Clarifications/Modifications to the RFP on Examiners Life Cycle Management System, arising out
of the discussions had at the Pre Bid Meeting held on 09th February 2015
Page Existing As amended
No
4 Last date and address for submission of bids Last date and address for submission of bids
On or before 2.00 p.m. on 17th February On or before 2.00 p.m. on 20th February 2015.
2015. Address for submission of bid- Address for submission of bid-
Deputy Secretary (Exams) Deputy Secretary (Exams)
The Institute of Chartered Accountants of The Institute of Chartered Accountants of India
India ICAI Bhawan, C-1, Sector-1, NOIDA 201 301
ICAI Bhawan, C-1, Sector-1, NOIDA 201
301
4 Opening of technical bids: Opening of technical bids:
At 3.00 p.m. on 18th February 2015 at At 3.00 p.m. on 23rd February 2015 at
ICAI Bhawan, C-1, Sector 1, NOIDA 201 ICAI Bhawan, C-1, Sector 1, NOIDA 201 301
301
4 Rate quoted should be: Rate quoted should be :
One time registration cost: One time development charges:
For maintenance of examiners' records For developing the web enabled software
through the life cycle of the examiner in the application for the portal for handling the
examination process-as unit cost per person. activities mentioned in the scope of work
Transaction Processing costs ( For Maintenance Charges per exam cycle:
processing of transactions in each exam For maintaining the software application from
cycle )- as unit cost per person ( with break exam to exam -as unit cost per active examiner
up for different stages/tasks of the process) ( with break up for different stages/tasks of the
process i.e., online empanelment form,
empanelment letter, offer, acceptance,
appointment, allotment, marks entry, bill
submission, upgradation, removal, resting etc
5 Last date, time and address for submission Last date, time and address for submission of
of tenders tenders
17th February 2015 up to 2.00 p.m. 20th February 2015 up to 2.00 p.m. addressed to
addressed to Deputy Secretary (Exams)
Deputy Secretary (Exams) The Institute of Chartered Accountants of India,
The Institute of Chartered Accountants of ICAI Bhawan, C-1, Sector-1, NOIDA 201 301
India,
ICAI Bhawan, C-1, Sector-1, NOIDA 201
301
5 Date of opening the Technical Bid (Cover-1) Date of opening the Technical Bid (Cover-1)
The Technical bids shall be opened in the The Technical bids shall be opened in the ICAI
ICAI office at C-1, Sector 1, NOIDA 201 office at C-1, Sector 1, NOIDA 201 301 at 3.00
309 at 3.00 p.m. on 18th February 2015 or p.m. on 23rd February 2015 or any other date
any other date as per discretion of the ICAI as per discretion of the ICAI as notified even if
as notified even if bidders are not present. bidders are not present.
8 The bidder should have average annual The bidder should have average annual turnover
turnover of at least Rs. 100 Crores (Rupees of at least Rs. 100 Crores (Rupees one hundred
one hundred Crores only) during last three Crores only) during last three financial years.
financial years. Only the professional fees Only the professional fees towards consultancy
towards consultancy work/services provided work/services provided will be accounted for.
will be accounted for. Copies of the P&L Copies of the P&L Account and Balance Sheet
Account and Balance Sheet duly certified by duly certified by a Chartered Accountant must
a Chartered Accountant must be enclosed be enclosed with the tender.
with the tender. AND
OR The Bidder should have CMMI Certification
The Bidder should have CMMI Certification (Level 4 and above).
(Level 4 and above).
10 Development of web enabled software A. Development of web enabled software
application which would handle the application which would handle the following
following activities: activities:
· On-line submission of application · On-line submission of application for
for empanelment as examiners, empanelment as examiners, round the
round the year year
· Hosting the data of empanelled · Hosting the data of empanelled
examiners examiners
· Hosting offer letters for each exam · Hosting offer letters for each exam
Receiving acceptance/s online along · Receiving acceptance/s online along
with Declaration with Declaration
· Hosting appointment letters for each · Hosting appointment letters for each
exam exam
· Hosting details of assignments · Computation of allotment of answer
allotted books to the examiners
· Submission of reports/bills · Hosting details of assignments allotted
· Payments of bills · Handling regrets and redistribution of
· Performance appraisal assignments
· Updating the data base with details · Hosting details of checkers allotted to
of resting/removal or upgradation each examiner
etc, as also alerts as required by · Uploading by examiners of marks
ICAI awarded by them
· Online updation of educational · Submission of reports/bills
qualifications, contact details etc · Updating the data base with details of
Generation of various MIS reports resting/removal or upgradation etc, as
· Communication with the examiners also alerts as required by ICAI
-E-mail and SMS integration · Online updation of educational
· Any other work that is incidental qualifications, contact details etc by the
thereto examiners themselves
· Capture the work requirements in · Generation of various MIS reports
consultation with ICAI. · Communication with the examiners -E-
mail and SMS integration
· Any other work that is incidental thereto
· Capture the work requirements in
consultation with ICAI.
12 The Financial bid shall be in two parts: a) The Financial bid shall be in two parts:
One time Registration charges and (b) a) One time development charges and (b)
Processing charges for each exam cycle Maintenance charges for each exam cycle
(quoted as rate per examiner) (quoted as rate per active examiner)
13 Date & Time of opening of Bids: Technical Date & Time of opening of Bids: Technical Bid
Bid shall be opened on 18th February 2015 shall be opened on 23rd February 2015 at 3.00
at 3.00 p.m. and the date and time of p.m. and the date and time of opening of
opening of Financial Bid shall be Financial Bid shall be communicated to the short
communicated to the short listed bidders. listed bidders.
23 One time registration charges One time development charges:
For developing the web enabled software
application for the portal for handling the
activities mentioned in the scope of work .
23 Maintenance charges per exam cycle Maintenance Charges per exam cycle:
For maintaining the software application from
exam to exam -as unit cost per active examiner
( with break up for different stages/tasks of the
process i.e., online empanelment form,
empanelment letter, offer, acceptance,
appointment, allotment, marks entry, bill
submission, upgradation, removal, resting etc
Brief background:
1. Empanelment will be open throughout the year.
2. The work relating to each exam cycle may be spread over 5 months say from March to July and
from September to January.
3. A master panel of examiners and an exam wise panel of examiners( who are eligible and who
accept the assignment) is envisaged.
Fresh applicants
4. A fresh applicant will fill the empanelment form online.
5. Applicant will upload photograph and signature also, online.
6. He will take a print out, affix their photographs, sign and send to ICAI.
7. The agency will provide data monthwise, of all applications received through the portal and give
us a report in the prescribed format.
8. All approvals and rejections will be hosted.
9. The photographs and signatures of all those approved will be scanned and uploaded in data base,
soon after the approval.( in case the photograph and signature uploaded online, lacks clarity)
10. All those approved will be able to print their empanelment letter from the site.
11. They should be able to access the portal and check the status of their application at their
convenience.
Existing Examiners
12. Existing examiners will also be advised to fill the online form. This will be a one time exercise.
No migration of data from the existing date base is envisaged.
13. They will also upload photographs and signatures, online.
14. They will be required to take a print out, affix their photographs and signatures and send to ICAI.
15. The service provider will be required to scan the photographs and signatures and upload in the
data base( in case the photograph and signature uploaded online, lacks clarity). Thus a master
panel will have to be prepared.
16. Those in the master panel will be given a Unique Identification Number and advised of their user
ID and password.
Others clarifications:
· All source codes shall be submitted to ICAI after the application goes into production. Any
modification thereof will also be provided to ICAI periodically. All IPR rights will be with ICAI.
· Service Provider will build, integrate and maintain the data base of candidates from one exam
cycle to another so that it will be in a position to provide such reports, including those across
exams, that may be required by ICAI from time to time. Indicative number of reports that may be
required will be around 30, based on past experience. However, the number may undergo
change, depending on the evolution of the project.
· The software application will have to be security audited by an agency on the panel of NIC, after
developing the same and before using it. The application will have to be security audited
thereafter every year in the month of March. The costs of such security audit/s( both initial and
annual) will be borne by the service provider.
· Host the on-line application at a Data Center ( Category III or above) and provide the URLs of
the application, for access through internet. The vendor should have 24*7 access to servers
allocated to us.
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