JHARKHAND UNIVERSITY OF TECHNOLOGY,
RANCHI
NOTICE INVITING TENDER
FROM CHARTERED ACCOUNTANT FIRMS FOR
ACCOUNTING SERVICES
JHARKHAND UNIVERSITY OF TECHNOLOGY, RANCHI (JUT) invites tender
from chartered Accountant Firms for GST Consultancy and Accounting services
mentioned in the scope of work for the financial year 2018-19, which may further be
extended for two years (on a yearly basis) on satisfactory completion of the work.
.
TABLE OF CONTENTS
Page No.
1 Brief terms 1
2 Terms of Reference
2.2 Schedule and Scope of work 2-2
2.3 Time Period and Execution 3-3
2.4 Prequalification Criteria 3-3
2.5 Payment Terms 4-4
3 Submission and Evaluation of the Tender
3.1 Submission of Tender 4-4
3.2 Earnest Money Deposit 5-5
3.3 Pre-Meeting 5-5
3.4 Last Date of Submission of Tender 5-5
3.5 Date of opening of Tender 5-5
3.6 Evaluation of Tender 5-5
4 Annexures 6-11
1) Brief Terms
Tender Number and Date
Tender Document can be downloaded from the,
website- www.sbtejharkhand.nic.in
Issue of Tender Forms
Earnest money of Rs.10,000/- (Rupees Ten
Thousand only) to be deposited along with the Tender
Documents in the form of Demand Draft favoring
Earnest Money Deposit (EMD) "JHARKHAND UNIVERSITY OF
TECHNOLOGY, RANCHI" payable at Ranchi
issued by any Nationalized/Scheduled Bank.
Earnest money is refundable.
Last Date of Submission of Tender 19.01.2019 up to 03:00 PM
Opening of Tender ( Pre- qualification Bid
21.01.2019 at 03:00 PM.
evaluation )
Registrar, JUT
Contact Person
Jharkhand University of Technology, Science &
Contact Address Technology Campus, Sirkha Toli, Namkum,
Ranchi-834010
Website www.sbtejharkhand.nic.in
1
SCHEDULE AND SCOPE OF WORK
The CA firm shall be responsible for total maintenance of all Accounting and financial records of the
JUT and doing all legal & statutory compliances in respect of Accounts, Service Tax, Goods and
Service tax, Income Tax and others. The CA firm shall also make accounts of the JUT for yearly audit
purpose as may be required, for submission to the statutory auditors. The CA firm shall also compile the
Annual Accounts and get the same audited from the Statutory Auditors and submit the same to C&
AG and other authorities. The CA firm shall be answerable (including making written replies &
submissions) to C & AG for all the accounting and financial queries that may be raised from time to
time. The job responsibilities shall, inter alia, specifically include the following:
Jharkhand University of Technology, GST (TDS) Registration and provide GSTIN No. with
Password.
TDS Filing.
GST (TDS) Filing.
Audit.
All applicable compliances related to Gods and Service Tax, Income Tax and TDS matters.
All Type of query & compliance related to JUT Regarding Taxes.
THE ABOVE LIST IS INCLUSIVE AND NOT EXHAUSTIVE, PLEASE NOTE.
2
Time Period & Execution
The contract is initially for a period of one year.
if the performance of the CA firm is not found satisfactory as per JUT's sole judgment &
standards, the JUT has the right to refuse the renewal / extension at any time.
Notwithstanding anything contained herein above, the JUT reserves the right to discontinue
the services of Chartered Accountant firm in the event their services are evaluated as
unsatisfactory at any time during the period.
The Firm will report to "Finance Officer/Registrar" of the JUT at least once a Month, to
discuss and review the work progress.
The firm shall also submit a "status report" to the Finance Officer/ Registrar showing the
status of the books & accounts and also the pending issues, if any.
Pre-qualification Criteria
The bids of only those firms will be considered which satisfy the following eligibility criteria:
I. The Chartered Accountant Firm should be a Partnership firm with at least 3 partners, out of which
one must be a FCA member.
II. The Chartered Accountant Firm should be registered with The Institute of Chartered
Accountants of India (ICAI) and have Income Tax Permanent Account Number (PAN) and
Service Tax Registration,
III. The Firm should have been in operation for at least 10 years after its registration,
IV. The Firm should be empanelled with the Comptroller and Auditor General of India (C&AG),
V. The Average Annual Income (i.e. Average Gross Professional Fees earned during the 3 years)
of the Firm in the last 3 financial years i.e. (2014-15, 2015-16 and 2016-17) must be equal to or
more than Twenty Five lakhs (25 lakhs),
VI. The CA firm must have the experience of GST Consultancy, Auditing and /or Accounting of at
least one Government Company run by Central Government / State Government, Auditing shall
mean either Statutory Audit and/or Internal Audit only. Applicant shall be required to submit the
Audit engagement letter along with their Bid document.
In case, any ambiguity is found in the tender documents, whereby the JUT has doubts or is not
very clear whether the bidder qualifies the above eligibility criteria, the JUT (JUT) shall have the
right to make its own assessment based on the documents submitted, to decide on whether the
bidder is eligible or not or deserves any additional weight age. In such a case, the JUT shall be
final and the bidder shall have no right to challenge the same. Therefore, the bidders are
advised to submit the complete information and documents in support of their claims to fulfill the
eligibility criteria as above.
VII. The firm must have an office, headed by a Chartered Accountant (Head office and/or
Branch Office) located at Ranchi.
3
Payment Terms
The payment shall be made against the services provided by firm, subject to the following terms
and conditions:
· The payment during the entire contract period shall be made in accordance with the financial bid
submitted by the selected bidder and accepted by the JUT. No price variation would be allowed
during the contract period. The financial price quoted by the contracting firm shall be final. The rates
quoted should have validity at least for the initial one year. No request for extra payment on account of
increase in price on whatever account will be entertained. No extra payment on account of any out of
pocket expenses shall be paid.
· GST is payable extra as per applicable rates.
· Payment shall be subject to TDS under Income tax at applicable rates.
· The bill shall be submitted by CA firm by last working day of every month and the same be paid in
the following month.
· Any interest/penalty which becomes payable by JUT to any tax authorities due to delay in filing of
statutory returns and/or delay in deposit of statutory taxes/dues, which is attributable to the negligence
of the staff deployed by the CA firm then such amount shall be deducted from the payment due to such
CA firm or shall be recovered in such a manner as the JUT may deem fit.
3. SUBMISSION AND EVALUATION OF THE TENDER
Submission of Tender
A. Interested firms are requested to submit their Tender in 2 sealed envelopes as below, alongwith
(a) Earnest Money Deposit (EMD) of Rs.10,000/- in the form of Demand Draft.
· 1st Envelope :
Containing Prequalification Bid & Technical evaluation information including documents /
information specifically mentioned in Annexure-A1 & A2 along with all supporting
documents including EMD draft.
· 2nd Envelope :
Financial Bid as per Annexure B.
B. All pages of the Tender and the supporting documents/ annexures must be serially numbered.
C. All the pages of the Tender document including the annexures and copies of certificates should be
signed by the authorized person of the Firm, along with the seal of the firm, in the absence of which,
the tender will be disqualified.
D. An Index must be made for tender documents and for all supporting documents submitted and this
must be affixed on top of all Annexures submitted. The index must mention the relevant Page number
to facilitate quick reference. If any document reference/page number is not mentioned in the Index, it
shall not be considered.
E. If the tender is not supported by the "Essential certificates" or "other documents" for credentials as
envisaged in the tender documents, the relevant credentials shall not be considered for evaluation
without any further reference to the Bidder.
4
The Documents relating to Prequalification & Technical Evaluation and Financial Bid should be submitted in
Two different envelopes as mentioned above and all envelopes should subscribed "TENDER FOR
SELECTION OF CHARTERED ACCOUNTANT FIRM" and all the Two envelopes should be sealed in one
main envelope and subscribed "TENDER FOR SELECTION OF CHARTERED ACCOUNTANT FIRM". The
Pre-qualification bid shall not contain any indication of the price offered for the job for which tender is given
by the firm. In case it is found that the Pre-qualification contains the price for the job or any direct or indirect
indication of it, the entire bid document will be summarily rejected.
Tender should be deposited in the office of "JHARKHAND UNIVERSITY OF TECHNOLOGY,
RANCHI., Science & Technology Campus, Sirkha Toli, Namkum, Ranchi-834010 on all working days
during working hours from 10.00 A.M to 05:00 P.M. The last date for submission of tender is ............
up to 3:00 P.M.
The Applicant can submit the Tender by registered post /Speed post or submit the same in
person, so as to reach the designated address by the time and date stipulated. No delay in the
submission of the Tender for any reason will be entertained. Any Tender received by the JUT after
the deadline shall not be opened.
Earnest Money Deposit
Earnest Money Deposit of Rs. 10,000/- by way of Demand draft in the name of "JHARKHAND
UNIVERSITY OF TECHNOLOGY, RANCHI.", payable at Ranchi should be submitted along with
the bid. The EMD amount will be returned to the unsuccessful firms after finalization of the bid. In respect of
the successful bidder, the EMD will be returned after execution of the agreement.
Pre-Tender meeting -07.01.2019 at 11:30 AM
Last Date of Submission of Tender
Last date of submission of the Tender is 19.01.2019 upto 3:00 P.M.
Date of opening of the Tender
The authorized representatives of the firms carrying authority letter may attend the bid opening. The date(s)
of opening the tender to evaluate prequalification criteria will be on 21.01.2019 at 03:00 P.M. The dates of
opening Financial bids shall be notified later.
Evaluation of Tender
Notwithstanding anything contained in this tender document, technical assessment shall be made at the
sole discretion of the Evaluation committee of JUT and their decision shall be final and not
challengeable.
5
ANNEXURE A
PRE-QUALIFICATION BID
Sl.No. Criterion Particulars Description Index
Reference
Page No`s
1 Name of the Firm
The firm must have its
Head Office or/and
Address of HO
Branch Office headed
with a CA at Ranchi
Address of Branch
(Submit copy of
supporting document
regarding address)
The CA Firm should be
registered with the
Institute of Chartered
Accountants of India
(ICAI) and must
possess permanent
account number (PAN)
under Income Tax and
registration under
GST
(Provide copies of all
Registration Designation/
certificates) Qualification of
Head authority at
Branch Office
Telephone No
Mobile:
E-mail:
Registration No
with ICAI,
Date of
Registration
6
PAN No of CA
Firm
GST
Registration No.
2 The CA Firm should be Empanelment
empanelled with Number
Comptroller
and Auditor General of
India (C&AG)
(Provide copy of valid Period /validity
Empanelment
Certificate)
3 The CA Firm should be Year of
in operation for at least Registration/
10 years after its Starting of
Registration Operation
(Provide necessary
Nos. of years in
evidence)
operation after
Registration (in
years)
4 Average Annual Gross Average Annual
Professional Fee Gross
earned of the CA Firm Professional fee
for the last 3 (three) earned by CA
years Firm in last 3
(three) years
[Must be equal to or ending on 31st
greater than (25) March, 2015)
(Twenty Five Lakhs)
Year 2014-15 Rs................................
[Provide copies of the
Audited Financial
Statements for the Year 2015-16 Rs................................
year 2014-15, 2015-
16 and 2016-17
Year 2016-17 Rs................................
Annual average Rs................................
for 3 years
7
5 Services provided for Nos. of Such Nos. (in figure).......................................
GST and Preparation of
Annual Entity
accounts on regular
basis
One years Nos. (in words)........................................
Certified that the above particulars are true & correct. In the event of any such information / document is
found to be incorrect / false / manipulated, the JUT is at liberty to reject the proposal of the CA Firm
without assigning any reasons thereof and without giving any opportunity of being heard.
Date: Signature:
SEAL: Name and Designation:
8
Annexure A1
Partners of CA Firm
Name of the
Membership
SL. No. Member Designation (FCA / ACA) Remarks
No.Status
1.
2.
3.
4.
5.
Furnish the copy of the documentary evidence in support of the information provided above. Please
attach additional sheets, if required.
SEAL: Signature:
Date: Name and Designation: -------------------------------------- --
9
Annexure A2
Details of CA Firm's Experience of GST Consultancy, Auditing and/or Accounts of Government Company
run by Central / State Government (During last 5 Financial years ended 31st Mar'18 )
[During the last 3 years ended 31st March'2018]
Name of Company
Gross Income of the
Nature of
Name / Nature Period Companies
of the Name of the relevant financial year the Index /
SR. [Start
Institution
No. Assignment date / Supporting Ref Page
(Audit or Documents no`s
End date]
Accounts) provided
Fin Year Rs
1.
2.
3.
4.
5.
6.
Furnish the copy of the documentary evidence in support of the Information provided above. Please attach
additional sheets, if required.
SEAL: Signature:
Date: Name and Designation: ---------------------------------------------
10
ANNEXURE-B
FINANCIAL BID
Sl. Particulars Professional Fees For one year (12 Payment Schedule
month)
Rupees (In Rupees (in Words)
Figure)
01 JHARKHAND UNIVERSITY OF
TECHNOLOGY, GST (TDS)
REGISTRATION
02 TDS FILING (Quarterly)
03 GST (TDS) FILING (Monthly)
The service provider
04 AUDIT, INCLUDING TRAVELLING & will raise bills as
CONVEYANCE (Yearly) mentioned in
05 INCOME TAX NOTICE payment terms.
COMPLIANCE
06 GST (TDS) NOTICE COMPLIANCE
07 ALL TYPE OF QUERY &
COMPLIANCE RELATED TO JUT
REGARDING TAXES
** Notes:
a. Fee is Inclusive of Professional Fee taxes, Travelling, Food and all other Expenses.
b. ONLY GST SHALL BE PAID EXTRA on the above quoted fee
c. Statutory Deductions like TDS etc. shall be made by the JUT as per statutory rates and
norms wherever applicable
We undertake that the rates quoted above by us will not change during the Contract period and its
extended period. We also accept the payment schedule/payment terms.
SEAL: Signature:
_
Date: Name and Designation:
**********
11
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