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National Textile Corporation Limited, New Delhi, Delhi
February, 18th 2019
                           
                             NATIONAL TEXTILE CORPORATION LIMITED
                                                     (   )
                                     (A GOVERNMENT OF INDIA UNDERTAKING)
                                        CIN : U74899DL1968GOI004866

                                                                                            Registered Office,
-4,                                                                                         Core-IV,
 ,                                                                                          Scope Complex,
7-  ,                                                                                       7-Lodhi Road,
  -110003                                                                                    New Delhi-110003



NOTICE INVITING CHARTERED ACCOUNTANT/COST ACCOUNTANT FIRMS FOR APPOINTMENT AS
INTERNAL AUDITORS OF VARIOUS UNITS ACROSS INDIA AND ONE CENTRAL INTERNAL AUDITOR


National Textile Corporation Limited intends to appoint Chartered Accountant/Cost Accountant firm as Internal
Auditors for undertaking the Internal Audit work of our 23 Mills and 2 Regional Offices i.e. WRO and SRO across
India and one Central Internal Auditor for the year 2019-20.

Interested Firms with requisite experience may submit their bids within 21 days i.e. latest by 06.03.2019
, 3:00 P.M. at the following address:

Deputy General Manager (Finance/Internal Audit), National Textile Corporation Limited, 6th, Floor, Core IV,
SCOPE Complex, 7, Lodhi Road, New Delhi ­ 110003, Telephone: 011-24360101 / 2622

Detailed Scope of Work, Pre-Qualification Criteria and other details are available at our website www.ntcltd.org.
Corrigendum if any will be available on our website/ CPPP portal only.

                                                   ***************
               NATIONAL TEXTILE CORPORATION LIMITED
                                  (A GOVERNMENT OF INDIA UNDERTAKING)
                  Registered Office: Core IV, Scope Complex, 7-Lodhi Road, New Delhi-110003

Tender for Appointment as Internal Auditors for undertaking Internal Audit work of our various units across
India and one Central Internal Auditor

INDEX

 S.No     Particulars                                                                             Page No.

 1        Introduction                                                                            1

 2        Overview of Internal Audit                                                              1

 3        Scope of Work                                                                           1

 4        Tender Notice                                                                           1

 5        Tender submission-Two cover System                                                      2

 6        Due Date & Time                                                                         2

 7        Location of Tenderer (Firm)                                                             2

 8        Term & Condition for Other than Central Internal Auditor and Central Internal Auditor   2

 9        Earnest Money Deposit                                                                   2-3

 10       Technical Bid (Envelope A)                                                              3

 11       Financial Bid (Envelope B)                                                              3

 12       Audit Fee                                                                               3

 13       Envelope C                                                                              3

 14       Opening of Tender and Evaluation                                                        4

 15       Engagement of Internal Audit Assignment                                                 4

 16       Commencement of Internal Audit                                                          4

 17       Submission of Internal                                                                  4

 18       General Terms and Conditions                                                            4

 19       Confidentiality Clause                                                                  4

 20       Jurisdiction in case of Disputes                                                        5

 21       Technical Bid for Internal Auditor (other than CIA)- Annexure I                         6-7

 22       Technical Bid for Internal Auditor (CIA)- Annexure II                                   8-9
23   Undertaking to be submitted along with Technical­Bid Undertaking- Annexure III   10

24   Financial Bid- Annexure IV                                                       11

25   Submission letter of Tender Document and Declaration-Annexure V                  12

26   Declaration for forfeiture of EMD-Annexure VI                                    13

27   Scope of Internal Audit for Mills- Annexure VII                                  14-26

28   Scope of Internal Audit for Head Office / Regional Offices- Annexure VIII        27-34

29   Standard Checklist- Annexure IX                                                  35-38

30   List of units for whom bids are called- Annexure X                               39

31   List of units to be reviewed by CIA- Annexure XI                                 40-43

32   Minimum Audit Fee- Annexure XII                                                  44
Introduction

National Textile Corporation Limited, (hereinafter referred as "NTCL") is a schedule "A" Central Public Sector
Enterprise under the Ministry of Textiles, Government of India, having turnover of approx. Rs 1100 crores, engaged
in production of yarn and fabric through its 23 mills in operation, located all over India with 8.03 lakhs spindles and
408 looms producing around 550 lakhs kgs of yarn and 200 lakhs meters of fabric per annum.

Overview of Internal Audit

With a view to have independence of the internal audit and to further strengthen the internal audit system,
the Corporation proposes to appoint reputed, well experience Chartered Accountants/ Cost Accountants firms
having certificate of practice for not less than 5 years to undertake the internal audit work at various units across
India.

Internal audit is an independent appraisal function of the Corporation. It objectively examines, evaluates and
reports on the internal control systems after thorough verification. The internal auditor should identify and
evaluate the organization's internal control system as a basis for reporting upon its adequacy and effectiveness.

The internal auditor should ensure adherence to management policies and directives, safeguard of assets,
completeness and accuracy of records and compliance with statutory requirements etc. He should be able to
exercise judgment, express opinions and present recommendations with impartiality. The internal audit,
notwithstanding his employment by the Corporation, should be free from any conflict of interest. Internal auditor
should ensure coverage of all areas mentioned in the scope of work. Standard Checklist provided as Annexure "I X"
should also be submitted along with the Internal Audit report. (Standard Checklist is supplementary to the main
Internal Audit Report)

Before issuing the final report, the internal auditor should normally discuss the contents with the Unit Head, and
may submit a draft report to them, for confirmation of factual accuracy and their comments. He should
ensure that arrangements are made to follow up audit observations to monitor what action has been taken on them.

Final internal audit report is required to be submitted to the HO under copy to respective unit and regional
office. The Audit report should include audit findings, Comments of the branch, recommendations and
conclusions of the audit.

Scope of Work

Detailed Scope of Work has been provided as:
 Scope of Internal Audit for Mills as Annexure `VII'.
 Scope of Internal Audit for Head Office / Regional Offices as Annexure `VIII'.

Tender Notice

NTCL invites sealed tenders under two bid systems from Chartered Accountants/Cost Accountants firms for the
Appointment as internal auditors of its various units across India and one Central Internal Auditor. (List of units to
be audited by internal auditors and reviewed by CIA along with their details is annexed as Annexure ``X" and
Annexure "XI" respectively). The tender bids enclosing necessary documents may be addressed to:
Deputy General Manager (F/IA),
National Textile Corporation Limited,
Core IV, Scope Complex,
7-Lodhi Road,
New Delhi 110003
so as to reach on or before 3:00 p.m.,06/03/2019. The tender may also be dropped in Tender Box placed at
Reception of the NTCL. The tenderer should sign and seal in all pages of the tender. NTC shall not be responsible
for any expense incurred by bidders in connection with the preparation and delivery of their bids or any other
expenses incurred during the bidding process.



1|Page
Tender Submission-Two Cover System

1.   Tenders should be addressed to DGM (F/IA), Head Office, New Delhi by designation only. Tender should be
     submitted in following manner:
         Envelope A - (Technical Bid with all enclosures and EMD)
         Envelope B ­ (Financial Bid)
         Envelope C - Containing both Envelope "A" & Envelope "B"

4.   Each envelope should be essentially super scribed as "Tender for Appointment as Internal Auditors
     for undertaking Internal Audit work of <> located at <> or Tender for
     Appointment as Central Internal Auditor", as the case may be and should bear the full address of tenderer
     at left side bottom.

2.   The tenderer should submit the tender for each unit separately if applying for more than one unit. A tenderer
     may submit the tender for maximum of three (03) units. Auditor applying for CIA will be included in counting
     maximum no. of units i.e. three (03) units.

3.   Tender can also be submitted on or before the due date and time specified in the tender notice in the TENDER
     BOX kept at Reception of NTCL.

     Alternatively, the tenderer who prefers to submit the tender through post can dispatch the same through
     Registered Post or Courier so as to reach the above address on or before the due date and time. Tenders received
     after the due date and time, for what so ever reasons will not be considered, and NTCL will not be liable or
     responsible for the same.

Due Date & Time

The sealed tenders should reach on or before due date. If the last day happens to be a holiday due to any unforeseen
reason the due date would be next working day. The tender received after due date and time or unsealed or incomplete
or by electronic mail will be rejected.

Location of Tenderer (Firm)

The Tenderer (Firm) should have Registered Office / Branch Office in the same state of our unit/s for which
tenderer is sending the bid.

Term & Condition for:

Other than Central Internal Auditor
         Should have their Branch Office/ Registered Office in same state of unit applied.
         Firm must be a Partnership Firm/ LLP.

Central Internal Auditor (hereinafter referred to as "CIA")
         Should have head office in Delhi-NCR.
         Should have minimum 4 Partners in Firm.
         Will be assigned the internal audit of NTC head office at New Delhi.
         Will not be assigned the internal audit of any other NTC unit.
         Will review internal audit reports of other NTC across India mentioned in Annexure `XI' and submit its
         report separately.

Earnest Money Deposit

Tenderer shall enclose Crossed Demand Draft / Pay Order / Banker's Cheque drawn on any Scheduled Bank in
favour of "NATIONAL TEXTILE CORPORATION LIMITED", payable at New Delhi as non-interest bearing Earnest
Money Deposit amounting to Rs. 5,000/- (Rupees five thousand only) per unit with Technical Bid. Technical bid


2|Page
without EMD shall be rejected. If tenderer is sending bids for more than one unit then each technical bid for a unit must
be accompanied with EMD of Rs. 5000/-.

On opening Technical Bid Envelope, if it is found that Earnest Money Deposit is not enclosed, and then the bid will be
rejected; unless any category of Tenderer specially exempted by the Government from the payment of Earnest Money
Deposit reasons and proof of the same has to be enclosed.

Refund of EMDs to Unsuccessful Tenderer :
The EMD of Rs 5,000/- of the successful Bidder shall be released after successful completion of internal audit work
allotted. The EMD of Rs 5,000/- of the unsuccessful Bidder shall be released within 30 days of the opening of
financial Bid.
Tenderer are required to furnish the details of Bank i.e. Name of the Bank, Bank Account Number & Name of Branch
with IFSC Code for refund of EMD.

The Earnest Money Deposit/Security Deposit will be forfeited if:
I. Tenderer withdraws his bid or backs out after acceptance.
II. Tenderer does not accept assignment after he is selected as L1 and appointment letter is already issued.
III. Tenderer violates any of the conditions prescribed in the Tender Document.
IV. Tenderer changes any of the terms, during validity period.

If the tenderer neglects or refuses to accept their rates quoted after submission of their tender or to
comply with any of the conditions of the tender, the earnest money deposit already paid will be forfeited.

Technical Bid (Envelope A)

The Technical Bid as prescribed in Annexure I (other than CIA) or Annexure II (CIA) should be filled up along with
all the enclosures specified below in a sealed separate envelope (Envelope A) along with all the enclosures
specified as under:
    i. Submission letter of tender document.
   ii. Demand Draft for EMD
  iii. Technical Bid for Central Internal Auditor (CIA)/ Internal Auditor (other than CIA) along with self attested
       documents mentioned in format.
  iv. A copy of cancelled cheque for the purpose of refund of EMD.
   v. Bid Undertaking.
  vi. Declaration at Annexure `VI'

Financial Bid (Envelope B)

The financial bid as prescribed in Annexure `IV' should also be filled up and sealed in a separate envelope
(Envelope B). Financial Bid of only technically qualified tenderer will be opened.

Audit Fee

Internal Audit Fees should be quoted inclusive of TA/DA/Boarding/Lodging etc. and exclusive of applicable Taxes, if
any. The audit fee quote should be indicated clearly both in Figures and in Words. If there is any variation between
the audit fee quoted in Figures and Words then audit fee quoted in figures will be considered for evaluation.

Audit fee annexed at Annexure `XII' may be considered as minimum audit fee for Mills/HO/ROs.

Envelope C

Envelope A & B should be kept in Envelope C and Envelope C should be essentially super scribed as "Tender
for Appointment as Internal Auditors for undertaking Internal Audit work of <> located at
<> or Tender for Appointment as Central Internal Auditor", as the case may be and should
bear the name, full address and contact no. of tenderer firm at left side bottom of Envelope.




3|Page
Opening of Tender and Evaluation thereon

Tenders will be opened at 03:00 p.m. on 07.03.2019. Evaluation of technical Bid-I shall be as per eligibility criteria
and financial Bid of the tenderer shall be opened only if it qualifies the technical Bid-I.

Engagement of Internal Audit Assignment

Appointment as Central Internal Auditor/ Internal Auditor of units of NTCL will be after evaluation as per technical
eligibility criteria and L1 firm among the bidder for the particular unit will be allotted Internal Audit Assignment of that unit.
Incase the L-1 fee is quoted by more than one firm, the oldest firm (based on the date of registration / incorporation
as partnership firm or LLP) shall be treated as L-1.

The engagement of Internal Auditor will be for the Financial Year 2019-20 beginning from 01.04.2019 to
31.03.2020. The Corporation reserves its right to cancel the engagement prior to expiry of the tenure, in
case services are not found satisfactory.

Commencement of Internal Audit

Selected firm will be issued Appointment letters in hard as well as soft copies. Firm is required to send their consent
via e-mail to internal_audit_ho@ntcltd.org within 07 days of receipt of Appointment Letter. If consent is not
received during specified time period then it would be assumed as accepted. The internal audit should commence
immediately after closing of the quarter / half year.

Submission of Internal Audit Reports

Internal Audit reports should be submitted on quarterly basis as under:
     Hard copy in triplicate ­ one copy to In-charge of the unit; one copy to Regional Office; one copy to DGM
         (F/IA), Head Office at New Delhi;
     Soft copy by e-mail to internal_audit_ho@ntcltd.org

General Terms and Conditions

   i.    Bids are valid for 90 days from the opening of the Bid.
  ii.    In case audit performance is not found satisfactory, the firm can be removed after giving one month notice
         during the engagement period of one year. In this case the next firm in the line of L-1 shall be
         called upon to accept the engagement provided he agrees for L-1 fees.
  iii.   The assignment of internal audit of units have been clubbed wherever necessary considering volume of
         work and location.
  iv.    Tender of Proprietor firm will be rejected.
   v.    Firm having any partner who has retired from the services of NTCL in the last two years prior to FY 2019-
         20 shall not be considered for this engagement as it affect the independency of internal audit.
  vi.    Firm who was assigned the job of internal / statutory / cost /GST audit in any of the units for 3 consecutive
         years prior to FY 2019-20 shall not be considered for this engagement of appointment in any unit across
         India.
 vii.    Failure to furnish all information required as per the Bidding Document may result in the rejection of the
         Bid.
viii.    NTC reserves the right to accept or reject any Bid and to annul the Bidding process and reject all Bids at
         any time prior to award of contract without assigning any reason whatsoever, without thereby
         incurring any liability to the affected Bidder or Bidders or without any obligation to inform the affected
         Bidder or Bidders of the grounds or the reasons for the said action.

Confidentiality clause

The successful bidder must not disclose the confidential information obtained from the corporation to anyone
unless required to do so by law and shall maintain confidentiality. The successful bidder to whom the work is
allotted shall carry out the job at their own and shall not sub-let this work to any other Agency/Organization.


4|Page
Jurisdiction in case of Disputes

In case of any dispute, jurisdiction of courts at New Delhi shall be final and binding upon the parties.


Further clarification w.r.t tender may be sought from the office of Deputy General Manager (Internal Audit),
National Textile Corporation Limited, 6th, Floor, Core IV, SCOPE Complex, 7, Lodhi Road, New Delhi ­
110003, Telephone: 011-24360101 / 2622.




5|Page
                                                                                                   Annexure `I'
                                   <>

Technical Bid for Internal Auditor (other than CIA)

Contact details of the Firm                                  Name:_______________________________________

                                                             Office Address:________________________________

                                                                           ________________________________

                                                             City:__________________ Pin Code: ______________

                                                             Office Telephone No:___________________________

                                                             Mobile No:___________________________________

                                                             Email:_______________________________________

                                                             Website:_____________________________________

Income tax Permanent Account Number
(Self attested Copy of the same shall be enclosed)

GST No.
(Self attested copy of the same shall be enclosed)

Details of the Firm:

1. Whether LLP or Partnership firm;

2. Date of establishment / incorporation of firm;
(as partnership firm/ LLP)

3. No. of partner(s):

4. No. of qualified audit staff:

5. No. of articled clerk:

Whether firm is having certificate of practice for not less Yes / No
than 5 years as partnership firm or LLP.

If Yes, then enclose Self attested copy of the
registration certificate.

Details of Earnest Money Deposit Amount                      Rs. 5,000/- (Rupees five thousand only) drawn on
                                                             ____________________________________ vide DD /
                                                             PO / BC No. _____________ dated _____________
                                                             in favour of National Textile Corporation Limited.

Whether engaged as internal / statutory / cost /GST Yes / No
auditor of any of the units of NTC in the last three years
prior to FY 2019-20.

If Yes, then give details thereof (Name of the unit,
nature of the assignment and FY under audit).

6|Page
Whether any partner of the firm has retired from the Yes / No
services of NTC in the last two years prior to FY 2019-
20.

If Yes, then give details thereof (Name of such partner
and date of retirement from NTC).

Whether having experience in internal audit of Public Yes / No
Sector companies, especially manufacturing units during
the last 5 years. (Preference to be given to a firm having
experience in textiles sector).

If Yes, then give number of such assignment along with
short brief thereof and enclose stamped copy of
completion certificate of assignment issued by PSU or
Central / State Govt. Department.

The firm / any partner should not have been convicted Undertaking attached : Yes / No
in any disciplinary proceedings / criminal case by
regulatory authority / court in connection with
professional work. Bidder should not be in black
list   of    any     PSU      or Central / State Govt.
Department. Bidder to submit an undertaking in this
respect as per attached format.

The firm should have office / branch office in the same Complete Address and other details attached : Yes / No
state of our unit.
(Complete address of the branch office along with the
details of contact person and his phone number should
be submitted on letter head of the Firm).

Details of Bank for refund of EMD:

Name of Account holder;

Account number;

Name of Bank;

Name of Branch;

IFSC code;
(enclose a copy of cancelled cheque)


Signature and seal of tenderer:

Name:

Capacity /authority to sign:

Full address:




7|Page
                                                                                                    Annexure `II'
                                   <>

Technical Bid for Central Internal Auditor (CIA)

Contact details of the Firm                                   Name:_______________________________________

                                                              Office Address:________________________________

                                                                           ________________________________

                                                              City:__________________ Pin Code: ______________

                                                              Office Telephone No:___________________________

                                                              Mobile No:___________________________________

                                                              Email:_______________________________________

                                                              Website:_____________________________________

Income tax Permanent Account Number
(Self attested Copy of the same shall be enclosed)

GST No.
(Self attested copy of the same shall be enclosed)

Details of the Firm:

1. Whether Partnership firm or LLP;

2. Date of establishment / incorporation of firm;
   (as partnership firm/LLP)

3. No. of partner(s):

4. No. of qualified audit staff:

5. No. of articled clerk:

Whether firm is having certificate of practice for not less Yes / No
than 5 years as partnership firm or LLP.

If Yes, then enclose self attested copy of the registration
certificate.

Details of Earnest Money Deposit Amount                       Rs. 5,000/- (Rupees five thousand only) drawn on
                                                              ____________________________________ vide DD /
                                                              PO / BC No. _____________ dated _____________
                                                              in favour of National Textile Corporation Limited.

Whether engaged as internal / statutory / cost /GST Yes / No
auditor of any of the units of NTC in the last three years
prior to FY 2019-20.

If Yes, then give details thereof (Name of the unit,
nature of the assignment and FY under audit).

8|Page
Whether any partner of the firm has retired from the Yes / No
services of NTC in the last two years prior to FY 2019-
20.

If Yes, then give details thereof (Name of such partner
and date of retirement from NTC).

Whether firm is having 4 or more partners.                  Yes/ No

If Yes, then give details of partners and their
membership number.

Whether having experience in internal audit of Public Yes / No
Sector companies, especially manufacturing units during
the last 5 years. (Preference to be given to a firm having
experience in textiles sector).

If Yes, then give number of such assignment along with
short brief thereof and enclose stamped copy of
completion certificate of assignment issued by PSU or
Central / State Govt. Department.

The firm / any partner should not have been convicted Undertaking attached : Yes / No
in any disciplinary proceedings / criminal case by
regulatory authority / court in connection with
professional work. Bidder should not be in black
list   of    any     PSU      or Central / State Govt.
Department. Bidder to submit an undertaking in this
respect as per attached format.

The firm should have head office in Delhi-NCR.              Complete Address and other details attached : Yes / No

(Complete address of the office along with the details of
contact person and his phone number should be
submitted on letter head of the Firm).

Details of Bank for refund of EMD:

Name of Account holder;

Account number;

Name of Bank;

Name of Branch;

IFSC code;
(enclose a copy of cancelled cheque)

Signature and seal of tenderer:

Name:

Capacity /authority to sign:

Full address;


9|Page
                                                                                                     Annexure `III'
                                <>

Format of Undertaking to be submitted along with Technical­Bid Undertaking

We hereby confirm that all the documents submitted in this tender are authentic, genuine, copies of their
originals and have been issued by the issuing authority mentioned above and no part of the document(s) /
information is false, forged or fabricated.

We hereby confirm that our Bid complies with the total technical-commercial requirements/ terms and
conditions of the Bidding Document and subsequent addendum/corrigendum (if any), issued by NTC, without
any deviation/ exception/ comments/ assumptions.

We hereby confirm that we are not under any 'liquidation', any 'court receivership' or similar proceedings
and 'bankruptcy'. We hereby confirm that firm / any partner has not been convicted in any disciplinary proceedings /
criminal case by regulatory authority / court in connection with professional work. We further confirm that, we have
not been in negative list / blacklisted by any Public Sector Undertaking / Government Organization / NTC.
We also confirm that the contents of this Tender have not been modified or altered by us. We agree that if any
noticed in future, our Bid may be rejected / terminated.






We hereby confirm that we have gone through and understood the Bidding Document and that our Bid has been
prepared accordingly in compliance with the requirement stipulated in the said documents.




Date:                                                      Signature with seal of the firm



Place:                                                     Name & Full address of the firm:




10 | P a g e
                                                                                                      Annexure `IV'
                                 <>

Financial Bid

Tender for Appointment as Internal Auditors for undertaking Internal Audit work of <>
located at <> or Tender for Appointment as Central Internal Auditor

1.   I/we hereby submit our Financial Bid for professional fees for undertaking appointment as Internal Auditor of
     <> located at <> or appointment as Central Internal Auditor.

 Particulars                                                                      Professional Fees (In Rs)


 Internal Audit fees for undertaking appointment as Internal Auditor of
 <> located at <> or appointment as Central
 Internal Auditor.


 (In words: Rupees __________________________________________________________________________)


2.   The Internal audit fees quoted above is inclusive of TA/DA/Boarding/Lodging etc.

3.   The Internal audit fees quoted above is exclusive of all applicable taxes.

4.   Audit fees will be paid on submission of bill along with the Internal Audit Report.

We hereby agree with all the terms and conditions of the tender and we hereby undertake to abide by same.



Date:                                                      Signature with seal of the firm


Place:                                                    Name & Full address:




11 | P a g e
                                                                                              Annexure `V'
                                  <>

Submission letter of Tender Document and Declaration

Date:

To,
Deputy General Manager (Internal Audit),
National Textile Corporation Limited,
6th, Floor, Core IV, SCOPE Complex,
7, Lodhi Road,
New Delhi ­ 110003

Sub: Tender for Appointment as Internal Auditors for undertaking Internal Audit work of <>
located at <> or Tender for Appointment as Central Internal Auditor

Dear Madam,

1.   We have read and understood all the terms & conditions of the tender and other instructions and hereby
     undertake to abide by them.

2.   We are enclosing herewith, Demand Draft / Pay Order / Bankers' Cheque No.                       dated
     ____________ in your favour, towards earnest money deposit of Rs.5,000/-.

3.   We have filled, numbered and signed each page of the tender documents and the same are enclosed here
     with.




Signature and seal of Tenderer:


Name:


Capacity /authority to sign:




12 | P a g e
                                                                                                     Annexure `VI'
                                  <>

Declaration for forfeiture of EMD

Date:

To,
Deputy General Manager (Internal Audit),
National Textile Corporation Limited,
6th, Floor, Core IV, SCOPE Complex,
7, Lodhi Road,
New Delhi ­ 110003

Dear Madam,

I/We <> hereby declare that I/We will be liable for forfeiture of earnest money in following
conditions:

I. Tenderer withdraws his bid or backs out after acceptance.
II. Tenderer does not accept assignment after he is selected as L1 and appointment letter is already issued.
III. Tenderer violates any of the conditions prescribed in the Tender Document.
IV. Tenderer changes any of the terms, during validity period.
V. Tenderer neglects or refuses to accept their rates quoted after submission of their tender



Signature and seal of Tenderer:


Name:


Capacity /authority to sign:




13 | P a g e
                                                                                        Annexure `VII'

                                    Scope of Internal Audit for Mill

      Internal Auditors are required to cover all the areas specified below in the Detailed Scope of
      Internal Audit for financial year 2019-20.

      Internal Auditors should inform any serious irregularity in the unit to NTC Head Office, New
      Delhi as "SPECIAL REPORT TO H.O." separately.

      The role of internal Auditor is not confined only to pointing discrepancies but also suggesting
      remedial measures against these discrepancies and risk involved therein.

      Draft Internal Audit Report should be discussed with the unit head and their replies towards
      each auditor's observation should also be incorporated in the report.

      Quarterly/Half yearly Trial balance should be enclosed along with the Internal Audit
      Report, duly signed by the Internal Auditor and the unit head. Trial Balance should
      provide Opening Balance, Transaction during the period (Debit and Credit) and Closing
      Balance.

      Internal Audit Reports should be submitted timely to the unit head and HO and timelines
      mentioned in the appointment letter should be strictly adhered.

DETAILED SCOPE OF INTERNAL AUDIT

S.        Particulars      Particulars
No.
I         Trial Balance    1. Reconcile opening balances of Balance Sheet items with last audited
                              Trial Balance / Balance Sheet.
                           2. Ensure that no back dated voucher is passed or modification in
                              vouchers passed is done in the previous audit period post completion of
                              audit.

II        Cash / Bank      3. Cash / Bank Position

                           a. To report Cash Balance.
                           b. To report Bank balances in all the bank accounts (including inoperative
                              bank accounts).

                           4. Inoperative Bank Accounts

                           c. To identify and report inoperative bank accounts i.e. bank account in
                              which there has been no transaction in the last one year and reasons
                              for non-closure of such bank accounts.

                           5. Cash / Bank Book

                           To check and report whether :
                           d. Cash / Bank book is serially numbered, written, closed and signed by
                              the Accounts in charge daily with due accounting of all receipts and

14 | P a g e
                  payments;
               e. Cash deposited to / withdrawn from bank is entered in Cash / Bank
                  book on the same day;
               f. Cash / Bank Balance as per books of accounts tallies with the balance
                  as per Cash / Bank Book.
               g. There was negative cash balance on any day during the period under
                  audit.

               6. Bank Reconciliation Statement

               h. To check and report whether Bank reconciliation statement in respect of
                  all the bank accounts is prepared and signed by the Accounts in charge
                  on monthly basis.
               i. Verification of Bank Reconciliation Statement with Bank Statement /
                  Bank Certificate and to check and report whether :
                   Entries appearing in BRS are settled subsequently. If not, then
                        inquire into the nature and details of such outstanding entry.
                   Cheques issued but not cleared appearing in BRS for more than 3
                        months has been transferred to stale cheques and booked
                        accordingly.

               7. FDRs / TDRs

               j. To check and report whether any amount has been kept in FDRs /
                  TDRs with bank. If yes, then report the details thereof along with the
                  reasons thereof.

               8. Physical Verification

               k. Physical / surprise verification of cash on the first day of visit during
                  audit and check whether the physical cash balance tallies with the
                  balance shown by the cash book and report the discrepancy found, if
                  any.
               l. Physical verification of unused blank cheque book / cheque leaves and
                  report the discrepancy found, if any
               m. Physical verification of cancelled cheques during the audit period on
                  random basis and report the discrepancy found, if any.
               n. Physical verification of FDRs / TDRs and report the discrepancy found,
                  if any.

               9. Cash / Bank Payment / Receipt

               To check and report whether :
               o. Payments are made after proper sanction of Authorized person.
               p. Unpaid amount, if any, on account of salary, wages, bonus etc. is
                  deposited in cash office without any delay;
               q. Payments are made only against original supporting bills/invoices and
                  said bills / invoices are marked as "PAID" or "CANCELLED" along with
                  the date of payment after payment is made.
               r. All cash and bank payments are entered in Docket Book.
               s. There was any irregularity while making payment in cash beyond the

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                            limit specified under Income Tax Act, 1961.
                         t. Cheques and drafts received are deposited in the bank account on the
                            same day or next working day.
                         u. Receipts through NEFT / RTGS are entered into the books of account
                            on the same day or next working day.

                         10. Cash / Bank Vouchers

                         To check and report whether :
                         v. All the relevant columns of the Cash / Bank Vouchers have been
                            properly filled in and vouchers are properly authorized.
                         w. Signature of the payee is taken by the cashier on the cash payment
                            voucher at the time of making cash payment and a revenue Stamp of
                            Re 1 is affixed thereon where cash payment exceeds Rs. 5,000.

                         11. Insurance Cover

                         To check and report whether :
                         x. Cash in safe/cash in transit is within the insurance cover taken.
                         y. Fidelity insurance cover is taken in the names of persons who have the
                            custody of cash.

                         12. Safe Custody

                         To check and report whether :
                         x. Cash is kept in safe custody at the close of business hours.
                         y. Cheque books and bank counterfoils are kept in safe custody.
                         z. Post-dated cheques received, if any are kept in safe custody until
                            deposited.

                         13. To report whether the cash handling person is permanent employee of
                             NTC.

III       Fixed Assets   14. To check and report whether proper authorization has been taken from
                             the Appropriate Authority for purchase / sale / transfer of fixed assets
                             during the audit period.
                         15. To check and report whether transactions involving purchase / sale /
                             transfer of fixed assets have been properly recorded in the books of
                             accounts.

                         16. Fixed Asset Register

                         To check and report whether :
                         a. Fixed Assets Register (hereinafter referred to as "FAR") is m aintained
                            and updated on regular basis (Manual / Computerized).
                         b. FAR give below details of the fixed assets :
                              Description;
                              Date of purchase;
                              Quantity;
                              Location;
                              Identification Number / Tag Number;

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                          Original Cost / Purchase Price;
                          Rate of Depreciation / Useful life;
                          Accumulated depreciation;
                          Deletion / Inter-unit Transfer;
                          Written down value
                    c. Identification number given on the fixed asset tallies with the number
                       given in the FAR on random basis.

                    17. Physical Verification

                    To check and report whether :
                    d. Physical verification of fixed asset is carried out by the management at
                       least once in a year.
                    e. Physical verification sheets in respect of fixed assets are properly
                       prepared and duly signed by the persons responsible for carrying out
                       the physical verification. The name, designation of employees and the
                       date of carrying out the physical verification should also be clearly
                       mentioned in the physical verification sheets.

                    18. Purchase of new Plant & Machinery

                       To check and report whether :
                    f. Machines are ordered after due approval and authorization at various
                       stages
                    g. Machines are received as per the specification and according to the
                       agreed contract terms and conditions.
                    h. Machines are erected / commissioned on time as per schedule and as
                       per the terms of contract.
                    i. Payments are made as per the agreed terms.
                    j. Expenses incurred for procuring machines have been capitalized along
                       with the capitalization of machines.
                    k. Machines installed and commissioned are lying idle. If so, reasons
                       thereof along with the period remaining idle.
                    l. Performance of machines received with regard to working, speed etc.
                       as per specification of machines or requirement of the mills as per
                       running count.
                    m. Any difficulty / problem are faced after erection / commissioning of
                       machines.
                    n. Suppliers of machines are attending the complaints on time and service
                       thereafter is satisfactory.
                    o. Ensure that the log book in respect of all the plant machinery and
                       equipments are kept properly and up to date. Verify the machine log
                       books and comment on the discrepancies observed.
IV        Sundry    19. Age-wise analysis of debtors giving details of debtors outstanding for:
          Debtors          Less than 3 months
                           3-6 months
                           6-12 months
                           More than 12 months
                    20. Verify that collections from debtors are on time and there is no delay in
                         collection and to ensure that interest is charged from parties on
                         delayed payments as per the sales policy. Please verify the details in

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                          the Format "B" prescribed in Additional Standard Checklist.
                      21. In case of sales made against Post dated cheques, if cheque has
                          been deposited after due date, special mention in the report may be
                          given along with the reasons.
                      22. Verify the measures taken to recover / reduce sundry debtors and
                          report whether the follow up action on outstanding debtors is sufficient
                          or not.
                      23. Comment on the Debtors' account showing closing credit balances
                          along with the details and reasons for credit balances.
                      24. Check the Debtors' account where legal case has been filed and
                          ascertain the progress in the legal case.

V         Sundry      25. Age-wise analysis of creditors giving details of creditors outstanding
          Creditors       for:
                             Less than 3 months
                             3-6 months
                             6-12 months
                             More than 12 months
                      26. Comment on the Creditors account that are outstanding to be paid
                          since long (unclaimed Creditors) and that can be considered for a
                          write back in the books of account.
                      27. Comment on the Creditors' account showing closing debit balances
                          along with the details and reasons for debit balances.
                      28. Check the Creditors' account where legal case has been filed and
                          ascertain the progress in the legal case.

VI        Purchases   To check and report whether:
                      29. Purchases are made as per the approved purchase manual /policy /
                          prescribed procedures / sanction of authorized person.
                      30. Interest / carrying charges paid, if any, are as per the terms of
                          Purchase order (PO) / MoU / Contract. Please verify the details in the
                          Format "B" prescribed in Additional Standard Checklist.
                      31. Purchase Register is maintained and updated regularly (manual /
                          computerized) indicating below details:
                                  Item Code
                                  Name of the item
                                  Purchase Order Number
                                  Rate per Item
                                 Quantity purchased
                                  Total Purchase Amount
                                  Discount / Rebate, if any.
                      32. Rate Variations over a period of time in respect of item of purchases
                          should be noted. Reasons for purchases made at varying rates should
                          be obtained. Rate Variations without a proper justification should be
                          reported.
                      33. Carry out a scrutiny of Indents / Purchase requisitions to ensure that
                          the purchase orders are placed as per the requirements given in the
                          Indents.
                      34. Ensure that various terms and conditions entered with the suppliers
                          regarding quantity, quality, rate, discounts / rebates, commission,
                          transportation and GST/TDS are properly adhered.

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                         35. Obtain a list of Indents pending for conversion into PO and comment
                             upon the old pending indents.
                         36. Obtain a list of POs pending for delivery and comment upon the old
                             pending PO where the due date of delivery of material has expired.
                         37. Inward Material
                               a. Check that entry for the incoming material is made at the entry
                                  gate register and GRN is issued.
                               b. Ensure that the weighing / counting of the incoming material are
                                  made properly and correctly at the receiving section.

VII       Sales          To check and report whether:
                         38. Sales are made as per the approved sales policy / prescribed
                             procedures.
                         39. Sale of scrap items is made only through tender / open auction.
                         40. Interest / carrying charges are collected on delayed payments, if any,
                             as per the terms of MoU / Contract.
                         41. Ensure that the discounts / rebates offered to the customers and
                             commission to agents / dealers are as per the approved sales policy /
                             prescribed procedures.
                         42. Ensure that the weighing / counting of the outgoing material are made
                             properly and correctly at the dispatch section.

VIII      Waste Sale     43. Verification of sale procedure of waste variety wise and valuation
          (Like Cotton       thereto.
          Waste)         44. To check and report whether sale of waste is made only to the
                             registered parties.
                         45. Ensure that the weighing / counting of the outgoing material are made
                             properly and correctly at the dispatch section.

IX        Inventory      To check and report whether :
                         46. Actual Inventory levels are as per the Inventory norms w.r.t:
                                  Yarn
                                  Cloth
                                  Stores & Spares
                                  Raw Material
                                  W.I.P
                         47. Age-wise analysis of finished stock giving details for finished stock
                             lying :
                                  Less than 06 months
                                  06-12 months
                                  More than 12 months
                         48. Age wise summary of obsolete/damaged, non-moving and slow
                             moving stock has been prepared and reported to Head Office for
                             further instructions. If so, then report the details along with the amount
                             thereof.
                         49. Physical verification of inventory is carried out by the management at
                             least once in a year.
                         50. Samples sent outside the mills are received back within a reasonable
                             time.
                         51. Whether the systems of inventory control like Maximum level /
                             Minimum level / EOQ / Perpetual inventory system / Bin Cards etc are

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                             prepared.
                         52. Items of raw material and stores & spares are procured and not issued
                             within 6 months. If so, then report the details along with the reasons
                             thereof.
                         53. Unused Stores & spares lying within a particular department are
                             properly recorded / accounted.
                         54. Raw material is valued on weighted average system, finished stock is
                             valued at lower of cost or net realizable and WIP is valued properly at
                             different stages.
                         55. Monthly Quantitative Reconciliation Statement

                          Particulars             Opening     Purchased     Consumed      Closing
                                                  Stock                                   Stock
                          (i) Raw Material
                          (ii) RM to FG (Yarn)
                          (iii) Yarn to Cloth
                                Reconciliation

X         Accounting /   To check and report whether :
          Vouching       56. Monthly reconciliation of all accounting records such as bank
                             accounts, sub-ledger with main ledger accounts, stock ledger etc is
                             done.
                         57. Proper distinction between revenue and capital expenditure is made
                             while accounting.
                         58. All the relevant columns of the Vouchers have been properly filled in
                             and vouchers are properly authorized and supported by bills / invoices
                             etc.
                         59. Voucher is prepared only in respect of original Bills / Invoices.
                         60. Bills / invoices are passed strictly as per the terms of purchase order /
                             MoU / Contract.
                         61. To check the correctness of the accounting head ­ expenses or
                             income and report the discrepancy, if any.
                         62. Ensure that input credit under GST is properly recorded in the books
                             of accounts.

XI        Repairs &      To check and report whether :
          Maintenance    63. Schedule of preventive maintenance of plant & machinery and
          of Plant &         equipments has been made at regular intervals.
          Machinery      64. Preventive maintenance schedule includes all the plant machinery and
                             equipments.
                         65. There is any deviation from the planned preventive maintenance
                             schedule. Enquire in to the reason for such a deviation and comment
                             upon it.




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XII       Insurance     66. Obtain a list / statement of all the Insurance policies and ensure that
                            all the assets of the company are fully and adequately insured.
                        67. Obtain a list of all the insurance claims pending for settlement and
                            comment upon the old pending cases.
                        68. Ensure that the Insurance policies are renewed in time i.e. before the
                            expiry of the period of validity.
                        69. Prepaid insurance expenses are booked adequately.

XIII      Advance to    70. Obtain list of Advance to employees to ascertain the amount
          employees         outstanding in the name of each employee and the date since when
                            the advance is outstanding to be settled. Enquire and report cases
                            where advances have not been settled for a long period along with the
                            reasons thereof.
                        71. Ensure that no further advance is given to an employee unless the
                            previous outstanding advance is cleared by him.

XIV       Work          To check and report whether:
          Contracts     72. There was any lacuna in procedure adopted for award of civil work
                            contract, which was not beneficial to NTC
                        73. The rates for carrying out the jobs work was finalized after a proper
                            comparison of the rates and further negotiation.

XV        Statutory     74. To check and report whether the provisions of Income Tax / GST / PF
          Compliances       / ESI / Professional Tax have been complied with.
                        75. To check and report whether tax payments are made and returns are
                            filed within the due date.
                        76. To report month wise payment of statutory dues in the format given as
                            Annexure `A'.

XVI       MVRS          77. To check and report whether MVRS funds, if any, are kept in a
                            separate bank account and there is no diversion of funds for any other
                            purpose.
                        78. Whether Utilization Certificate of funds released for MVRS or any
                            other purpose is given from time to time.
                        79. To check that there is no deviation w.r.t to the guidelines contained in
                            NTC Modified Voluntary Scheme.
                        80. To check date of birth of the employee as per service record and to
                            ensure that there is no change in date of birth.
                        81. To check the date of joining and to ensure that ex-gratia payment is
                            made to workers as per guidelines contained in MVRS.

XVII      Budgets       82. To report month wise performance of the unit in technical and financial
                            parameters given as Annexure `B' & `C'.




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XVIII     Personnel     83. Review the personnel service files of employees kept by the
                            Personnel Department to check whether ­
                             All the copies of certificates / testimonials have been taken from the
                               employees at the time of joining.
                             Copies of appointment advice / appointment letters / confirmation
                               letters etc are kept in the service files
                             Nomination in case of Gratuity / Pension / PF / superannuation etc
                               has been collected from the employees.
                             All other documents like increment letters / promotion letters etc are
                               properly filed in the service files.
                        84. Ensure that the Personnel Department is taking due care in case of
                            contract labour employed by it to ensure that legal and statutory
                            obligation like PF / ESI are taken care of. The Personnel Department
                            should maintain proper attendance record in respect of the contract
                            labour and should obtain copies of monthly PF / ESI challans from the
                            contractor.
                        85. Check that the various licenses like the Factory license etc. are
                            renewed in time.
                        86. Ensure that the various provisions of industrial and labour laws
                            like The Apprentices Act / Factories Act / Payment of wages Act /
                            Minimum wages Act etc. are duly complied with.
                        87. Ensure that proper attendance / leave records are maintained by the
                            Personnel Department is respect of all the workmen / staff / officers/
                            managers / higher management.
                        88. Verify system of settlement of terminal dues.

XIX       Time Office   To check and report whether :
                        89. Actual strength of employees / labour is as per the sanctioned
                            strength. If actual strength is more than the sanctioned strength, then
                            check approval for extra manpower deployed.
                        90. System of marking attendance has adequate checks and controls.
                            Point out the lacunae / weakness in the internal control system.

XX        Additional    91. To assess adequacy of internal checks & internal controls in the
          points            organization.
                        92. To comment on the adequacy of laid down procedures.
                        93. To evaluate Joint Venture's transactions and monitors its result to
                            ensure commitments of the strategic partners in the Joint Ventures.
                        94. Scrutinizing tenders / contracts of high value (Rs. 10 Lakhs & above).
                        95. Verification and review of old outstanding loans and advances and
                            details provided to Head Office for further consideration.
                        96. Whether the action plans to comply with the Cost Auditors
                            observations have been made and action taken report in respect of
                            action plan is being submitted.




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                                                                       Annexure ­ `A'
         NAME OF UNIT ___________________________________________


                        STATEMENT SHOWING PAYMENT OF DUES
                         FOR THE MONTH OF _________________


S.  Particulars      Amount Due     Amount Paid Due Date     Date    of Remarks,   if
No.                                             of Payment   Payment    any
1   Provident Fund
    a. Employees'
       Contribution
    b. Employers'
       Contribution
2   ESI
    c. Employees'
       Contribution
    d. Employers'
       Contribution
3   Professional Tax
4   TDS
5   GST
6   Custom Duty
7   Property Tax
8   Land Revenue /
    Cess
9   Electricity Bill
10 Water Bill
11 Others,
    Please Specify
    Total




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                                                                              Annexure ­ `B'


         NAME OF UNIT ___________________________________________



               STATEMENT SHOWING PERFORMANCE IN TECHNICAL PARAMETERS
                          FOR THE MONTH OF _________________


S.No. Particulars             Unit        Budgeted   Actual   Deviation Reasons      Remarks,
                                                              -          for         if any
                                                              Positive / deviation
                                                              Negative
TECHNICAL
1.   Working days             Nos.
2.   Commissioned             Nos.
     Capacity
     a) Spindles
     b) Looms
     c) Processing
3.   Utilization              %
     a) Spinning
     b) Weaving
     c) Processing
4.   Grams/Spdl (40conv)      Grams
     a) Cotton
     b) Blends
     c) Overall
5.   Actual (Grams/Spdl.)     Grams
     a) Cotton
     b) Blends
     c) Overall
6.   HOK (overall)
7.   Yarn Realisation         %
     a) Carded
     b) Combed
     c) Blends
     d) Overall
8.   Avg. Employment-per      Nos.
     day
9.   Hands/000Spindles        Nos.
10.  Hands/00 Looms           Nos.
11.  Power/000 Spindles       Units
12.  Power/00 Looms           Units
13.  Power Rate/Unit          Rs.     /
                              Unit



24 | P a g e
14.       Production
          a) Ring Stage        Lakhs
             Cotton Yarn       Kgs.
             Blend Yarn
             Overall Yarn

           b) Packed Yarn      Lakhs
              Cotton Yarn      Kgs.
              Blend Yarn
              Overall Yarn
15.        Raw material rate   Rs /Kg
           a) Cotton
           b) Blends
           c) Overall
16.        Hard Waste          %
17.        Average Count       Nos.




25 | P a g e
                                                                                         Annexure ­ `C'

                      NAME OF UNIT __________________________________________


                   STATEMENT SHOWING PERFORMANCE IN FINANCIAL PARAMETERS

                                           FOR THE MONTH OF _________________


 S.No. Particulars                                    Unit           Budgeted   Actual   Remarks,
                                                                                         if any
               Sales
 1
               a) Yarn                                Rs. in Lakhs
               b) Cloth

               Production Value           including
 2
               Misc. Income                           Rs. in Lakhs

               Raw material
 3                                                    Rs. in Lakhs
               Power & Fuel
 4                                                    Rs. in Lakhs
               Other Manufacturing Expenses
 5                                                    Rs. in Lakhs
               Gross Contribution
 6                                                    Rs. in Lakhs
               Administrative, Selling &
 7
               Distribution Expenses                  Rs. in Lakhs
               Net Contribution
 8                                                    Rs. in Lakhs
               Wages & Salaries
 9                                                    Rs. in Lakhs
               Net     Contribution/wages        &
 10
               salaries                               %


 15            Interest paid                          Rs. in Lakhs
 16            Cash Profit / (Loss)                   Rs. in Lakhs
 17            Depreciation                           Rs. in Lakhs
 18            Gratuity Provisions etc.               Rs. in Lakhs
 19            Operating Profit / (Loss)              Rs. in Lakhs




26 | P a g e
                                                                                        Annexure `VIII'

                        Scope of Internal Audit for Head Office / Regional Offices

      Internal Auditors are required to cover all the areas specified below in the Detailed Scope of
      Internal Audit for financial year 2019-20.

      Internal Auditors should inform any serious irregularity in the unit to NTC Head Office, New
      Delhi as "SPECIAL REPORT TO H.O." separately.

      The role of internal Auditor is not confined only to pointing discrepancies but also suggesting
      remedial measures against these discrepancies and risk involved therein.

      Draft Internal Audit Report should be discussed with the unit head and their replies towards
      each auditor's observation should also be incorporated in the report.

      Quarterly/Half yearly Trial balance should be enclosed along with the Internal Audit Report,
      duly signed by the Internal Auditor and the unit head. Trial Balance should provide Opening
      Balance, Transaction during the period (Debit and Credit) and Closing Balance.

      Internal Audit Reports should be submitted timely to the unit head and HO and timelines
      mentioned in the appointment letter should be strictly adhered.

DETAILED SCOPE OF INTERNAL AUDIT

S.        Particulars      Particulars
No.
I         Trial Balance    1. Reconcile opening balances of Balance Sheet items with last audited
                              Trial Balance / Balance Sheet.
                           2. Ensure that no back dated voucher is passed or modification in
                              vouchers passed is done in the previous audit period post completion
                              of audit.

II        Cash / Bank      3. Cash / Bank Position

                           a. To report Cash Balance.
                           b. To report Bank balances in all the bank accounts (including inoperative
                              bank accounts).

                           4. Inoperative Bank Accounts

                           c. To identify and report inoperative bank accounts i.e. bank account in
                              which there has been no transaction in the last one year and reasons
                              for non-closure of such bank accounts.

                           5. Cash / Bank Book

                           To check and report whether :
                           d. Cash / Bank book is serially numbered, written, closed and signed by
                              the Accounts in charge daily with due accounting of all receipts and
                              payments;

27 | P a g e
               e. Cash deposited to / withdrawn from bank is entered in Cash / Bank
                  book on the same day;
               f. Cash / Bank Balance as per books of accounts tallies with the balance
                  as per Cash / Bank Book.
               g. There was negative cash balance on any day during the period under
                  audit.

               6. Bank Reconciliation Statement

               h. To check and report whether Bank reconciliation statement in respect
                  of all the bank accounts is prepared and signed by the Accounts in
                  charge on monthly basis.
               i. Verification of Bank Reconciliation Statement with Bank Statement /
                  Bank Certificate and to check and report whether :
                   Entries appearing in BRS are settled subsequently. If not, then
                      inquire into the nature and details of such outstanding entry.
                   Cheques issued but not cleared appearing in BRS for more than 3
                      months has been transferred to stale cheques and booked
                      accordingly.

               7. FDRs / TDRs

               k. To check and report whether any amount has been kept in FDRs /
                  TDRs with bank. If yes, then report the details thereof along with the
                  reasons thereof.

               8. Physical Verification

               l. Physical / surprise verification of cash on the first day of visit during
                  audit and check whether the physical cash balance tallies with the
                  balance shown by the cash book and report the discrepancy found, if
                  any.
               m. Physical verification of unused blank cheque book / cheque leaves and
                  report the discrepancy found, if any
               n. Physical verification of cancelled cheques during the audit period on
                  random basis and report the discrepancy found, if any.
               o. Physical verification of FDRs / TDRs and report the discrepancy found,
                  if any.

               9. Cash / Bank Payment / Receipt

               To check and report whether :
               p. Payments are made after proper sanction of Authorized person.
               q. Unpaid amount, if any, on account of salary, wages, bonus etc. is
                  deposited in cash office without any delay;
               r. Payments are made only against original supporting bills/invoices and
                  said bills / invoices are marked as "PAID" or "CANCELLED" along with
                  the date of payment after payment is made.
               s. All cash and bank payments are entered in Docket Book.
               t. There was any irregularity while making payment in cash beyond the
                  limit specified under Income Tax Act, 1961.

28 | P a g e
                         u. Cheques and drafts received are deposited in the bank account on the
                            same day or next working day.
                         v. Receipts through NEFT / RTGS are entered into the books of account
                            on the same day or next working day.

                         10. Cash / Bank Vouchers

                         To check and report whether :
                         w. All the relevant columns of the Cash / Bank Vouchers have been
                            properly filled in and vouchers are properly authorized.
                         x. Signature of the payee is taken by the cashier on the cash payment
                            voucher at the time of making cash payment and a revenue Stamp of
                            Re 1 is affixed thereon where cash payment exceeds ` 5,000.

                         11. Insurance Cover

                         To check and report whether :
                         y. Cash in safe/cash in transit is within the insurance cover taken.
                         z. Fidelity insurance cover is taken in the names of persons who have the
                            custody of cash.

                         12. Safe Custody

                         To check and report whether :
                         a. Cash is kept in safe custody at the close of business hours.
                         b. Cheque books and bank counterfoils are kept in safe custody.
                         c. Post-dated cheques received, if any are kept in safe custody until
                            deposited.

                         13. To report whether the cash handling person is permanent employee of
                             NTC.

III       Fixed Assets   14. To check and report whether proper authorization has been taken from
                             the Appropriate Authority for purchase / sale / transfer of fixed assets
                             during the audit period.
                         15. To check and report whether transactions involving purchase / sale /
                             transfer of fixed assets have been properly recorded in the books of
                             accounts.

                         16. Fixed Asset Register

                         To check and report whether :
                         d. Fixed Assets Register (hereinafter referred to as "FAR") is maintained
                            and updated on regular basis (Manual / Computerized).
                         e. FAR give below details of the fixed assets :
                              Description;
                              Date of purchase;
                              Quantity;
                              Location;
                              Identification Number / Tag Number;
                              Original Cost / Purchase Price;

29 | P a g e
                                Rate of Depreciation / Useful life;
                                Accumulated depreciation;
                                Deletion / Inter-unit Transfer;
                                Written down value
                          f. Identification number given on the fixed asset tallies with the number
                             given in the FAR on random basis.

                          17. Physical Verification

                          To check and report whether :
                          g. Physical verification of fixed asset is carried out by the management at
                             least once in a year.
                          h. Physical verification sheets in respect of fixed assets are properly
                             prepared and duly signed by the persons responsible for carrying out
                             the physical verification. The name, designation of employees and the
                             date of carrying out the physical verification should also be clearly
                             mentioned in the physical verification sheets.

IV        Sundry          18. Age-wise analysis of debtors giving details of debtors outstanding for:
          Debtors, if            Less than 3 months
          any                    3-6 months
                                 6-12 months
                                 More than 12 months
                          19. Verify that collections from debtors are on time and there is no delay
                              in collection and to ensure that interest is charged from parties on
                              delayed payments as per the sales policy. Please verify the details in
                              the Format "B" prescribed in Additional Standard Checklist.
                          20. In case of sales made against Post dated cheques, if cheque has
                              been deposited after due date, special mention in the report may be
                              given along with the reasons.
                          21. Verify the measures taken to recover / reduce sundry debtors and
                              report whether the follow up action on outstanding debtors is
                              sufficient or not.
                          22. Comment on the Debtors' account showing closing credit balances
                              along with the details and reasons for credit balances.
                          23. Check the Debtors' account where legal case has been filed and
                              ascertain the progress in the legal case.

V         Sundry          24. Age-wise analysis of creditors giving details of creditors outstanding
          Creditors, if       for:
          any                    Less than 3 months
                                 3-6 months
                                 6-12 months
                                 More than 12 months
                          25. Comment on the Creditors account that are outstanding to be paid
                              since long (unclaimed Creditors) and that can be considered for a
                              write back in the books of account.
                          26. Comment on the Creditors' account showing closing debit balances
                              along with the details and reasons for debit balances.
                          27. Check the Creditors' account where legal case has been filed and
                              ascertain the progress in the legal case.

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VI        Scrap Sales    28. To check and report whether sale of scrap items is made only
                             through tender / open auction.

VII       Accounting /   To check and report whether :
          Vouching       29. Monthly reconciliation of all accounting records such as bank
                             accounts, sub-ledger with main ledger accounts etc is done.
                         30. Proper distinction between revenue and capital expenditure is made
                             while accounting.
                         31. All the relevant columns of the Vouchers have been properly filled in
                             and vouchers are properly authorized and supported by bills /
                             invoices etc.
                         32. Voucher is prepared only in respect of original Bills / Invoices.
                         33. Bills / invoices are passed strictly as per the terms of purchase order
                             / MoU / Contract.
                         34. To check the correctness of the accounting head ­ expenses or
                             income and report the discrepancy, if any.
                         35. Ensure that input credit under GST is properly recorded in the books
                             of accounts.






VIII      Insurance      36. Obtain a list / statement of all the Insurance policies and ensure that
                             all the assets of the company are fully and adequately insured.
                         37. Obtain a list of all the insurance claims pending for settlement and
                             comment upon the old pending cases.
                         38. Ensure that the Insurance policies are renewed in time i.e. before the
                             expiry of the period of validity.
                         39. Prepaid insurance expenses are booked adequately.

IX        Advance to     40. Obtain list of Advance to employees to ascertain the amount
          employees          outstanding in the name of each employee and the date since when
                             the advance is outstanding to be settled. Enquire and report cases
                             where advances have not been settled for a long period along with
                             the reasons thereof.
                         41. Ensure that no further advance is given to an employee unless the
                             previous outstanding advance is cleared by him.

X         Work               To check and report whether:
          Contracts      42. There was any lacuna in procedure adopted for award of civil work
                             contract, which was not beneficial to NTC
                         43. The rates for carrying out the jobs work was finalized after a proper
                             comparison of the rates and further negotiation.

XI        Statutory      44. To check and report whether the provisions of Income Tax / GST /
          Compliances        PF / ESI / Professional Tax have been complied with.
                         45. To check and report whether tax payments are made and returns are
                             filed within the due date.
                         46. To report month wise payment of dues in the format given as
                             Annexure `A'.




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XII       MVRS        47. To check and report whether MVRS funds, if any, are kept in a
                          separate bank account and there is no diversion of funds for any
                          other purpose.
                      48. Whether Utilization Certificate of funds released for MVRS or any
                          other purpose is given from time to time.
                      49. To check that there is no deviation w.r.t to the guidelines contained in
                          NTC Modified Voluntary Scheme.
                      50. To check date of birth of the employee as per service record and to
                          ensure that there is no change in date of birth.
                      51. To check the date of joining and to ensure that ex-gratia payment is
                          made to workers as per guidelines contained in MVRS.

XIII      Budgets     52. To report whether budgeted estimates of expenditures are deviated.

XIV       Personnel   53. Review the personnel service files of employees kept by the
                          Personnel Department to check whether ­
                                 All the copies of certificates / testimonials have been taken
                                   from the employees at the time of joining.
                                 Copies of appointment advice / appointment letters /
                                   confirmation letters etc are kept in the service files
                                 Nomination in case of Gratuity / Pension / PF /
                                   superannuation etc          has been collected from the
                                   employees.
                                 All other documents like increment letters / promotion letters
                                   etc are properly filed in the service files.
                      54. Ensure that the Personnel Department is taking due care in case of
                          contract labour employed by it to ensure that legal and statutory
                          obligation like PF / ESI are taken care of. The Personnel Department
                          should maintain proper attendance record in respect of the contract
                          labour and should obtain copies of monthly PF / ESI challans from
                          the contractor.
                      55. Check that the various licenses are renewed in time.
                      56. Ensure that the various provisions of industrial and labour laws
                          like The Apprentices Act / Payment of wages Act / Minimum wages
                          Act etc. are duly complied with.
                      57. Ensure that proper attendance / leave records are maintained by the
                          Personnel Department is respect of all the workmen / staff / officers/
                          managers / higher management.
                      58. Verify system of settlement of terminal dues.
                      59. To check and report whether the system of marking attendance has
                          adequate checks and controls. Point out the lacunae / weakness in
                          the internal control system.




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XVI       Additional   60. To assess adequacy of internal checks & internal controls in the
          points           organization.
                       61. To comment on the adequacy of laid down procedures.
                       62. To evaluate Joint Venture's transactions and monitors its result to
                           ensure commitments of the strategic partners in the Joint Ventures.
                       63. Scrutinizing tenders / contracts of high value (Rs. 10 Lakhs & above).
                       64. Verification and review of old outstanding loans and advances and
                           details provided to Head Office for further consideration.
                       65. Whether the action plans to comply with the Cost Auditors
                           observations have been made and action taken report in respect of
                           action plan is being submitted.




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                                                                       Annexure ­ `A'
         NAME OF UNIT __________________________________________


                        STATEMENT SHOWING PAYMENT OF DUES
                         FOR THE MONTH OF _________________


S.  Particulars      Amount Due     Amount Paid Due Date     Date    of Remarks,   if
No.                                             of Payment   Payment    any
1   Provident Fund
    e. Employees'
       Contribution
    f. Employers'
       Contribution
2   ESI
    g. Employees'
       Contribution
    h. Employers'
       Contribution
3   Professional Tax
4   TDS
5   GST
6   Custom Duty
7   Property Tax
8   Land Revenue /
    Cess
9   Electricity Bill
10 Water Bill
11 Others,
    Please Specify
    Total




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                                                                                                    Annexure-`IX'

         Standard Checklist on Adequacy of Internal Checks / Internal Controls
 S. No         Particulars      Test Description                                          Checked    Comments/
                                                                                          Yes No     Remarks
 1             Personnel &      Verify the bills of daily rated employees, medical and
               Time Office      hospitalization bills, loans and advances to
                                employees, workload agreements implementation etc.
                                Whether system of engagement of contractual
                                workers is transparent and necessary procedures
                                have been followed.
                                Whether system of engagement of permanent/badli
                                workers is transparent and necessary procedures
                                have been followed.
                                Verify the system of engagement of casual/badli
                                workers with reference to rate of wages and other
                                benefits extended to them.
                                Whether random verification of workers and rates
                                offered to them have been checked and found in
                                order. If yes, dates of random verification may please
                                be given.
                                Whether actual deployment of workers is as per
                                workload agreements and record the variance if any.
                                If financial implication is arising on a/c of variance
                                between actual strength and strength as per workload
                                agreement, then payment made to them and actual
                                strength working in the mills is checked on monthly
                                basis. (as per format "I" below)
                                Verify the correctness of deduction of PF and ESI.
                                Does System of attendance, have adequate checks
                                and controls.
                                Whether payment of other allowance/ incentive
                                payments/ overtime etc. is made after proper review
                                and whether system of such review is adequate.
                                If the reply to above is negative, a separate detail of
                                sample checks and irregularity and suggestions for
                                improvement may also be given.


Format "I" (Monthly statement of contractual workers)

 S. No.        Particulars    Strength    Actual     Actual      Actual     Variance Variance         Remarks
               of workers     as per      Sanctioned on roll     deployment between between
                              Workload    strength
                              Agreement
                              a           b             c        d             (a-b)       (b-d)
 1             Skilled
 2             Semi-skilled
 3             Unskilled




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 S. No         Particulars   Test Description                                            Checked    Comments/
                                                                                                    Remarks of
                                                                                                    the Internal
                                                                                                    auditors
                                                                                         Yes   No
 2             Purchases      A) Raw Material
                             Whether Raw material is procured as per the
                             prescribed/ approved policy of the corporation and in
                             line with indent.
                             Whether deviation in respect of quality, stocking,
                             payment and any other terms if any, in procurement
                             dealt with as per purchase policy and tender terms and
                             conditions.
                             Verify that purchases are made against the confirmed
                             supply orders.
                             Ensure the correctness of order placed with most
                             economical party after due comparison.
                             Whether interest carrying charges have been paid to
                             raw material supplier. If so, whether the payment is as
                             per contract/ MOU/ Purchase order, Please verify in
                             the prescribed format 'II' below.
                             (i) Whether quality control on cotton purchases exists.
                             (ii) If yes, whether sample selection procedure is
                                  transparent and adequate.
                             (iii)Whether size of sample checked is adequate.
                              B) Stores and Spares
                             (i) Whether purchases of stores and spares are
                                  against the indent placed by user department and
                                  with reference to stock available, average
                                  consumption per month along with future
                                  consumption pattern.
                             (ii) Whether the system from raising of indent to
                                  issuance of stores and spares is adequate.
                             Whether purchase procedure and system adopted for
                             procurement of stores and spares is transparent and
                             adequate.
                             Whether purchase of stores and spares is as per
                             existing policy if any.
                             Verify the accounting of purchases of stores and
                             spares.
                             Whether movement of stores and spares has been
                             checked.
                             Ensure the correctness of order placed with most
                             economical party after due comparison.
                              C) Capital Purchases
                             Whether capital purchases on P&M, building have
                             been done with proper approval of HO.
                             Whether capital purchases of miscellaneous items like
                             Add on items, staff car, furniture and fixtures etc. have
                             been done with proper approval of HO/RO/Mill
                             Whether utilization of funds for purpose for which
                             released has been done?




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Format "B"
 S.No. Party              Amount     Date of    Date of    Due date    No. of     Rate of    Amount     Remarks/
        Name              of order   Supply     Payment    of          days of    interest   of         reasons
        Order             as per                           Payment     delay      %          Interest   for delay
        details           P.O.




 S. No         Particulars       Test Description                                       Checked    Comments/
                                                                                        Yes No     Remarks of the
                                                                                                   Internal
                                                                                                   auditors
 3             Expenditures      Whether verification of head wise actual
               as per            expenditures made against approved annual
               Budgeted          budgeted estimates for raw material, salary, power &
               Estimates         fuel, consumption of stores etc. is done.
                                 Whether check and verification of expenditures on
                                 projects against their approvals done especially in
                                 case of Greenfield projects
                                 Whether check and verification of working capital
                                 requirement and its utilization done.
                                 Whether utilization of funds released has been done
                                 for purpose for which it has been approved.
 4             Quality           Whether quality check of work in process material
               Controls          and finished goods is done.
                                 Whether       sample size is adequate and quality
                                 control is proper.
                                 Whether deviations if any are dealt with as per
                                 procedure.
 5             Sales              A) Sales
                                 Whether Sales are made as per the Sales Policy
                                 with regard to cash discount, Qty discount, godown
                                 charges, forward Sales, Interest collected for
                                 delayed payments etc.
                                 Whether review of sale of yarn and cloth below floor
                                 prices done and found to be authentic.
                                 Whether Performa invoice has been prepared as per
                                 order and whether the actual deliveries made
                                 accordingly. Reasons for deviation should be
                                 recorded by mill management.
                                  B) Sold stock not lifted
                                 Verify quantity sold but not lifted.
                                 Whether reason for non-lifting within specified time
                                 has been recorded.
                                 Whether interest/penalty has been charged for late
                                 lifting.
                                 Whether such material has been used / disposed off
                                 after specified period.
                                 Whether any loss/cost on account of above has
                                 been incurred by the company and same has been
                                 debited to party or not.




37 | P a g e
                                C) Scrap/Waste Sale
                               Whether process wise scrap and waste identified
                               and segregated.
                               Whether sales procedure has been followed for sale
                               of scrap and waste.
                               Whether un-lifted scrap is lying for unreasonable
                               period? Reasons for the same should be recorded
                               by the management. Please also specify whether it
                               has been dealt with as per procedure.
 6             Miscellaneous   Whether proper follow up for goods sent as samples
                               and in case of non-return within specified time the
                               `suppliers account' is debited with the cost of
                               samples is ensured?
                               Verify the correctness of repair and maintenance of
                               vehicle and review the nature of repairs.
                               Verification of inputs and outputs, recovery of yarn,
                               stoppage, packing reports and maintenance along
                               with idle capacity.
                               Verify the maintenance of cost records as per cost
                               accounting records rules
                               Whether verification of cloth produced is done as per
                               production plan.
                               Whether MIS reports given to HO reconciled with
                               records maintained by Mills on random basis with
                               regard to production, raw material & power
                               consumption, Sales etc.
                               Whether verification of variety wise waste product
                               done.
                               Whether verification of actual power cut from State
                               Electricity Board done as per register maintained in
                               the unit?
                               Whether power purchased from private party as per
                               approved power agreement?
                               Whether actual shortage of power cut assessed from
                               record?
                               Whether purchased of diesel is done as done as
                               per procedure?




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                                                                                                           Annexure `X'

                                      List of units to be audited and their details

Category I - Running mills (Period of reporting ­ Quarterly)

 S. No.        Particulars of the Running Mills     Location                        Capacity             Annual
                                                                                    Spindles   Looms    Turnover (In
                                                                                    (Nos.)     (Nos.)   Rs Lakhs)
 1             Cambodia Mills                       Coimbatore, Tamil Nadu          42672      -        3947.72
 2             Pankaja Mills                        Coimbatore, Tamil Nadu          31500      -        2997.60
 3             Pioneer Mills                        Paramakudi, Tamil Nadu          46176      -        6083.96
 4             Keleeswarar `B' Mills                Kalayarkoil, Tamil Nadu         52768      -        6905.48
 5             Sri Rangavilas Mills                 Coimbatore, Tamil Nadu          40320      -        4962.50
 6             Coimbatore Murugan Mills             Coimbatore, Tamil Nadu          15960      48       3557.49
 7             Coimbatore S. & W Mills              Coimbatore, Tamil Nadu          17136      -        1185.93
 8             Vijay Mohini Mills                   Thiruvananthapuram,             25056      -        3557.49
                                                    Kerala
 9             Cannanore Spg. & Wvg, Mills          Mahe, Puducherry                28560      -        3153.27
 10            Cannanore Mills                      Kannur, Kerala                  52032      -        8549.40
   11          Alagappa Mills                       Thrissur, Kerala                45296      -        3341.22
 12            Kerala Laxmi Mills                   Thrissur, Kerala                42944      -        4463.31
 13            New Minerva Mills                    Hassan, Karnataka               43200      48       6821.60
 14            Tirupathi Mills                      Tirupathi, Andhra Pradesh       8640       -        979.37
 15            Podar Mills                          Mumbai, Maharashtra             13776      -        1632.18
 16            Tata Mills                           Mumbai Maharashtra              34640      96       3629.26
 17            Indu No. 5 Mills                     Mumbai Maharashtra              39008      -        3934.85
 18            Barshi Mills                         Barshi Maharashtra              23312      -        2337.04
 19            New Bhopal Textile Mills             Bhopal, Madhya Pradesh          25200      -        6240.96
 20            Burhanpur Tapti Mills                Burhanpur Madhya Pradesh        51264      -        8431.26
 21            Arati Mills                          Kolkata, West Bengal            29520      -        2604.25
 22            Finlay Mills                         Achalpur Maharashtra            48000      144      5529.58
 23            Raj Nagar Textile Mills              Ahmedabad, Gujarat              36000      72       6018.28

Category III - Regional Office(s) (Period of reporting ­ Quarterly)

 S. No.        Particulars of the Regional Office(s) / Sub Office(s) / Divisional           Location
               Office
 1*       Southern Regional Office & Closed Mills of Bangalore Office.including Coimbatore, Tamil Nadu
          minerva mill
 2        Western Regional Office                                               Mumbai, Maharashtra
* The assignment of internal audit of units has been clubbed wherever necessary considering volume of work and
location.


39 | P a g e
                                                                                                            Annexure `XI'

                                 List of units to be reviewed by CIA and their details

Category I - Running mills (Period of reporting ­ Quarterly)

 S. No.        Particulars of the Running Mills     Location                       Capacity                Annual
                                                                                   Spindles   Looms       Turnover (In
                                                                                   (Nos.)     (Nos.)      Rs Lakhs)
 1             Cambodia Mills                       Coimbatore, Tamil Nadu         42672      -           3947.72
 2             Pankaja Mills                        Coimbatore, Tamil Nadu         31500      -           2997.60
 3             Pioneer Mills                        Paramakudi, Tamil Nadu         46176      -           6083.96
 4             Keleeswarar `B' Mills                Kalayarkoil, Tamil Nadu        52768      -           6905.48
 5             Sri Rangavilas Mills                 Coimbatore, Tamil Nadu         40320      -           4962.50
 6             Coimbatore Murugan Mills             Coimbatore, Tamil Nadu         15960      48          3557.49
 7             Coimbatore S. & W Mills              Coimbatore, Tamil Nadu         17136      -           1185.93
 8             Vijay Mohini Mills                   Thiruvananthapuram,            25056      -           3557.49
                                                    Kerala
 9             Cannanore Spg. & Wvg, Mills          Mahe, Puducherry               28560      -           3153.27
 10            Cannanore Mills                      Kannur, Kerala                 52032      -           8549.40
 11            Alagappa Mills                       Thrissur, Kerala               45296      -           3341.22
 12            Kerala Laxmi Mills                   Thrissur, Kerala               42944      -           4463.31
 13            New Minerva Mills                    Hassan, Karnataka              43200      48          6821.60
 14            Tirupathi Mills                      Tirupathi, Andhra Pradesh      8640       -           979.37
 15            Podar Mills                          Mumbai, Maharashtra            13776      -           1632.18
 16            Tata Mills                           Mumbai Maharashtra             34640      96          3629.26
 17            Indu No. 5 Mills                     Mumbai Maharashtra             39008      -           3934.85
 18            Barshi Mills                         Barshi Maharashtra             23312      -           2337.04
 19            New Bhopal Textile Mills             Bhopal, Madhya Pradesh         25200      -           6240.96
 20            Burhanpur Tapti Mills                Burhanpur Madhya Pradesh       51264      -           8431.26
 21            Arati Mills                          Kolkata, West Bengal           29520      -           2604.25
 22            Finlay Mills                         Achalpur Maharashtra           48000      144         5529.58
 23            Raj Nagar Textile Mills              Ahmedabad, Gujarat             36000      72          6018.28


Category II - Closed Mills (Period of reporting ­ Half Yearly)


 S. No.        Particulars of the Closed Mills                                             Location
 1             Parvathi Mills                                                              Kollam, Kerala
 2             Finlay Mill                                                                 Mumbai, Maharashtra
 3*            Laxmi Narayan Cotton Mills; Orissa Cotton Mills & Sodepur Cotton Mills      Kolkata, West Bengal
 4*            Atherton West Mills; Luxmi Ratan Cotton Mills; Muir Mills; New Victoria     Kanpur, Uttar Pradesh
               Mills & Swadeshi Cotton Mills
 5             Bijli Cotton Mills                                                          Hathras, Uttar Pradesh

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 6             Raebareli Textile Mills                                                         Raebareli, Uttar Pradesh
 7             Shree Vikram Cotton Mills                                                       Lucknow, Uttar Pradesh
 8             Lord Krishna Tex.Mills                                                          Saharanpur, Uttar Pradesh
 9             Swadeshi Cotton Mills                                                           Mau, Uttar Pradesh
 10            Swadeshi Cotton Mills                                                           Naini, Uttar Pradesh
 11            Mahalaxmi Mills                                                                 Beawar, Rajasthan
 12            Shree Bijai Cotton Mills                                                        Bijainagar, Rajasthan
 13            Udaipur Cotton Mills                                                            Udaipur, Rajasthan


Category III - Regional Office(s) / Sub Office(s) / Divisional Office (Period of reporting ­ Quarterly)

 S. No.        Particulars of the Regional Office(s) / Sub Office(s) / Divisional              Location
               Office
 1*            Southern Regional Office & Closed Mills of Bangalore Office.including           Coimbatore, Tamil Nadu
               minerva mill
 2             Western Regional Office                                                         Mumbai, Maharashtra
 3             Sub-Office - Ahmedabad                                                          Ahmedabad, Gujarat
 4*            Sub Office, Kolkatta including closed mill - Bihar Cooperative &                Kolkata, West Bengal
               Associated Industries Assam
 5             Sub Office, Indore                                                              Indore, Madhya Pradesh
 6             Kanpur Sub Office                                                               Kanpur, Uttar Pradesh
 7*            Divisional Office, Delhi including 02 closed mills - Kharar Textile Mills and   Shahdara, Delhi
               Suraj Textile Mills and 01 showroom at Shahdara


Category IV - Retail Marketing Division / Depot

 S. No.        Particulars of the RMD / Depot / Showroom                    Location                   Period of
                                                                                                       Reporting
 1             Retail Marketing Division - Coimbatore                       Coimbatore, Tamil Nadu     Quarterly
 2*            Retail Marketintg Division - Mumbai with 10 Show             Mumbai, Maharashtra        Quarterly
               Rooms (WRO)
 3*            Retail Marketing Division - Ahmedabad with 03                Ahmedabad, Gujarat         Quarterly
               showrooms
 4*            Retail Marketing Division - Kolkata with 01 showroom at      Kolkata, West Bengal       Quarterly
               Nehru Road
 5*            Retail Marketing Division - Guwahati with 01showroom         Guwahati, Assam            Quarterly
               at Guwahati
 6             Retail Marketing Division - Bhubaneswar                      Bhubaneswar, Odisha        Quarterly
 7             Retail Marketing Division - Patna                            Patna, Bihar               Quarterly
 8             Central Distribution Depot, CS&W Mills Compound              Coimbatore, Tamil Nadu     Half Yearly
 9             Up-Country Depot, Bhiwandi                                   Bhiwandi, Maharashtra      Half Yearly
 10            Local Yarn Depot - Tirupur                                   Tirupur, Tamil Nadu        Half Yearly
 11            Local Yarn Depot - Erode                                     Erode, Tamil Nadu          Half Yearly




41 | P a g e
Category V ­ Showrooms (Period of reporting ­ Half Yearly)

 S. No.        Particulars of the Showroom        Location                              Provisional
                                                                                        Annual Turnover
                                                                                        (In Rs Lakhs)
 1*            R.S. Puram                         Coimbatore, Tamil Nadu                9.51
               Sundarapuram                                                             19.32
               Karpagavilas                                                             18.59
               Peelamedu                                                                22.92
 2             Attur                              Tamil Nadu                            22.64
 3             Chengam                            Tiruvannamalai District, Tamil Nadu   9.53
 4             Cudddalore                         Tamil Nadu                            18.33
 5             Kumbakonam                         Tamil Nadu                            6.17
 6             Madurai                            Tamil Nadu                            7.49
 7             Mayiladuthurai                     Tamil Nadu                            3.27
 8             Nagercoil                          Tamil Nadu                            7.84
 9             Neyveli                            Tamil Nadu                            11.69
 10            Ooty                               Tamil Nadu                            12.31
 11            Pattukottai                        Tamil Nadu                            3.19
 12            Paramakudi                         Tamil Nadu                            7.21
 13            Purasavakam                        Chennai, Tamil Nadu                   17.84
 14            Trichy                             Tamil Nadu                            9.49
 15            Aluva                              Kerala                                32.43
 16            Kannur                             Kerala                                115.75
 17            Ernakulam                          Kerala                                58.28
 18            Kollam                             Kerala                                115.21
 19*           Jaya Nagar                         Bengaluru, Karnataka                  3.28
               Public Utility Building                                                  34.25
               Rajaji Nagar                                                             3.38
 20            Belgaum                            Karnataka                             2.11
 21            Mangalore                          Karnataka                             4.32
 22            Mysore                             Karnataka                             4.71
 23            Gun foundry                        Hyderabad, Telangana                  31.56
 24            Bhopal                             Madhya Pradesh                        6.75
 25*           Behala                             Kolkata, West Bengal                  3.09
               Chandan Nagar                                                            4.35
               College Street                                                           40.45
               Gariahat                                                                 20.71
               Lake Town                                                                1.56
               Park Street                                                              10.01
 26            Palta                              Palta, West Bengal                    5.07
 27            Bhubaneshwar                       Odisha                                9.01
 28            Nalco Nagar                        Odisha                                1.10
 29            Patna                              Bihar                                 136.80

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 30            Bhagalpur                         Bihar                                18.83
 31            Muzaffarpur                       Bihar                                26.74
 32*           Delhi Cantt.                      Delhi                                14.24
               East of Kailash                                                        8.25
               Kailash Colony                                                         2.94
               Moti Nagar                                                             26.60
               Shanker Road                                                           21.70
               Tagore Garden                                                          6.96
               Tilak Nagar                                                            6.04
 33            Ajmer                             Rajasthan                            5.72
 34            Jaipur                            Rajasthan                            616.02
 35            Bhilwara                          Rajasthan                            4.82
 36            Jodhpur                           Rajasthan                            23.63
 37            Kota                              Rajasthan                            12.06
 38            Sikar                             Rajasthan                            14.79
 39            Udaipur                           Rajasthan                            20.17
 40            Karnal                            Haryana                              171.25
 41            Chandigarh                        Chandigarh                           31.44
 42            Shimla                            Himachal Pradesh                     5.76
 43            Kanpur                            Uttar Pradesh                        46.01


* The assignment of internal audit of units has been clubbed wherever necessary considering volume of work and
location.




43 | P a g e
                                                                                              Annexure `XII'

                                                Minimum Audit Fee

Sl.    Name of the unit                             Location of unit             Minimum Audit Fee
No.                                                                                   (in Rs.)
1      Cambodia Mills                               Coimbatore, Tamil Nadu                     40,000
2      Pankaja Mills                                Coimbatore, Tamil Nadu                     36,000
3      Pioneer Mills                                Paramakudi, Tamil Nadu                     36,000
4      Keleeswarar `B' Mills                        Kalayarkoil, Tamil Nadu                    36,000
5      Sri Rangavilas Mills                         Coimbatore, Tamil Nadu                     36,000
6      Coimbatore Murugan Mills                     Coimbatore, Tamil Nadu                     72,000
7      Coimbatore S. & W Mills                      Coimbatore, Tamil Nadu                     31,500
8      Vijay Mohini Mills                           Thiruvananthapuram, Kerala                 43,000
9      Cannanore Spg. & Wvg, Mills                  Mahe, Puducherry                           43,000
10     Cannanore Mills                              Kannur, Kerala                             43,000
11     Alagappa Mills                               Thrissur, Kerala                           36,000
12     Kerala Laxmi Mills                           Thrissur, Kerala                           43,000
13     New Minerva Mills                            Hassan, Karnataka                          75,000
14     Tirupathi Mills                              Tirupathi, Andhra Pradesh                  40,000
15     Podar Mills                                  Mumbai, Maharashtra                        85,000
16     Tata Mills                                   Mumbai Maharashtra                         45,000
17     Indu No. 5 Mills                             Mumbai Maharashtra                         69,000
18     Barshi Mills                                 Barshi Maharashtra                         73,550
19     New Bhopal Textile Mills                     Bhopal, Madhya Pradesh                     40,000
20     Burhanpur Tapti Mills                        Burhanpur Madhya Pradesh                   37,000
21     Arati Mills                                  Kolkata, West Bengal                       38,000
22     Finlay Mills                                 Achalpur Maharashtra                       49,500
23     Raj Nagar Textile Mills                      Ahmedabad, Gujarat                         39,000
Total Audit Fee of 23 Running Mills                                                        10,86,550
1      Southern Regional Office & Closed Mills of   Coimbatore, Tamil Nadu                     52,000
       Bangalore Office.including 44inerva mill
2      Western Regional Office                      Mumbai, Maharashtra                       40,000
Total Audit Fee of 2 Regional Offices                                                         92,000
1      Head Office                                  New Delhi                               1,40,000
Grand Total                                                                                13,18,550




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