IIMKPV/OTE/01/Internal Audit 18-19
ANNEXURE `B'
TENDER DOCUMENT
for
ENGAGEMENT OF CHARTERED ACCOUNTANT/
COST ACCOUNTANT FIRM FOR INTERNAL AUDIT
AT
INDIAN INSTITUTE OF MANAGEMENT KASHIPUR,
KUNDESHWARI, KASHIPUR-244713,
UTTARAKHAND
Tender : IIMKPV/OTE/01/Internal Audit 18-19
Last date of submission of the filled Tender document: 20.02.2019 up to 3 p.m.
(Tender document is to be submitted duly signed in ink on each page and official seal stamped)
Date of opening the Technical Bid document:
20 Feb 2019 after 3 pm, changes if any will be updated on institute's website.
INDIAN INSTITUTE OF MANAGEMENT KASHIPUR
Kundeshwari, Kashipur, (Uttarakhand)
Phone: 7900444093
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IIMKPV/OTE/01/Internal Audit 18-19
TABLE OF CONTENTS
S. No. Description Page No.
1. Brief description of Proposal 03
2. Covering Letter 04-05
3. Particulars of Tender 06
4. General Particulars of Tenderer 07
5. Experience 08
6. Submission of Tender 09
7. General Terms and Conditions 10-11
8. Tender opening 13
9. Award of Contract 13
10. Technical Bid Part A 14-17
11. Technical Bid Part B 18
12. Financial Bid 19
13. Letter of consent/undertaking 20
14. Pledge of Compliance 21
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IIMKPV/OTE/01/Internal Audit 18-19
1. BRIEF DESCRIPTION OF PROPOSAL
Indian Institute of Management Kashipur, an autonomous institution, funded by the MHRD,
Govt. of India, is dedicated offering world class programme in Management education.
The Institute invites Technical and Financial proposals from eligible reputed Chartered
Accountants/Cost Accountants firms which are registered and have been providing similar
services in the last five financial years , Preference will be given to the firms who have
experience to audit of Educational Institutions/Centrally funded Technical Institutes .
ELIGIBILITY CRITERIA:
Bidders should be a Chartered Accountant/Cost Accountant Firm.
Firm should have based in or have branch office in Uttarakhand/Uttar Pradesh/Delhi NCR.
Firm should have continuous standing of at least 5 (Five) years
Firm should have experience in rendering Internal Audit/Statutory audit/Tax audit services.
Firm should have PAN and GST Registration.
This is a two bid system, comprising of Technical Bid and Financial Bid. Technical and Financial Bids
should be sealed in separate envelopes and, then, both sealed covers should be placed in one
separate envelope (which is to be sealed) clearly super-scribing on the envelope, "Tender for
Engagement of Chartered Accountant/ Cost Accountant Firm for Internal Audit at IIM Kashipur" .
The important dates & details of the Tender process are:-
Sl. Description Important Information
No.
1 Commencement date for
uploading of tenders in website of 29/01/2019
IIM Kashipur
2. Last date of submission of the 20/02/2019 up to 3 pm
filled Tender document
3. Date of Opening of Technical Bid 20/02/2019 after 3 pm
Rupees 590/-(Rupees five hundred
4. Tender Processing Charge
ninety only) , only through Demand
Draft in favour of IIM Kashipur, payable
at Kashipur
Rupees 5000/-(Rupees five thousand
5 Earnest Money Deposit(EMD)
only) , only through Demand Draft in
favour of IIM Kashipur, payable at
Kashipur
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IIMKPV/OTE/01/Internal Audit 18-19
2. COVERING LETTER:
Format of letter to be given for applying for Engagement of Chartered Accountant/Cost Accountant
Firm for Internal Audit at Indian Institute of Management Kashipur Kundeshwari, Kashipur 244713
(Uttarakhand).
To
The Director,
Indian Institute of Management Kashipur
Kundeshwari, Kashipur
U.S Nagar,
PIN 244713, (Uttarakhand)
Sub: Engagement of Chartered Accountant/Cost Accountant Firm for Internal Audit at Indian
Institute of Management Kashipur, Kundeshwari, Kashipur 244713 (Uttarakhand).
Dear Sir,
1. This is with reference to your Tender number IIMKPV/OTE/01/Internal Audit 18-19, dated
2 9 / 0 1 / 2 0 1 9 I have examined the Tender document and understood its contents. I hereby
submit my Bid for Engagement of Chartered Accountant/Cost Accountant Firm for Internal
Audit at Indian Institute of Management Kashipur, Kundeshwari, Kashipur 244713
(Uttarakhand).
2. The Bid is unconditional for the said Tender.
3. It is acknowledged that the Authority will be relying on the information provided in the Tender
and the documents accompanying such Tender for qualification of the Bidders for the above
subject Engagement, and we certify that all information provided in the Tender and in Annexures
is true and correct; nothing has been misrepresented and omitted which renders such information
misleading; and all documents accompanying the Bid are true copies of their respective originals.
4. We shall make available to the Authority any additional information it may find necessary or
require to supplement or authenticate the Qualification statement.
5. We acknowledge the right of the Authority to reject our Bid without assigning any reason or
otherwise and hereby relinquish, to the fullest extent permitted by applicable law, our right to
challenge the same on any account whatsoever.
6. It is declared that:
(a) We have examined the Tender document and have no reservations to the Tender
document.
(b) We have not directly or indirectly or through an agent engaged or indulged in any corrupt
practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in
respect of any Bid or request for proposal issued by or any Agreement entered into with the
Authority or any other public sector enterprise or any government, Central or State.
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IIMKPV/OTE/01/Internal Audit 18-19
7. It is understood that the Institute may cancel the Bidding Process at any time without incurring
any liability to the Institute and that you are neither bound to invite the applicants to Bid for the
services nor to accept any Bid that you may receive.
8. It is understood that the Institute can use any evaluation scheme/evaluation metrics/weightage
or take the help of any consultant, as required in selecting the successful agency/agencies and we
agree to abide by it.
9. It is certified that we have not been indicted or convicted by a Court of Law or no adverse
orders have been passed against us by a regulatory authority which could cast a doubt on our
ability to undertake the services or which relates to an offence that outrages the moral sense of
the community.
10. It is further certified that no investigation by any regulatory agency is pending against us.
11. It is hereby affirmed that we are in compliance of/ shall comply with the statutory requirements of
the Govt. of India, as applicable.
12. We hereby irrevocably relinquish any right or remedy which we may have at any stage at law
or howsoever otherwise arising to challenge or question any decision taken by the Authority in
connection with the selection of Bidders, selection of the Tenderer, or in connection with the
selection/Bidding Process itself, in respect of the above mentioned services and the terms and
implementation thereof.
13. We agree to undertake to abide by all the terms and conditions of the TENDER
document.
14. We agree to undertake to be liable for all the obligations of the Tenderer under the Agreement.
In witness thereof, we submit this application under and in accordance with the terms of the
TENDER document.
Place:- ............................... Yours faithfully,
Date :................................ (Signature, name and designation of the
Tenderer/Authorized Signatory)
Official Seal
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IIMKPV/OTE/01/Internal Audit 18-19
3. PARTICULARS OF TENDER
1. TENDER No. : IIM KPV/OTE /01/Internal Audit 18-19
2. Particulars of the work : Engagement of Chartered Accountant/ Cost Accountant Firm for Internal `
Audit at Indian Institute of Management Kashipur, Kundeshwari, 244713
(Uttarakhand)
3. Processing charges : Rs. 590/-(Rupees five hundred ninety only),
Only through Demand Draft in favour of IIM Kashipur, payable at Kashipur
4. EMD : Rs. 5000/- (Rupees five thousand only),
Only through Demand Draft in favour of IIM Kashipur, payable at Kashipur
5. Last date and time of
submission of TENDER
(By hand in drop box/post):
6. Period of validity of
TENDER :
7. Date and time of
Opening of TENDER
8. Place of opening
of TENDER : Indian Institute of Management Kashipur, Kundeshwari, Kashipur
9. Name & address of
agency to whom
TENDER document
belongs : -----------------------------------------------------------------------------------
(Signature of Tenderer)
Official Seal
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IIMKPV/OTE/01/Internal Audit 18-19
4. GENERAL PARTICULARS OF TENDERER
Part I
1. Name of the Chartered/Cost Accountant Firm
2. Full Address with contact numbers, website, e-mail etc.
3. Constitution of the Firm(attach copy)
a. Indian Companies Act 1956/2013.
b. Indian Partnership Act 1932. (Please give names of partners)
c. Any other Act, if not the Owners.
4. If Partnership Firm registered under the Indian Partnership Act, 1932, please state further
whether the partnership Agreement/deed has been conferred on the partner who has
signed the Tender.
I. If No, whether there is any general power of attorney executed by all the partners of
the Firm authorizing the partner who has signed the Tender.
II. If Yes, please furnish a copy of either partnership Agreement or the general power of
Attorney, as the case may be. The p o w e r of attorney should be a d m i t t e d on
appropriate stamp paper by all the partners and dully attested by a Notary public.
5. PAN no. of the Firm and GST registration certificate (Attested photo copy to be attached)
Part II
1. Name and address of Firm's representative who would be present at the time of
opening of Tenders, if any.
2. Name of the authorized representative of the Tenderer to sign the contract documents.
He must be in possession of the valid Power of Attorney.
3. Firm Registration - Registration No. and other details.
4. Certified copies of Income Tax Return for financial years 2015-16, 2016-17 and 2017-18.
5. Details of previous experience of services provided by the Tenderer.
6. The name of the Chartered /Cost Accountant, designation and membership number to
whom the audit will be assigned.
7. Details of annual turnover of the audit firm in last three financial years.
Date: ........................
Place: .......................
Authorized Signatory
(Signature of Tenderer)
Official seal
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IIMKPV/OTE/01/Internal Audit 18-19
5. EXPERIENCE:
Details of relevant experience in last 5 year in similar services provided by the Audit
Firm
Sl. Name and address of the Period Name of the Chartered / C o s t
No. organisation, contact person and From To Accountant in charge of the
contact number. (Attach certified assignment, designation in the
copies of the Letter of Firm & his/her Membership no.
Award/Agreement)
Instructions:
1. Tenderers are expected to provide information with respect to
o rganizations where similar services have been provided.
2. Information provided in this section is intended to serve as a
back-up for information provided in the TENDER.
(Signature of Tenderer)
Official seal
Note: Please use extra page, if required.
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IIMKPV/OTE/01/Internal Audit 18-19
6. SUBMISSION OF TENDER
6.1 SEALING AND MARKING OF TENDER:
6.1.1 The Tender must b e c o m p l e t e in a l l aspect a n d s h o u l d c o n t a i n r e q u i s i t e
c e r t i f i c a t e , informative literature etc.
6.1.2 Tender Document can be down loaded from IIM Kashipur website (www.iimkashipur.ac.in)
6.1.3 This is a two part Bid consisting of Technical Bid and Financial Bid. The Technical and Financial
Bids should be sealed in separate envelopes and then to be sealed in one separate envelope
clearly superscripting on the envelope, "Tender for Engagement of Chartered Accountant
/Cost Accountant Firm for Internal Audit at IIM Kashipur"
The Bid shall include:
a) Forwarding letter by the Tenderer
b) All required documents
c) Processing charge (non-refundable), o n l y through Demand Draft in favour of IIM
Kashipur, payable at Kashipur .(Should be enclosed with technical Bid)
d) EMD , o n l y through Demand Draft in favour of IIM Kashipur, payable at
Kashipur(Should be enclosed with Technical bid )
d) Technical Bid
e) Financial Bid
6.1.4 TENDER should be addressed to:-
The Director,
Indian Institute of Management Kashipur
Kundeshwari, Kashipur PIN- 244713, Uttarakhand
a. The TENDER should be submitted/dropped in the Tender box kept at the office of the CAO,
IIM Kashipur before last date of submission.
b. Tenders may be submitted through post /courier/by h a n d. IIM Kashipur will not be
responsible
for any delay or misplace in postal receipt.
6.2 EXPENSES OF AGREEMENT:
All the expenses towards completing of the Agreement, including cost of Stamp Paper or any
other expenditure incurred in the process of TENDER submission till final compliance shall be
borne by the Tenderer.
6.3 DEADLINE FOR SUBMISSION OF BIDS:
TENDER must be received by the Indian Institute of Management Kashipur at the date, time and
address specified in the TENDER notice/TENDER document.
6.4 LATE BIDS:
Any TENDER received after the deadline for submission of TENDER prescribed by the Indian
Institute of Management Kashipur shall be rejected without any further correspondence to
the Tenderer.
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IIMKPV/OTE/01/Internal Audit 18-19
7. GENERAL TERMS AND CONDITIONS:-
1. Financial Bid will be opened only of the selected bidders by the committee.
2. The Institute will contact only t echnically qualified Bidders meeting the requirements
for presentation of their case before a selection committee.
3. The decision of acceptance of the quotation will lie with the competent authority
of IIM Kashipur, who does not bind himself to accept the lowest quotation and who
reserves the right to himself to reject or partially accept any or all quotations
received, without assigning any reason.
4. Bidders are advised to satisfy themselves about the quantum of work before
submitting their Bids; no extra charges consequent on any misunderstanding or
otherwise shall be allowed.
5. At any stage during finalization of Tender process, the competent authority of the
Institute is free to use any evaluation metrics/weightage or take help of any
consultant, as required in selecting the successful agency/agencies and we agree to
abide by it.
6. Canvassing directly or indirectly in connection with the Bid is strictly prohibited and
Bids submitted by the Tenderer who resort to canvassing will be summarily rejected.
7. This Notice Inviting Tender will form part of the contract document including additional
terms/additional conditions and other related papers, if any, forming the Bid as
issued at the time of invitation of Tender and acceptance thereof together with any
correspondence leading thereto of the contract document.
8. The successful Bidder on acceptance of his Bid by accepting authority and signing
of the contract consisting of the notice inviting Tenders and all the other relevant
documents including additional conditions if any forming the Bid as issued at the
time of invitation of Tenders and acceptance thereof together with any
correspondence leading there to, shall commence with the internal audit of 1st half of
the F.Y. 2019-20.
9. The agency will not be allowed to sublet the assigned work or part of the work.
10. Payment for the services will be made only after successful completion of audit,
related other work and submission of related reports etc. TDS will be deducted as per
rules.
11. The contract can be terminated at any point of time if the services of the Firm are not
found satisfactory, by giving 30 days' notice. In such an event, the work shall
be got done from another agency at the risk & cost of the defaulting Firm.
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IIMKPV/OTE/01/Internal Audit 18-19
12. The Tender document duly signed on each page shall be submitted along with the
Technical Bid, failing which the Technical Bid shall not be considered.
13. The Bidder must quote the rates in figures as well as in words correctly in the Financial
Bid.
14. Internal Audit Report is to be submitted to the Director or any other authority of the Institute on
half yearly basis and presentation is to be made before FC/ BoG meeting.
Liquidated damages clause
1. The Firm shall be responsible for the faithful compliance of the provisions of the work
order. Any breach or failure to perform the same may result in termination of the work
order contract as well as other legal recourse.
2. Any misconduct/misbehavior on the part of manpower deployed by the firm will not
be tolerated and such person will have to be replaced immediately upon instructions
from the Institute.
3. The Director IIM Kashipur reserves the right to reject any or all Tenders in whole
or in part without assigning any reason thereof. The decision of the Director IIM
Kashipur shall be final and binding on the firm in respect of any clause covered under
the contract.
(Signature of Tenderer)
Official seal
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IIMKPV/OTE/01/Internal Audit 18-19
8. TENDER OPENING
A. OPENING OF TENDER (Financial Bid):
Financial Bid (Tenders) of the Tenderers who technically selected shall be opened by the
committee in the presence of tenderers who wish to be present there. The c h a n g e
o f d a t e o f presentation and Financial Bid opening, if any will be updated on institute's
website or intimated to the shortlisted Tenderers subsequently by phone and/or email.
B. CLARIFICATION OF TENDER:
To assist in the examination, evaluation and comparison of TENDER, Indian Institute of
Management Kashipur may at its discretion ask the Tenderer for a clarification on the TENDER
submitted by t h e m . The request for clarification and the response shall be in writing/e-mail as
decided by the tender opening authority.
C. EVALUATION OF TENDER:
The entire bid process will be of two tiers as follows:
Tier 1 (Technical and Presentation) The bidders will be technically evaluated by a committee
on the basis of submitted bid documents and only selected bidders by the above process will
be called for Presentation before the committee. The total mark for tier 1 is 80 percent.
SL Presentations of maximum 1 5 minutes by the representative of
Number the Firm on the following parameters
1 Internal audit experience of the firm in last five years
including audit of Educational Institutions, if any.
2 Expertise and knowledge of the proposed audit team in Fund based
accounting system, IGAAP, Direct and Indirect taxation, General
Financial Rule (GFR) 2017, Fundamental Rules and Supplementary
Rules (FRSR), Central Civil Service Rules etc.
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IIMKPV/OTE/01/Internal Audit 18-19
3 Existing list of prominent clients of the firm.
4 Any other point considered relevant by the firm to grant it an edge
over others
Tier 2 (Financial)The total mark for tier 2 is 20 percent. Scoring of financial bids for
the selection of Internal Audit firm will be computed as below
Normalize Financial Bid Score= (Lowest tender price*20)/ (Tender price quoted by
Individual tenderer.
D) Selection of Firm
After presentation by the technically selected firms, the committee could decide to
open financial bid only for the firms to whom the committee feels best among them
and the highest joint score of technical and financial bids of these firms will be L1,
similarly the bidders scored second and third highest marks will be L2 and L3
respectively.
9. AWARD OF CONTRACT
The Tenderer should pass in all items of "Eligibility Criteria". Eligible Tenderer shall be
awarded the contract. If after winning the contract, the firm fails to provide the
services within the time given, the firm will be blacklisted, in addition to recourse to
other penal measures. No grievance shall be entertained in this regard.
A. Indian Institute of Management Kashipur reserves the right of further discussion with
eligible Tenderer before finalization of the TENDER and/or contract.
B. Indian Institute of Management Kashipur reserves the right to accept any Bid and to
reject any or all Bids or accept any TENDER in total or in parts or t o s p l i t t h e
work among various Tenderers without assigning any reason thereof.
C. NOTIFICATION OF AWARD
Prior to the expiration of the period of TENDER validity, the Institute will inform the
Tenderer by registered letter or by phone or fax or by e-mail that the Bid has been
accepted and the work has been awarded.
(Signature of Tenderer)
Official seal
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IIMKPV/OTE/01/Internal Audit 18-19
10. TECHNICAL BID
Engagement of Chartered Accountant Firm at Indian
Institute of Management Kashipur, Kundeshwari, Kashipur
244713 Uttarkhand
PART - A
Broad terms & conditions of the assignment of internal audit will be as under:
(A) General:
1.1 Internal audit will be conducted on half yearly basis with half yearly reporting for complete F.Y.
2019-20.
1.2 Audit of systems and procedures to assess their effectiveness in the manner of propriety and
efficiency-cum performance audit, apart from routine audit of all the
transactions/activities/areas of the Institute.
1.3 All the activities & programme of the Institute including Students' activities and Research
projects, Sponsored/Funded projects, C onsultancies, MDP etc. will be covered in the
audit.
The manpower of different levels will be deployed on the audit.
The Firm will present a detailed audit programme to be conducted before
commencing the audit of each half year.
The fees (50%) payable for the assignment will be released at the end of the
half year a f t e r s u b m i s s i o n o f i nternal Audit Report and for the 2 n d half
after submission of I nternal Audit Report and it ' s acceptance by the Institute.
1.4 The out of pocket expenses for travel & incidentals will not be paid separately. Financial
Bids may be submitted accordingly.
1.5 Audit Report is to be submitted within 4 5 days from the closure of the each half year, in a
sealed envelope in the name of Director, IIM Kashipur.
1.6 Audit personnel and supervisors for efficient conduct of the audit will be deployed, as
committed to the Institute. A designated partner of the Firm will be d i r e ct ly responsible for
the audit.
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IIMKPV/OTE/01/Internal Audit 18-19
(B) Scope of Audit:
2.1 Routine Financial scrutiny and o v e r v i e w including extracting and endorsing the Trial
Balance up to finalization of accounts including Bank Reconciliation etc.
2.2 Analytical review of systems and procedures of all important activities/area, conduct audit
of the nature of management audit to assess the effectiveness and efficiency in each such
area.
2.3 Certification of accounts of sponsored projects/Consultancies of external agencies and
other miscellaneous certification as and when required.
2.4 Conduct of audit of systems and procedure to assess its effectiveness in the manner of
efficiency-cum-performance audit.
2.5 Physical verification of fixed assets once in a year, including scrutiny and reconciliation
of fixed assets register with financial records, including the assessment of obsolete and
unserviceable assets to remove from the financial records.
2.6 Physical verification of inventory on half yearly basis.
2.7 Review of various activities of the Institute to conduct propriety audit.
2.8 Review of internal control systems and recommendations for additional checks and
balances wherever required
2.9 Verification of the reconciliation of fees and other revenues with accounts records.
2.10 Audit of all vouchers till its relevant booking in the accounts.
2.11 Other physical verification as may be required from time to time such as quarterly
physical verification of stores, annual verification of library books etc.
2.12 Certification of accounts of the Institute at the end of each financial year.
2.13 Assistance in replying statutory audit memos and in getting the observation dropped.
2.14 Issuance of certificate as per the requirement of the Institute during the contract term.
2.15 Preparation of depreciation schedules at the end of each financial year.
2.16 Verification of Financial statements of accounts of the year and suggestions thereon.
Following areas must be covered during Internal Audit:
2.17 Review of the compliance regarding various statutory requirements like TDS, Income Tax,
GST, Labour Laws & Societies Law and other laws applicable upon the Institute from time to
time which has to be presented in tabulation form as a annexure to the audit report;
2.18 Review of internal control system and recommendations for additional checks;
2.19 Analytical Review of systems and procedures of all important activities/area and conduct of
Management Audit, to assess the effectiveness and efficiency in each such areas;
2.20 Suggesting the automation of the procedures and improvements in the flow of information
between various functional sections;
2.21 Risk Based Analysis of the weaknesses is to be done by the Internal Auditors to ensure the
improvements thereof;
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IIMKPV/OTE/01/Internal Audit 18-19
2.22 Conducting the Functional audit to review the independent working of various activity centres
and cost centres at the Institute;
2.23 In addition to Finance & Accounts Section, each Cost /Activity centers will be considered for
the purpose of audit, such as PGP Section, Consultancy Section, Common Admission Test
Activities, EPGPM and MDP Section (including Dehradun campus), Project & Works, Library
Section, Computer Section, General Administration and others as may be established from
time to time. Above independent Functional areas have to be studied in greater depth in any
of the half year by the internal auditors;
2.24 Conducting the transactional audit of routine financial transactions and scrutiny of the
subsidiary records prepared;
2.25 Assistance & Review of procedure followed for Physical verification of Stores - on half yearly
basis.
(C) Process of Audit:
3.1 Auditor's field personnel will segregate the audit observations and discuss the same with the
concerned department/section head for having an in depth understanding of the issues.
3.2 The audit observations which did not get settled through discussions with the concerned
department/section head will be issued in writing to the concerned department/section head.
Replies received from the concerned department/section head will be considered by the audit
personnel at a senior level and if he is satisfied, the observations will be dropped and if otherwise
the same will be converted into draft audit paras.
3.3 The draft audit paras will be discussed by senior level personnel of the audit Firm with the
department/section head as the case may be and after such discussions, if the auditors get
satisfied the para will be dropped and if otherwise the para could be considered and
incorporated in the Internal Audit Report.
3.4 The Audit Report along with the written replies received from department/section heads will
be considered by the Management/Director. The Management/Director will request the auditors
for an in-depth discussion on each of the issues raised in their report. The Management/Director
may also discuss with the department/section heads for further clarification.
3.5 The corrections/review/reorientation of system/procedures, etc. which might emerge at such
discussions will be recommended for implementation by Management/Director and their
implementation will also be monitored. However, the auditors will have the right of not revising
the Audit report at this stage.
3.6 The Auditor will verify and report on the Department's Compliance with
Management/Director Observations in a separate chapter of their next half yearly Audit report.
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IIMKPV/OTE/01/Internal Audit 18-19
3.7 Specific areas/Points relating to grave deficiencies, if any, which deserve immediate attention
of the Director, will be referred to the Director by the Audit- Chief through a separate letter
before the Audit Report.
3.8 As per requirements of the Institute the auditors will also be asked to give presentation on
findings in the Audit Reports to the Finance or any other Committee of the Board.
Place: Signature ............................
(Authorised Signatory)
Date: Name ...................................
Full Address............................
..........................................
IIMKPV/OTE/01/Internal Audit 18-19
(OFFICIAL SEAL)
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IIMKPV/OTE/01/Internal Audit 18-19
11. TECHNICAL BID
Engagement of Chartered Accountant/ Cost Accountant Firm for Internal Audit at
Indian Institute of Management Kashipur, Kundeshwari, Kashipur-244713 .
PART B
1 Name of the Chartered Accountant Firm
2 Name of Proprietor/Partners
Official Address of the CA/ Cost Accountant Firm
3 with complete contact details
4 Power of Attorney on agency letter head (To
be enclosed with Technical Bid)
5 Details of License granted by the concerned
Licensing authority
6 PAN No. (Enclose a copy of the certificate)
7 Service Tax No. (Copy of the Certificate to be
enclosed)
8 List of similar internal audits assignment carried
out by the CA/ Cost Accountant Firm in the last 5
years (at least 2 sample copies of contract/Work
Orders executed to be attached) with name and
contact number for reference check.
9 Details of current contract of similar work (At
least one work order) with name and contact
number for reference check
10 Internal Audit Experience at least 5 years with IIMs/
IITs/ NITs/ Central Govt. funded Institute(Copy
attached)
11 Impalements with CAG with No and date of validity
(copy attached)
Note: Please attach extra sheet in support of your information, if required.
Signature ----------------------
Name of Tenderer ----------------
Official Seal
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IIMKPV/OTE/01/Internal Audit 18-19
12. FINANCIAL BID
Engagement of Chartered Accountant/Cost Accountant Firm for Internal
Audit of Indian Institute of Management Kashipur, Kundeshwari, Kashipur-
244713 (Uttarakhand)
Sl. Description of Work Amount (Rs.)
No.
In figures In words
A Internal Audit Fees annual
(payable on half yearly basis in
two instalment on submission
of internal audit report and
presentation to BoG)
Note: The Institute will not pay any amount towards firm's traveling, local transportation and
Boarding/lodging.
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IIMKPV/OTE/01/Internal Audit 18-19
LETTER OF CONSENT/UNDERTAKING
a) We hereby undertake to provide all the required services, as mentioned
above, and in the Technical Bid as well as other documents
communicated by IIM Kashipur, during FY 2019-20, if we are appointed as
internal auditors.
b) We also agree to continue with our services to IIM Kashipur in the
subsequent two Financial Years viz. 2020-21 and 2022-23 if IIM Kashipur
extends our service to the subsequent two financial years.
c) Enhancement of audit fee in the subsequent years will be based upon the
performance of the Firm.
d) Based upon the good performance of the firm, The Institute will increase the
annual audit fee (exclusive of tax) up to 10% of the fee.
Place: Signature of Tenderer.
Date: Name ............................................
Full Address..................................
(Office seal)
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IIMKPV/OTE/01/Internal Audit 18-19
13. Pledge of Compliance
(To be given by the legal owner/partner of the agency on the companies Letter Head)
Date: ..............................
Designation: ..............................
DECLARATION
I, .............................................................Name, ..................................................... designation, acting
on behalf of.....................................................................................................................................................
(agency name & address), which is an applicant for Engagement of Chartered Accountant/
Cost Accountant Firm at Indian Institute of Management Kashipur, Kundeshwari, Kashipur-
244713 (Uttarakhand), hereby undertake that we shall abide by the terms and conditions of
the Work Order/Agreement signed between me/us and the IIM Kashipur. In the event of any
breach of the terms and conditions of Work Order/Agreement during the entire period of
contract, the full responsibilities of any loss incurred by IIM Kashipur because of our negligence
including financial, time and reputation as assessed by IIM Kashipur, shall lie with my agency
and my agency will fully compensate IIM Kashipur for all such losses without resort to any legal
process.
Signature: ............................................
Name:
..................................................
Address:
.................................................
Official Seal
Page | 21
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