF THREE YEARS FROM 2019-2020 ONWARDS.

            TISS Mumbai invites applications from CAG empanelled Audit Firms at
     Mumbai for appointment as Internal Auditors in Tata Institute of Social Sciences for
     the year 2019-2020 extendable to further 2 years based upon their performance.

            Interested Audit Firms are requested to submit their application in
     prescribed PROFORMA for Technical BID (Audit Experience/Capability Criteria)
     given in Annexure III and Financial BID (Professional Fee) given in Annexure IV,
     after carefully going through the Scope of Work, Term of Reference, Eligibility
     Criteria and Important Instructions given in Annexure I & II.

            It is requested to send your quotes in two sealed envelopes separately,
     superscripting "Technical bid" and "Financial bid" along with a Demand Draft of
     Rs.500/- (non refundable) towards cost of documents and Earnest Money Deposit
     (EMD) of Rs.5000/-(no interest is payable at the time of refund) in favour of `TISS,
     Mumbai' addressed to Registrar, Tata Institute of Social Sciences, Mumbai and
     should reach by 22nd February, 2019 by 1500 hrs. Pre-bid meeting will be held
     on 6th February, 2019 at 1400 hrs to address the queries if any.

            The Technical Bid will be opened in the Committee Room, Administration
     Block, Tata Institute of Social Sciences, Deonar Mumbai ­ 400 088 on 22nd
     February, 2019 at 1530 hrs. in the presence of the bidders who wish to be present.

            Any further information required can be obtained from Dy. Registrar F&A,
     TISS, Deonar, Mumbai ­ 400 088 in writing or telephonically on telephone number
     2552 5241


                                                                                        Registrar, TISS
     To

     __________________________________
                                           Page 1 of 8
                                                                   Annexure-I

                            ELIGIBILITY CRITERIA

1.   The Firm should have 10 years of experience of Internal & Statutory Audit since
     the date of Registration of the firm.

2.   The Firm should be empanelled with C&AG Office for the year 2018-2019.

3.   The Firm should have minimum number of four qualified Chartered Accountants
     either as partners or employees. Atleast one CA should be qualified as DISA.

4.   The Firm should have minimum number of twenty staff (Article/ Audit Clerks).


5.   Any partner of firm or firm shall not be liable for disciplinary action under
     section 21 of the Chartered Accountant Act, 1949. (Affidavit on Rs 100/- stamp
     pater should be submitted by CA Firm regarding none of partner of firm are not
     liable for disciplinary action under section 21 of CA Act, 1949.)


6.   Atleast one partner of the firm should have Jurisdiction in Mumbai/ Thane
     Municipal Corporation/Navi Mumbai.


7.   The Firm should have conducted Internal & Statutory Audit of atleast One
     Autonomous Body / Statutory body (Central / State) whose average turnover in
     the last three year more than Rs.100 Crore. (a copy of work order of the above
     autonomous body should be enclosed).




                                     Page 2 of 8
                                                                          Annexure-II



                       ANNEXURE 1.1: SCOPE OF INTERNAL AUDIT

                                 Financial Year 2019-20



          AUDIT AREA                                       EXTENT
Opening Balance Tracing           100%
Bank Vouching                     Based on Sampling Criteria
Cash Vouching                     Based on Sampling Criteria
Bank Reconciliation Statements    100%
Revenue                           Based on Sampling Criteria
Ledger Scrutiny                   Based on Sampling Criteria
Agreements and covenants          Existing agreements will be analysed in the first half
                                  year and new agreements on as and when basis
ERP Analysis                      On the basis of experience of FY 16-17
Utilization Certificates          100%
Fixed Asset Register              Incremental Basis
Statutory Dues                    Monthly
Closing Balance Tracing           100%


Atleast two Off-campuses will be visited to verify that records are maintained as per
rules.




                                       Page 3 of 8
                    TATA INSTITUTE OF SOCIAL SCIENCES

 PROPOSED SCOPE OF INTERNAL AUDIT OF TISS FOR F.Y. 2019-20 FOR TISS MAIN
  CAMPUS, SCHOOL OF VOCATIONAL EDUCATION AND ITS OFF-CAMPUSES IN
                TULJAPUR, HYDERABAD AND GUWAHATI








Sr.      Areas                                Coverage                             Periodicity of
No                                                                              checking / reporting
1.    Compliance of    Verification of records of following areas and          Quarterly reports
         areas         suggesting measures for streamlining them:              (5-7 areas per report)
                       1. Infrastructure development and support
                       2. Projects [limited to accounting aspect]
                       3. Bank section
                       4. Cash Section
                       5. Dining hall
                       6. Purchase and stores
                       7. Investments and funds
                       8. Quotation and tendering
                       9. Academic [limited to accounting aspect]
                       10. Personnel [limited to accounting aspect]
                       11. Convention Center
                       12. Hostel
                       13. Guest House
                       14. Certification of IDS & other high value bills for
                           payment
2.        Capital      Compliance                                              As and when basis
      Expenditure ­    1. Compliance with existing processes for
          CAPEX            incurring CAPEX
      (Expenditure     Vouching
            on         2. Pre audit for all transactions of construction of
       construction        buildings
       of buildings)
3.        Capital      Compliance                                              As and when basis
      Expenditure ­    1. Compliance with existing processes
       Purchase of
      other Capital    Vouching
          assets.      2. Pre-audit of      all   transactions   above   Rs.
                          5,00,000/-

4.       Projects      Compliance                                              8 - 10 project files per
                       1. Checking compliance with respect of                  reporting period
                          documentation of projects.
                       2. Compliance testing of project files                  * Projects to be decided
                       Vouching                                                on discussions with Stat.
                       3. Vouching of income and expenses related to           Auditors / SNB
                          projects on test check basis

                                          Page 4 of 8
5.        Bank         1. Verification of Bank Reconciliation Statements     Monthly
      Reconciliation   2. Comments on BRS.
       Statements
6.    Bank Vouching    Vouching                                              Quarterly Reports
                       Bank Payment Vouching (on test check basis)
7.     Cash Section    Verification                                          Fortnightly (Reporting
                       Surprise Cash Verification                            will be on Quarterly
                                                                             Basis)
8.      Dining Hall    Analysis & Reporting                                  Two Quarters of FY 17-
                       1. Food Wastage                                       18
                       2. Overhead charges and Remuneration paid to DH
                          Staff.
                       3. Variance in purchases as per DH and Purchases
                          as per FA
                       4. Amounts receivable from students and
                          Governments
                       5. ARC Analysis / verification of rates of Metro
                          Cash and Carry.
9.    Purchase and     Verification                                          Two Quarters of FY 19-
         Stores        1. Compliance testing of procurement process by       20
                          selecting 10-15 samples of Purchase Orders
10.   Investments ­    Verification                                          Annually
        scholarship    1. Ledger scrutiny in respect of Fund Accounts,
           funds,         Investment accounts &relevant income ledgers
          Campus          on sample basis
       development
       funds&other     Analysis & Reporting
        temporary      2. Review of process of utilization of investments
       investments
11.      Academic      Verification                                          Annually
          Section      Fee records with Fee Challans

                       Analysis & Reporting
                       Analysis of Fees received and receivable from
                       students and Governments.

12.     Personnel      Verification                                          Annually
         Section       Checking of appointment letters & resignations
                       during the period with inputs in payroll processing
                       systems
                       1. Payment of salaries to existing employees
                       2. Updates in case of new employees / retirements
                           / terminations
                       3. Full and final settlements of retirement dues
                       4. Payment of pensions
                       5. Payment to project staff
                       6. Payment to contracted employees - KHFM
13.    Convention      Analysis & Reporting                                  Once in FY 2019-20
         Center        Income and expenditure of Convention center
                       Verification
                       Records maintained by Convention Center vis-à-vis
                                           Page 5 of 8
                     records maintained by Accounts Section
14.      Hostel      Analysis & Reporting                                Once in FY 2019-20
                     Income and expenditure of Hostel
                     Verification
                     Accounting of Hostel Charges
15.    Guest House Analysis & Reporting                                  Once in FY 2019-20
                     Income and expenditure of Guest House
                     Verification
                     Records maintained by Guest House vis-à-vis
                     records maintained by Accounts Section
16.     Statutory    Vouching                                            As per due dates
       compliance    1. Checking of returns with books of account &
          such as        reconciliation thereof
       Income Tax, 2. Vouching of payment of tax with supporting
      GST, FCRA etc.     challans
17.   Periodic Stock 1. Cash                                             Quarterly Reports
          Taking     2. Cheque Books, Receipt Books                      (3-4      times      per
                     3. Stores                                           reporting period in
                     4. Dining Hall                                      case of first two points
                     5. Library (As and when basis)                      and once in case of
                     6. Any other area as per discussion with            other points)
                         management.
18.    Fixed Assets Verification                                         Annually
                     1. Checking Fixed Assets register
                     2. Accounting of depreciation on Fixed assets
19.       Off-site   1. Visit to Tuljapur, Hyderabad & Guwahati          Annually
      campus Visits      campuses
20.        Data      To check consistency of records maintained by       To be done along with
       consistency   various department and its integration in           Compliance      testing
                     accounting system.                                  mentioned in Pt. 1
                                                                         above.
21.       SVE        Audit of transactions as per scope attached in      Half Yearly reports
                     Annexure 1.1
22.    Scrutiny of   Verification                                        Quarterly Reports
        Ledgers      1. Ledger scrutiny of selected ledgers in each
                        audit period (major items of income, expenses,   (1-2 areas per report)
                        assets and liabilities)
                        Areas to be covered:
                         IDS
                         Projects
                         Dining Hall
                         Academic
                         Personnel
                         Any other area requested by management
                          ***************************************

                                                                              Annexure-III
                                 TECHNICAL BID
                        (Audit Experience/ Capability Criteria)

                                       Page 6 of 8
 1.      Name of Firm :________________________________________________________________________________

 2.      Address :_______________________________________________________________________________________

 3.      Name of responsible person, contact no. _________________________________________________
         and details who will coordinate for audit : ________________________________________________

 4.      Whether your firm is empanelled
         with CAG for the year 2018-19 : ____________________________________________________________

 5.      Empanelment no._____________________________________________________________________________

 6.      STABILITY OF FIRM :
         i) Age in years     ________________________________________________________________________

         ii) No. of Branches ________________________________________________________________________

 7.      MAN POWER
         i) No. of Partners. ________________________________________________________________________

         ii) No. of Qualified Chartered Accountants. _______________________________________________

         iii) No. of Article/ Audit Clerks. ____________________________________________________________

 8.      PROFESSIONAL EXPERIENCE :
         i)    Statutory/Internal Audit conducted of the Autonomous Body/ Statutory Body:
          Sr.No Name of the organization Period of assignment Turnover (in crores)
          .








         ii)    Statutory/Internal Audit conducted of the PSUs:
           Sr.No Name of the organization Period of assignment               Turnover (in crores)



         iii)   Statutory/Internal Audit conducted of the Educational institutions:
Sr.No.            Name of the organization Period of assignment Turnover (in crores)




 Date:                                                                      Authorised Signatory
                                                                            with Stamp of CA Firm

                                                                                            Annexure-IV


                                                  Page 7 of 8
                                           FINANCIAL BID
                                      (Annual Professional Fees)

The Firm may quote their professional fees in the following format:

1.    Name of the Firm : ______________________________________________________________________________

2.    Headquarter Location : ________________________________________________________________________

3.    Annual Professional Fees :

     Sr.No                           Particulars                                Amount (in Rs)
        .
      1)     Professional fees for carrying out Internal Audit of the
             TISS Main Campus its Off-campuses in Tuljapur,
             Hyderabad & Guwahati and School of Vocational
             Education, Mumbai

             Add : GST @ 18%
                                       TOTAL

Note: Travel for audit of outstation Units ­ reimbursement of AC III Tier fare to the person
carrying out the audit and airfare to the Chartered Accountant.
Payment shall be released quarterly only submission of the quarterly internal audit report

4.    GSTIN No. ______________________________________

5.    PAN No. _____________________________________________________




Date:                                                                      Authorized Signatory
                                                                           with Stamp of CA Firm




                                              Page 8 of 8

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