KIOCL Limited Tel : (080)-25531461-70
(Formerly Kudremukh Iron Ore Company Limited) Fax : (080)-25630984 / 25532153
(A Government of India Enterprise) Website :www.kioclltd.in
Registered Office: e-mail :bfa@kioclltd.com
KUDREMUKH II Block, Koramangala, BANGALORE-560 034
AN ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007 COMPANY
NOTICE INVITING BIDS
No. KIOCL/F&A/GST AUDITOR/F-437/223 Date: 31.12.2018
Sub : ENGAGEMENT OF GST AUDITOR FOR THE FY 2017-18.
1.0 Sealed Tenders are invited in duplicate in TWO-BID system (in three covers)
for the above work.
KIOCL Ltd. invites Offer from Firms/LLPs of Chartered Accountants (CA) / Cost
Accountants (CMA) for Engagement of GST Auditors. The detailed document for
offer consisting Scope of work, Selection Criteria, terms & conditions and
schedule of fees etc. together with Annexure I & II are available at the
websites www.kioclltd.in The Engagement/selection of the GST auditors shall
be based on the qualifying criteria given in offer document.
2.0 SUBMISSION OF TENDER DOCUMENTS (TWO BID SYSTEM) :
Interested Firms/LLPs of CA/CMA having requisite qualifications may send
their application in prescribed format in sealed envelope super scribing
"Offer for Engagement of GST Auditors" so as to reach in the office of joint
General Manager (Finance -I/c), KIOCL Ltd, II ND BLOCK, Koramangala,
Bangalore-560034 on or before 28th January, 2019 till 5.30 PM in sealed
covers as under:
First sealed Envelope superscribed as: "Un priced "Engagement of GST
Auditors" shall contain all the above tender document including all
Annexure duly filled-in and relevant documents in support of your bid
with official seal & signature on all pages but without any mention of rates
& prices.
Second sealed Envelope superscribed as: "Priced - "Engagement of GST
Auditors" shall contain prices filled in strictly as per price Bid format
(Annexure- IIIB) with official seal & signature and no other additional
papers to be enclosed there in.
Both the above envelopes should be kept in another cover and sealed
and superscribed as: "Bid - "Engagement of GST Auditors" shall be
Page 1 of 16
(Signature of Bidder with date and Seal)
addressed to the Joint General Manager (Finance- I/c, KIOCL Ltd, II ND
BLOCK, Koramangala, Bangalore-560034
3.0 Late / delayed tenders received after the scheduled due date and time of
submission shall be rejected.
4.0 Bidders should ensure that they should duly sign on all the pages of this NIT
and affix seal which will be treated as confirmation of acceptance of all terms
and conditions in the NIT without stipulating any conditions.
5.0 TENDER OPENING
5.1 Un-priced bid will be opened on 29.01.2019 at 11.00 AM. The bidder
may depute representative with authorization letter, to witness the bid
opening, if it is so desired.
5.2 If the bid is technically acceptable, the bidder will be informed about
the date and time of opening of the price bid. The bidder may
accordingly depute representative with authorization letter, to
witness the price bid opening, if it is so desired.
Yours faithfully
for KIOCL Limited
-sd-
(Saumen Dasgupta)
JGM (Finance)I/c
Page 2 of 16
(Signature of Bidder with date and Seal)
1. INTRODUTION:
KIOCL Limited (formerly Kudremukh Iron Ore Company Limited), was
incorporated on 2nd April 1976 as country's prestigious 100% Export Oriented
Unit (EOU) and was originally engaged in the mining and beneficiation of low
grade Magnetite ore into high grade iron ore Concentrate and export of the same.
Subsequently, as per the Hon'ble Supreme Court Order, Mining operation and
beneficiation at Kudremukh mine site was stopped with effect from 01.01.2006.
At present, Pelletisation and Blast Furnace Units of the Company are in operation
at its Mangalore establishment. In view of the Iron Ore being sold in Karnataka only
through e-auction mode as per the Hon'ble Supreme Court's Order, the input
Hematite iron ore fines as raw material for the manufacture of pellets and iron ore
lumps for pig iron is being procured mainly from Bailadila sector of NMDC Limited,
Chhattisgarh through Road (Railway Rakes) cum Sea route. The Pellets are
Exported and also sold in the DTA market. KIOCL has its offices established at New
Delhi, Visakhapatnam, NMDC, Donimalai, NMDC Kirandul/Bacheli mines
(Chhattisgarh State), Bangalore, Kaliapani (Orissa State) and other location across
India.
2. SCOPE OF WORK:
As per the requirement of GST Act, KIOCL Ltd. is required to appoint GST Auditor
for its location in Karnataka having single registration. The appointed Firms/LLPs
are required to carry out GST Audit for FY 2017-18 under section 35 (5) of CGST
Act, 2017 read with Rule 80 of CGST Rules, 2017, as amended from time to time,
for Principal Place of Business and Additional Place of Business assigned to him
and to issue separate Audit Report / Certificate/ Statement in adherence to the
relevant orders/clarification issued/ prescribed under GST Act.
The Auditor will be required to issue GST Audit Report including requisite
reconciliations and certification of specific, incidental and ancillary records as
per the requirements of the GST legislation or any other authority and as per the
timelines fixed by KIOCL Ltd. for timely compliance of the GST legislations.
Further, above audit report shall also be filed electronically as per the provisions
of GST Laws by the appointed Firms/LLP. In connection with above audit,
guidelines issued by Institute of Chartered Accountants of India and/or Institute
of Cost Accountants of India, if any shall also be followed by the auditors to have
uniformity across the Company.
3. THE SCHEDULE OF FEES WILL BE AS FOLLOWS:
i) The Firms/LLP of Chartered Accountants (CA) /Cost Accountants (CMA)
shall quote the price as per the price bid format furnished at
Annexure-III-B.
ii) Please furnish your lowest rate for GST Audit for FY 2017-18.
Page 3 of 16
(Signature of Bidder with date and Seal)
iii) The quoted fee should be inclusive of all out-of-pocket expenses,
incidental expenses, duties etc excluding applicable GST.
4. PRICE BID EVALUATION:
· Price bid will be evaluated based on lowest rate quoted, excluding GST.
5. VALIDITY OF OFFER:
The offers shall be kept valid for 90 days from the date of opening of the offers.
6. PAYMENT:
i) Fees will be released on submission of Bills and online submission of
Audit report along with reconciliation in GSTR-9C.
ii) Payment would be processed as per payment terms on satisfactory
rendering of services after submission of invoice by the firm.
7. PRICE ESCALATION:
The price quoted by the Audit Firms/LLP shall remain firm during the period
of contract and no claim for price adjustment for changes in costs shall be
entertained.
8. INCOME TAX DEDUCTION AT SOURCE:
Income Tax as applicable shall be deducted towards Income Tax as per the
prevailing Income Tax Rules and any amendments thereto.
9. CONTRACT PERIOD:
The Contract shall be valid for the Audit of FY 2017-18.
10. OPTION CLAUSE:
KIOCL reserves the option to re-appoint auditor for a further period two
financial years on mutual consent.
11. FORCE MAJEURE
(a) If any time during the existence of this Contract either party is unable to
perform whole or in part any obligations under this Contract or delays the
performance under the Contract is obstructed and/ or delayed owing to
or resulting from cause or causes beyond the control of either party such
Page 4 of 16
(Signature of Bidder with date and Seal)
as acts of God, Strikes, go-slow, loading plant breakdown, Government
edicts or rulings, war, blockade, revolution, civil commotion, riots,
destruction of goods by fire or floods, or other causes, either of the party
shall be relieved of the responsibility for performance of this Contract as
per Para (c) of this clause to the extent to which such performance has not
been achieved or has been obstructed.
(b) In the event that such force majeure condition as specified in sub clause
(a) above of this clause occurs, the party shall give prompt notice to the
other party as soon as possible and then shall within 1 (one) week after
occurrence of such event, furnish the other party in writing with the
particulars of the relevant event and documents explaining that its
performance is prevented or delayed due to cause or causes as set forth
in sub clause (a) of this clause and further shall furnish at the same time at
least within 2 (two) weeks after occurrence of such event the documentary
evidence duly proving such force majeure condition. The party declaring
a force majeure shall during the duration of such force majeure conditions
use its best efforts to resume the performance of its obligations under this
Contract with the least possible delay and such party shall always advise
the other party of detailed progress of the event of force majeure and the
prospect of settlement of such event and of the resumption of the
performance of its obligations under this Contract.
(c) Either of the party shall be relieved of the responsibility for performance
of this agreement to the extent to which such performance has been
obstructed and if approved by the other party, the time of delivery or
performance may be postponed for the duration of time, but not longer,
in which delivery or performance is prevented by any such causes or
causes herein above mentioned.
(d) In the event that the duration of the postponement of this Contract
mentioned herein exceeds 1 (one) month, the other party shall have the
option to cancel this agreement in respect of the undelivered portion of
the performance or extend the period of delivery by mutual agreement.
12. Deliverables:
The Auditors will be required to issue Audit Report/Certificates in respect of
GSTIN of the company as per the requirements of the GST legislation. Further,
above audit report shall also be filed electronically as per the provisions of GST
Laws, as amended from time to time. Requisite reconciliations and certification
of specific, incidental and ancillary records as required by GST Laws shall also
be done by GST Auditor.
Page 5 of 16
(Signature of Bidder with date and Seal)
13. General Instructions
A. Instruction to audit firms
1. Format for Application (Annexure-I) must be completely filled in.
Incomplete applications will be rejected out-rightly.
2. Please ensure that date of registration of Registered Office/Branch
Office(s), date of joining of partners/qualified/semi-qualified
assistants into the firm should be invariably indicated in the
application.
3. All offers will be evaluated on the basis of documents furnished along
with application only.
4. Since all the applications will be evaluated strictly on the basis of
Selection Criteria as laid down in 14.1, please avoid attaching
unsolicited information/ documents to processing applications
expeditiously.
5. All documents submitted should be signed by a partner with his name
and under the seal of the firm.
6. Any application received after the stipulated date due to any reason
whatsoever, will be rejected out-rightly.
B. List of documents to be submitted along with the Applications /Offers
Interested audit firm are advised to go through contents of offer
documents carefully and submit attested copies of the following
documents in proper sequence along with the offers as described
hereinafter:
1. Registration certificate of the firm issued by the Institute of Chartered
Accountants of India/ Institute of Cost Accountant of India. Information
related to year of establishment of Head Office & Branch Office(s),
Address, detail of partners and their membership nos. as indicated in
the certificate will be treated as conclusive and final information for
evaluation of offers.
2. Membership certificate of the Partners/Qualified Assistant issued by
the Institute of Chartered Accountants of India/ Cost Accountants of
India.
3. Certificate/ Marks sheet issued by the ICAI/ICMAI in evidence of
qualification of Semi- Qualified Assistants.
Page 6 of 16
(Signature of Bidder with date and Seal)
4. Copies of appointment order for statutory audit/ Internal Audit/ GST
Consultant in PSUs (Central/ State) in evidence of experience.
5. The firm must submit a copy of audited balance sheet and P&L Account
for the last three years i.e. 2015-16, 2016-17 and2017-18.
6. Copy of PAN Card.
7. Copy of GST registration.
8. A cancelled cheque of the bank to which fee payment will be made.
9. A copy of complete offer documents duly signed and documents are to
be signed by the partner/owner of the firm along with seal of the firm
as a token of acceptance of all terms and conditions.
14. Criteria for engagement of GST Auditors
14.1 Minimum Eligibility Criteria:-
ELIGIBILITY CRITERIA & TECHNICAL EVALUATION
S.No Eligibility Criteria Documents required
1 Bidder should be a firm/LLP of Chartered Copy of Certificate of firm's
Accountants/Cost Accountants who have registration issued by respective
continuous experience of 10 years or institutes
more in fulltime practice. The cutoff date
for ascertaining experience will be
31.03.2018.
2 Number of partners in the firm should be Copy of Certificate of firm's
not less than 5 (FCA/ACA/FCMA/ACMA) registration issued by respective
institutes
2 Turnover of the firm (Average annual Audited financial in support of
turnover in the last three years ending turnover
2017-18) at least Rs. 50 Lakh.
3 Experience of Statutory/Cost Audit Copy of engagement letter
assignment of Central/ State PSU/Listed
Corporates other than PSU having Annual
Turnover Rs.1000 crores or more.
5 Experience in VAT/Excise/Service Tax Copy of engagement letter
Audit Assignments completed in
Companies during last five years by
Firms/LLPs.
Note:
· For qualifying Technical Evaluation, a bidder has to meet minimum
specified eligible criteria in all the categories.
Page 7 of 16
(Signature of Bidder with date and Seal)
· Technical bid of only those bidders will be evaluated whose Eligibility
Criteria Documents are found in order.
· During evaluation of the bids, KIOCL may at its discretion ask the Bidders
for clarification of their bids, if required.
· Detailed technical evaluation will be carried out based on the Technical Bid
along with all documentary evidence as mentioned above.
· KIOCL reserves all rights to accept or reject any or all bids without assigning
any reason thereof.
· The Financial Bids of the Techno-commercially qualified bidders shall be
opened in the presence of their representatives, who choose to be present,
on a specified date and time and Venue, to be intimated to the Techno-
commercially qualified bidders.
· If there is a discrepancy between words and figures, the figures written in
words shall prevail.
14.2 Price bid of technically acceptable bidder shall be opened and work shall
be awarded on the lowest price bidder.
15. Terms and Conditions:
i. Engagement of Firms/LLPs of Chartered Accountants/Cost Accountants for
appointment as GST auditor shall remain valid for Financial Year 2017-18.
ii. The Company reserves the right to accept / reject any or all the offers
without assigning any reason whatsoever therefore.
iii. Overwriting/correction/erase and/or use of white ink should be avoided in
the offer. However, if any overwriting/correction/erase is inevitable, the
same should be authenticated with the signature & seal of authorised person
of applicant Firms/LLPs.
iv. Declaration that applicant Chartered Accountants/Cost Accountants
Firms/LLPs have not been banned/de-listed/de-barred from business by
any PSU/Govt. Department during last 03 (three) years shall be submitted
in Annexure-II.
v. All the pages of this offer document and documents submitted along-with
the offer shall have to be authenticated by the authorised signatory of the
applicant Firms/LLPs along with the Firms/LLPs seal.
vi. The offer should be submitted strictly as per the terms and conditions laid
down in the document. The offer in the Prescribed Format along with all
Page 8 of 16
(Signature of Bidder with date and Seal)
enclosures/documents shall be submitted in physical form to the following
address:
The Jt. General Manager (Finance- I/c,
KIOCL Ltd. II ND Block, Koramangala,
Bangalore-560034
Contact No.Tel: 080 2553 1461
Fax: 080 25630984/25532153
Mobile :09108043869
vii. Application documents consisting all the documents placed on website
duly sealed and signed are to be submitted as a token of acceptance of all
terms and conditions. Envelope must be sealed and super scribed
mentioning "Invitation of Offers for tender for Engagement of GST
Auditors for the FY 2017-18". The name and address of the Firms/LLPs
must be indicated on the body of the envelope.
16. Compliances / Declarations /Certificates by Firms/LLPs on appointment:
i. The Chartered Accountant/Cost Accountant Firms/LLPs shall not sub-
contract the assigned audit work.
ii. The Chartered Accountant/Cost Accountant Firms/LLPs shall work in strict
confidence and shall ensure that the related data or information in respect
of the operation of the Company is dealt with in strict confidentiality and
secrecy.
iii. The assignment shall be completed within time frame specified by the
Company.
iv. No partner of the Chartered Accountant/Cost Accountant Firms/LLPs
should be related to either M. D. or any Whole Time Directors or Part Time
Directors of the Company within the meaning of the Companies Act, 2013.
v. Neither the Chartered Accountant/Cost Accountant Firms/LLPs nor its
partner(s) or associates should have any interest in the business of the
Company.
vi. The Chartered Accountant/Cost Accountant Firms/LLPs shall be free from
any disqualification under The Companies Act, 2013.
vii. The partners holding Certificate of Practice issued by Institute of
Chartered/Cost Accountants of India shall be in whole time practice.
viii.The Chartered Accountant/Cost Accountant Firms/LLPs shall ensure that
data given to them by the company and any information generated from
the data provided shall not be used by the Auditor for any other purpose.
Page 9 of 16
(Signature of Bidder with date and Seal)
17. Debarring Provisions:
The Audit Firms/LLP will be debarred from getting, the GST audit or any other
assignments of KIOCL Ltd:
i. If the Firms/LLPs obtains the appointment on the basis of false
information/mis-statement.
ii. If the Firms/LLPs does not take up audit in terms of appointment letter.
iii. If the Firms/LLPs fails to maintain/honour confidentiality and secrecy of
the Company's data.
18. TERMINATION OF CONTRACT:
a) KIOCL may terminate the Contract to which these terms apply if:
(i) The Audit Firms/LLP commits any material or persistent breach
of his/her obligations under the Contract; or
(ii) The Audit Firms/LLP becomes insolvent; or
(iii) KIOCL exercises its discretion to terminate the services under
Force Majeure clause 12.0 hereof.
b) Termination shall be effected by written Notice served on the Audit
Firms/LLP and will take effect on any date as far as possible not less than
thirty days from the date of delivery of such Notice. The Termination will
be without prejudice to either party's rights accrued before Termination.
c) In case the Audit Firms/LLP seeks for termination of the contract, a three
months notice period to be given.
19. LAWS GOVERNING THE AGREEMENT:
The Agreement shall be subject to Indian Laws, Rules and Regulations,
notifications etc. issued under such laws.
20. COURT JURISDICTION / ARBITRATION:
a) If, at any time, any question, dispute or difference of whatsoever nature
arises between KIOCL and the Audit Firms/LLP upon or in relation to or in
connection with the Contract, either party may, forthwith give to the other
notice in writing of the such existence of question, dispute or difference,
and the same shall be referred to arbitration by a sole arbitrator to be
appointed by Chairman-cum-Managing Director of KIOCL or any person
acting in such capacity.
Page 10 of 16
(Signature of Bidder with date and Seal)
b) Where the arbitrator withdraws from his office for any reason or otherwise
the arbitrator is substituted, the Arbitral Proceedings shall continue from
that stage onwards and either hearing shall not be repeated.
c) The language to be used in the Arbitral Proceedings shall be English. The
award of the Arbitrator shall be final, conclusive and binding on the parties.
d) The provisions of Arbitration & Conciliation Act 1996 and rules there under
in force shall be applicable to the Contract.
e) The venue of arbitration proceedings shall be only Bangalore, Karnataka
State, India.
f) Only Courts in Bangalore shall have jurisdiction regarding the matters
related to the arbitration.
21. CONFIDENTIALITY:
The Audit Firms/LLP shall keep all the information shared with him as
confidential and shall not disclose the same under any circumstances to any
one, without obtaining written consent from KIOCL.
22. KIOCL reserves the right to accept or to reject any or all the offers received, at
its discretion, without assigning any reason thereof.
23. FRAUD PREVENTION POLICY OF KIOCL
Every one may take a note that a "Fraud Prevention Policy" is being followed
at KIOCL, which provides a system for prevention detection / reporting of any
fraud. It also forbid everyone from involvement in any fraudulent activity and
that where any fraudulent activity is suspected by anyone, the matter must be
reported to the `Nodal Officer' (Chief Vigilance Officer) as soon as he / she
comes to know of any fraud or suspected fraud.
Page 11 of 16
(Signature of Bidder with date and Seal)
Annexure-I
Format of Application
1. Name of the Firm
2. Registration No. of firm:- Respective page no
of the document.
(Institute of Chartered Accountant
of India/Institute of Cost
Accountant of India)
3. Date of Registration of the firm Page No.
4. Details of Head Office & Branch Office(s):- Head Office:-
Address Date of Contact E-mail Page No.
Establishment No(s)/Fax
Branch Office 1: -
Address Date of Contact E-mail Page No.
Establishment No(s)/Fax
(Insert further Branch Office(s), if any)
5. Details of Partners in the Firm /Limited Liability Partnership (The partners only full
time associated with the firm and should not be partner with any other firm only be
included): -
SI. Name of the Membershi Membership Date of joining Respective
No. Partner p No. status of the firm as page no of
ACA/FCA/AC partner the
MA/ document
FCMA
Page 12 of 16
(Signature of Bidder with date and Seal)
6. Details of Experience in manufacturing Sector: -
SI. Name of the Year of PSU/Lis Type of Audit Page No
No Company/Unit Audit ted VAT/SERVICE
TAX/CENTRAL
EXCISE AUDIIT
PAN No. of the firm:- Page No.
7
GST Registration No:- Page No.
8
9. Bank details for NEFT:-
i. Bank Name
ii. Branch Name, Address & Pin Code
iii. Type of account (saving or current
account)
iv. IFSC Code No.
Declaration:
I/We, Partner/owner of the Firm , hereby declare
that the above information furnished is true & correct to the best of my knowledge and
I will abide by the Terms & Conditions set by the company for the Appointment /
Engagement as GST Auditors.
Signature of Partner
with Name & Seal of the
Audit Firm
Page 13 of 16
(Signature of Bidder with date and Seal)
Annexure-II
Declaration of Ineligibility (By the CA/CMA Firms/LLPs)
I/ We, M/s ....................................... (Name of Chartered Accountant/Cost
Accountant Firm/LLP) hereby certify that I/we have not been banned/de-listed/de-
barred from business by any PSU/Govt. Department during last 03 (three)years.
Signature of Partner
with Name & Seal of the
Audit Firm
Page 14 of 16
(Signature of Bidder with date and Seal)
ANNEXURE-III-A
Un- Price Bid Format
Sl. Scope Payment Amount Amount
No Terms (in Rs.) (in Rs)
1 GST Audit for Lump sum fee Rs. Quoted Rs. Quoted
FY 2017-18 as
mentioned at
Scope of Work In words: Quoted In words: Quoted
Total
In words: Rupees .....................QUOTED...................................... only.
Note:
· The rate quoted above shall be firm throughout the Contract period and is not
subject to escalation of any kind whatsoever.
· The quoted fee should be inclusive of all out-of-pocket expenses, incidental
expenses, duties etc. (other than GST).
I hereby confirm acceptance of above
Date: Authorized Signatory
Page 15 of 16
(Signature of Bidder with date and Seal)
ANNEXURE-III-B
PRICE BID FORMAT
Sub : ENGAGEMENT OF GST AUDITOR.
No. KIOCL/F&A/GST AUDITOR/F-437/223 Date: 31.12.2018
(To be submitted in Separate Sealed Cover-2)
Sl. Scope Payment Amount Amount
No Terms (in Rs.) (in Rs)
1 GST Audit for Lump sum fee Rs. Rs.
FY 2017-18 as
mentioned at
Scope of Work In words: In words:
Total
In words: Rupees ....................................................................... only.
Note:
· The rate quoted above shall be firm throughout the Contract period and is not
subject to escalation of any kind whatsoever.
· The quoted fee should be inclusive of all out-of-pocket expenses, incidental
expenses, duties etc. (other than GST).
I hereby confirm acceptance of above
Date: Authorized Signatory
Page 16 of 16
(Signature of Bidder with date and Seal)
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