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Bihar Rural Roads Development Agency, Patna
February, 07th 2019
               January
Fsafegard       2019




                                     Request for Proposal (RFP)
                                                             for
                                 Appointment of Statutory Auditor Firm
                                                             for
                         Bihar Rural Roads Development Agency (BRRDA)
                                                     and Its PIUs


                                                       2018-19




                                 Additional Chief Executive Officer cum Secretary
                                 Bihar Rural Roads Development Agency (BRRDA)
                                        Rural Works Department, Bihar, Patna
                                    3rd Floor, Land Development Bank Building,
                                             Budh Marg. Patna-800001
                                      For BRRDA
Appointment of Statutory Auditor Firm Phone:  (0612) 2233063, (0612) 2233198
                                           Email- acct.brrda@gmail.com
             Bihar Rural Roads Development Agency (BRRDA)
                  Rural Works Department, Bihar Patna
            (A Society registered under Societies Registration Act-1860)




                      Request for Proposal (RFP) Document
                                                  for
                     Appointment of Statutory Auditor Firm
                                                  for
             Bihar Rural Roads Development Agency (BRRDA)
              Rural Works Department, Government of Bihar




                                       January ­ 2019
                           Additional Chief Executive Officer cum Secretary
                           Bihar Rural Roads Development Agency (BRRDA)
                                  3rd Floor, Land Development Bank,
                                       Budh Marg. Patna-800001
                                   Phone: (0612) 2233198, 2233063
                                     Email- acct.brrda@gmail.com




Appointment of Statutory Auditor Firm for BRRDA                               | Page 2
                                          Table of Contents

  Sl.N                                     Description                                          Page No
   o.
    1    Section-1: Notice Inviting RFP           ........................................          4
    2    Section-2: Terms of Reference .......................................                      5
    3    Section-3: Instructions to Statutory Auditor Firm ...........                             10
              General Information and Eligibility Criteria ............
              Preparation of Proposal ........................................
    4    Section-4: Technical Proposal- Standard Format .........                                  19
    5    Section-5: Financial Proposal- Standard Format ............                               28
    6    Section-6: Standard Contract Document ........................                            32




Appointment of Statutory Auditor Firm for BRRDA                                              | Page 3
                       Bihar Rural Roads Development Agency
   Notice Inviting Request For Proposal for Appointment of Statutory Auditor Firm
  Ref: BRRDA(HQ)-168/2018/2018-19                                                Date: Jan.,2019

 1.   Bihar Rural Roads Development Agency (BRRDA), a Society under Rural Works Department,
      Government of Bihar is engaged in implementation of PMGSY and other state schemes in area of
      rural roads connectivity in the state through 108 PIUs / works divisions of Rural Works Department. .
 2.   Additional CEO-cum-Secretary, BRRDA invites proposals from eligible chartered accountant firms
      for appointment of Statutory Auditor for conducting statutory audit of the society and its 108 PIUs
      for FY 2018-19. The contract will be for a period of one year, which may be extended upto a period
      three years on satisfactory performance
 3.   Association or JV or networking is not allowed under this assignment.
 4.   Pre-requisite for participating chartered accountants firms :-
      (i)   The Firm must be a partnership firm with having minimum 10 years of existence as per ICAI
            records.
      (ii) Number of full time fellow partners associated with the firm should not less than five (5).
      (iii) The firm must be empanelled with C&AG for FY 2018-19.
      (iv) Minimum no. of audit assignments (statutory or internal audit assignment) of Government
            Programmes/ schemes or externally aided projects funded by international funding agencies
            performed by the auditor firm should not be less than 5.

      (v) Average annual Turnover of the firm in last three financial years should not be less than ` 40lacs.

      (vi) The head Office or branch office of the Firm should be situated in Bihar.
 5.   A firm will be selected under Quality cum Cost Based Selection (QCBS) Method following
      procedures described in this RFP.
 6.   Minimum audit fee for the assignment has been fixed at Rs 5,12,000/- per annum (exclusive of Taxes).
 7.   Interested CA firms may download complete RFP document from tender section of the website of
      Rural Works Department http://www.rwdbihar.gov.in or office of undersigned from 30.01.2019
 8.   A Pre-proposal meeting has been scheduled for 12th February 2019 at the office of the undersigned at
      11:30 hrs, where all issues/clarifications could be discussed and finalized.
 9.   Sealed completed Proposal will be received at the address mentioned below on any working day upto
      21st 12.00 hours on 19th February2019.
                                   Additional Chief Executive Officer cum Secretary
                                   Bihar Rural Roads Development Agency (BRRDA)
                                          3rd Floor, Land Development Bank,
                                               Budh Marg. Patna-800001
                                              Phone: (0612) 2233198, 2233063
                                             Email- acct.brrda@gmail.com
 10. BRRDA reserves the right to accept or reject any or all proposals, and to annul the selection process
     and reject all proposals at any time prior to the award of contract, without thereby incurring any
     liability or any obligation in any form to the affected firms on any grounds.
                                                                                  Yours sincerely,

                                                                         Additional CEO-cum-Secretary,

Appointment of Statutory Auditor Firm for BRRDA                                        | Page 4
                                                  BRRDA




Appointment of Statutory Auditor Firm for BRRDA   | Page 5
                                  Section 2 : Terms of Reference

Statutory Audit of Bihar Rural Roads Development Agency (BRRDA), Rural Works Department,
Government of Bihar Patna ( A Society registered under Societies Registration Act-1860)
1. Background
Bihar Rural Roads Development Agency is a nodal agency under Rural Works Department, Government of
Bihar for implementation of Pradhan Mantri Gram Sadak Yojana - a centrally sponsored scheme of
Government of India to provide all weather road connectivity to all eligible habitation in rural Bihar. The
Rural Works Department, Government of Bihar has formulated many schemes for development and
maintenance of rural road connectivity in Bihar including Mukhya Mantri Gram Sampark Yojana
(MMGSY), Mukhya Mantri Gram Sampark Yojana (World Bank Assisted), MMGSY (NDB Assisted),
NABARD schemes, Gramin Tola Sampark Nischaya Yojna (GTSNY), FDR, and other.
Under the Operational guideline of PMGSY the Nodal Department has to set up a State level autonomous
agency, to be called the State Rural Roads Development Agency (SRRDA), with a nodal or coordinating role
for the entire rural road sector in the State. BRRDA is the agency which has taken over the position of
SRRDA. BRRDA receives the funds from MoRD and collaboration partners for the PMGSY programme.
This Agency receives the funds from Rural Works Department for the implementation of state schemes like
MMGSY, MMGSY (WB assisted), MMGSY (NDB assisted), GTSNY, NABARD assisted State schemes
and FDR.
BRRDA channelize the funds received from GoI, GoB and other agencies to PIUs/divisions of RWD and
ensure that funds received are used for intended purpose in a planned way. BRRDA is a society registered
under the Societies Registration Act; 1860.The main objectives for the formation of the society are as
follows:
         To assist the State Government in preparation of comprehensive core network connectivity priority
         list (CNCPL) and District Rural Road Plan (DRRP) for PMGSY-II.
         To assist the state Government in preparation of project proposals related to rural road development
         in Bihar.
         To facilitate the technical vetting of new proposals by State technical coordinators.
         To assist in administrative approval of the proposals from appropriate authorities.
         To assist in floating the tenders and award of contract
         To ensure timely procurement of funds from Government of India, State Govt. or any funding
         agency and channelize the fund to work divisions/PIUs for timely payment to contractors against
         works done.
For the purpose of achieving the above objectives, 108 works divisions of Rural Works Department has been
tied up with BRRDA as its PIUs. PIUs are headed by Executive Engineer of RWD, GoB and requisite no of
staff of Bihar Government are posted in PIUs for its proper functioning. BRRDA has also appointed One
Assistant Accounts Manager and One Assistant I.T. Manager at each PIU for better monitoring and support.
Funds are routed to divisions/PIUs through BRRDA HO for execution of projects.
At present following specific funds are provided to PIUs for implementation of various schemes and separate
set of account books are maintained in respect of each fund -

      Pradhan Mantri Gram Sadak Yojana (PMGSY) Programme Audit Report of the State and
      Fund                                                 PIU wise audit report of all the
                                                           schemes
      Pradhan Mantri Gram Sadak Yojana (PMGSY) Maintenance
      Fund Fund(PMGSY)



Appointment of Statutory Auditor Firm for BRRDA                                      | Page 6
    Gramin Tola Sampark Nischaya Yojna (GTSNY)                       The Financial Statements of
                                                                     Programme Funds of all the
    NABARD Scheme                                                    schemes comprises of Balance
                                                                     sheet and Receipt and Payment
                                                                     Accounts.
    Mukhya Mantri Gram Samparka Yojana (MMGSY)- General


    Mukhya Mantri Gram Samparka Yojana (MMGSY)- SC                   Income     and    Expenditure
                                                                     Account is not prepared for
    Mukhya Mantri Gram Samparka Yojana (MMGSY)- ST                   programme fund, as prescribed
                                                                     in accounting principles of
    Mukhya Mantri Gram Samparka Yojana (MMGSY)- World
                                                                     PMGSY accounting manual and
    Bank Assisted                                                    Accounting manual of BRRDA.
    Mukhya Mantri Gram Samparka Yojana ­MMGSY-NDB
    (BRICS) Bank Assisted

    BRRDA Other Liabilities and Deposit Fund                         Programme have been closed
                                                                     and contractors deposit and
    [comprised of residual liabilities of Mukhya Mantri Gram Sadak
                                                                     lump-sum amount has been
    Yojana (MMGSY), Apki Sarkar Apke Dwar (ASAD), Boarder
                                                                     retained for pending works in
    Area Development Programme (BADP), Special Component
                                                                     Mukhya Mantri Gram Sadak
    Programme (SCP) and Minimum Need Programme (MNP)]
                                                                     Yojana (MMGSY), ASAD,
                                                                     BADP, SCP and MNP in
    Mukhya Mantri        Gram      Sadak   Yojana     (MMGSY-Old)    BRRDA Other Liabilities and
    Maintenance fund                                                 Deposit Fund
    Flood and Disaster Relief (FDR) Fund
    Muawaja/Compensation Claims
    Koshi Area Rehabilitation Fund
    Preparation of Disaster Shelters and Cattle Shelter
    Institution Development and Capacity Building (ICBD)             These funds are provided to
                                                                     fulfil the administrative and
    Fund for Preparation of DPRs                                     other office expenditure related
    PMGSY Administrative Fund                                        to specific programme like
                                                                     MMGSY and PMGSY. Grant in
    MMGSY Contingency Fund                                           aid is to meet the administrative
    Grant In Aid Fund                                                expenses of BRRDA.


2. Present status of Accounting System and Financial Management System in BRRDA
BRRDA follows cash based double entry system of accounting. Regular accounting personnel (cahiers and
accounts clerks) are deployed at PIUs/Divisions who are guided by Divisional Accounts Officers of
Accountant General Office. They have been assigned with the responsibilities as prescribed under PWD code
and PMGSY accounting manual. Books of accounts related to PMGSY Schemes is maintained on OMMAS
R & P Module where as Books of accounts related to State schemes are being maintained at PIUs/Divisions
in form of manual cash books and ledgers. Manual accounts are subsequently being put into computerised
accounting software to generate various accounting report like Trail balance, ledgers and Balance sheet .
 BRRDA has engaged technical qualified assistant accounts managers in every PIUs on contract basis , who
prepares and maintains the accounts on computerised system like OMMAs and tally from manual books of
accounts .
Fund wise financial statement i.e. trial balance; ledgers and other subsidiary books of are prepared by
PIUs/Divisions for every fund for which separate allotment is given by BRRDA through Fund Authorization

Appointment of Statutory Auditor Firm for BRRDA                                   | Page 7
letters. The fund wise financial statements of all PIUs are collated with accounts of nodal account to
prepare financial statement of every fund. Then an overall consolidated financial statement is prepared for
the Society (BRRDA).
This accounting report are prepared following the accounting principles as prescribed in programme
specific accounting manual in case of PMGSY and Accounting Manual of BRRDA in case of state
schemes.
3. Description of Scope of Work
Objectives of Audit Service
The objective of the Statutory audit of BRRDA is to obtained independent and professional opinion of the
auditor that the annual financial statement of various programmes implemented by BRRDA and consolidated
annual financial statement of Society is free from material misstatement and reflects true and fair view of
statement of affairs of the society. Similar opinion is required on financial statement of PIUs for financial
years 2018-19.

Scope of Work
The audit will be carried out in accordance with the relevant national standards of auditing and will include
such tests and controls as the auditor considers necessary under the circumstances to form an opinion on
Annual Financial Statements. In conducting the audit, special attention should be paid to the following:
   (i)    All funds received by BRRDA from different sources for different project are spent in accordance
          with the conditions as laid down in the programme guidelines, Operational Manual and Accounting
          Manual of the project/ BRRDA and are utilised only for the purposes for which the funds were
          provided.

   (ii)    All expenditure, including procurement of goods and services, have the necessary supporting
          documentation and have been incurred in accordance with the Governments' rules and relevant
          financing agreement.

   (iii) Funds transferred to PIUs for incurring expenditure under the project are used for the purposes
         intended. To establish this, the auditor should visit PIUs and conduct such audit / tests as may be
         deemed appropriate and necessary for the purposes of the audit.

   (iv) That BRRDA used all the funds in accordance with the relevant financing agreements, with due
        attention to economy and efficiency, and only for the purposes for which they were provided.

   (v) That proper and complete record has been kept as prescribed in the Accounts Manual, and the
       Operational Manual.

   (vi) That the accounts have been prepared in accordance with consistently applied relevant principles laid
        down in the Accounts Manual and give a true and fair view of the financial year of receipts,
        payments, assets and liabilities.







Financial Statements subject to Audit:
The financial statements of various projects which are covered under scope of work of auditor are listed in
Para 1 of section 2. The terms of financial statements shall include-

   i)     Balance sheets of every funds received and spent by all 108 PIUs/ Works divisions of BRRDA.



Appointment of Statutory Auditor Firm for BRRDA                                      | Page 8
   ii)     Receipt and Payment Accounts of every fund received and spent by all 108 PIUs/ Works divisions of
           BRRDA.
   iii)    Income & Expenditure Accounts of all revenue fund (Administrative fund/CNC fund and
           Maintenance fund) for all 108 PIUs/ Works divisions.
   iv)     Receipt and Payment Accounts of all funds received and allotted by BRRDA HO.
   v)      Balance sheet of each fund received and allotted by BRRDA HO
   vi)     Consolidated Balance sheet ­Fund wise
   vii)    Consolidated Receipt and Payment Accounts ­Fund wise
   viii)   Consolidated Income & Expenditure Accounts of BRRDA for revenue fund.
   ix)     Consolidated Balance sheet of BRRDA incorporating all funds

Audit Reports
Audit report should contain a statement of independent and professional opinion on Financial Statements.
Besides that the audit report should include a separate paragraph commenting on the accuracy and propriety
of expenditures shown in the Schedules to the Balance Sheet on expenditure on roads, and others, and the
extent to which World Bank can rely on these as a basis for reimbursement.
In case a qualified opinion or disclaimer is given by the auditor, the audit report should state in a clear and
informative manner all the reasons for such an opinion.
Audit report to be accompanied by
           Claim Certificate in respect of works funded by the World Bank, NDB or the ADB, Listing on
           ineligible claims, if any and Reconciliation of Statement of Expenditure claims with the actual
           expenditure as reported in the audited financial statements.

           Scheme wise Utilization Certificates (UCs) as per Form 19-A of GFR 2005; duly tallied with the
           annual financial statement and expenditure on Roads projects during the financial year (which have
           been shown as capitalized) [Attach a statement showing the details of expenditures clubbed in the
           Utilisation Certificate tallying with the Income & Expenditure Account and Schedules forming part
           of it.
BRRDA is a society registered under Societies registration Act 1860 and has been granted registration under
section 12 A of Income Tax Act. To comply with the conditions of section 12A of Income Tax Act for tax
exemption, an audit report is required to be filed in form 10 B of Income Tax Act. Statutory Auditor firm is
required to furnish the same.
Compilation of Financial Statements
The Auditor firm shall be liable to collate the fund wise financial statements of all PIUs and HO's to prepare
Annual Financial Statements of the each project and then consolidate financial statement of each components
of project and prepare Annual Financial Statements for BRRDA as a whole.


Time Period for Submission
The audited financial statements including the audit report should be submitted to BRRDA within four (4)
months of closing of the financial year.
Management Letter
In addition to the audit reports, the auditor should prepare a "management letter" in which the auditor
should:
   a.      give comments and observations, if any, on the accounting records, systems and controls that were
           examined during the course of the audit;

Appointment of Statutory Auditor Firm for BRRDA                                        | Page 9
  b.   identify specific deficiencies and areas of weakness (if any) in systems and controls and make
       recommendations for their improvement;
  c.   report on the degree of compliance with the financial/ internal control procedures as documented in
       the financial manual of the project;
  d.   communicate matters that have come to attention during the audit which might have a significant
       impact of the implementation on the society; and
  e.   bring to attention any other matter that the auditor considers pertinent.
The Observations in the Management Letter must be accompanied by a suggested recommendation from the
auditors. The audit report and the Management Letter should be placed at Executive Committee before
presenting it to General Body meeting.




Appointment of Statutory Auditor Firm for BRRDA                                    | Page 10
                                 Section 3- Instructions to Bidders
Eligibility Criteria
   (i)   The Firm must be a partnership firm with having minimum 10 years of existence as per ICAI
         records.
   (ii) Number of full time fellow partners associated with the firm should not less than five (5).
   (iii) The firm must be empanelled with C&AG for FY 2018-19.
   (iv) Minimum no. of audit assignments (statutory or internal audit assignment) of Government
         Programmes/ schemes or externally aided projects funded by international funding agencies
         performed by the auditor firm should not be less than 5.
   (v)   Average annual Turnover of the firm in the last three financial years should not be less than ` 40
         lacs.
   (vi) The head Office or branch office of the Firm should be situated in Bihar.
   (vii) The firm or any partners of the firm should not be blacklisted by any Government Department,
         PSUs, or any other government organisation in respect of any assignment or behaviour.
Supporting Documents for Eligibility Criteria: The firm must submit following supporting documents to
establish the minimum eligibility criteria.
         For point no. i, ii & vi above, the firm must submit an attested copy of Certificate issued by ICAI as
         on 01.01.2019.
         For point no. iii the firm must submit, a copy of the empanelment letter issued by C & AG Office.
          For point no. v audited Balance Sheet & Profit & Loss Account for the last three years
         For point no. iv, the firm must submit a copy of the work order/appointment letters issued by the
         Auditee Organizations. Branch Audit of any Bank shall not be considered while taking into
         account the total number of assignments.
          For point no. vii, a Self attested affidavit on Rs.100/- stamp paper is to be given in this regard by the
         authorised person of the firm.

 Note :- The outgoing auditor firm is not eligible to apply for the assignment. The firm which has performed
       statutory audit for more than 5 years are also not eligible to participate in the bid unless 5 years rotation
       period has elapsed.

 Note :- Information related to Eligibility Criteria shall be submitted in Tech-2.

Preparation of the Proposal
Auditor's Proposal (the Proposal) will consist of two (2) components
   (i) Envelope I: The original and all copies of the Technical Proposal shall be placed in a sealed
       envelope clearly marked "TECHNICAL PROPOSAL". Evidences of proving Bid Eligibility shall
       be placed in Envelop-I
   (ii) Envelope II: a separate sealed envelope clearly marked "FINANCIAL PROPOSAL" followed
        by the name of the assignment, and with a warning "DO NOT OPEN WITH THE
        TECHNICAL PROPOSAL."
The Proposal should include a cover letter signed by person(s) with full authorization to make legally
binding contractual (including financial) commitments on behalf of the firm. This outer envelope shall bear
the submission address, reference number and title of the Assignment, and be clearly marked "DO NOT
OPEN, EXCEPT IN PRESENCE OF THE OFFICIAL APPOINTED.



Appointment of Statutory Auditor Firm for BRRDA                                           | Page 11
TECHNICAL PROPOSAL
General
   (i) The Technical Proposal shall not include any information related to financial proposal and any
       Technical Proposals containing information related to financial proposal shall be declared non-
       responsive.
   (ii) The applicants need to refer to the Technical Evaluation Criteria and Scoring System as given in
        Table- A of Section-3.
   (iii) Marks will be assigned as per given scoring system, however applicants needs to furnish information
         in prescribed Technical Form mentioned appropriately in Technical proposal content .
Technical Proposal Content
The Technical Proposal shall contain information indicated in the following paragraphs from (i) to (x) using
the Standard Technical Proposal Forms (FORM TECH-1 to Form TECH-5).
   (i) A brief description of the organization and outline of recent experience of the Auditor on
       assignments of a similar nature is required in prescribed form. For each assignment, the outline
       should indicate inter-alia, the assignment, contract amount and the Auditor's involvement.
   (ii) A concise, complete, and logical description of how the Auditor's team will carry out the services
        to meet all requirements of the TOR.
   (iii) Approach and Methodology and Work Plan : As there are a large number of PIUs, and time
         bound completion schedule prescribed for the assignment good approach and methodology and a
         comprehensive work plan is required to accomplish the assignment in professional and independent
         manner. A team of sound professional and technical qualification and skill set needs to be deployed
         under supervision and administrative control of experienced and commanding team leader to
         deliver the output in time bound schedules. Minimum four teams are required to be deployed for
         the assignment. The team(s) for the assignment (including those for audit of district & sub district
         level programme implementing units) must be headed by a qualified Chartered Accountant with one
         semi-qualified C.A. (C.A. Inter) and two support staff (Junior Auditor). The number of teams may
         be constituted in a manner that each team does not have responsibility for audit of more than (8) to
         (10) districts in the State. The technical proposal must clearly elaborate on the team composition as
         given in para Personnel Qualification and Experience . The Approach and Methodology and Work
         Plan shall be described in Tech-5 and Tech-6
       A work plan showing in graphical format (bar chart) the timing of major activities, anticipated
       coordination meetings, and deliverables such as reports required under the TOR.
       Comments, if any, on the TOR to improve performance in carrying out the assignment.
       Innovativeness will be appreciated, including workable suggestions that could improve the
       quality/effectiveness of the assignment. In this regard, unless the Auditor clearly states otherwise, it
       will be assumed by the Client that work required to implement any such improvements, are
       included in the inputs shown on the Auditor's Staffing Schedule.
   (iv) The Technical Proposal shall not include any information related to financial proposal. Technical
        Proposals containing information related to financial proposal shall be declared non responsive.
   (v) Personnel Qualification and Experience
       Keeping in view no of PIUs and no of fund based accounts to be audited and compilation of works
       in hand following no of team composition with prescribed qualification and experience is required
       to be deployed :-


Appointment of Statutory Auditor Firm for BRRDA                                        | Page 12
          Key Professionals        Prescribed Qualifications       Number of      Person months Up
                                       and Experience               Experts              to

        Team Leader /Partner/     Qualified Chartered                 One         Upto conclusion of
        Audit Manager             Accountant with at least 7                          full Audit
                                  years experience as a partner                      assignment
                                  with expertise in the area of
                                                                                     (may vary
                                  statutory audit planning,
                                                                                    according to
                                  execution and reporting.
                                                                                 requirement of the
                                                                                    assignment)

        Deputy Team Leader        Qualified Chartered                Four         Upto conclusion of
                                  Accountants with at least 3                         full Audit
                                  years experience in statutory                      assignment
                                  audit with ability to lead the
                                  team & expertise in the area
                                  of statutory audit planning,
                                  execution and reporting.

        Audit Associate           CA Inter with at least 2           Four         Upto conclusion of
                                  years experience in                                 full Audit
                                  Statutory audit/Internal                           assignment
                                  audit/ compilation

        Team member               Graduate ­ preferably              Eight        Upto conclusion of
                                  CA(Inter) or trainees                               full Audit
                                  (Article Clerks) ;                                 assignment



   a)    The name, proposed position, qualification, association with the firm, and professional experience
         of each nominated expert, with particular reference to the type of experience required for the
         services should be submitted in Tech-3A, Tech-3B and Tech-5B format.
   b) Self certified resume of Team Leader and Deputy Team leader should be enclosed with the proposal
       form.
   c)    The Client requires that each expert confirm that the content of his/her curriculum vitae (CV) is
         correct and the experts themselves should sign the certification of the CV. Note that the need to
         provide address and fax/e-mail details of experts in the CVs of the experts is not considered
         mandatory.
   d)    If required at all, any nominated team member can be replaced with the professional of higher or at
         least matching qualification and experience with the approval of BRRDA.


(vi) Relevant Experience of firm :
Minimum no. of audit assignments of statutory audit, audit of project financial statement or internal
audit of Government Programmes/ schemes/projects/ Societies / Corporations/PSUs including audit in
multilevel agency should not be less than 5 as prescribed in Eligibility Criteria. However marks have been
assigned for relevant experience of firms as provided in Form Tech-4




Appointment of Statutory Auditor Firm for BRRDA                                       | Page 13
FINANCIAL PROPOSAL
    (i) All information provided in Auditors' Financial Proposal will be treated as confidential.
    (ii) The Financial Proposal is to be submitted in the Fin 1 and Fin 2 (including Fin 2A and Fin 2B)
         formats enclosed.
    (iii) No proposed schedule of payments should be included in Auditors' Financial Proposals.
    (iv) Auditors shall quote the rates in Indian National Rupees only.
    (v) Financial proposals submitted by the firm should be valid for 6 months from the date of submission
        of the proposal by the firm.
    (vi) The rates to be quoted shall be in the format given in Data Sheet and it shall include all costs /
         expenses and statutory taxes excluding GST. The Client shall pay GST as applicable on prevailing
         rates.
Submission, Receipt and Opening of Proposals
    (i)   The original Proposal (Technical and Financial Proposals) shall contain no interlineations or
          overwriting, except as necessary to correct errors made by Auditors themselves. Any such
          corrections, interlineations or overwriting must be initialled by the person(s) who signed the
          Proposal.
    (ii) An authorized representative of the Auditor shall initial all pages of the original copy of the
         Financial Proposal. No other copies are required.
    (iii) The Technical Proposal shall be marked "ORIGINAL" or "COPY" as appropriate. All required
          copies of the Technical Proposal as specified in the Data Sheet will be made from the original. If
          there are discrepancies between the original and the copies of the Technical Proposal, the original
          governs.
    (iv) The original and all copies of the Technical Proposal to be sent to the Client shall be placed in a
         sealed envelope clearly marked "TECHNICAL PROPOSAL." Similarly, the original Financial
         Proposal shall be placed in a sealed envelope clearly marked "FINANCIAL PROPOSAL" and with
         a warning "DO NOT OPEN WITH THE TECHNICAL PROPOSAL." The envelopes (Envelope
         1 ­ and Bid Eligibility Documents and Technical Proposal and Envelope 2 ­ Financial
         Proposals) shall be placed into an outer envelope and sealed. The outer envelope shall bear the
         submission address, reference number and title of the loan project, and other information indicated in
         the Data Sheet. If the Financial Proposal is not submitted by the Auditor in a separate sealed
         envelope and duly marked as indicated above, this will constitute grounds for declaring both
         Technical and Financial Proposals non-responsive
    (v) Proposals must be delivered at the indicated Client submission addresses on or before the time and
        date stated in the NIT

Evaluation of Technical Proposal
1     From the time the Proposals are opened to the time the contract is awarded, the Auditor should not
      contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort by a
      Auditor to influence the Client in examination, evaluation, ranking of Proposals or recommendation for
      award of contract may result in rejection of the Auditor's Proposal.
2     The eligibility criteria will be first evaluated as defined in Notice Inviting Request for Proposals for
      each bidder. Detailed technical evaluation will be taken up in respect of only those bidders, who meet
      with the prescribed eligibility criteria.
3     The Client's `Purchase Committee' (PC) will be responsible for evaluation and ranking of Proposals


Appointment of Statutory Auditor Firm for BRRDA                                        | Page 14
    received.
4   The PC evaluates and ranks the Technical Proposals on the basis of Proposal's responsiveness to the
    TOR using the evaluation criteria and points system specified in the Table A of Section-3. Each
    Technical Proposal will receive a technical score. A Proposal shall be rejected if it does not achieve the
    minimum prescribed marks in technical proposal mark i.e 70% marks out of maximum of 100 points
    assigned for technical part.
5   A Technical Proposal may not be considered for evaluation in any of the following cases:
    (i) the Technical Proposal was submitted in the wrong format;
    (ii) the Technical Proposal included details of costs of the services; or
    (iii) the Technical Proposal reached the Client after the submission closing time and date specified in
          the Data Sheet.
6   After the technical evaluation is completed, the Client shall notify Auditors whose Proposals did not
    meet the minimum qualifying technical mark or Auditors who's Technical Proposals were considered
    non-responsive to the RFP requirements, indicating that their Financial Proposals will be returned
    unopened after completion of the selection process. The Client shall simultaneously notify, in writing to
    Auditors whose Technical Proposals received a mark of 70 or higher, indicating the date, time, and
    location for opening of Financial Proposals. (Auditors' attendance at the opening of Financial Proposals
    is optional).
7   The BRRDA reserves the right to verify all statements, information and documents, submitted by the
    Applicant in response to the RFP. Any such verification or the lack of such verification by the Authority
    to undertake such verification shall not relieve the Applicant of its obligations or liabilities hereunder
    nor will it affect any rights of the BRRDA hereunder.
8    In case it is found during the evaluation or at any time before signing of the Agreement or after its
    execution and during the period of subsistence thereof, that one or more of the eligibility conditions
    have not been met by the Applicant or the Applicant has made material misrepresentation or has given
    any materially incorrect or false information, the Applicant shall be disqualified forthwith if not yet
    appointed as the Auditor either by issue of the LOA or entering into of the Agreement, and if the
    Selected Applicant has already been issued the LOA or has entered into the Agreement, as the case may
    be, the same shall, notwithstanding anything to the contrary contained therein or in this RFP, be liable to
    be terminated, by a communication in writing by the BRRDA without the BRRDA being liable in any
    manner whatsoever to the Applicant or Auditor, as the case may be.
9   In such an event, the BRRDA shall forfeit and appropriate the Bid Security as mutually agreed pre-
    estimated compensation and damages payable to the Authority for, inter alia, time, cost and effort of the
    Authority, without prejudice to any other right or remedy that may be available to the Authority.
10 If an individual Key Personnel makes a false averment regarding his qualification, experience or other
   particulars, or his commitment regarding availability for the Project is not fulfilled at any stage after
   signing of the Agreement, he shall be liable to be debarred for any future assignment of the Authority
   for a period of 5 (five) years. The award of this Consultancy to the Applicant may also be liable to
   cancellation in such an event.
11 Clarifications: To facilitate evaluation of Proposals, the BRRDA may, at its sole discretion, seek
   clarifications from any Applicant regarding its Proposal. Such clarification(s) shall be provided within
   the time specified by BRRDA for this purpose. Any request for clarification(s) and all clarification(s) in
   response thereto shall be in writing. If an Applicant does not provide clarifications sought within the
   specified time, its Proposal shall be liable to be rejected. In case the Proposal is not rejected, the
   Authority may proceed to evaluate the Proposal by construing the particulars requiring clarification to
   the best of its understanding, and the Applicant shall be barred from subsequently questioning such


Appointment of Statutory Auditor Firm for BRRDA                                       | Page 15
    interpretation of the BRRDA.

Evaluation of Financial Proposals

Financial Proposal will be opened at the public opening before representatives of Auditor's firm who choose
to attend .
   (i) The marks of each Technical Proposal will be read out aloud.
   (ii) Each Financial Proposal will be checked to confirm that it has remained sealed and unopened.
   (iii) The Client's representative will open each Financial Proposal. Such representative will read out
         aloud the name of the Auditor and the total price shown in the Auditor's Financial Proposal. This
         information will be recorded in writing by the Client's representative.
   (iv) Firm quoting fee less than minimum audit fee as prescribed in Notice inviting proposal i.e.
       `5,12,000/- shall be disqualified.

Evaluation of Financial Proposals
Following the ranking of Technical Proposals, selection shall be based on Quality cum Cost Based Selection
(QCBS) method . The cost should be exclusive of GST. The firm whose quoted rate is found lowest will be
invited to negotiate the contract.
1 The tender committee will review the detailed content of each Financial Proposal. During the review of
  Financial Proposals, the Committee and any Client personnel and others involved in the evaluation
  process, will not be permitted to seek clarification or additional information from any Auditor, who has
  submitted a Financial Proposal. Financial Proposals will be reviewed to ensure these are:
   (i) complete, to see if all items of the corresponding Technical Proposal are priced; if not, for material
         omissions, the Client will price them by application of the highest unit cost and quantity of the
         omitted item as provided in the other Financial Proposals and add their cost to the offered price, and
         correct any arithmetical errors.
   (ii) computational errors if there are errors these will be corrected;
   (iii) other errors, such as activities which are shown as different time lines in technical proposal and
         different in financial; price for these will be based on the technical proposal.
2 The detailed contents of each Financial Proposal will be subsequently reviewed by the Client.
3 The method of selection shall be based on Quality cum Cost Based Selection (QCBS). The Cost should
  be exclusive of GST and it will pay at a rate applicable at the time of billing.
4 The lowest priced Financial proposal will receive the maximum score of 100 marks
5 The score for each Financial Proposal will be inversely proportional to its Total Price (TP) and will be
  computed as follows:-
      Sf = 100 x Fm/F
      Where:
      Sf is the financial score of the Financial Proposal being evaluated
      Fm is the TP of the lowest priced Financial Proposal
      F is the TP of the Financial Proposal under consideration.

Ranking of Proposals : Following completion evaluation of Technical and Financial Proposals, final
ranking will done by applying a weightage of 75 percent and 25 percent respectively to the technical
financial score of each evaluated qualifying Technical and Financial Proposal and then computing the
relevant combined total score for each bidder

Contract Negotiations and Award of Contract


Appointment of Statutory Auditor Firm for BRRDA                                        | Page 16
1   The Auditor who is invited for contract negotiations will, as a pre-requisite for attendance at the
    negotiations, confirm availability of all experts named in its proposal except in the cases of absence on
    account of death or medical incapacity. Failure in satisfying such requirements may result in the Client
    proceeding to initiate the negotiation process with the next-ranked Auditor in case of QCBS method.
    Representatives conducting negotiations on behalf of the Auditor must have written authority to
    negotiate and conclude the Contract
2   Technical Negotiations: This will include a discussion of the Technical Proposal, the proposed technical
    approach and methodology, work plan and schedule, and organization and personnel, and any
    suggestions made by the Auditor to improve the TOR. The Client and the Auditors will finalize the
    TOR, personnel schedule, work schedule, logistics, and reporting. These documents will then be
    incorporated in the Contract as "Description of Services." Special attention will be paid to clearly
    defining the inputs and facilities required from the Client to ensure satisfactory implementation of the
    assignment. The Client shall prepare minutes of negotiations which will be signed by the Client and the
    Auditor.
3   Negotiations will conclude with a review of the draft Contract. To complete negotiations the Client and
    the Auditor will initial the agreed Contract.
4   After completing negotiations the Client shall award the Contract to the selected Auditor and notify the
    other Auditors who could have been invited to negotiate a Contract that they were unsuccessful. When
    FBS, LCS or QCBS is used, after Contract signature the Client shall return the unopened Financial
    Proposals to the Auditors whose Technical Proposals have not secured the minimum qualifying mark, or
    were found to be technically non-responsive
5   The selected Auditor is expected to commence the Assignment on the date and at the location specified
    in the Data Sheet.


Duration of Assignment
The duration of assignment is initially for one year i.e. to express a professional opinion on the annual
financial accounts of BRRDA, including the PIUs for financial years 2018-19 which may further be
extended for three years on satisfactory performance on mutual consent.
Payment Schedule
This is an output-based Contract payable 100% of contract value - On submission of final Audit report along
with Audited Financial Statements


The Statutory Auditor shall submit separate bills for audit of financial statement and consolidation of
financial statement
The Bill should be in confirmation with fees agreed upon in signed contract.
Payments shall be made on submission of pre-receipted bills by the Auditors in quadruplicate.




Appointment of Statutory Auditor Firm for BRRDA                                      | Page 17
                                              Table- A
         TECHNICAL PROPOSAL EVALUATION CRITERIA AND SCORING SYSTEM

Sl.           Criteria                      Scoring                Maximum         Documentation
No.                                                                 Points
 1    Long Standing of the       1 Point for each year of             10      Date of Constitution of the
      firm                       existence over 10years                       firm as evidence from the
                                                                              firm constitution certificate
                                                                              issued by ICAI
                                                                              Applicable         Technical
                                                                              Proposal Form- Tech-2
 2    Turnover of the firm  15 points for avg. annual                15       Self-certified; the PAF will
      for the last three    turnover of ` 60 lacs or                          provide the total turnover
      financial years                                                         and the Specified Turnover
                            above in last three FYs.                          "Turnover" would mean
                            8 points for avg. annual                          the professional fee earned
                                  turnover of ` 50 lacs or                    excluding service tax/
                                  above in last three FYs                     GST.
                                  4 points for avg. annual                    Applicable         Technical
                                                                              Proposal Form- Tech-2
                                  turnover of ` 40 lacs and
                                  above in last three FYs.

 3.   Experience             and  3 points for each Partner          15       List of Partners with date
      Association of Partners      with PQE of 10 years or                    of      qualification    and
                                   more with the firm.                        number of years of PQE
                                   2 points for each Partner                  with the firm supported by
                                   with PQE of 5 years or more                the latest firm constitution
                                   with the firm.                             certificate issued by ICAI.
                                   1 points for each Partner                  Applicable         Technical
                                   with PQE of 1 years or more                Proposal Form- Tech-3A
                                   with the firm.
 4    Experience             and  3 points for each full time        10       List of full time staff with
      Association              of  staff with PQE of 10 years or              date of qualification and
      qualified full time Staff    more with the firm                         number of years of PQE
      (being CAs or Cost  2 points for each full time                         with the firm supported by
      Accountant               or  staff with PQE of 5 years or               the latest firm constitution
      technically       qualified  more with the firm                         certificate issued by ICAI
      staff relevant to project)                                              Documentation       showing
                                   1 point for each full time
                                                                              the qualifications and
                                   staff with PQE of more than                experience of staff other
                                   1 year with the firm                       than CAs
                                                                              Applicable        Technical
                                                                              Proposal Form- Tech-3B
 5    Experience of the firm in Audit of Financial Statements/ Internal Audit
      of:
 a.   Projects financed by 2 points for each project                  10      List of the clients audited
      bilateral or multilateral                                               by the firm and signed
      agencies                                                                under the firm name only,
                                                                              giving the date if issue of
                                                                              the audit report and self
                                                                              attested copies of the
 b    Projects in the same 2 points for each project                  10      appointment letters.
      sector (other than above)
 c    Organization              2 points for each Organization        10      Applicable       Technical
      implementing other                                                      Proposal Form- Tech-4


Appointment of Statutory Auditor Firm for BRRDA                                  | Page 18
           government projects
           (other than above)
     6      Presence in the state     10 points if the head office     10       Latest firm constitution
           where project              of the applicant firm is                  certificate issued by ICAI
           headquarters is located    located in the same place as              Date of establishment of
                                      the project headquarters                  the branch and name of
                                      5 points if a head office of              Partner/CA         qualified
                                      the applicant firm is located             employee in charge of the
                                      in the same state as the                  firm
                                      project headquarters for at
                                      least 5 years                             Applicable     Technical
                                      3 points if either the branch             Proposal Form- Tech-2
                                      or HO is in existence of state
                                      for less than 5 years but
                                      more than 3 years
     7     Proposed Methodology       Maximum 4 points for                      Applicable    Technical
           and Work Plan              elaborate     and     detailed            Proposal Form- Tech-5A
                                      activity-wise work plan                   & Tech-5B
                                      given in Tech 5A of
                                      technical proposal form.         10
                                      Maximum 6 points for
                                      proposed          deployment
                                      schedule given in Tech-5B
                                      of technical proposal
                                                 Total                 100

Note:-
i.       Statutory Branch Audit/concurrent audit/ internal audit and revenue audit of banks including
         public sector bank carried no marks . Therefore applicants need not to mention and enclose work
         orders / appointment letters related to those assignments.
ii.      Applicants need not to mention the assignments related to Tax audit and audit of private
         incorporations/ socities as these assignments also carries no marks.




Appointment of Statutory Auditor Firm for BRRDA                                   | Page 19
                      SECTION 4: TECHNICAL FORMS




Appointment of Statutory Auditor Firm for BRRDA    | Page 20
                     FORM TECH-1: TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]


To:

Additional Chief Executive officer cum secretary
Bihar Rural Roads Development Agency (BRRDA)
Rural Works Department, Bihar, Patna
3rd Floor, Land Development Bank,
Budh Marg. Patna-800001
Phone: (0612) 2233198, 2233063, Fax: (0612) 2233199
Email- acct.brrda@gmail.com.com



Dear Sir/Madam:

        We, the undersigned, offer to undertake Statutory Audit Assignment of Bihar Rural Road
Development Agency in accordance with your Request for Proposal dated [Insert Date] and our Proposal.
We are hereby submitting our Proposal, which includes this Technical Proposal, and a Financial Proposal
sealed under a separate envelope.

        We are submitting our Proposal in individual capacity without entering in association with/as a Joint
Venture. We hereby declare that all the information and statements made in this Proposal are true and accept
that any misinterpretation contained in it may lead to our disqualification.

                 If negotiations are held during the period of validity of the Proposal, i.e., before the date
indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed personnel. Our Proposal
is binding upon us and subject to the modifications resulting from Contract negotiations.

       We undertake, if our Proposal is accepted, to initiate the Statutory Audit work related to the
assignment not later than the date indicated in the Data Sheet (Please indicate date).

        We understand you are not bound to accept any Proposal you receive.

        We remain,

Yours sincerely,

Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:




Appointment of Statutory Auditor Firm for BRRDA                                       | Page 21
                         FORM TECH-2: AUDITOR'S ORGANIZATION AND EXPERIENCE

Sl.                     Particulars                   Information to be filled    Documents Enclosed &
No.                                                                                Reference Page No.
A.       Firm's Profile and Eligibility
     1   Name of the Firm:
 2(a)     Address of Head Office                    Phone No:                    Attach copy of Firm
                                                    Fax No:                      Constitution certificate
2(b)     Address of Branch Office situated in       Mobile No of                 issued by ICAI as on
         Bihar                                      Office-in-charge             01.01.2019.

3(a)     Firm Registration No. and Date of                                                   -Do-
         establishment of the firm
 3(b)    Firm's Income Tax PAN No.                                               Attach copy of PAN card

 3(c)    Firm's GST No.                                                          Attach copy of Registration


     4   Empanelment No. with C&AG                                               Attach proof of
                                                                                 empanelment with C&AG
                                                                                 for FY 2018-19.
     5   No. of Years of Firm Existence & Date                                   Attach copy of certificate
         of establishment of Firm                                                issued by ICAI as on
                                                                                 01.01.2018.
     6   Turnover of the Firm in last three years   TO of FY.2015-16-            Attach balance sheet and
         (FY 2015-16,2016-17 and 2017-18)                                        P&L Account of the last
                                                    TO of FY.2016-17-
                                                                                 three years.
                                                    TO of FY.2017-18-

                                                 Average TO of last three
                                                 years -
     7   Eligible Audit Assignments performed by  Name of Audit             Copy of the Work Order/
         the Firm                                   assignment/Project -    Appointment letter & the Fee
         (as prescribed in Eligibility Criteria)  Nature of Assignment-     Charged
                                                  Financial Year (coverage)
                                                    of assignment ­
                                                  Audit Fee -

     6   Details of Full time fellow Partners        Name of Partner,
         associated with the firm                    Date of becoming ACA        Attach copy of certificate
                                                     and FCA                     issued by ICAI to partners
                                                     Date of joining the firm    (Members card)
                                                     Their Contact No., email
                                                     and full address.


 Firm's Name:

 Signature of Authorized Representative:




 Appointment of Statutory Auditor Firm for BRRDA                                     | Page 22
                                                    FORM TECH-3 A
                   NAME, QUALIFICATION AND EXPERIENCE OF ASSOCIATED PARTNERS
         (Please provide a self attested copy of Firm Constitution Certificate issued by ICAI as on
         01.01.2019 for each qualified staff)
                             Membership                                     Year of
S. No. Name of Partners                         Status      Date of                       Relevant       Reference
                                No.                                       Association
                                               (ACA or     becoming                      Experience      Page No of
                                                                         with the Firm
                                                FCA)          CA                                          attached
                                                                                                          Resume
 1
 2
 3
 4
 5




                                                    FORM TECH-3 B
                                 NAME, QUALIFICATION AND EXPERIENCE OF
                                  ASSOCIATED QUALIFIED FULL TIME STAFF


                                                                     Date of         Year of
S. No.   Name of Qualified                          Date of                                     Reference Page No
                               Qualification                       Association     Association
              Staff                              CA/CMA/Oth                                        of attached
                                                                  with the Firm   with the Firm
                                                  er technical                                       Resume
                                                  qualification

 1
 2
 3
 4
 5




         Appointment of Statutory Auditor Firm for BRRDA                                  | Page 23
                                                   FORM TECH-4 A
                                          RELEVANT EXPERIENCE OF FIRM

Sl. No.      Name of           Type of        Name of the       Nature of         Funding         Year of   Reference
             Auditee        Organization        Project        Assignment         Pattern       Engagement Page No of
             Organiz        (Government       assignment        (Statutory                                   attached
                                                                                 (CSS/SSS/
              ation         Department/                       Audit/Internal                               Work Order/
                                                                                   EAP)
                             Government                       Audit/ Audit of                             Appointment
                          Societies/Corpora                  Project Financial                                Letter
                                 tion                          Statements)




          ( please mention details of work Experience e.q. State Health Societies/Education Projects/Rural
          Development Societies /DUDA/ PRIs/Government Corporation etc. either of (A)Statutory Audit (B)Internal
          Audit (C) Compilation Assignment in appropriate column)
          (* CSS- Centrally Sponsored Schemes
          SSS ­ State sponsored schemes
          EAP- Externally aided Project)




          Appointment of Statutory Auditor Firm for BRRDA                                   | Page 24
                                         FORM TECH-5

DESCRIPTION OF APPROACH & METHODOLOGY WORK PLAN FOR PERFORMING
                  THE AUDIT OF BRRDA HO & 108 PIUS
   A. Technical Approach :
       The firm should explain the understanding the objectives of the assignments, approach to the
       services, methodology for the carrying out the activities and obtaining the expected output,
       and the degree of the detail of such output.
   B. Work Plan along with the time required for each work/ assignment in the State/
       District/ Blocks etc:
       The firm should propose the main activities of the assignment, their content and
       duration, phasing and inter-relations, milestones (including interim approval by the
       SHS), and delivery dates of the reports.
       The proposed work plan should be consistent with the technical approach showing
       understanding of the TOR and ability to translate them in to a feasible working plan.
   C. Comments and Suggestions on the Terms of Reference
       Firm can present with justifications here, any modifications or improvements to the Terms
       of Reference which can significantly improve performance in carrying out the assignment
       (such as deletion of some activity which the firm considers unnecessary, adding other
       activities of significance, re-organizing the activities, additional human resource required at
       various levels etc. Such suggestions should be concise and to the point, and incorporated in
       the proposal.









Appointment of Statutory Auditor Firm for BRRDA                                 | Page 25
                                             FORM TECH-5A
                                        WORK PLAN AND SCHEDULE

                                                                      Months2
No.   Activity1
                                         1                     2                      3                    4
 1
 2
 3
 4
 5
 6
 7
 8
 9
 10
 11
 12
 13
 14
 15


      1 Indicate all main activities of the assignment as per audit Audit Plan including Verification of
        Opening balances, HO-PIU reconciliation, Audit of PIU, Bank Reconciliation, compilation of
        Financial Statment delivery of reports/ deliverables as per Terms of Reference & Scope of
        Work (e.g.: inception, interim, and final reports), and other benchmarks such as Client
        approvals. For phased assignments indicate activities, delivery of reports, and benchmarks
        separately for each phase.


                                             FORM TECH-5B
                     PROPOSED TEAM DEPLOYMENT FOR THE ASSIGNMENT
Sl.      Position/Role            Name of the          Qualification and     Association with       Proposed
No.                                Qualified             Experience             the Firm          time period of
                                  Professional                                                     Engagement




            Provide detail of Team leader/Managing partner, Deputy team leader, qualified audit
            associate and other technically qualified persons to be deployed on the assignment.




       Appointment of Statutory Auditor Firm for BRRDA                                      Page 26
        SECTION 5: FINANCIAL PROPOSAL FORMS




Appointment of Statutory Auditor Firm for BRRDA   | Page 27
                   FORM FIN-1: FINANCIAL PROPOSAL SUBMISSION FORM


[Location, Date]

To:

Additional Chief Executive Officer-cum-Secretary
Bihar Rural Roads Development Agency (BRRDA)
Rural Works Department, Bihar, Patna
3rd Floor, Land Development Bank,
Budh Marg. Patna-800001
Phone: (0612) 2233198, 2233063,
Email- acct.brrda@gmail.com


Dear Sir /Madam:

We, the undersigned, offer to provide the Auditing services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our
attached Financial Proposal is for the sum of [Insert amount(s) in words and figures1]. This
amount is exclusive of the local taxes, which shall be identified during negotiations and shall be
added to the above amount.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date
indicated in Clause Reference 1.11 of the Data Sheet.

No fees, gratuities, rebates, gifts, commissions or other payments have been given or received in
connection with this Proposal.

We understand you are not bound to accept any Proposal you receive.


We remain,

Yours sincerely,

Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:




Appointment of Statutory Auditor Firm for BRRDA                                        | Page 28
                       FORM FIN-2: SUMMARY BY COSTS
         FINANCIAL BID FOR STATUTORY AUDIT OF BIHAR RURAL ROADS
                       DEVELOPMENT AGENCY (BRRDA)

 S.No   Description of Services                              Fee

                                                  Audit   Compilation           Total

 [A]    Manpower Cost [As per 2A]

 [B]    Overhead Cost [As per 2B]

                                  Total [A+B]

 [D]    Add: GST as per prevailing Rate

 [D]    Total Audit fee including GST




Appointment of Statutory Auditor Firm for BRRDA                     | Page 29
                                       FIN 2A: MANPOWER COST



Sl.           Name          Position   Input Month       Rate      Cost (INR)    Audit Fees    Compilation
No                                                      (INR)                                     Cost
1
2
3
4
5
                                                   TOTAL (2A)




                                       FIN 2B: OVERHEAD COST

    Sl.              Cost Element              Input        Rate (INR)    Cost   Audit Fees    Compilation
    No                                                                   (INR)                    Cost
      1
      2
      3
      4
      5
                                                        TOTAL (2B)




          Appointment of Statutory Auditor Firm for BRRDA                               | Page 30
              SECTION 6: STANDARD CONTRACT




Appointment of Statutory Auditor Firm for BRRDA   | Page 31
Agreement between Bihar Rural Road Development Agency
and.................................. (Name of Auditor Firm) in respect of Statutory
Audit of BRRDA including its PIUs.

1.     This CONTRACT is made the [day] of the [month], [year], between the -------
       (Name of BRRDA and office address) [hereinafter called the "Employer"], of the
       first part and, [name of the Auditor Firm] (hereinafter called the "Auditor Firm").
       WHEREAS
       The Firm having represented to the "Employer" that he has the required
       professional skills, personnel and technical resources, has offered to provide in
       response to the Tender Notice dated ________ issued by the Employer ; and The
       "Employer" has accepted the offer of the Auditor Firm to provide the services on
       the terms and conditions set forth in this Contract.


2.     Set out below are the terms and conditions under which Auditor Firm has agreed
       to carry out for BRRDA the above-mentioned assignment specified in the
       attached Terms of Reference (TOR).


3.     For administrative purposes, Additional Chief Executive Officer of Bihar Rural
       Roads Development Agency (BRRDA) has been assigned to administer the
       assignment and to provide of Auditor Firm with all relevant information needed to
       carry out the assignment. The services will be required for about ____ years
       commencing from _________________ to ________________. Performance of
       the agency would be reviewed at the end of each year based on definite
       measurable indicators and the contract may be terminated after giving one month
       notice if performance of the agency is found unsatisfactory.


4.     The Employer may find it necessary to postpone or cancel the assignment and/or
       shorten or extend its duration. In such case, every effort will be made to give you,
       as early as possible, notice of any changes. In the event of termination, the
       Auditor Firm shall be paid for the services rendered for carrying out the
       assignment to the date of termination, and the Auditor Firm will provide the
       BRRDA with any reports or parts thereof, or any other information and
       documentation gathered under this Agreement prior to the date of termination.


Appointment of Statutory Auditor Firm for BRRDA                                Page 32
    5.     The services to be performed, the estimated time to be spent, and the reports to be
           submitted will be in accordance with the attached Description of Services.


    6.     This Agreement, its meaning and interpretation and the relation between the
           parties shall be governed by the laws of State Government.


    7.     This Agreement will become effective upon confirmation of this letter by Auditor
           Firm and will terminate on ___________________, or such other date as mutually
           agreed between the BRRDA and the Auditor Firm.


    8.     Payments for the services for every year will not exceed the total amount of Rs.
           ________________. The BRRDA will pay the firm within 30 days of receipt of
           pre-receipted bills duly verified by the designated officer of the BRRDA in
           duplicate for respective stages as follows:
.
           The above remuneration includes all the costs related to carrying out the services,
           including overhead and any taxes imposed on [Name of Consultant].
           In case the number of PIUs is increased or decreased, the amount of audit fees
           shall be determined pro rata.

    9.     The [Name of Consultant] tor Firm will be responsible for appropriate insurance
           coverage. In this regard, the [Name of Consultant] shall maintain workers
           compensation, employment liability insurance for their staff on the assignment.
           The Auditor Firm shall also maintain comprehensive general liability insurance,
           including contractual liability coverage adequate to cover the indemnity of
           obligation against all damages, costs, and charges and expenses for injury to any
           person or damage to any property arising out of, or in connection with, the
           services which result from the fault of the [Name of Consultant]or its staff. The
           [Name of Consultant] shall provide the BRRDA with certification thereof upon
           request.


    10.    The [Name of Consultant] shall indemnify and hold harmless the Employer
           against any and all claims, demands, and/or judgments of any nature brought
           against the Employer arising out of the services by the [Name of Consultant]



    Appointment of Statutory Auditor Firm for BRRDA                               | Page 33
       under this Agreement. The obligation under this paragraph shall survive the
       termination of this Agreement.


11.    The [Name of Consultant] agrees that, during the term of this Contract and after its
       termination, the Auditor Firm and any entity affiliated with the [Name of
       Consultant], shall be disqualified from providing goods, works or services (other
       than the Services and any continuation thereof) for any project resulting from or
       closely related to the Services.


12.    All final plans, reports and other documents or software submitted by the [Name
       of Consultant] in the performance of the Services shall become and remain the
       property of BRRDA. The [Name of Consultant] may retain a copy of such
       documents but shall not use them for purposes unrelated to this Contract without
       the prior written approval of the BRRDA.


13.    The [Name of Consultant] undertake to carry out the assignment in accordance
       with the highest standard of professional and ethical competence and integrity,
       having due regards to the nature and purpose of the assignment, and to ensure that
       the staff assigned to perform the services under this Agreement, will conduct
       themselves in a manner consistent herewith.


14.    The [Name of Consultant] will not assign this Contract or sub-contract or any
       portion of it without the BRRDA prior written consent.


15.    The [Name of Consultant] shall pay the taxes, duties fee, levies and other
       impositions levied under the applicable law and the BRRDA shall perform such
       duties, in regard to the deduction of such tax, as may be lawfully imposed.


16.    The [Name of Consultant] also agree that all knowledge and information not
       within the public domain which may be acquired during the carrying out of this
       Agreement, shall be, for all time and for all purpose, regarded as strictly
       confidential and held in confidence, and shall not be directly or indirectly
       disclosed to any person whatsoever, except with the BRRDA written permission.


Appointment of Statutory Auditor Firm for BRRDA                                | Page 34
       17.     Given that submission of audit report by stipulated time is of utmost importance, the
               [Name of Consultant] agrees to pay to BRRDA penalty of 2% of contract value for each
               month or part of month of delay beyond 30th September each year.



       18.     Settlement of disputes:
               (i)      The parties use their best efforts to settle amicably all disputes arising out of
                        or in connection with this agreement or the interpretation thereof.
               (ii)     Any dispute between the parties as to matters arising pursuant to this
                        agreement, which cannot be settled amicably within thirty (30) days after
                        receipt, by one party of the other party's request for such amicable
                        settlement may be submitted by either party for settlement in accordance
                        with the provisions specified in clause 17 (iii) hereof.
               (iii)    If any dispute or difference of any kind whatsoever shall arise in connection
                        with or out of this Contract and which is not amicably settled between the
                        [Name of Consultant] and BRRDA shall be referred to adjudication/
                        arbitration in accordance with Arbitration & Conciliation Act, 1996.




       IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in
       their respective names as of the day and year first above written.

In pre In the presence of                            1. (Signature & Designation of the authorized
                                                        representative of BRRDA)
       (Witnesses)

       (i)
       (ii)
       In presence of                                    (Name/Signature of the authorized
                                                         representative of Auditor Firm)
       (Witnesses)

       (i)
       (ii)




       Appointment of Statutory Auditor Firm for BRRDA                                       | Page 35
                     Section 4: TERMS OF REFERENCE

                                    [As per RFP]




Appointment of Statutory Auditor Firm for BRRDA      | Page 36
                     Section 5: SCHEDULE OF PRICES

                                    [As per RFP]




Appointment of Statutory Auditor Firm for BRRDA      | Page 37
        Section 6 : MINUTES OF CONTRACT NEGOTIATIONS




Appointment of Statutory Auditor Firm for BRRDA   | Page 38
                                  APPENDICES




Appointment of Statutory Auditor Firm for BRRDA   | Page 39
                                      Resume

Name:

Address:



DOB:

ACA Date:

Mob. No.:                                   e-mail:

Professional & Technical Qualification:
 S.No.            Degree                Board/University    Year of Passing         Remark




Working Experience:
 S.No.      Name of              Organisation/        Duration of        Role             Remark
           Assignment          Department Name        Assignment




Brief Description of Technical Expertise:




Date:                                                                   Signature

Place:


Appointment of Statutory Auditor Firm for BRRDA                               | Page 40

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