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Indira Gandhi Institute of Development Research, Goregaon, Mumbai
January, 06th 2020
          INDIRA GANDHI INSTITUTE OF DEVELOPMENT RESEARCH
                      GOREGAON (EAST), MUMBAI


             NIT no. IGIDR/Accounts/Internal Auditor/1 dated 19.12.2019




                            Notice Inviting Tender (NIT)

                                         for

                      Engagement of Internal Auditor for IGIDR




            INDIRA GANDHI INSTITUTE OF DEVELOPMENT RESEARCH
  ________________________________________________________________________
Gen. A.K. Vaidya Marg, Film city Road, Santosh Nagar, Goregaon (EAST), MUMBAI-400065.
                TELEPHONE: 022 2841 6200/584. FAX: 022 2841 6399.
                                          Notice Inviting Tender


"NAME OF THE SERVICES: "Engagement of Internal Auditor" for INDIRA GANDHI INSTITUTE
OF DEVELOPMENT RESEARCH, GOREGAON, MUMBAI ­ 400 065."


1. REGISTRAR, IGIDR MUMBAI invites bids from Chartered Accountant Firms of repute for the
   following Services:


                 Name of Service                 EMD (Rs.)              Period of Contract
                     (1)                              (3)                          (4)

                                                                    One year from the date of
       Engagement of Internal Auditor           INR 10,000/-
                                                                      awarding the contract



2. The Notice Inviting Tender (NIT) being invited for the above mentioned services. IGIDR reserves its
   right to award the contract to the successful bidder.
3. Bidder has to submit Earnest Money Deposit Rs.10,000.00 (Rupees Ten thousand) only along with
   the bid.
4. The bid is invited in sealed envelopes each marked as "Envelope-1: EMD", "Envelope-2: Pre-
   Qualification Bid and Technical Bid" and "Envelope-3: Financial bid" respectively. All envelopes
   shall be submitted together in another sealed envelope superscripted as "NIT for Engagement of
   Internal Auditor".
5. Last date of submission of bid document shall be up to 2 PM on 09.01.2020.
6. The Institute reserves the right to reject any prospective application without assigning any reasons
   whatsoever.


                                                                                         REGISTRAR
                                              SECTION `A'
                                             Letter of Offer


                                                                                 Date ___________
The Registrar,
Indira Gandhi Institute of Development Research,
Gen. A.K. Vaidya Marg, Film city Road,
Goregaon (East), Mumbai- 400065.


Subject: "NIT for Engagement of Internal Auditor" for IGIDR Mumbai.

Reference: NIT no. IGIDR/Accounts/Internal Auditor/1 dated 19.12.2019


Dear Sir,

With respect to your above mentioned call for NIT, I / We hereby submit my / our NIT in the required
format along with Company Profile and supporting documents.

Should this NIT be accepted, I/We hereby agree to abide by and fulfill the terms and provisions of the
said Conditions of Contract annexed hereto so far as they may be applicable or in default thereof to forfeit
the EMD and pay to the IGIDR the amount mentioned in the said Conditions.

I/We have deposited DD/FDR/BG as an earnest money to the IGIDR, which will not bear any interest.

Should I/We fail to execute the contract when called upon to do so. I/We do hereby agree that this sum
shall be forfeited by me/us to the IGIDR.

I / We have carefully gone through the terms and conditions prescribed and I / We accept the same in to
without any alterations / modifications.

Yours faithfully,

Signature



Name & seal of Consulting

Agency/firm/company
                                             S E C T I O N `B'


                             GENERAL INSTRUCTIONS TO BIDDERS


Sealed bids should be addressed to The Registrar, Indira Gandhi Institute of Development Research,
Goregaon (East), Mumbai-400065 (By name) and superscripted "NIT for Engagement of Internal
Auditor" for IGIDR, Goregaon (E), Mumbai-400065.

   1. Bidder has to submit Earnest Money Deposit Rs.10,000.00 (Rupees Ten thousand) in the form of
        Demand Draft/ Banker's Cheque/Fixed Deposit Receipt/Bank Guarantee issued by commercial
        bank drawn in favour of "INDIRA GANDHI INSTITUTE OF DEVELOPMENT RESEARCH"
        payable at Mumbai, should be enclosed in the separate envelope submitted along with Pre-
        qualification bid envelope. Bank guarantee is also accepted.

   2. The NIT in two bid system, supported by prescribed annexure; EMD, Pre-qualification
        bid/Technical bid and financial bid shall be placed in separate sealed envelopes each marked as
        "Envelope-1: EMD", "Envelope-2: Pre-Qualification Bid and Technical Bid" and "Envelope-3:
        Financial bid" respectively. All envelopes shall be submitted together in another sealed enve lope
        superscripted as "NIT for Engagement of Internal Auditor. The bids will be received up to 2
        PM on 09.01.2020. Each copy of the NIT document under their stamp and signature. No NIT will
        be accepted after due date under any circumstances whatsoever.

   3. The envelopes Marked "EMD, Pre-qualification & Technical Bid" shall be opened
        by REGISTRAR or his authorized representatives in his office on the same day at 3.30 PM.

   4. Financial bid of only technically qualified bidders will be opened. The date of opening of price
        bid shall be informed by institute to the qualified bidders.

   5. The bid shall remain valid for acceptance by the Institute for a period of three months from the
        date of opening of the bid and which period may further be extended by mutual agreement and
        the bidder shall not cancel or withdraw the bid during this period.

   6. The bidder must use only the bid forms issued by the Institute to fill in their rates. Any
        addition/alteration in the text of the bid form made by the bidder shall not be valid and shall be
        treated as null and void.

   7.   The NIT form must be filled in English. If any of the documents is missing or unsigned, the NIT
        may be considered invalid by the Institute in its discretion.

   8. Rates should be quoted both in figures and in words in columns specified. Overwriting of figures
        is not permitted. Failure to comply with either of these conditions will render the NIT void at the
    Institute's option. No advice whatsoever especially on any change in rate specifications after the
    opening of the bid will be entertained.
9. Each Page of the bid document should be stamped and signed by the authorized person or
    persons submitting the bid in token of his/their having acquainted himself/themselves with the
    general terms & conditions, specifications, special conditions of contract, etc. as laid down. Any
    bid with any of the documents not so signed will be rejected.

10. The bid which is not accompanied by EMD will not be considered. The EMD will be returned to
    the bidder if their bid is not accepted by the Institute but without Interest. The EMD paid by the
    successful bidder shall be held/encashed by the IGIDR as security deposit for execution and
    fulfillment of the contract. No interest shall be paid on this deposit. The Earnest Money Deposit
    (EMD) of the successful bidder will be converted into Performance Security Deposit. The
    security deposit of the successful bidder will be forfeited if they fail to comply with any of the
    conditions of contract. No interest will be paid on Security Deposit withheld by the Institute.

11. The Institute does not bind itself to accept the lowest or any bid and reserves to itself the right to
    accept or reject any or all the bids, either in whole or in part, without assigning any reasons for
    doing so.

12. The bid incomplete in any form will be rejected outright; conditional offers will not be accepted.

13. No bidder will be allowed to withdraw after submission of the bid; otherwise EMD submitted by
    the bidder would stand forfeited. In case, the successful bidder decline the offer of contract (or
    refuse to acknowledge or execute the contract/agreement) within 15 days of award of Services,
    for what so-ever reasons, their EMD will be forfeited.

14. The bid must include in their rates, applicable GST and any other tax and duty or other levy in
    force levied by the Central Government or any State Government or Local Authority, if
    applicable

15. The intending bidder can obtain any clarifications regarding the NIT document, scope of services
    etc. if any from the office of the Accounts Section at 022 28416584 on any Institute`s working
    day before the last date of submission of bids.

    I/We hereby declare that I/we have read and understood the above instructions and the same will
    remain binding upon me/us.


    Place :                                                             Signature of Bidder
                                                               With the seal of their company
    Date :
                                                SECTION `C'
                                      INFORMATION FOR BIDDERS

 Background :

 Indira Gandhi Institute of Development Research (IGIDR) is an advanced research institute
 established and fully funded by the Reserve Bank of India for carrying out research on development
 issues from a multi-disciplinary point of view. Subsequently, the Institute was recognized as a Deemed
 University under Section 3 of the UGC Act. Starting as a purely research institution, it rapidly
 developed into a full-fledged teaching cum research organization. IGIDR offers academic programmes
 like M.Sc, M.Phil and Ph.D in Economics.

 IGIDR is maintaining its accounts as per Bombay Trust Act and on Accrual Basis following the
 applicable Accounting Standards. The Institute is substantially financed by RBI. Funds are also
 received from various sponsoring agency from India and abroad for carrying out research projects.
 IGIDR is a FCRA registered institution for carrying out foreign sponsored projects. Presently Tally
 ERP.9 is in use in the Accounts section.


 Following information may be useful for the bidders while assessing the volume:



Particulars                                                        Appx. Values/Numbers


Total Income for the year (2018-19)                                                         198.59 Lakh
Total expenditure for the year (2018-19)                                                  2,795.87 Lakh
No. of Employee 2018-19 as on 31.03.2019 except project
                                                                                                      70
employee
No. of Students                                                                                     131
Average Monthly Transactions of Financial Nature(approx.)                                           800
                                                    SECTION `D'
                                           TERMS AND CONDITIONS


Upon the declaration of an intending consultant to be the Successful Bidder by the Institute, they shall be
subject to the following terms and conditions that shall form part of the Formal Agreement to be executed
with the Institute.

    1. The consultant shall carry out all the services strictly in accordance with scope of services and
        and as per detailed instructions of the Institute.

    2. The internal audit is to be conducted quarterly with prior confirmation from the Institute.

    3. The internal audit report has to be submitted quarterly.

    4. In all matters of dispute arising on the Services, the matter shall be referred to The Registrar,
        Indira Gandhi Institute of Development Research, Goregaon for a decision.

    5. Arbitration clause: In the event that the Successful Bidder is not satisfied by the decision of the
        Registrar, Indira Gandhi Institute of Development Research, the dispute shall be settled by
        arbitration in accordance with the provisions of arbitration and conciliation act, 1996 or any
        enactment thereof. The Arbitral Tribunal shall consist of one arbitrator, to be appointed by the
        Institute. The place of arbitration shall be Mumbai and any award whether interim or final, shall
        be made, and shall be deemed for all purposes between the parties to be made in Mumbai. The
        arbitration proceedings shall be conducted in the English language and any award or awards shall
        be rendered in the English language. The procedural law of the arbitration shall be the Indian law.
        The award of the arbitral tribunal shall be final, conclusive and binding upon the Successful
        Bidder and the Institute.

        carelessness, accident or any other case whatever in any way connected with the carrying out of
        the contract.

    6. Performance Security Deposit:

        The Earnest Money Deposit (EMD) of the successful bidder will be converted into Performance
        Security Deposit. The security deposit of the successful bidder will be forfeited if they fail to
        comply with any of the conditions of contract. No interest will be paid on Security Deposit
        withheld by the Institute.
7. Payment Terms:

i.   The payment during the entire contract period shall be made in accordance with the financial bid
     submitted by the selected bidder and accepted by the Institute. No price variation would be
     allowed during the contract period. The financial price quoted by the contracting firm shall be
     final.
ii. Any increase in statutory taxes during the contract period will be borne by the Institute.
iii. TDS under Income tax will be deducted at applicable rates.
iv. Billing shall be done on submission of the quarterly Internal Audit Report to the Institute and
     payment will be processed accordingly.
v.
8. Tenure of Contract:

     The contract period shall be one year from date of award of contract.
     However, Institute may extend the tenure for another year at its discretion on the same rates,
     terms & conditions, if performance found satisfactory.
     Notwithstanding anything contained herein above, the Institute reserves the right to discontinue
     the services of Chartered Accountant firm in the event their services are evaluated as
     unsatisfactory at any time during the period

9. Forfeit of Security Deposit:

     In the event of any breach of any of the terms & conditions of the contract or bidder neglects,
     delays or fails to perform the contract, IGIDR reserves right to forfeit the security deposit. The
     security deposit shall not bear any interest.

10. Termination Clause:

     8.1. Without prejudice to any other remedy available to the Institute, in case of default on the part
     of the consultant in the performance of this Agreement or in the discharge of any contractual
     obligations arising out of this Agreement or if the consultant commits substantial breach of his
     obligations, the Institute may terminate this contract by giving a 30(thirty) days written notice of
     intended termination to the consultant.

     8.2. In the event of this Contract being terminated, the Institute shall be liable to make payments
     of the amount due under this Contract up to the effective date of termination for which services
     (including parts thereof) have been rendered by the Consultant.

     8.3. Notwithstanding anything contained herein above, the Institute may terminate this contract at
     any time by giving one month's notice to the consultant without assigning any reason thereof and
     without prejudice to the rights of the Institute to recover any money becoming due and payable to
        the Institute under this Contract. The consultant may terminate this Contract at any time by giving
        two months' notice to the Institute without assigning any reason thereof.

        8.4. On the earlier termination of this Contract due to failure to discharge its duties, the
        Performance Security Deposit shall stand forfeited by the Institute.

I/We hereby declare that I/we have read and understood the above terms and conditions that form part of
the Formal Contract to be executed between I/us and the Institute. The same shall be binding upon me/us
upon being declared as the Successful Bidder.




    Place :                                                               Signature of consultant
                                                                  With the seal of their company
    Date :
                                             SECTION `E'
                                   PRE-QUALIFICATION CRITERIA

The bids of those firms only will be considered which satisfy the following eligibility criteria:

i.      The Chartered Accountant Firm should be registered with The Institute of Chartered
        Accountants of India (ICAI).

ii.     The Firm should be empanelled with the Comptroller and Auditor General of India (C&AG) for
        2019-20.

iii.    Either the Registered Office or one of the Branch Offices of the bidder should be located in the
        district of Greater Mumbai, Navi Mumbai and Thane.

iv.     The CA firms should have Income Tax Permanent Account Number (PAN) and GST
        Registration,

v.      The CA Firm should have minimum experience of 5 years in handling internal audit.

vi.     The Firm should have minimum number of four qualified Chartered Accountants either as
        partners or employees.

vii.    The Firm should have minimum number of fifteen staff (Article/ Audit Clerks).

viii.   Average Gross Professional Fees earned during the consecutive last 3 financial years ending on
        March 31st 2019 must be equal to or more than Rs. 2 crore (two crore). The bidder must submit
        the audited balance sheet and P & L account of last 3 financial years with positive net worth in
        each year duly certified by CA.

ix.     Any partner of firm or firm shall not be liable for disciplinary action under section 21 of the
        Chartered Accountant Act, 1949. (Affidavit on Rs 100/- stamp paper should be submitted by CA
        Firm regarding none of partner of firm are not liable for disciplinary action under section 21 of
        CA Act, 1949.)

x.      The bidder should have experience of handling Internal Audit during the preceding Five year of
        atleast    3     (three)   higher   educational    institutes(IITs/NITs/Universities/autonomous
        institute)/PSUs/Central government/ other limited companies.

        (Appointment letters/work orders in support of above must be submitted with in a period of
        preceding 5 years i.e. ending the financial year 2018-19).
Bidders must submit documentary proof in support of meeting each of the above minimum
qualification criteria. A simple undertaking by the bidder for any of the stated criteria will not suffice
the purpose. All documentary proof must be listed on the letter pad of the company and enclosed in a
cover, to be submitted along with the pre-qualification bid/technical (Envelope-2) duly stamped and
signed by the authorized person of the firm.

PRE-QUALIFICATION CRITERIA

                                                                    Details (mention annexure for
 Sl. No.      Particulars
                                                                        supporting attached)
              Office Address of the firm
     1.       Name and address of the authorized
              official
              Telephone No/Mobile: E-mail:

              The CA Firm should be registered with           Registered       with
              the Institute of Chartered Accountants of       ICAI, then mention
              India (ICAI) and must possess                   Registration Number
              permanent account number (PAN) under            (Date of Registration
     2.       Income Tax and registration under GST.          No.)

              (Provide copies of all registration
                                                              PAN of the CA Firm
              certificate, PAN & GST)
                                                              GST Registration
                                                              No.
              The CA Firm should be empanelled with
              Comptroller and Auditor General of
     3.       India for 2019-20. (Provide copy)               Empanelment
                                                              Number


              The CA Firm should have minimum
              experience of 5 years in handling               Year of Registration/
              internal audit (Provide necessary               Starting of operation
 4            evidence)
                                                              Nos. of years of
                                                              experience after
                                                              registration (in years)
                                                   Average Gross Professional Fees of the CA
              Average Gross Professional Fees earned
                                                   Firm in last 3 (three) financial years ending on
              during the consecutive last 3 financial
                                                   31st March, 2019)
              years (2016-17,2017-18 and 2018-19)  Rs (in figure)
              ending on March 31st 2019 must be    ......................................................
     5.
              equal to or more than Rs. 02(two) crore
                                                   ....
              only.                                Rs. (in words)
                                                   ......................................................
              [Provide copies of the Audited
                                                   ....
              Financial Statements along with copy
                 of the acknowledgement of Income Tax
                 return for all the 3 (three) financial years
                 as   mentioned      above    along     with
                 documents as per proforma A-1)


                 The bidder should have experience of
                 handling Internal Audit during the
                 preceding Five year of atleast 3 (three)
                 higher                        educational
                 institutes(IITs/NITs/Universities/autono
                 mous              institute)/PSUs/Central
         6       government/ other limited companies.

                 Appointment letters/work orders as
                 evidence in support of above must be
                 submitted. Details to be provided in
                 proforma A-2




                                                                        PROFORMA : A-1
         Details of CA Firm's Annual Professional Fees.

                                                                                                Average
                                Financial Year         Financial Year      Financial Year
Particular                                                                                    Annual gross
                                   2016-17                2017-18             2018-19
                                                                                            Professional Fees.
Annual
Professional Fees * (Rs. In
Crore)


* Furnish the Audited Income & Expenditure and Balance Sheet of the Firm along with copy of the
acknowledgement of Income Tax return for all the 3 (three) years
                                                                              PROFORMA: A-2

   Details of Firm's Experience         in  handling Internal Audit in         higher educational
   institutes(IITs/NITs/Universities/autonomous institute)/PSUs/Central government/ other limited
   companies during the preceding (5) years ending the financial year 2018-19.


 Sl.        Name       of         the Duration of the       Name     of    the Nature of the         Nature of the
 No         Assignment                Assignment            Client             Assignments &         Supporting
                                      [Start date                              services provided     Documents
                                      / End date]                                                    provided

 1.

 2.

 3.

 4.


Furnish the copy of the documentary evidence in support of the information provided above. If require,
add/append a page in this format

Certified that the above particulars are correct. In the event of any information found to be incorrect the
Institute is at liberty to reject the proposal of the CA Firm.




Date:                                                       Signature:
SEAL:                                              Name and Designation of the bidder:
                                                   Name of the CA firms:
                                             SECTION `F'
                                           TECHNICAL BID


Name of Services: Engagement of Internal Auditor for IGIDR Mumbai.

SCOPE OF SERVICES.



 Sl.No.                 Scope of services : Review and give recommendation on the following

01        Revenue        (Academic,     Research      Contribution receipt, Grant receipt, project
          Sponsorship, Contribution and Grants)       receipts and utilization.
                                                      Receipts for sponsored research Project/
                                                      workshops.
                                                      Issue of Utilization certificate for Research
                                                      project as and when required by the sponsor.
                                                      Interest and other Income (ifany)
                                                      Entire system of Revenue accounting and
                                                      recognition in the books of accounts
02        Procurement Process                         Procurement process.

03        Statutory Compliance                        Computation of dues and remittance for
                                                      statutory dues such as
                                                        Income Tax
                                                        GST
                                                        Professional Tax
                                                        Any other applicable law.
04        Finance & Accounts                          Verification and checking of all financial
                                                      transactions maintained by the Institute.
                                                      Verification and checking of all record/system
                                                      of bill payment to various contractors and also
                                                      to review the compliance on them with term
                                                      of contract with IGIDR.
                                                      Checking of periodical Bank Reconciliation
                                                      Statement.
                                                      Vouching/Ledger Scrutiny.
                                                      pre-audited annual accounts of the Institute
                                                      Expenses on Sponsored Projects and its
                                                      complete accounting.
05        Investments                                 Investment of Institute/project funds
                                                      Advice on Investment of Provident Fund as
                                                      per the guidelines of the Institute.
06      Pay Roll                   Advances, Loans, Travel Expenses and Final
                                   settlement
                                   Employee's    payroll, disbursement and
                                   deductions.

08                                 Fixed Assets Management
        Assets Management
09      Others                     Report on risk management issue and internal
                                   control deficiencies identified and provide
                                   recommendation for improving Institute's
                                   operation.
                                   Presentation of quarterly comprehensive
                                   report highlighting major issues, objections,
                                   suggestions and corrective measures before
                                   the authority.
                                   Suggestion for improvement of the existing
                                   system of accounting and internal control
                                   system from time to time.
                                   Advisory services on the Accounts & Audit,
                                   FCRA, procurement, Sponsorship Project etc.




Date:                       Signature:

SEAL:                          Name and Designation of the bidder:
                                           SELF DECLERATION
                                                Annexure - A


FORMAT OF UNDERTAKING, TO BE FURNISHED ON COMPANY LETTER HEAD WITH
REGARD TO BLACKLISTING/ NON- DEBARMENT, BY ORGANISATION UNDERTAKING
REGARDING BLACKLISTING / NON ­ DEBARMENT




To,
The Registrar
Indira Gandhi Institute of Development Research
Film City Road, Santosh Nagar,
Goregaon (East),
Mumbai ­ 400 065.


We hereby confirm and declare that we, M/s --------------------------------------------, is not blacklisted/ De-
registered/ debarred by any Government department/ Public Sector Undertaking/ Private Sector/ or any
other agency for which we have Executed/ Undertaken the Services/ Services during the last 5 years.




For M/s __________________




Authorized Signatory


Date:
                                       FINANCIAL BID

Engagement of Internal Auditor for IGIDR
NIT no. IGIDR/Accounts/Internal Auditor/1 dated 19.12.2019.


        Particular                                        Annual
 Sl.
 No.                                     Unit Rate
                                                             Rupees (in Words)
                                        Rupees (in
 A.     Annual Professional fee           Figure)


 B.     Add: GST @ 18%


 C.     Total




Date:                                                  Signature:
SEAL:                                                  Name and Designation of the bidder:


Payment shall be released quarterly only on submission of the quarterly internal audit report.The
quoted fee should be all inclusive and only the professional fee quoted above will be paid and no
other charges on account of travelling, accommodation, food and other expenses will be paid.
Statutory Changes in GST rate if any shall be borne by the Institute. Deductions shall be made by
the Institute as per statutory rates and norms wherever applicable.




Date:                                                        Signature:
SEAL:                                                      Name and Designation of the bidder




* The Financial bid should be submitted in the bidder company/firm letterhead.

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