Clarifications/Modifications to the RFP on Students Life Cycle Management System, arising out of
the discussions had at the Pre Bid Meeting held on 06th February 2015
Page Existing As amended
No
3 Rate quoted should be : Rate quoted should be :
One time registration cost: One time development charges:
For maintenance of student records through For developing the web enabled software
the life cycle of the candidate in the application for the portal for handling the
examination process-as unit cost per activities mentioned in the scope of work
candidate; Maintenance Charges:
Transaction Processing costs ( For For maintaining the software application from
processing of transactions in each exam exam to exam -as unit cost per successfully
cycle )- as unit cost per candidate.( with applied candidate ( with break up for different
break up for different stages/tasks of the stages/tasks of the process i.e., online
process) form/verification request/CC-Inspection request/
Correction requests/requests for issue of
duplicate mark sheet/pass certificate etc,
including data base relating to history)
11 The bidder should have average annual The bidder should have average annual turnover
turnover of at least Rs. 100 Crores (Rupees of at least Rs. 100 Crores (Rupees one hundred
one hundred Crores only) during last three Crores only) during last three financial years.
financial years. Only the professional fees Only the professional fees towards consultancy
towards consultancy work/services provided work/services provided will be accounted for.
will be accounted for. Copies of the P&L Copies of the P&L Account and Balance Sheet
Account and Balance Sheet duly certified by duly certified by a Chartered Accountant must
a Chartered Accountant must be enclosed be enclosed with the tender.
with the tender. AND
OR The Bidder should have CMMI Certification
The Bidder should have CMMI Certification (Level 4 and above).
(Level 4 and above).
14 Host the on-line application in Service Host the on-line application at a Data Center (
provider's own servers at Category IV Data Category III or above) and provide the URLs
Center and provide the URLs of the of the application, for access through internet.
application, for access through internet. The vendor should have 24*7 access to servers
allocated to us.
17 The Financial bid shall be in two parts: a) The Financial bid shall be in two parts: a) One
One time Registration charges and b) time Development Charges and b) Maintenance
Processing charges for each exam cycle charges-For maintaining the application from
(quoted as rate per application/request exam to exam (with break up for different
submitted successfully by the candidates). stages/tasks of the process, including data base
relating to history).
30 One time registration charges One time development charges:
For developing the web enabled software
application for the portal for handling the
activities mentioned in the scope of work .
30 Maintenance charges per exam cycle Maintenance Charges:
For maintaining the software application from
exam to exam -as unit cost per successfully
applied candidate ( with break up for different
stages/tasks of the process i.e., online
form/verification request/CC-Inspection request/
Correction requests/requests for issue of
duplicate mark sheet/pass certificate etc,
including data base relating to history)
The process flow in respect of the Pre exam Activities:
1. Students have the option of applying for the exam online or offline.
2. Nearly 98% of the applications received are online.
3. Students who apply online are required to make payment of exam fees online through the
payment gateway.
4. Online applicants will be required to upload their photographs and signatures online.
5. Online applicants will be required to print the exam forms submitted online, affix their
photograph and signature on the print out, get them attested by the designated authority and send
them by Speed Post to us.
6. In case the photos and signatures uploaded lack clarity, the service provider will be required to
scan them and upload them on the database.
7. Physical applications in OMR form with the demand drafts ( towards the exam fees) will have to
be scanned for capturing data and photographs and signatures.
8. It is found that some candidates while filling up the examination application form (either online
or physical ) do not exercise reasonable care and commit errors. After submitting examination
application forms, they seek change of Centre/Group/Medium, on account of errors committed by
them in the examination application forms. With a view to provide an opportunity to the
candidates to correct such errors made by them while submitting their examination application
forms, an online Correction Window is to be provided to the candidates. The salient features of
the facility are as follows:
Manual applications seeking change of Centre/Group/Medium will not be entertained.
This facility is to be provided to all candidates( both online and OMR form applicants)
This online facility will be available to the candidates, in two separate sessions. The first
opportunity (called "Correction Window") will be free of cost and the second opportunity (
called "Corrections with fee-Window") will be for a fee. Both these windows will have payment
gateway integration.
9. Candidates will be able to check the status of their request from the same website.
10. Generation of roll numbers
11. Allocation of candidates to centres
12. Generation of Admit Cards
13. Hosting of Admit cards with photos and signatures
14. Hosting of details relating to "Exemptions" granted to a candidate relevant for each exam. These
may aggregate 25,000 per exam cycle.
Post Result activities:
Students have the option of applying online or offline seeking verification of marks and for copies of
answer books and also pay the applicable fee online. Such applications aggregate 50,000 per exam cycle.
On-going activities: (Round the year)
Students have an option of applying for issue of duplicate mark sheets, pass certificates, transcripts etc .
As of now, they are submitted physically. It is proposed that they should be given an option to apply
online as well. The online facility should have payment gateway integration.
Others:
· All source codes shall be submitted to ICAI after the application goes into production. Any
modification thereof will also be provided to ICAI periodically. All IPR rights will be with ICAI.
· Service Provider will build, integrate and maintain the data base of candidates from one exam
cycle to another so that it will be in a position to provide such reports, including those across
exams, that may be required by ICAI from time to time. Indicative number of reports that may be
required will be around 30, based on past experience. However, the number may undergo
change, depending on the evolution of the project.
· The software application will have to be security audited by an agency on the panel of NIC, after
developing the same and before using it. The application will have to be security audited
thereafter every year in the month of March. The costs of such security audit/s( both initial and
annual) will be borne by the service provider.
|
