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Empanelment of Members to act as Observers at the Examination Centres for the Chartered Accountants Examinations May / June 2015.
February, 12th 2015
Clarifications/Modifications to the RFP on Students Life Cycle Management System, arising out of
the discussions had at the Pre Bid Meeting held on 06th February 2015

 Page   Existing                                      As amended
  No
  3     Rate quoted should be :                       Rate quoted should be :
        One time registration cost:                   One time development charges:
        For maintenance of student records through    For developing the web enabled software
        the life cycle of the candidate in the        application for the portal for handling the
        examination process-as unit cost per          activities mentioned in the scope of work
        candidate;                                    Maintenance Charges:
        Transaction Processing costs ( For            For maintaining the software application from
        processing of transactions in each exam       exam to exam -as unit cost per successfully
        cycle )- as unit cost per candidate.( with    applied candidate ( with break up for different
        break up for different stages/tasks of the    stages/tasks of the process i.e., online
        process)                                      form/verification request/CC-Inspection request/
                                                      Correction requests/requests for issue of
                                                      duplicate mark sheet/pass certificate etc,
                                                      including data base relating to history)
  11    The bidder should have average annual         The bidder should have average annual turnover
        turnover of at least Rs. 100 Crores (Rupees   of at least Rs. 100 Crores (Rupees one hundred
        one hundred Crores only) during last three    Crores only) during last three financial years.
        financial years. Only the professional fees   Only the professional fees towards consultancy
        towards consultancy work/services provided    work/services provided will be accounted for.
        will be accounted for. Copies of the P&L      Copies of the P&L Account and Balance Sheet
        Account and Balance Sheet duly certified by   duly certified by a Chartered Accountant must
        a Chartered Accountant must be enclosed       be enclosed with the tender.
        with the tender.                                                    AND
                             OR                       The Bidder should have CMMI Certification
        The Bidder should have CMMI Certification     (Level 4 and above).
        (Level 4 and above).
  14    Host the on-line application in Service       Host the on-line application at a Data Center (
        provider's own servers at Category IV Data    Category III or above) and provide the URLs
        Center and provide the URLs of the            of the application, for access through internet.
        application, for access through internet.     The vendor should have 24*7 access to servers
                                                      allocated to us.
 17     The Financial bid shall be in two parts: a)   The Financial bid shall be in two parts: a) One
        One time Registration charges and b)          time Development Charges and b) Maintenance
        Processing charges for each exam cycle        charges-For maintaining the application from
        (quoted as rate per application/request       exam to exam (with break up for different
        submitted successfully by the candidates).    stages/tasks of the process, including data base
                                                      relating to history).
(ad) 30 One time registration charges One time development charges: For developing the web enabled software application for the portal for handling the activities mentioned in the scope of work . 30 Maintenance charges per exam cycle Maintenance Charges: For maintaining the software application from exam to exam -as unit cost per successfully applied candidate ( with break up for different stages/tasks of the process i.e., online form/verification request/CC-Inspection request/ Correction requests/requests for issue of duplicate mark sheet/pass certificate etc, including data base relating to history) The process flow in respect of the Pre exam Activities: 1. Students have the option of applying for the exam online or offline. 2. Nearly 98% of the applications received are online. 3. Students who apply online are required to make payment of exam fees online through the payment gateway. 4. Online applicants will be required to upload their photographs and signatures online. 5. Online applicants will be required to print the exam forms submitted online, affix their photograph and signature on the print out, get them attested by the designated authority and send them by Speed Post to us. 6. In case the photos and signatures uploaded lack clarity, the service provider will be required to scan them and upload them on the database. 7. Physical applications in OMR form with the demand drafts ( towards the exam fees) will have to be scanned for capturing data and photographs and signatures. 8. It is found that some candidates while filling up the examination application form (either online or physical ) do not exercise reasonable care and commit errors. After submitting examination application forms, they seek change of Centre/Group/Medium, on account of errors committed by them in the examination application forms. With a view to provide an opportunity to the candidates to correct such errors made by them while submitting their examination application forms, an online Correction Window is to be provided to the candidates. The salient features of the facility are as follows: Manual applications seeking change of Centre/Group/Medium will not be entertained. This facility is to be provided to all candidates( both online and OMR form applicants) This online facility will be available to the candidates, in two separate sessions. The first opportunity (called "Correction Window") will be free of cost and the second opportunity ( called "Corrections with fee-Window") will be for a fee. Both these windows will have payment gateway integration. 9. Candidates will be able to check the status of their request from the same website. 10. Generation of roll numbers 11. Allocation of candidates to centres 12. Generation of Admit Cards 13. Hosting of Admit cards with photos and signatures 14. Hosting of details relating to "Exemptions" granted to a candidate relevant for each exam. These may aggregate 25,000 per exam cycle. Post Result activities: Students have the option of applying online or offline seeking verification of marks and for copies of answer books and also pay the applicable fee online. Such applications aggregate 50,000 per exam cycle.
(ad) On-going activities: (Round the year) Students have an option of applying for issue of duplicate mark sheets, pass certificates, transcripts etc . As of now, they are submitted physically. It is proposed that they should be given an option to apply online as well. The online facility should have payment gateway integration. Others: · All source codes shall be submitted to ICAI after the application goes into production. Any modification thereof will also be provided to ICAI periodically. All IPR rights will be with ICAI. · Service Provider will build, integrate and maintain the data base of candidates from one exam cycle to another so that it will be in a position to provide such reports, including those across exams, that may be required by ICAI from time to time. Indicative number of reports that may be required will be around 30, based on past experience. However, the number may undergo change, depending on the evolution of the project. · The software application will have to be security audited by an agency on the panel of NIC, after developing the same and before using it. The application will have to be security audited thereafter every year in the month of March. The costs of such security audit/s( both initial and annual) will be borne by the service provider.
 
 
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