OFFICE OF THE MANAGING DIRECTOR
(WEST ZONE)
M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd.,
G.P.H. Compound, Pologround, Indore
Tender Specification No. MD/WZ/06/PUR/TS-1322(Online No.
2019_MPPKV_2929)
Online due date for opening on:-01.02.2019 AT 11:00 AM
Outsourcing of Internal Audit of various offices at
Circle Levels under MPPKVVCL, Indore for the
Different FY From 2015-16 to 2018-19
Issued by:
The Chief Engineer (Purchase)
O/o MD (West Zone),
M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd,
G.P.H. Compound, Pologround,
Indore (MP)
Phone No: - 0731-2426116/203, 2426166 & 2426204, Fax No: - 0731-2423300.
Website: - https://www.mptenders.gov.in & www.mpwz.co.in
Email: - sepurchase06@gmail.com
CIN No-U40109MP2002SGC015121
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019
Outsourcing of Internal Audit of various offices at Circle Levels
under MPPKVVCL, Indore for the Different FY From 2015-16 to
2018-19
CONTENTS
Sr. Section Schedule Particular Page no.
No.
1 Section I (A) Key Dates & Basic Tender Information 3-5
2 Section I (B) Notice Inviting Tender 6-8
3 Section I (C) Tender Form 9
4 Section I (D) Guidelines & Instruction to Bidders 10-12
5 Section I (E) Qualifying Criterion 13
6 Section II General Instructions to Bidders 14-23
7 Section III General Terms & Conditions of Contract 24-30
8 Section IV Specification and Scope of Works 31-71
9 Section V Schedule-I Price & Quantity 72-74
10 Schedule-II (A) General Information 75
11 Schedule-II (B) Commercial Information 76
12 Schedule-III (A) Schedule of Commercial Deviation 77
13 Schedule-III (B) Schedule of Technical Deviation 78
14 Schedule-IV Schedule of Financial Information 79
15 Schedule-V Declaration of Relationship Format 80
16 Schedule-VI Declaration /Undertaking (Firm/Partner is not 81
Debarred/Blacklisted)
17 Schedule-VII Declaration /Undertaking (Opening of Branch 82
office)
18 Schedule-VIII Check List 83
19 Schedule-IX Contract Agreement 85-86
20 Section VI Test Audit Report (TAR) for System & 87-94
Expenditure Audit
21 Section VII Test Audit Report (TAR) for LT Revenue Audit 95-118
SAVE ELECTRICITY
********************
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Page 2 of 118
SECTION-I (A)
KEY DATES & BASIC TENDER INFORMATION
Particulars Details
Outsourcing of internal audit of various
offices at circle level under MPPKVVCL,
Name of Work
Indore for the different FY from 2015-16 to
2018-19
Tender Specification number MD/WZ/06/PUR/TS-1322 due on 01.02.2019
Due date of physical submission of
Tender (proof of online EMD submission
31.01.2019 up to 11.00 Hrs.
in Part-I + Techno-Commercial Bid in
Part-II) in Hard Copy
Key Dates
Sr.
Tender Stage Particulars Date & Time
No.
1. Publishing Date* Tender Purchase- 11.01.2019
online at 17.00 Hrs
2. Document Download / Sale Start 11.01.2019
Date* at 18.00 Hrs
3. Seek Clarification Start Date 12.01.2019
at 11.00 Hrs
4. Seek Clarification End Date 14.01.2019
at 18.00 Hrs
5. Pre-Bid Meeting Date*
Not Applicable
6. Bid Submission Start Date* 15.01.2019
at 18.00 Hrs
7. Bid Submission Closing Date* Online as well as 31.01.2019
Physical bid at 11.00 Hrs
8. Bid Opening Date* 01.02.2019
at 11.00 Hrs
Financial Bid ( Envelope-C) Open Envelope-C (Price Bid) Will be informed
9.
Date later
Note: -
(1) The bidders are required to submit all the desired documents online as well as
physically.
(2) The bidders have to upload following documents online as per key dates
(I) IN ENVELOPE A: -
The Bidders are required to invariably upload the valid documentary evidence
of submission of online EMD (or EMD Exemption Certificate if applicable)
without which online offer i.e., Envelopes-B & C shall not be opened.
(II) IN ENVELOPE B: -
The bidders have to upload following documents online in Envelope B as per
key dates: -
(i) Following certificate: -
It is certified that we unconditionally agreed to the following clauses of
tender specification: -
(i) PAYMENT TERMS : AGREED.
(ii) SECURITY DEPOSIT : AGREED.
(iii) PENALTY : AGREED.
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(iv) PERFORMANCE GUARANTEE : AGREED.
(ii) Tender Form - upload duly sealed, signed & dated scan copy.
(iii) Section-I (E) Qualifying Criterion.
(a) Latest Copy of registration issued by ICAI.
(b) Copy of letter of C&AG empanelment for the FY 2018-19.
(c) Certified copy of balance sheet & P&L Accounts for the FY
2017-18 .
(d) Certified copy of latest partnership deed.
(iv) Schedule-II (A) General information
(v) Schedule-II (B) Commercial Information
(vi) Schedule-III (A) Schedule of Commercial Deviation.
(vii) Schedule-III (B) Schedule of Technical Deviation
(viii) Schedule-IV Financial Information
(ix) Schedule-V Declaration of Relationship Format
(x) Schedule-VI Declaration/ Undertaking (Firm/ Partner is
not debarred/ Blacklisted )
(xi) Schedule-VII Declaration / Undertaking (Opening of
Branch office in the Indore/Ujjain
Commissionaire area
(xii) Schedule-VIII Check List.
The above schedules should be filled online in specified templates and the
supporting documents should also be attached online. Please note that in
absence of the supporting documents the offer may not be evaluated & is liable
for rejection. If required & considered by MPPKVVCL, requisite documents &
clarifications against the online submissions may be asked physically from the
concerned bidder while evaluation of the offers.
(III) IN ENVELOPE C: -
The bidder has to quote their rates online only in schedule-I to be kept in
Envelope `C' and upload online as per key dates. Please note that, the
Schedules of price bid, (Schedule-I), i.e. Financial offer (Envelope-C) will
not be accepted physically. In case Envelope-C is submitted physically the
bid will be rejected. The entire price bid shall be opened online as per key
dates, but quoted rates for only qualified items of successful bidders will be
read out & considered by the tender opening authority.
(3) PHYSICAL SUBMISSION
The documents uploaded online in Envelop-A & B must be submitted
physically also in the same manner i.e. Envelop-A&B kept in main Envelop and
submit the same on one (1) day prior from due date of opening of tender as
per Key dates positively failing which the online offer may not be considered
for opening. The MPPKVVCL may ask to produce original documents for
verification purpose. The following documents shall be required to be
submitted along with offer.
The documentary evidence of submission of EMD and all the pages of
complete tender document duly sealed & signed by the authorised partner of
the firm along with supporting documents should be submitted in hard copy
as per tender requirement.
(4) The date of opening of financial / price bid may be informed after techno-
commercial evaluation & related issues. The bidders may please keep
themselves updated regarding price bid opening from the E-portal.
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(5) In case of any of above dates is declared as holiday / local holiday then the
date will be shifted to next working day.
-Sd-
Chief Engineer (Pur)
O/o MD (WZ), MPPKVVCL,
Indore
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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SECTION-I (B)
NIT
No. MD/WZ/06/PUR/NIT- 233/ 666 Indore, dated 09.01.2019
Online tender is invited for supply of following items. The bid seals will be
received online on the e-portal httpss://www.mptender.gov.in up to date & time
indicated below. The tenders will be opened in the office of the undersigned as
mentioned in tender time schedule (key date). If desired, the bidder or their duly
authorized representatives may remain present at the time of opening of tender: -
Tender Due date of
S. Total Value Tender Fee opening
Particular Unit EMD
No. TS No. Qty Rs. (In Rs.) tender from
(In Lacs) (In Rs.) 11:00 Hrs.
Control & Relay Panel
DC 11 KV C&R Panel for Feeder
No. 330
Protection (2 F)
11 KV C&R Panel for X-mer Protection No. 224
1 1306 100000/- 5000/- 01.02.2019
33 KV X-mer Control Panel No. 220 272.09
33 KV Feeder Control Panel No. 166
33 KV C&R Panel for X-mer Control Panel
No. 14
with differential Protection for 8 MVA PTR
ISI Marked, DLMS Compliant Category
`C' as per ICS, LT 3 Phase 4 Wire, 10-40
Amp, Accuracy class 1.0 Electronic
2 1307 No. 10000 178.50 100000/ 5000/- 05.02.2019
Energy Meter with LCD Display along
with Transparent polycarbonate hinge
type meter box
3 Phase 4 Wire 40-200 Amp (Thread
Through Composite) Trivector Energy
Meter with GSM (GPRS Enabled)
3 1308 No. 3013 498.14 100000/- 5000/- 07.02.2019
Modem and External Housing Box of
Engineering Plastic/SMC (For Housing
the Unit)
HT Meter with Modem for consumer
4 1309 No. 1151 99.06 100000/- 2000/- 06.02.2019
metering
ME - Metering Equipments (CT : PT
Combined Unit)
11 KV (0.5 accuracy class)
200-100/5 A No. 482
300-150/5 A No. 522
5 1310 33 KV (0.5 accuracy class) 692.62 100000/- 10000/- 01.02.2019
20/5A No. 50
50/5A No. 12
200/100 / 5 A No. 180
400-200/05 A No. 229
300-150/ 5 A No. 223
Current Transformer
11 KV (Oil Immersed)
200 - 100 / 5- 5 A No. 1643
300 - 150 / 5 - 5 A No. 2143
600 - 300 / 5 -5 A No. 60
6 1311 600 - 300 / 5 -5 -1A No. 94
400-200/5-5 A No. 118
33 KV No. 381.65 100000/- 5000/- 02.02.2019
200 - 100 / 5 - 5 A No. 246
200- 100/5-5-1 A No. 30
300-150/5-5 A No. 192
Cable - HT XLPE Cable
11 KV 3 Core 300 Sqmm Km 1
7 1312 73.99 74000/- 2000/- 05.02.2019
33 KV 3 Core 185 Sqmm Km 2
33 KV 3 Core 300 Sqmm Km 2
Cable - Copper Control Cable (2.5
Sqmm)
8 1313 2 Core Armoured Km 10 173.32 100000/- 5000/- 05.02.2019
12 Core Armoured Km 37
2 Core Unarmoured Km 20
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4 Core Unarmoured Km 30
8 Core Unarmoured Km 55
12 Core Unarmoured Km 3
ISI Marked AAA Conductor
Panther 288 Sq.mm Km 48
9 1314 100000/- 10000/- 02.02.2019
Dog 100 Sq.mm Km 1190 6172.53
Rabbit (55 Sqmm) Km 17637
DO Fuse Unit (Polymer)
10 1315 11 KV No. 41743 399.99 100000/- 5000/- 02.02.2019
33 KV No. 1000
AB Switch (Polymer)
11 1316 11 KV 1 PHASE No. 1150 222.02 100000/- 5000/- 02.02.2019
33 KV 3 phase No. 1569
12 1317 EHV Gr-II Fresh Transformer Oil KL 3756 2066.18 100000/- 10000/- 01.02.2019
DPC Aluminium Wire
0.79 mm MT 8.0
0.81 mm MT 6.0
1.03 mm MT 8.0
1.25 mm MT 8.0
1.33 mm MT 10.0
1.60 mm MT 14.0
1.70 mm MT 16.0
13 1318 234.49 100000/- 5000/- 06.02.2019
2.0 mm MT 10.0
DPC Aluminium Strip
7.25x3.13 mm MT 4.0
11x5.5 mm MT 3.0
11x4 mm/10.6x4.6 mm MT 2.0
7.2x5.5 mm MT 1.0
DPC Copper Round Wire - 1.95 mm MT 6.0
DPC Copper Strip 8.4x3.7 mm MT 4.0
Relay
14 1319 Numerical relay Non-Communicable No. 500 40.58 41000/- 2000/- 01.02.2019
Numerical relay Communicable No. 100
15 1320 Supply & installation of office Furniture No. LS 6.53 6600/- 1000/- 01.02.2019
Supply of Hydra crane
16 1321 15 MT No. 5 90 90000/- 2000/- 05.02.2019
22-25 MT No. 1
Outsourcing of internal audit of various
offices at circle level under MPPKVVCL,
17 1322 No. 1 78.23 79000/- 2000/- 01.02.2019
Indore for different financial years from
2015-16 to 2018-19
165
Rate Contract for Testing of Power &
(PTR)
Distribution Transformers as per
18 1323 No. & 226.00 100000/- 5000/- 06.02.2019
MPPKVVCL's requirement from the
800
agencies having NABL Accreditation
(DTR)
* For updated / extended due dates for opening of tender (EMD in Envelope-A &
Techno-commercial bid in Envelope-B) please refer to the online key dates.
NOTE: -
1. Other details can be seen in the complete tender documents available on e-portal
httpss://www.mptenders.gov.in & https://www.mpwz.co.in.
2. Tender documents can be purchased only online and downloaded from
httpss:// www.mptenders.gov.in, by making online payment for the prescribed
non-refundable tender fees. Only in case if the tender is dropped without opening,
the tender fees shall be refunded after deduction of necessary portal charges. Manual
purchase of tender is not allowed. The tender fee is inclusive of all applicable taxes.
3. The Bid Data should be filled in and the Bid Seals of all the Envelopes and the
documents which are to be uploaded by the Bidders should be submitted online as
per time schedule (Key Dates).
4. The relevant portion of tender which tenderers have to fill online would be available
on above portal on date mentioned against each tender. The Bidders shall have to
submit their Bids online and upload the relevant documents / forms as per time
schedule (Key Dates).
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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5. Since the online bidders are required to sign their bids online using Class III-Digital
Certificates only, hence they are advised to obtain the same at the earliest. For further
information, Contractors are requested to contact Madhya Pradesh State Electronic
Development Corporation Ltd, State IT Centre, 2nd Floor, 47-A, Arera Hills, Bhopal-
462011, Telephone No. 0755-2518301 / 269, E-mail: mptenders@mpsedc.com.
6. Bidders intending to participate in the Tender are required to get themselves trained
& registered on the e-Procurement System. They are required to contact Madhya
Pradesh State Electronic Development Corporation Ltd, to confirm their session in
advance.
7. The required amount of EMD shall be accepted through online payment only as
per the clause No. 8 of the "Guideline & Instructions to bidders".
The Bidders are required to invariably upload the valid documentary evidence
of submission of online EMD (or EMD Exemption Certificate if applicable) in
envelope-A without which online offer i.e., Envelopes-B & C shall not be opened.
8. No offer will be accepted without valid Earnest Money Deposit, unless exempted by
the Company. If on opening of tender, it is revealed that EMD amount is inadequate /
any other discrepancy is noticed, the tender shall be rejected and returned to the
tenderer.
9. The corrigendum or addendum to the bidding documents, if any, as well as any
change in due date(s) of opening of tender will be published on the website
httpss://www.mptenders.gov.in, also Company's website
https://www.mpwz.co.in but will not be published in newspaper. Hence participant
bidders are advised to regularly visit the websites until the bid opening. The Company
shall not be responsible in any way for any ignorance of the bidders about the
corrigendum or addendum or change in the due date(s).
10. The company reserves the right to reject any or all the tenders or accept any tender in
full or part as considered advantageous to the company, whether it is lowest or not,
without assigning any reason whatsoever it may be.
11. The physical submission of documents is mandatory except the price bid, however for
verification purpose MPPKVVCL, may ask to produce original documents also.
12. The respective tender documents will be uploaded on the portal normally 15
(Fifteen) days prior to the date of respective tender opening. The interested bidders
are advised to regularly visit the portal for the purpose.
13. The Online Payment towards tender fee (inclusive of GST) is mandatory. The
option of tender fee exemption available on E Procurement Portal is not applicable for
MPPKVVCL, Indore.
Sd/-
Chief Engineer (Purchase)
MPPKVVCL, Indore
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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SECTION-I (C)
TENDER FORM
OFFICE OF THE MD (WEST ZONE) M.P.P.K.V.V.C.L.,
G.P.H. COMPOUND, POLOGROUND, INDORE
Tender issued to M/s ..........................................................
...........................................................
TENDER FORM
The undersigned hereby tender and offer, the M. P. Paschim Kshetra Vidyut
Vitaran Company Ltd., Indore to the work of Outsourcing of Internal Audit of
various offices at Circle Levels under MPPKVVCL, Indore for the different FY 2015 -16
to 2018-19 in the tender document No. MD / WZ / 06 / PUR /TS-1322 dated
01.02.2019 which, under the terms thereof are to be, executed and done by the
contractor/bidder; and to perform and observe the provisions and agreements or the
part of the contract contained in, or which can be reasonably inferred from the said
tender documents, for the sums and at the rates set out in Schedule I annexed here
to.
We have examined in detail and have understood and agree to abide by all the
Terms & Conditions stipulated in the tender document and in any subsequent
communication from MPPKVVCL, Indore in this regard (if any). Our technical
proposal is consistent with all the requirements of submission as stated in the tender
document or in any of the subsequent communication from MPPKVVCL, Indore in this
regard (if any).
We hereby undertake that the information submitted in our offer is complete
and correct to the best of our knowledge and belief. We would be solely responsible
for any errors or omissions in our offer. We agree that, in case of any ambiguity/
incompleteness found in the information furnished by us in the offer, same shall be
interpreted by MPPKVVCL, Indore to its advantage. We agree to abide by all your
tender / order Terms & Conditions.
Date the Day of.............
BIDDER'S SIGNATURE
(With Seal)
Bidders Address: - .................................
.................................
.................................
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SECTION-I (D)
GUIDELINES & INSTRUCTIONS TO BIDDER
Guidelines to Bidders for Implementation of E-Procurement
System & Online Bid Submission
Note: These conditions will over-rule the conditions stated in the Tender
documents, wherever relevant and applicable.
The bidders are required to submit soft copies of their bids electronically on the
MP TENDER Portal (httpss://mptenders.gov.in/nicgep/app), using valid Digital
Signature Certificates. The instructions given below are meant to assist the bidders
in registering on the MP TENDER Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the MP TENDER Portal
(httpss://mptenders.gov.in/nicgep/app).
More information useful for submitting online bids on the MP TENDER Portal may
be obtained at: httpss://mptenders.gov.in/nicgep/app.
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the MP TENDER
Public Procurement Portal (URL: httpss://mptenders.gov.in/nicgep/app) by
clicking on the link "Online bidder Enrollment" on the MP TENDER Portal which
is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as
part of the registration process. These would be used for any communication from
the MP TENDER Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate (Class II or Class III Certificates with signing key usage)
issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode /
eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders
are responsible to ensure that they do not lend their DSC's to others which may
lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID /
password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the MP TENDER Portal, to facilitate
bidders to search active tenders by several parameters. These parameters could
include Tender ID, Organization Name, Location, Date, Value, etc. There is also an
option of advanced search for tenders, wherein the bidders may combine a
number of search parameters such as Organization Name, Form of Contract,
Location, Date, Other keywords etc. to search for a tender published on the MP
TENDER Portal.
2) Once the bidders have selected the tenders they are interested in, they may
download the required documents / tender schedules. These tenders can be
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moved to the respective `My Tenders' folder. This would enable the MP TENDER
Portal to intimate the bidders through SMS / e-mail in case there is any
corrigendum issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in
case they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender
document before submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to be submitted, the
number of documents - including the names and content of each of the document
that need to be submitted. Any deviations from these may lead to rejection of the
bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as
indicated in the tender document / schedule and generally, they can be in PDF /
XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with
black and white option which helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision
of uploading such standard documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use "My Space" or
`'Other Important Documents'' area available to them to upload such documents.
These documents may be directly submitted from the "My Space" area while
submitting a bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one
as indicated in the tender document.
3) Bidder has to select the payment option as "offline" to pay the tender fee / EMD as
applicable and enter details of the instrument. However if the site allows for online
Tender fee payment, then Bidder may pay Tender fee online. PAYMENT OF
TENDER FEE IS MANDATORY IN ANY CASE.
4) Bidder should prepare the EMD as per the instructions specified in the tender
document. The original should be couriered and must reach the concerned office,
latest by the last date of bid submission or as specified in the tender documents.
The details of the DD/any other accepted instrument, physically sent, should tally
with the details available in the scanned copy and the data entered during bid
submission time. Otherwise the uploaded bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial
bids in the format provided and no other format is acceptable. If the price bid has
been given as a standard BoQ format with the tender document, then the same is
to be downloaded and to be filled by all the bidders. Bidders are required to
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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download the BoQ file, open it and complete the white coloured (unprotected)
cells with their respective financial quotes and other details (such as name of the
bidder). No other cells should be changed. Once the details have been completed,
the bidder should save it and submit it online, without changing the filename. If the
BoQ file is found to be modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders' dashboard) will be considered
as the standard time for referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid
submission.
7) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot
be viewed by unauthorized persons until the time of bid opening. The
confidentiality of the bids is maintained using the secured Socket Layer 128 bit
encryption technology. Data storage encryption of sensitive fields is done. Any bid
document that is uploaded to the server is subjected to symmetric encryption
using a system generated symmetric key. Further this key is subjected to
asymmetric encryption using buyers/bid opener's public keys. Overall, the
uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
8) The uploaded tender documents become readable only after the tender opening by
the authorized bid openers.
9) Upon the successful and timely submission of bids (i.e. after Clicking "Freeze Bid
Submission" in the portal), the portal will give a successful bid submission message
& a bid summary will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the
submission of the bid. This acknowledgement may be used as an entry pass for any
bid opening meetings.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a
tender or the relevant contact person indicated in the tender. This should be as per
timelines (about `seek clarification' start & end dates) given in Tender only.
2) Any queries relating to the process of online bid submission or queries relating to
MP TENDER Portal in general may be directed to the 24x7 MP TENDER Portal
Helpdesk.
-Sd-
Chief Engineer (Pur)
O/o MD (WZ), MPPKVVCL,
Indore
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SECTION-I (E)
QUALIFYING CRITERION
1. QUALIFICATION CRITERIA - CA FIRMS: The Bidder firm should fulfil the following
criteria to be eligible: Any form of Joint Venture /Consortium of firms will not be
allowed for participation:
(i) The Bidder should be a partnership firm, registered under Chartered Accountants Act
1949 & Chartered Accountants Regulation, 1988 made there under. (For proof of this
latest certified copy of registration issued by ICAI and latest certified copy of
partnership did should be submitted).
(ii) CA Firm those which are empanelled with CAG for the FY 2018-19 only will be
eligible. (For proof of this, a copy of letter of C&AG showing that the firm is
empanelled with CAG for the FY 2018-19 should be submitted).
(iii) The CA Firm must have 3 CA partners with at least 1 FCA Partner ; (For proof of this
latest certified copy of registration issued by ICAI should be submitted)
(iv) The Firm should have turnover of at least Rs. 30 Lacs in FY 2017-18; (for proof of this
certified copy of P&L Accounts and copy of Balance Sheets should be submitted).
(v) The CA Firm must have its one (01) Registered Head Office or Branch Office in Indore
or Ujjain Commissionaires area of Madhya Pradesh and at least 1 Partner should sit
regularly in such Office (For proof of this latest certified copy of registration issued by
ICAI should be submitted). If the firm does not have its office in the area of Indore or
Ujjain Commissionaires at present then the firm shall submit an Undertaking in the
Schedule-VII regarding consent for opening of its Branch office in the area of Indore
or Ujjain Commissionaires within one month of receipt of Letter of Award (LoA). If
selected firm after one month of receipt of Letter of Award (LoA) fails to submit copy
of the registration of firm from ICAI showing Branch office in the area of Indore or
Ujjain Commissionaires the firm shall not have permission to start the work and its
contract award shall be cancelled.
(vi) The CA Firm & its partner should not be debarred/ blacklisted for future business
with Discom-WZ / other Discom of MP/ any Government Department or Public Sector
Undertaking of any State Government in India or the Government of India for
practicing in India. There should be no legal suit/ Criminal case pending or
contemplated against the CA Firm on the grounds of moral turpitude. (for this the
firm shall submit an Undertaking in the Schedule-VI.
Information related to above mentioned criteria to be provided and must be
submitted along with the Technical Proposal.
MPPKVVCL, reserves the right to verify/scrutinize any of the above mentioned
information for accuracy. In case of credible evidence obtained for any false
declaration, MPPKVVCL reserves the right to take appropriate action as it deems fit in
addition to cancel/terminate the contract or disqualify such firm or firms.
-Sd-
Addl. Chief Engineer (Pur)
O/o MD (WZ), MPPKVVCL,
Indore
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SECTION-II
GENERAL INSTRUCTIONS TO BIDDERS
The Chief Engineer (Purchase), O/o MD (West Zone), M. P. P. K. V. V. Co. Ltd., Indore on
behalf of "The Madhya Pradesh Paschim Kshetra Vidyut Vitaran Co. Ltd., Indore"
here-in-after referred to as "Company", will receive sealed tenders / bids for
Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL,
Indore for the different FY from 2015-16 to 2018-19.
1. GENERAL
(i) The bidders are requested to ensure that they furnish the envelopeA, B & C
appropriately online which should be DIGITALLY signed. They should also
submit a signed copy of complete tender document alongwith physical offer. Any
correction / overwriting should be signed by the bidder. An offer with correction
/ overwriting without signature of the bidder is likely to be rejected.
(ii) The Bidders are requested to ensure that all required schedules duly filled-in, are
submitted with the physical offer. The bidders should also note that in absence of
any of the schedules except price bid, their offer is likely to be rejected.
(iii) Transfer of the documents purchased online by one bidder to any other bidder is
not permissible.
(iv) The submission of a tender by the bidder implies that he has read and accepted
the instructions, conditions of the contract and made himself aware of the scope
and specifications of the work to be done. The company will not, after acceptance
of contract rate, pay extra charges for any reason whatsoever, in case the bidder
is found later to have misjudged any condition(s).
(v) It is necessary to purchase the tender documents online from e-portal
httpss://www.mptenders.gov.in.
2. INFORMATION TO BIDDERS:- SUBMISSION OF PROPOSAL
There are two types of Internal Audit to be out sourced to CA Firms
a) L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C's/Zones under each
circle/group should be done for the FY as mentioned against the circle/group as
per Scope of Work given in Clause 13 of Section-IV (Specification and Scope of
Works). Details of offices are shown in Annexure-1 A, C & D to P of Section-IV
(Specification and Scope of Works) .The outsourcing of LT Revenue audit at circle
level to CA firm shall be for a particular group i.e. for all D.C/Zones offices in that
Group and each Group contains (01 or 02) Circles. Out of total 13 groups of LT
Revenue audit (Group S. No. 1 to 13 of Annexure 1 (A) and 1 (C)) of Section-
IV (Specification and Scope of Works) One Bidder Firm can participate
maximum in 5 (Five )groups
b) System & Expenditure Audit :- The outsourcing of System and Expenditure
audit to CA Firms shall be for a particular group, i.e. for Region, all Circles,
Divisions and RAO offices under three (3) to four (4) Circles in that Group. The
C.A. Firm shall be responsible to carry out System and Expenditure audit of the
ED/CE Office, all Circle Offices, Division Offices, Store Dn. Civil Dn. Office, and RAO
office under that group, as per scope of work given in Clause 12, 14 and 15 of
Section-IV (Specification and Scope of Works).. Out of total 3 Groups of System
& Expenditure Audit (Group S.No. 14 to 16) One Bidder Firm can participate
maximum in 2 (two) groups. As such one bidder firm can participate in
maximum 7 (Seven) groups only out of total 16 groups of LT & Systems &
Expenditure Audit. But the audit work of maximum 3(Three) groups
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(maximum 2 Groups of LT Audit + 1 Group of Systems & Expenditure Audit)
shall be allotted to one Bidder Firm.
c) In case if one bidder firm participate in more than one group the firm has to
mention his choice in the Column No. 17 of price bid Section-V, Schedule-I for
allotment of audit of one or more groups. The work of one or more group as per
choice given in price bid, Section-V, Schedule-I, shall be allotted to the bidder
firm as per details given in selection procedure under Section-II (General
Instructions to Bidder). In special conditions mentioned in the selection
procedure given under Section-II (General Instructions to Bidder) in the tender
document work of more than two groups for LT Audit & One group for Systems &
Expenditure Audit shall be allotted to any firm.
3. EARNEST MONEY
(i) Earnest Money of Rs. 78,230/- {Applicable for minimum participation in 1 (One)
group to maximum participation in 7 (Seven) groups}, The required amount of
EMD shall be accepted through online payment only as per the clause No. 8 of the
"Guideline & Instructions to bidders". The Bidders are required to invariably
upload the valid documentary evidence of submission of online EMD (or EMD
Exemption Certificate if applicable) in envelope-A without which online offer i.e.,
Envelopes-B & C shall not be opened.
(ii) The Earnest Money will be forfeited in the following cases:-
a) If the successful tenderer/bidder Fails to accept the LoA within the prescribed
time;
b) If the successful tenderer/bidder Fails to complete the contractual formalities
within the stipulated time period; or.
c) If the successful tenderer/bidder Fails to commence the work within prescribed
time period on issue of the order/LoA by Chief Engineer (Purchase) O/o
MD(WZ) MPPKVVCL Indore, and further action will be taken to award the work
elsewhere.
d) If the successful tenderer/bidder Fails to furnish the performance security within
specified period after issue of letter of intent / acceptance letter/LoA.
e) If the successful tenderer/bidder Alters his prices or withdraws his offers during
the validity period.
f) Chief Engineer (Purchase), O/o MD (WZ) Indore MPPKVV Co. Ltd. reserves the
right to decide and award the work elsewhere.
(iii) Return of earnest money to bidders:-
(a) The EMD of unsuccessful bidder will be refunded after finalization of tenders
and it will not carry any interest.
(b) EMD of bidders on whom the orders have been placed, shall be returned on
acceptance of Performance Security Deposit.
4. TAXES AND DUTIES
(i) Fees/rates per auditee office have to be quoted for audit work shall be
legible and clear. In case if the fees/rates quoted are not legible and clear,
such offers may be rejected at the sole discretion of MPPKVVCL, Indore.
(ii) The fees/rates in the above Price Bid shall be "fixed price quoted for the
audit of each unit. The GST should be quoted separately. If any Tax rates are
increased or decreased, a new tax is introduced, an existing tax is abolished,
or any change in interpretation or application of any tax occurs in the course
of performance of contract, which was or will be assessed on the auditor, an
equitable adjustment in the total fees payable for audit assignment shall be
made to fully take into account any such change.
(iii) All prices should be in INR.
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5. AMENDMENT IN SPECIFICATION
The Company may revise or amend the specification, prior to the date notified
for opening of tender. Such revision / amendment, if any, will be
communicated only through Amendment / Addendum to the tender on e-
portal httpss://www.mptenders.gov.in.
6. BIDS RECEIVED BY MESSENGER
When the offline part of the tenders are delivered by a special messenger,
the same should be dropped in the Tender Box, kept in the Purchase
department O/o MD (WZ), MPPKVVCL, G.P.H. Compound, Pologround, Indore
on any working day, between 10:30 hours to 17:00 hours only at least one day
prior to the date of opening as mentioned online. Nobody is authorized to
receive or issue receipt for tender delivered by hand.
7. TELEFAX BIDS
Telefax / E-mail offers will not be considered under any circumstances.
8. DELAYED / LATE BIDS
The Company shall not assume any responsibility for any postal delays either
for the late receipt of documents by bidders or late receipt of bids by the
Company. No extension in time shall be granted on such grounds.
9. ALTERNATIVE BIDS
Bid should be submitted as per intent of tender documents; any alternative
offers are liable to be rejected.
10. MISTAKES IN BIDS
If there is a discrepancy between the unit price and the total price that is
obtained by multiplying the unit price and quantity, the unit price shall prevail
and total price shall be corrected. In case of ambiguity between rates in figures
and words, the amount quoted in words would generally prevail. However,
company may, in its sole discretion, take any other interpretation which
appears reasonable considering facts and circumstances of the case in totality,
or reject such offers.
11. LUMP SUM BASED BIDS
In case prices for some items or all items are given as a lump sum, instead of
unit prices as required in the tender specifications, Company can summarily
reject such incomplete tender.
12. PRINTED TERMS & CONDITIONS IN BIDS
Bidder's printed Terms & Conditions will not be considered as forming part of
the tender under any circumstances.
13. ALTERATION/ CORRECTION IN BIDS
No alteration/correction in the tender document will be permitted.
14. INCOMPLETE BIDS
Tender which is incomplete or obscure is liable for rejection.
15. ACCEPTANCE OF PART / WHOLE BIDS-RIGHTS THEREOF
Company reserves the right to accept/reject wholly or partly any tender
without assigning any reason whatsoever. The Company in this regard shall
not entertain any correspondence.
16. AMBIGUITIES IN CONDITIONS OF BIDS
In case of ambiguous or self contradictory terms/conditions mentioned in the
bid, interpretation as may be advantageous to the Company may be taken
without any reference to the tenderer.
17. DISQUALIFICATION OF BIDS
A bid which gets opened before the due dates as a result of improper or no
indication having been given on the cover to indicate that it is a tender, will be
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disqualified. Bidders will not be permitted to change the substance of his
tender on post interpretation/improper understanding grounds. This includes
post tender price changes/modifications etc. after opening of Price bid. In such
events, otherwise, i.e., when a bidder does not comply, tender will be rejected.
18. LANGUAGE OF BIDS
All tenders should be filled in English language only.
19. INFORMATION & QUESTIONNAIRE SUBMISSION
Questionnaires for various information to be furnished by bidders are
enclosed with the "Tender" as Schedule-II Part A & B (for general and
commercial). It is compulsory on the part of the bidder to furnish all details as
per the Schedules. In case, the same are not filled up and enclosed with the
tender, the bid is likely to be rejected.
In addition, a check list is attached (Schedule-VIII) with the tender document.
Bidders are requested to fill it carefully to ensure that there are no
shortcomings in the documents being submitted. Duly filled-up checklist must
be submitted with the Part II - Technical & Commercial bid apart from online
uploading.
20. DEVIATIONS FROM TERMS / CONDITIONS
Offers with deviation in the terms of payment, liquidated damages and
security deposit are liable to be rejected outright.
Should the bidder desire to depart from other conditions and/or technical
specifications in any respect, he shall draw attention to such deviations as per
Schedule- III part "A" and "B" stating fully the reasons thereof. Unless this is
done, these conditions and specifications will hold good, as acceptable to the
bidder.
It may clearly understood that, even if deviations have been mentioned
anywhere in the offer, the same shall not be taken in to cognizance unless the
same are specifically mentioned in the deviation schedule(s). Deviation
Schedules must be duly stamped & signed (even when all Terms & Condition
acceptable).
21. PROCEDURE FOR SUBMISSION OF BIDS
The tender shall be submitted in three (3) parts: -
(i) Part-I:- Shall contain Earnest Money Deposit.
(a) The bidders have to upload following documents online in Envelope A as
per key dates: -
The Bidders are required to invariably upload the valid documentary
evidence of submission of online EMD in Envelope-A without which
online offer i.e., Envelopes-B & C shall not be opened.
(b) Following shall be submitted physically: -
The original copy of EMD instrument physically in separate Envelope Part-II.
(ii) Part-II:- shall contain TECHNO-COMMERCIAL BID The bidders have to
upload
Following documents online in Envelope B as per key dates: -
(a) Duly filled check list as per Schedule-VIII.
(b) Certificate of acceptance of main terms & conditions as follows: -
It is certified that we unconditionally agreed to the following
clauses of tender specification: -
i. PAYMENT TERMS : AGREED.
ii. SECURITY DEPOSIT : AGREED.
iii. PENALTY : AGREED.
iv. PERFORMANCE GUARANTEE : AGREED.
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(c) Tender Form - upload duly sealed, signed by the authorised partner of the firm
& dated scan copy.
(d) Document in support of Basic Qualifying Criterion as per Section-I (E).
i. Latest Copy of registration issued by ICAI.
ii. Copy of letter of C&AG empanelment for the FY 2018-19.
iii. Certified copy of Balance Sheet & P&L Accounts for the FY 2017-18.
iv. Certified copy of latest partnership deed.
v. Schedule-II (A) General information
vi. Schedule-II (B) Commercial Information
vii. Schedule-III (A) Schedule of Commercial Deviation
viii. Schedule-III (B) Schedule of Technical Deviation
ix. Schedule-IV Financial Information
x. Schedule-V Declaration of Relationship Format
xi. Schedule-VI Declaration/Undertaking(Firm/partner is not
debarred / Blacklisted)
xii. Schedule-VII Declaration/Undertaking (Opening of Branch
office in the Indore/Ujjain Commissionaire area
xiii. Schedule-VIII Check List
The above schedules should be filled online in specified templates and attach
the supporting documents invariably online. Please note that in absence of the
supporting documents the offer may not be evaluated & likely to be rejected.
Following shall be submitted physically Part-II: -
(a) The tender form duly sealed & signed by the authorised partner of the firm
along with name & registration number.
(b) Duly filled all schedules (except price schedule) with supporting documents.
(iii) Part-III - "PRICE BID" (To be submitted Online only), in the online price
bid, Section-V, Schedule-I. The bidder shall ensure that the prices / rates are
filled in accordance with the Proforma for "Price and Quantity" Schedule-I to
be kept in Envelope `C' and upload online as per key dates. Please note that,
the Schedule of price bid, Section-V, Schedule-I, i.e., Financial offer
(Envelope-C) will not be accepted physically.
(iv) Online tender being submitted must be Class 3 digitally signed by a person
holding a Power of Attorney authorizing him to do so, certified copies of which
shall be enclosed.
(v) Online tender submitted on behalf of companies registered with the Indian
Companies Act, for the time being in force, shall be signed by persons duly
authorized to submit the tender on behalf of the Company and shall be
accompanied by certified true copies of the resolutions, extracts of Articles of
Association, special or general Power of Attorney etc. to show clearly the title,
authority and designation of persons signing the Tender on behalf of the
Company.
(vi) All the three parts shall be submitted online in three separate Envelopes.
Further, Part-I (Envelope-A-EMD) & Part-II (Envelope-B-Techno-commercial
bid) shall also be submitted physically, properly super-scribed as Part-I
"Earnest Money Deposit" & Part-II "Commercial Bid and Technical Bid". Each
Envelope shall also be super scribed with name of the work and TS number for
which the tender is submitted, the name of the said bidder and the date of
opening, as advertised. The physical tender i.e., the two parts shall be
submitted each in single copy only.
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(vii) The above two Envelopes, duly sealed, are to be kept again in one Envelope
called main Envelope and sealed. This Envelope should be properly super
scribed stating that this Envelope contains two separate Envelopes for Part I
"EARNEST MONEY DEPOSIT" & Part II "TECHNO-COMMERCIAL BID", in
addition to tender specification number., name of work and bidder, details of
Earnest Money Deposit, and due date of opening should be super scribed on
this common Envelope also. Beside this, it shall be certified on the main
Envelope itself that MPPKVVCL, Indore's PAYMENT TERMS, PENALITY, and
SECURITY DEPOSIT CLAUSES, as mentioned in tender specification, are
acceptable to the bidder. This certification shall be in following manner: -
Outsourcing of Internal Audit of various offices at Circle Levels under
MPPKVVCL, Indore for the different FY from 2015-16 to 2018-19
Tender Specification No. MD/WZ/06/PUR/____ Due For Opening On - ___________
For Outsourcing of Internal Audit of various offices at Circle Levels under
MPPKVVCL, Indore for the different FY from 2015-16 to 2018-19. This
Envelope Contains 2 Separate Envelopes For:-
a. Part I : "Earnest Money Deposit"
b. Part II: "Commercial and Technical Bid"
It is certified that we agree to the following clauses of tender specification:-
a. Payment terms : agreed.
b. Security deposit : agreed.
c. Penalty : agreed.
d. Performance guarantee : agreed.
In absence of such certification on the main envelope itself, the same shall not be
opened and the offer shall be rejected.
(viii) Even after certification on the body of the main envelope, if any ambiguity is
found upon opening of the main envelope or after opening of the Price bid
(Schedule-I), the offer shall be liable to be rejected.
22. DATE AND TIME OF OPENING OF BIDS CHANGES
(i) Tender shall be opened online on httpss://www.mptenders.gov.in on the due
date and time as notified in the online tender notice and key dates, in the
presence of the bidders or their authorized representatives who may be
present.
(ii) If the due date of opening / submission of tender documents is declared as
holiday by Central / State Govt. or local Administration, it will automatically
get shifted to the next working day, for which no prior intimation shall be
given.
(iii) In case opening of the entire tender is not completed on the day of opening, the
tender opening shall be continued on subsequent day.
(iv) It may please be noted that the due date / time of opening can be altered,
extended, if desired by the MPPKVVCL, Indore, without assigning any reasons
thereof. However, due intimation shall be published on e-portal in such a case.
23. OPENING OF EMD AND COMMERCIAL AND TECHNICAL BID
First envelope of Earnest Money Deposit shall be opened online & physically
as per due date and time, as notified online as per key dates. The
requirement for EMD shall be verified and thereafter, the second part, i.e. the
Commercial and Technical Bid, shall be opened as per key dates in respect of
bidders eligible as per EMD. The date of opening of EMD & Commercial &
Technical shall be the date of opening of tender for all the purpose.
24. OPENING OF PRICE BID
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The price bid shall be opened online as per key date or any subsequent
date only after evaluation of technical and commercial bid.
The offers which are in conformity with important commercial Terms &
Conditions including Payment terms, Penalty and Security Deposit clause of
Tender specification and exactly as per our technical specification, shall be
eligible for opening of their Price Bid Section-V, Schedule-I.
25. CANVASSING OF BIDS
Tender shall be deemed to be under consideration, after opening of tender/
bid, till placement of order. During this period, the bidders or their authorized
representatives or other interested parties are advised strongly, in their own
interest, to refrain from contacting by any means with any of the Company's
personal or Representative, on matters relating to tender under process.
The company desires to deal directly with the bidder, to avoid delay in
decision making. It will be in the interest of bidder to avoid liaison agent /
commission agent.
26. VALIDITY OF BIDS
(i) The offers shall be valid for 180 days. Validity of the offer shall be
counted from the date of opening of bids.
(ii) Those who do not agree for a validity of 180 days will do so at their own
risk and their offers are liable to be rejected.
(iii) However, if due to circumstances beyond control, bidders are advised to
extend the validity, they shall not be permitted to revise their rate, offer
while extending the validity which may materially result in any reduction
or increase in the computed price of their original offer.
27. AUTHORISATION / LOCAL REPRESENTATIVE
Only authorized representative, possessing necessary authority letter from the
bidder shall be allowed to participate in the tender opening.
28. ACCEPTANCE OF TENDER
The Company may reject any or all tenders or to accept any tender considering
advantageous to Company whether it is the lowest offer or not.
29. CHANGE OF QUANTITY
The Company reserves the right to vary the quantities of any or all work as
specified in the technical specification/schedules as may be necessary, based
on Company's judgment. No correspondence shall be entered into, neither
discussed regarding quantity variation, nor any reason will be assigned
thereof.
30. TECHNICAL EVALUATION OF OFFERS AND ACCEPTANCE OF TENDER
(i) The Company may reject any or all tenders or to accept any tender
considering advantageous to Company whether it is the lowest offer or
not.
(ii) The Company may split the quantities against the tender on more than
one firm for the same work. No reasons shall be assigned by the Company
for this and the same will be binding on the bidders.
(iii) If any taxes are not quoted as per the currently applicable rates without
giving details or proof of applicability of the taxes at any concessional/
higher rates, the Company reserves the rights to load the quoted prices as
per the applicable rate of taxes prevalent at the time of bid evaluation for
price comparison purposes. However, responsibility in this regard shall
solely rest with bidder.
(iv) Preliminary Scrutiny:- Preliminary scrutiny of the technical proposal
will be made to determine whether they are complete, whether the
documents have been properly signed, and whether the bids are generally
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in order. Bids not conforming to such preliminary requirements will be
prima facie rejected. Any bid NOT bearing signatures of authorised officer
of the firm on all the documents, accompanying the bid, is liable to be
rejected.
(v) Fulfilment of Minimum Qualification Criteria:- The proposals will be
examined to ascertain whether they fulfil the minimum qualification
criteria as prescribed in Section-1 (E). The proposals of those applicants
who do not fulfil minimum qualification criteria shall not be taken into
further consideration/ detailed evaluation.
(vi) Substantial Responsiveness:- MPPKVVCL will determine the substantial
responsiveness of each bid to the bidding documents. For purposes of
these clauses, a substantially responsive bid is one, which conforms to all
the terms and conditions of the bidding documents without material
deviations MPPKVVCL will not allow any corrections in case of
nonconformities.
(vii) Waivers:- MPPKVVCL shall waive minor infirmity; nonconformity or
irregularity in a proposal, which does not constitute a material deviation,
provided such waiver does not prejudice or affect the relative ranking of
any Applicant.
(viii) Technically Qualified Applicants:-All the Applicants who fulfill
minimum qualification criteria will be declared as technically qualified. The
Financial Bids of only the technically qualified Applicants will be opened
for further processing.
31. EVALUATION OF THE FINANCIAL PROPOSAL:-
The Financial Proposal of the technically qualified Applicants will be opened.
(i) Fees/rates per auditee office have to be quoted for audit work shall be
legible and clear. In case if the fees/rates quoted are not legible and
clear, such offers may be rejected at the sole discretion of MPPKVVCL,
Indore.
(ii) The fees/rates in the above Price Bid shall be "fixed price quoted for
the audit of each unit. The price shall be inclusive of all T.A/ D.A.,
Lodging, Boarding, and out of pocket expenses. No payment other than
this shall be paid for the deliverables as specified in the tender
document.. The GST should be quoted separately as shown in price bid
Section-V, Schedule-I
(iii) All prices should be in INR.
32. SELECTION PROCEDURE:-
(i) It may be noted that one audit firm shall be given the assignment for maximum
3(Three) groups only (maximum 2 Groups of LT Audit + 1 Group of
Systems & Expenditure Audit). In special condition mentioned below in the
tender document work of more than three groups shall be allotted to any firm.
(ii) Financial proposal of all technically qualified bidders shall be opened and the
Bidder who has quoted total lowest fees for audit of all the offices of the
group shall be considered for award subject to reasonability of rates and
fulfilment of contractual formalities.
(iii) In case if the Fees quoted by the two or more bidder firms are same and are
lowest(L-1) , then firm having more turnover in FY 2017-18 will be selected.
(iv) The selection of firm shall be started on the basis of the rates found lowest in
the group no. 1 to group no. 16.
33. CONTRACT AWARD PROCEDURE
First Round for Award To L-1 Firms As Per Choice
(i) The proposal obtaining the total lowest Quoted Fees for audit of all offices in
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each group, as shown in price bid Section-V, Schedule-I shall be ranked as L-
1.
(ii) If the rates quoted by the firm is found lowest L-1 in maximum Two groups of
LT Audit & maximum One Group in System & Expenditure Audit then the
audit of maximum 3(Three) groups (maximum 2 Groups of LT Audit +
maximum 1 Group of Systems & Expenditure Audit) shall be allotted to
firm.
(iii) If the rates quoted by the firm is found lowest L-1 in more than Two groups of
LT Audit & more than One Group in System & Expenditure Audit then the
audit of maximum 3(Three) groups (maximum 2 Groups of LT Audit +
maximum 1 Group of Systems & Expenditure Audit) shall be allotted to
firm as per order of their choice given in Column No. 17 of price bid Section-
V, Schedule-I. The order of choice given by the firm in Schedule-I (Price bid)
shall not be changed in any case.
34. Second Round For counter offer To L-2 and other than L-2 firms to work
at L-1 rates.
(i) If the firms which have stood L-1 in more than two groups of LT Audit & more
than one group of Systems & Expenditure Audit and already selected for the
award of the 2 (Two) Groups of LT Audit and 1 (One) Group of System &
Expenditure, in such cases for allotment of work of remaining groups the LT &
Expenditure Audit counter offer will be given to L-2 firm of that groups
respectively to work at L-1 rates of the group. If the L-2 firm accept the
counter offer and gives consent to work at L-1 rates the award of the group
will be placed to L-2 firm.
(ii) If the L-2 firm of the group do not accept the counter offer and refuse to work
at L-1 rates then the counter offer will be given to L-3 firm of the group to
work at L-1 rates. If the L-3 firm accept the counter offer and gives consent to
work at L-1 rates the award of the group will be placed to L-3 firm to work at
L-1 rates. Similar procedure shall be followed for counter offer till any bidder
of the group accepts the counter offer and gives consent to work at L-1 rates
or till last bidder do not accept the counter offer and refuse to work at L-1
rates.
(iii) If the last lowest bidder of the group firm do not accept the counter offer and
refuses to work at L-1 rates than the award will be placed to L-1 firm in
addition to work already awarded for maximum 3 Groups (maximum 2
Groups in LT Audit & 1 Group of Systems & Expenditure Audit). The L-1
bidder to whom award of more than maximum 3 Groups (maximum 2 Groups
in LT Audit & 1 Group of Systems & Expenditure Audit) have been placed shall
be bound to complete the audit work of all such awarded groups
simultaneously within time limit as per clause 8 of Section-III (General
Terms and condition of contracts) and all other terms and conditions of
tender.
(iv) The selected bidder shall accept the Letter of Award unconditionally,
within seven (7) days from the date of issue of the LoA by Chief Engineer
(Purchase).
(v) Upon acceptance of the LoA, Partner of the selected bidder firm shall be
required to sign up an agreement, (As per draft given in Section V ,
Schedule -IX containing overall terms and conditions which shall be binding
on the firms), with Additional Director (Audit), MPPKVVCL Indore on a non
judicial stamp paper of Rs. 1000/-, within Three (3) days of acceptance of
LoA or as permitted by the Additional Director (Audit),
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(vi) Cost of the stamp and revenue stamp affixed on the agreement shall be
borne by the applicant. MPPKVVCL, Indore shall not reimburse these costs.
(vii) The selected bidder shall commence the work of Internal Audit as per
written direction given by the Additional Director (Audit), MPPKVVCL
Indore.
(viii) The selected bidder shall not sublet the work of Internal Audit to any other
party. Any violation of this provision would make the contract liable for
termination.
(ix) If the selected bidder:
(i) Fails to accept the LoA within the prescribed time;
(ii) Fails to complete the contractual formalities within the stipulated time
period; or.
(iii) Fails to commence the audit for the financial year as indicated in the
Annexure 1 (A) & (B) within specified time period mentioned under clause
7 of Section-III (General Terms and condition of contracts) or fails to
complete the audit work within specified time period mentioned under
clause 8 of Section-III (General Terms and condition of contracts) then in
such cases, MPPKVVCL, Indore reserves the right to cancel the offer
made to such firm, forfeits it's EMD & Performance Security and may
also blacklist the bidder. The MPPKVVCL, Indore may also report the
matter to institute of Chartered Accountants of India (ICAI) to take
suitable action against such firm.
35. INDICATIVE PERFORMANCE PARAMETERS OF THE WORK OF INTERNAL
AUDITOR
The performance of the Auditor shall be determined based on the following
parameters:
(i) Feedback from the Audit Committee of the Company;
(ii) Elapsed time for issue of reports of each office completion of audit work to
final report of each office;
(iii) % unsatisfactory audit opinions (not more than 10%);
(iv) % of recommendations accepted (not less than 50% - 70%);
(v) Number of repeat audit findings; (Repeated Audit para of same nature
(vi) Amount of direct savings potential as a result of audits;
(vii) Amount of measurable savings achieved as a direct result of audits;
(viii) Number of major process improvements implemented as a result of audits;
(ix) Extent of reliance External audit can place on Internal Audit;
(x) Extent of advice given; and
(xi) Number of best practice ideas shared
(xii) Only one type/ nature of audit Para in many reports;
In addition to the above list, the Internal Auditor is also expected to follow and
meet the minimum standards for Audit as prescribed from time to time.
- Sd -
Chief Engineer (Purchase)
O/o MD (WZ), MPPKVVCL, Indore
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SECTION-III
GENERAL TERMS AND CONDITIONS OF CONTRACT
1. PRICES AND STATUTORY LEVIES
(i) It is obligatory that FIRM price as specified in price bid' is quoted, clearly
giving break-up in the following elements: -
(a) Unit Ex-works rate including all other Charges.
(b) SGST as applicable on Ex-works prices as on date of Bidding.
(c) CGST as applicable on Ex-works prices as on date of Bidding.
(d) IGST as applicable on Ex-works prices as on date of Bidding.
(e) Any other levy / taxes. The details and rate to be specified.
(f) In case of exemption/ concessional GST, documentary evidence shall
be furnished with the offer.
(g) The prices shall be quoted exactly as per the price schedule enclosed
with the tender specification, including all elements. In absence of this,
the offer shall be liable for rejection.
(h) The price should be quoted after taking into account the Input Tax
credit of GST. In case of an order, the bidder shall be required to submit
`Anti Profiteering Certificate' in specified format to be furnished before
placement of order.
(ii) Any charge as may be applicable as per law in force, must be clearly specified
otherwise any of such silent charges, shall not be payable in the event of an
order.
(iii) The basic order shall be placed on Ex- works price inclusive of all other
charges.
(iv) The payment of statutory levies such as SGST, CGST, IGST against the contract
shall be made on the basis of rates prevailing during the contractual
work/services period only and on applicable quantity due, to be actually
executed as per delivery schedule of contract. In case of the concessional rate
of statutory levies are quoted by the bidder, then the same shall be paid
limited to the quoted rate. In that case the payment of statutory levies such as
SGST, CGST, IGST against the contract to all concerned government
departments or any duties to any other organization will be the sole
responsibility of bidder firm service provider/supplier on the basis of rates
prevailing during the contractual work/services delivery period as per
schedule of contract, as well as for any work/services supplies made after the
contractual period. Any liability raised by the government authorities due to
any difference in the amount payable and consequences thereof the purchaser
MPPKVVCL, Indore will not be responsible for any sustained damages by the
bidder firm service provider/ supplier.
(v) In case, work/services against the contract are affected late i.e. beyond
contractual work/services period and rate of CGST, SGST, IGST undergoes
upward revision, the payment will continue to be made only on the basis of
rates prevailing during the contractual work/services period. However, in
case the rate of statutory levy (ies) undergoes, downwards revision then the
delayed work/services beyond contractual work/services period will attract
the reduced rate of statutory levy (ies).
(vi) In case of delay in work/services/supply, if the bidder firm service provider/
supplier is able to prove that the delay involved is due to force majeure
conditions, as detailed in the "Force Majeure" clause, supported with suitable
documentary proofs and in case the delay is condoned with specific approval
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for payment of statutory levies during extended period, supplementary claim
for CGST/ IGST/SGST shall be accepted and payment shall be released,
accordingly.
(vii) Pending decision on the request of the supplier, for condition of the delay in
work/services delivery, the bidder firm service provider/ supplier will claim
CGST/ IGST/SGST as per the rates prevailing during the contractual
work/services delivery period. In case, this is not done, all financial losses will
be to bidder firm's supplier's account.
(viii) In case any new tax is made applicable after submission of bids by the bidders,
additional payment on account of such new taxes would be considered by the
company. However, decision of the company would be final in this regard.
(ix) In case of non-registration with Tax Department, GST Tax as admissible shall
be deducted by the purchaser from the bills of the bidder firm service
provider/supplier.
(x) M. P. Paschim Kshetra Vidyut Vitaran Company Limited, Indore is a registered
dealer under GST Act. The registration No. is 23AADCM7397N1ZU. Necessary
declaration form for availing concessional GST, shall be furnished after
execution of work/Services and verification of the legal position at our end.
2. PERIOD OF CONTRACT
(i) The bidder CA Firm would be required to carry out internal audit for the
financial years as indicated in the Annexure 1 (A) & (B) commencing from the
written direction given by the Additional Director (Audit) to commence the
work and till completion of the audit work as per Clause 8 of the Section III(
General terms & conditions of the Contract).
(ii) The contract will be liable for termination at any time during the period of
contract and without liability of compensation for the balance period if the
work is not carried out satisfactorily in accordance with the rules in vogue.
3. SECURITY DEPOSIT
The contractor will have to deposit an amount of @ 10% (Ten percent) of the
value of the contract in the form of Demand Draft issued by any Nationalized /
Scheduled Bank in favour of Sr. A.O., MPPKVVCL, Indore as Security Deposit,
within 10 days from the date of order in the office of Additional Director
(Audit), for proper fulfillment of the contract. The same will be refunded after
six (6) months satisfactory completion of the contract by the Internal Audit
Department. The performance security deposit shall be forfeited if the
successful tenderer fails to fulfill the terms of the contract.
4. VALIDITY
The offer shall be valid for 180 days from date of opening of price bid.
5. DECLARATION OF RELATIONSHIP
(i) The tenderer/bidder should disclose his relationship with officers /
official of the M.P.P.K.V.V.Co.Ltd., if any with tender.
(ii) The bids not accompanying the above certificate will be rejected. The
declaration must be furnished in the format given in Schedule-V. Any
false information furnished in the declaration, disclosure, if revealed later
the contract shall be liable to be terminated and the company will be
entitle for recovery of damages.
6. AGREEMENT The Partner of the successful bidder firm should enter into an
Agreement with Additional Director (Audit) O/o MD (WZ) MPPKVV Co. Ltd.,
Indore on Non-judicial stamped paper of value of Rs. 1000/- within Three
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(3) days of acceptance of LoA or as permitted by the Additional Director
(Audit) failing which the contact will be cancelled.
7. COMMENCEMENT OF SERVICES
The selected bidders shall commence the Audit work of offices for the financial
year as indicated in the Annexure 1 (A) & (B) as per written direction given by
Additional Director (Audit) of this office.
8. COMPLETION OF SERVICES OF A GROUP FOR FY AS INDICATED
The selected bidders shall complete the audit of all the offices of the awarded
group for the financial year as indicated in the Annexure 1 (A) & (B) within
time period given below from the date of commencement of the audit
mentioned under clause 7 above.
Group Type of Circle Office(s) Total Minim Period of
No. Internal Auditee um No. completion
Audit Office of including
Audit submission of
Teams audit report
to be for all auditee
Deploy units for
ed financial year
1 Ujjain (O&M) Circle 35 3 as indicated
5 in
the Annexure 1
2 Indore (O&M) Circle 37 3 5
(A) & (B)
3 Khargone (O&M) Circle 45 4 5
(In Months)
4 Mandsaur (O&M) Circle 40 3 5
L.T.
5 Reven Ratlam (O&M) Circle 30 3 4
6 ue Neemuch(O&M) Circle 26 3 4
Audit
7 Jhabua (O&M) Circle 20 3 4
8 Barwani (O&M) Circle 18 3 3
9 Burhanpur (O&M)Circle 16 3 3
10 Indore (City) Circle 28 3 4
11 Dhar (O&M) Circle 34 3 5
12 Dewas (O&M) Circle 37 3 5
13 Shajapur & Agar (O&M) 32 3 4
Circle
(O&M) Circle Ujjain,
14 Systems Dewas ,Shajapur & Agar 27 3 4
& Exp. (O&M) Circle Khandwa,
Audit Burhanpur, Khargone &
15 21 3 4
Barwani
(O&M) Circle Mandsaur,
16 20 3 4
Ratlam & Neemuch
9. CO-ORDINATION AND FOLLOW UP OF AUDIT WORK
Additional Director (Audit), Executive Engineer (Audit), Accounts Officer
(Audit), Junior Engineer (Audit) O/o MD (WZ) MPPKVVCL, Indore will be
incharge of co-ordination of audit work. The successful bidder, after award
of work is required to approach the officer concerned on all matters for
smooth and effective conduct of audit. The term coordination covers the
entire gamut of activities viz., finalization of audit programme, discussions
and acceptance of deliverables, settlement of payment, dispute resolution
as per the contract terms etc.
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10. SUBMISSION OF BILL AND PAYMENT SCHEDULE/ PROCEDURE FOR
RELEASING OF THE FEES :
The payment to the Auditor firm at the Circle Level shall be made by the
Chief Financial Officer, MPPKVVCL, Indore.
The total accepted fee shall be paid in the following manner :-
(i) 95% payment of accepted fees will be made within 45 days or on turn as
per queue whichever is later after satisfactory completion of work as per
scope of work mentioned in clause 1 to 15 of Section IV (Specification
and Scope of Work) of the tender document.
(ii) Regarding satisfactory completion of work a Certificate in original is to
be produced from each auditee office as per Clause- 10 (ix) of Section-IV
(Specification and Scope of Work) along with copy of Test Audit Report
(TAR) of the Office audited in Hard & Soft copy including Half Margins
and all other related details as per Clause 1 to 15 of Section IV
(Specification and Scope of Work) submitted to the Additional Director
(Audit) O/o MD (WZ) MPPKVVCL Indore and satisfactory replies to any
clarification sought on the same have been furnished.
(iii) Balance 5% of payment of accepted fees for each Auditee units shall be
made after six month of submission of final audit report, provided that no
irregularities resulting in loss of revenue or any penalties to the company
are found subsequently out of the work done by the firm and ensuring
that all the assistance required from the auditor firm in resolving matters
relating to the period under audit have been received whether or not
same were dealt with in the audit report by the auditor. The date of
completion shall be reckoned from the date of submission of audit report
of last auditee unit of the group to Additional Director (Audit)
MPPKVVCL, Indore.
(iv) No interest, claim or penalty etc. would be payable by MPPKVVCL in case
of any delay in payment beyond stipulated time.
(v) No. advance payment shall be made against audit fee.
(vi) The bill should be submitted by the bidder firm for not less than 5 No.
Auditee office at a time in triplicate to Additional Director (Audit) O/o
MD MPPKVVCL, Indore.
(vii) After satisfactory completion of the work, the bill will be verified by J.E.
(Audit)/ AO (Audit) / EE (Audit) and approved by the Additional
Director (Audit) & shall further be forwarded to the Chief Financial
Officer of Corporate office MPPKVVCL, Indore for pre-auditing , pass for
payment and arranging payment within 45 days or on turn as per queue
whichever is later.
(viii) All statutory deductions towards Income tax or any other tax as per
rules will be deducted in the bills.
(ix) Whenever it is found that the Tenderer has received any excess payment
by mistake, MPPKVVCL, reserve the right to recover from
tenderer/bidder.
11. PENALTY FOR DELAY IN COMPLETION OF WORK AS PER SCHEDULE:
(i) If the work of awarded group is not completed by bidder firm in
stipulated time period, as per Clause 8 of this Section-III then penalty @
4% per month or part thereof subject to maximum 20% of the total value
of incomplete portion of the work of that group shall be imposed.
However, in the event of non completion of the work of a particular
group in the stipulated time period due to unforeseen conditions, the
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auditor firm will be required to apply for grant of additional time period.
Request of extension of time period desired by the auditor firm shall be
considered only if reasonable and justified ground exists at the sole
discretion of Additional Director (Audit) MPPKVVCL, Indore.
(ii) In the event of non submission of the report within time schedule (within
20 days) specified in Clause 9 (iv) of Section-IV (Specification and Scope
of works) after completion of the audit of an auditee office, the penalty @
5% per month or part thereof subject to maximum 20% of the value of
the work of that particular auditee office shall be imposed.
(iii) In the event of improper/incomplete submission of the report as
specified in Clause 9 (v) of Section-IV (Specification and Scope of
works) after completion of the audit of an auditee office, the penalty @
5% subject to maximum 10 % of the value of the work of that
particular auditee office shall be imposed. Additional Director (Audit)
reserves the right to reject the Internal Audit report, in cases where the
observations in the Internal Audit Report are found to be dissatisfactory
based on the Performance review parameters as laid down in as per
clause-35 of Section-II (General Instructions to bidder).
(iv) In case, if audit officer deployed in a audit team remain absent/overlap
for audit of any unit then per day penalty assuming @ 40% of the audit
fees for Audit Officer per day penalty shall be calculated and be imposed.
(v) In case, if any one audit assistant deployed in audit team remain
absent/overlap for audit of any unit then per day penalty assuming @
30% of the audit fees for one Audit assistant per day penalty shall be
calculated and be imposed.
(vi) number of members deployed in an audit team are less than the
minimum numbers as specified in Clause 4 (i) of Section-IV
(Specification and Scope of works) then per day penalty for total absent
period of the audit officer/audit assistant, as per Clause 11 (iv) or
Clause 11 (v) above whichever is applicable shall be calculated and be
imposed.
(vii) In case if any or all the members of the audit team deployed by the
auditor possesses lower qualification than the minimum required
qualification as laid down in clause 4 (ii) or 4 (iii) of Section-IV
(Specification and Scope of works) then such member shall be treated as
absent and per day penalty as per Clause 11(iv) or 11 (v) above
whichever is applicable shall be calculated and penalty for total period of
the engagement of such member shall be imposed.
12. SUSPENSION OF SERVICES
MPPKVVCL, Indore reserves the right to suspend the selected bidder by a
written notice and suspend all payments to the selected bidder, if the selected
bidder fails to perform their obligation in the assignment or involved in any
misconduct. Also reserve the right to debar the firm or intimate to ICAI for
appropriate action against the firm in extreme cases.
13. EXTENSION ORDER
The Outsourcing of Internal Audit to CA Firm may be extended by the
MPPKVVCL, Indore for further period of Three Financial Year i.e. FY 2019-20
,2020-21 & 2021-22 (One FY at a time) at its discretion on the same terms
and conditions depending upon the performance of the auditor firm @ 5 %
increased rates over the previous year's rate. GST shall be paid extra as per
applicable rates for the Financial Year in which audit work is carried out.
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14. STATUTORY RULES, ACT & REGULATIONS:
(i) The rates and prices quoted by the tenderer/bidder while submitting the
tender shall be firm till the contract completed. The quoted rates shall be
binding on the tenderer/bidder.
(ii) For any failure of implementing the statutory rules and regulations by the
tenderer/bidder the MPPKVV Co. Ltd will be a liberty to recover such
amounts from the bills or security deposits of the tenderer/bidder or any
other payment available with the Company in the name of bidder firm.
(iii) The Contract will be liable for termination if the work is not carried out
satisfactorily and in accordance with Rules & provision.
(iv) The successful tenderer/bidder shall be responsible for engaging employees
at his choice. Under no circumstances, the employee of the successful
tenderer/bidder shall be considered as MPPKVV Co. Ltd. Employee. The
tenderer/bidder shall make it clear to the employee engaged by him that
they are his employee and MPPKVV Co. Ltd. has nothing to do with their
employment or any other claims.
(v) Any other terms and conditions as per MPPKVV Co. Ltd. Rules and
Regulations, not covered herein will be binding on the tenderer/bidder.
All disputes arising out of this contract should be decided in the courts
situated in Indore.
15. ESCALATION
No escalation charges or additional amount whatsoever shall be
paid to the selected bidders.
16. DISPUTES
The following clause titling Disputes shall be a part of the agreement to
be entered into with the respective selective bidders for each group.
(a) Settlement of Disputes
i. If any dispute of any kind whatsoever shall arise between the Employer
and the Contractor in connection with or arising out of the Contract,
including without prejudice to the generality of the foregoing, any
question regarding its existence, validity or termination, or the execution
of the Facilities, whether during the progress of the Facilities or after
their completion and whether before or after the termination,
abandonment or breach of the Contract, the parties shall seek to resolve
any such dispute or difference, to the extent possible, amicably by mutual
consultation.
ii. If the parties fail to resolve such a dispute or difference by mutual
consultation at the execution site level, then the dispute shall be referred
by the Contractor to the Addl. Director (Audit), who, within a period of
thirty (30) days after being requested by Contractor to do so, shall give
written notice of his decision.
iii. The decision/instruction of the Addl. Director (Audit) shall be deemed to
have been accepted by the Contractor unless notified by the Contractor of
his intention to refer the matter for Arbitration within thirty (30) days of
such decision/instruction.
iv. In the event the Addl. Director (Audit) fails to notify his decision as
aforesaid within thirty (30) days, the Contractor, if he intends to go for
Arbitration, shall notify his intention to the Addl. Director (Audit) within
30 days of expiry of the first mentioned period of thirty days failing
which it shall be deemed that there are no dispute or difference between
the Employer and the Contractor.
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v. In case of dispute or difference between the Employer and the Contractor, if
the Employer intends to go for Arbitration, he shall notify such intention to
the Contractor.
(b) Arbitration
i. All disputes or differences in respect of which the decision, if any, of the
Addl. Director (Audit) and/or the Head of the Implementing Authority has
not become final or binding as aforesaid shall be settled by arbitration in the
manner provided herein below:
ii. The employer or contractor either of them may after exhausting the
provision of clause-38 may refer to the unsettled dispute to MP Madhyastha
Abhikaran Adhinium under the Act (MP Madhyastha Abhikaran Adhinium
1983) with its latest amendment. The aggrieved party has to approach the
Madhyastha for arbitration in accordance with the provision of MP
Madhyastha Abhikaran Adhinium 1983. The decision of MP Madhyastha
Abhikaran Adhinium shall be final and binding up on the parties.The
language of the arbitration proceedings and that of the documents and
communications between the parties shall be English. All the dispute will be
settled in the High Court of MP Indore.
iii. During settlement of disputes and arbitration proceedings, both parties shall
be obliged to carry out their respective obligations under the Contract.
17. SNAP BIDDING
(a) The Employer reserves the rights to opt for Snap bidding. Snap bids could be
invited from all the techno-commercial qualified bidders who were found
qualified during techno-commercial evaluation. The terms and conditions for
the Snap bidding may require the bidders to furnish their complete revised
financial bid, or in case of large and complex contracts, to furnish only their
modifications to the bids submitted earlier. In case the bidders are required to
furnish the complete revised financial bids, the earlier financial bids submitted
by the bidders shall be null and void, once the Snap bids are invited.
(b) In case the bidders are required to furnish only the modifications to their
earlier bids, the earlier bid as modified to the extent of the modifications
submitted in the Snap bid would be valid for consideration for the specified
validity period. Employer at its option may ask for renewal of EMD/BID
SECURITY. However, if a bidder does not respond in the Snap bidding, the
earlier bid submitted by the bidder shall be considered null and void.
(c) The quoted price in the Price bid shall not be allowed to be increased above
the L-1 rates. However, where the terms of Snap bidding as communicated to
bidders specify that the prices given in earlier bid shall not be increased and in
spite of this, any bidder increases the price in the Snap bidding, such a Snap
bid shall be treated as non-responsive and such bidder shall not be considered
for award.
(d) In order to avoid difficulty during the process of evaluation of Snap bids, the
ambiguities encountered, if any in the original bids received and /or in bidding
documents, etc. should be clarified to the bidders while seeking the Snap bids.
BIDDERS ARE ALSO ADVISED TO FURNISH FOLLOWING DOCUMENTS
(i) Latest partnership / ownership deed of the firm quoting the tender.
(ii) Power of Authority to sign the tender documents and all correspondence
before and after placement of order.
Note: - Bidders are advised to furnish documentary evidence to the effect that
they fulfill all the requirements indicated above.
- Sd -
Chief Engineer (Purchase)
O/o MD (WZ), MPPKVVCL, Indore
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SECTION -IV
SPECIFICATION & SCOPE OF WORKS
SCOPE OF WORK:
(1) BACKGROUND
Madhya Pradesh Paschim Kshetra Vidyut Vitran Company Limited , with
its office at G.P.H. Compound, Polo ground, Indore is a Power Distribution
Company incorporated under the provisions of the Companies Act, 1956 and is
a Government of Madhya Pradesh Undertaking, post un-bundling of Madhya
Pradesh State Electricity Board in 2005, as a part of the MP power sector
reforms. The scope of work of the company includes:
(i) Distribution of electricity to retail consumers;
(ii) Compliance of requirements provided under provisions, regulations,
notifications, clarification, etc issued or notified by Madhya Pradesh
Electricity Regulatory Commission (MPERC);
(iii) Operation and Maintenance of distribution system;
(iv) Billing to retail consumers and collection of revenue from retail consumers;
(v) Capital investment for improvement and capacity enhancement of distribution
system.
(2) ORGANISATION STRUCTURE
The Company is engaged in the distribution & retail supply of electricity to
its consumers through 2 Regional Offices, 15 Circles and 5 6 D ivisions and
430 Distribution Centres/ Zones in the specified area.
Its Organization Structure flows as below:
MPPKVVCL REGION CIRCLE DIVISION SUB- ZONE/DC
INDORE OFFICE OFFICE OFFICES DIVISION
S S OFFICES
INDORE
List of Offices are enclosed in Annexure-1 A, B, C & D to P of this section.
(3) OFFICES FOR INTERNAL AUDIT:
(i) Outsourcing of Internal Audit
The company desires to outsource its Internal Audit to reputed Chartered
Accountant firms, at the Circle Level. The Chartered Accountant firm for each
Group shall be responsible for the Internal Audit of all the listed Offices as
per the Scope of Work within the Group for the financial year as indicated in
the Annexure 1 (A) & (B)
Frequency of Audit of Offices:
For all offices operating under the Group of which the Internal Audit is
outsourced to CA firm shall be required to be audited as per the Scope of
work and ToR of the tender document. The Auditor shall carry out internal
audit as per the following scope of all the offices in the Circle Office(s):
S. No Scope of Work Name of Offices Periodicity/ Reporting of Audit Minimum No. Of Days
to complete the audit
of all FY of each
auditee office*
1 L.T. Revenue All the Distribution Audit of all the D.C.`s/ Zone's for the 10 days
Audit financial year as indicated in the
Centres/Zones at the
Annexure 1 (A)
Circle Level
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2 System and All the Divisions/ area Audit of all the Divisions/ area Stores,, 10 days
Expenditure Stores, RAO,Circles, and RAO, Circles and C.E. Office for the FY
Audit C.E. Office 2017-19 as indicated in the Annexure 1
(B)
* The number of days of audit above indicates the minimum number of days an
audit team shall require to carry out the audit of each auditee office for the FY
as given in Annexure 1 (A) & 1 (B) as per the detailed Scope of work given.
(4) STRUCTURE OF AUDIT PARTY
(i) The selected bidder firm shall be required to depute one audit team for
the audit of Auditee Office, covering the entire scope of audit consisting of one
(1) Audit Officer and two (2) Audit Assistants.
(ii) The Audit Officer shall have any of the following as minimum qualification.
(i) C.A./MBA(Finance) or;
(ii) M.Com. with at least three (3) years post qualification experience of
accounts/audit work.
(iii) The Audit Assistant shall be Graduate or pursuing article-ship under C.A. or
retired employees of MPSEB/ MPPKVVCL having at least 3 years experience of
revenue work in the power sector Distribution Companies.
(iv) The firm should submit to the Additional Director (Audit), MPPKVVCL, Indore
before staring the work a list of audit officer & audit assistants for all the audit
team members to be deployed for audit work alongwith Qualification
certificate of all the members of the audit team duly attested by the authorised
partner of the C.A. Firm as per Clause 4 (ii) and 4(iii) mentioned above. In
addition to this the firm should submit 2 No. Passport size photographs of all
the members of the audit teams before commencement of audit. Thereafter
MPPKVVCL, Indore will issue identity card to these audit team member only
and no other members will be allowed for audit work. After
completion/termination of the work the firm should return all identity cards
which have been issued to the team members of the firm to the Additional
Director (Audit), MPPKVVCL, Indore.
(v) Minimum No. of Audit teams, depending upon the group allotted as shown in
Clause 8 of Section- III (General Terms & Conditions), need to be deployed
by the selected bidder firm at the same time to complete the audit assignment
of all the Auditee Offices of the Group/Circle within the prescribed time
schedule. For completion of the work within scheduled period, if required, the
bidder shall deploy more No. of audit teams than the minimum No. of audit
teams as shown in the Clause 8 of Section- III (General Terms & Conditions)
(vi) Along with the Audit team as mentioned above, the Bidder firm shall be
responsible for the supervision and overall monitoring of the team.
(vii) Bidder firm shall arrange all necessary information for the audit team from
time to time.
(viii) Effectively supervise and control the audit.
(ix) Effectively discuss the audit points with the Officer In charge and obtain
detailed and meaningful explanation.
(x) Ensure the work shall be as per the Scope of Internal Audit and completion
of the Audit as per the schedule.
(xi) The appointment of the Audit team and the team Leader shall be made on
the basis of the credentials, experience and capability as furnished by the
participating firm for the purpose of evaluation along with the technical
proposal.
(5) TERMS AND CONDITIONS
(i) The Partner of the selected bidder firm shall be during the tenure and
execution of the work shall report to the management of the company on need
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basis.
(ii) During the course of audit there shall be regular meetings in alternate
month between the management of the Company and the partners of the
firm to discuss and review upon the issues.
(iii) The selected bidder firm shall be required to report the outcome of their
activities to the Additional Director (Audit).
(iv) The selected bidder firm shall maintain a record of the activities being
undertaken by them during the course of the Internal Audit of the Auditee
Office. A summary of the work undertaken, completed and items pending
shall be submitted to the Additional Director (Audit) at the end of audit of each
Auditee office. This shall also form basis for the performance review of the
bidder firm. Such record should be readily available for inspection at all times.
(v) The selected bidder firm will be authorized to review all areas of the
organization and shall have full and free access to all activities, records,
property and personnel of the organization.
(vi) The selected bidder firm should be responsible for periodically evaluating
the adequacy and effectiveness of the system of internal control and the
quality of performance in carrying out assigned responsibilities throughout
the Company.
(vii) The selected bidder firm shall be obliged to maintain complete secrecy and
not to disclose any matter which comes to its knowledge while conducting
Internal Audit, to any third party, which may affect the interest of the
Company adversely.
(viii) It may be ensured that this assignment is carried out only through
employees of participating firm. If it comes to our notice that the assignment
has been carried out by any other firm/persons, the appointment is liable to
be cancelled.
(ix) The selected bidder firm shall be responsible for data collection for the
purpose of Audit. It should ensure that the data collected and analyzed
justifies the findings and recommendations as provided by the auditor.
(x) The selected bidder firm shall ensure the adequacy and effectiveness of the
Company's system of Internal Controls, any deficiency in the controls and
other procedures to ensure the same should be bought to the knowledge of the
senior management along with necessary steps to be taken to rectify the same.
(6) OFFICE SPACE
MPPKVVCL will provide reasonable workspace and furniture for the audit
team. Other resources, viz. computers, telephone etc. would have to be
arranged by firm.
(7) PERIODIC ASSESSMENT
The Head of Internal Audit of the Company should periodically assess whether
the purpose, authority and responsibility, as defined in this chapter, continue
to be adequate to enable the internal audit function to accomplish its
objectives. The changes, if any, required should be recommended to senior
Management and MD.
(8) CONFIDENTIALITY
The Internal Auditor should maintain complete secrecy of records. He shall
treat confidential information as confidential and shall not disclose any
matter which comes to its knowledge while conducting Internal Audit to any
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third party. He shall undertake to effect and maintain the same adequate
security measures to safeguard the confidential information from
unauthorized access, use and misappropriation.
(9) TERMS OF REPORTING
Reporting and Deliverables shall form an important part of this assignment.
Following points shall be considered
(i) As soon as the audit of any office is completed the Test Audit Report (TAR),
shall be prepared in the sample formats given in SectionVI (For system and
Expenditure Audit, Stores Dn. and Internal audit of Civil Dn. and Section-VII.
(For L.T. Revenue Audit of D.C./Zone) and as per details given in Clause- 11 to
15 of this Section-IV (Specification and Scope of Works). The Reporting
Formats may be modified by the Company during the Audit as per actual
requirement. The TAR along with Annexures, Half Margins and all other
related details shall be submitted to the Additional Director (Audit) O/o MD
(WZ) MPPKVVCL, Indore within 20 days of completion of the audit of the
concerned office in Hard & Soft copy.
(ii) The Internal Audit Report shall be prepared covering all the aspects covered
up during audit in different sections .Thus in one visit to an auditee office, the
audit for the financial year as indicated in the Annexure 1 (A) & (B) shall be
taken up and completed in all respect.
(iii) All the pages of the Internal Audit Report including all Annexure shall be
sealed and signed by any Partner of the bidder Firm only. The seal bearing
name of the partner along with his registration number should be affixed on
the last page of the Audit report and the partner should signed with full
signature.
(iv) The Reports shall be submitted in this office within 20 days from the date of
completion of the audit of an auditee office.
(v) The Internal Audit report shall contain:-
(a) All the original copies of half margins bearing signature, seal and remarks of
the officer incharge "recovery pointed out by the audit is discussed ,
understood & found correct. Hence recovery accepted and it is verified that the
recovery is not made earlier /recovery pointed out by the audit is not accepted
(giving reasons for not acceptance)".
(b) All the related Annexures giving complete details such as billing to be done
and billing already done in a single page etc .
(c) Certificate of completion of audit along with certified copy of attendance of
audit team as per Clause 10(ix) ) and as per the sample format given under
SectionVI (For system and Expenditure Audit, Stores Dn. and Internal audit
of Civil Dn.) and Section-VII. (For L.T. Revenue Audit of D.C./Zone).
(d) For LT Audit Certificate of completion of 100% audit of CL, IP, Temporary
connection (other than irrigation) & DL connections above 20 KW along with
certified copy of proforma as per sample format given under Section-VII.
(e) Details of the Half margins issued to auditee office as per sample format given
under Section-VI & VII.
(f) Soft copy (in word & scan copy) covering all pages of audit report, Half
margins (Annexure).
(g) All the pages of the audit report including all Half margins & annexures
shall bear seal & signature of the authorised partner of the firm. The last
page of the audit report shall bear full signature of the authorised
partner of the firm along with name & registration number.
(h) The audit report not containing the documents as per requirement stated
above or if any other irregularities are found in connection with the
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improper/incomplete submission of the audit report, the same will attract
penalty as per clause 11 (iii) of Section III (General Terms & Conditions of
Contract).
(10) Action Plan, Execution and Distribution of Audit Reports:
(i) The selected Bidder Firm shall be required to submit its Action Plan for the
Audit of all the Auditee Offices of each circle of the Group as per the Scope
of Work mentioned in the document falling under his purview as Internal
Auditor, to the EE of the Division office & S.E., Circle Office with a copy to
the Additional Director (Audit) MPPKVVCL, within three (3) days of issue of
permission letter by this office to start the work.
(ii) Additional Director (Audit) , MPPKVVCL, Indore shall reserve the right to change
the Action Plan at any point of time.
(iii)EE of the Division office or S.E. of the respective Circle Office shall be
responsible to roll out the Audit Plan to all the Auditee Offices of the
division/circle before start of work.
(iv) Non-cooperation at any point of time during the audit tenure shall be brought
to the notice of the S.E of the Circle Office, for immediate action.
(v) However, if no action is taken by the S.E. of the respective Circle to resolve
the issue, the same shall be brought to the notice of the Additional Director
(Audit) confidentially.
(vi) The Audit Party shall have to mandatorily visit the Auditee Office during
office hours for the Internal Audit as per the schedule for a minimum number
of days as prescribed. Records for audit purpose will be provided in the office
premises only.
(vii) The b i d d e r f i r m shall be responsible for the supervision and
satisfactory completion of the internal audit of the company.
(viii) The Audit shall be completed in the prescribed time schedule.
However in the event of non completion of the work in the stipulated time
period due to unforeseen conditions, the auditor firm will be required to apply
for grant of additional time period. Request of extension of time period desired
by the auditor firm shall be considered only if reasonable and justified ground
exists at the sole discretion of Additional Director (Audit) MPPKVVCL, Indore.
(ix) After completion of the audit of the auditee office auditor firm shall obtain a
certificate of completion of audit mentioning F.Y. of the audit completed along
with attendance of the audit team mentioning name of each member and the
duration of the audit as mentioned in the clause 3 (ii) of Section IV
(Specification and Scope of works) from the AE/JE Incharge of the Distribution
centre or from the concerned office Head in case of audit of System &
Expenditure Audit. This certificate shall be produced to the Additional Director
(Audit) O/o MD (WZ) MPPKVVCL, Indore in original along with The TAR and
other Annexure as per clause 9 (V) of Section IV (Specification and Scope of
works) above.
(11) SCOPE OF WORK
(i) The revenue collection efficiency of the company is 98 %. The selected bidder
firm is required to exercise such tests of accounting records, internal checks
and control and other necessary audit of the accounts as per general principles
and standard of audits (SA) of the Institute of Chartered Accountant of India. In
conducting the Audit the Internal Audit Manual of the Company should also be
referred. The Auditor should pay attention to the following areas while
auditing:
(ii) The Scope has been classified into following:
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(a) Internal Audit of System and Expenditure: FY 2017-19 at all RAOs, Division
Offices, Circle, and C.E. Office as shown in Annexure-I (B & C) of Section IV
(Specification and Scope of works).
(b) Revenue Audit of LT Consumer Accounts: Financial Year as indicated in the
Annexure 1 (A) at all DC's / Zonal Offices as shown in Annexure- I (A, C & D
to P) of Section IV (Specification and Scope of works).
(iii) The Auditor should submit Internal Audit Report of System and expenditure
audit of each office of the Regions/ Circles/Divisions/RAOs as per the scope
below. Further the Auditor needs to submit Test Audit Report (TAR) prepared
in the sample formats given in Section-VI & VII along with Annexure, Half
Margins and all other related details for all the auditee offices under the Circle
as per details given above in Clause 9 (i), (iv), (v) & 10 (ix) of this Section IV.
(iv) The scope of auditor will also include:-
(a) Preparation of half margins in prescribed format for obtaining various
information / records & issuing the same to officer incharge of Auditee Office
and after receipt of the same, carrying out the audit of the record and if any
mistake is pointed out the half margin of audit observation shall be issued for
obtaining reply of officer incharge of the Auditee Office.
(b) In case if mistake related to short billing of the consumer or any such other
type which is having its effect till the date of audit the recovery of the same
should be calculated till the last month before the audit date. If the officer in
charge of the Auditee Office agreed with the observation pointed out, then this
will be treated as audit para. If the Officer in charge of the Auditee Office does
not agree with the observation pointed out, then such Half Margins should be
included under separate audit para giving remarks by the audit team.
(c) A Test Audit Report (TAR) shall be prepared including all audit Paras in the
prescribed Proforma as per sample formats given in Section-VI & VII.
(v) It is however emphasized that the coverage in the scope of services as
indicated above and detailed below is indicative and not exhaustive. The
Additional Director (Audit) may include more area of audit as per need. The
Auditor shall also necessarily refer to the existing Internal Audit Manual and
its amendments from time to time to decide on the scope of work for the
Auditee Offices. The scope can also be decided with discussion with the
Internal Auditor at the Corporate Office.
(vi) Apart from the audit observations, auditor will be required to indicate
discrepancies / inadequacies in the system or procedures so as to initiate steps
for improving the system and making it more efficient. The audit team will
also be required to educate the dealing staff so as to avoid repetition of routine
procedural / technical errors.
(vii) Further all other incidental / necessary activities for the completion of audit &
resolution of matters arising during the audit shall deemed to be included in
the scope of services. In case of judicial proceeding(s) initiated by Discom
pursuant to the audit for the period, the auditor shall reasonably assist the
Discom office by acting as a witness and providing evidences required as
related thereto.
(12) EXPENDITURE AND SYSTEM AUDIT SCOPE
(i) The Expenditure & System Audit shall cover all the Regions, Circles along with
the Divisions, RAO Office and all other offices incurring expenditure. Broadly it
shall cover the following:
(a) Capital Expenditure
(b) Payrolls, P.F. and other establishment Expenditure
(c) Stores and Purchases
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(d) Claims against Third Parties i.e. Suppliers, Contractors, Transporters, Railways,
etc. Following are the broad areas of system and expenditure audit:
(ii) SANCTIONS & BUDGETS:
(a) 100% checking for the full period at the end of the Year, along with
Administrative/ Financial Approval, detailed estimation being technically
sanctioned by the Competent Authority.
(b) Sanctioned estimates to be verified with reference to latest District Schedule of
Rates or Market rates or Company's latest cost data.
(c) Budget allocated to Circles as well as utilized by the concerned.
(d) Excess spending over the budget allocation and Regularization of excesses.
(iii) CONTRACT AGREEMENTS/PRICE:
(a) Checking Tender Registers, Contractors Bill Registers and even Registers
containing Registration of Contractors.
(b) Competent Authority to sanction the Contract & amendments issued, if any,
must contain his approval.
(c) Split up of contract to be within financial powers of field officers to be
reviewed and commented .Proper execution of contract, Levy of L.D. Review of
arbitration cases.
(iv) WORK ORDER:
(a) The Work Orders must have Administrative approval and Technical Sanction
and the proposal must be justified on the basis of Budgeted Provision.
(b) Order for repairs for Transformers should be at Approved rates & Register of
Bills with RA Bill wise update position to be checked.
(c) Reconciliation of the Works Register and the Works Register at the RAO Office.
(d) Timely preparation of Completion Report based on the completion of the Work
as per the Work Order.
(e) Check for updating of record of transformer failure, from the date of return
from the field, issue for repair to Repairers as per the allotment order under
the RCA, inspection done to examine feasibility for repair, estimation, stage
inspection, clearance for repair, return of transformers found uneconomical
for repair, etc.
(v) COMPUTATION & RECOVERY OF INTEREST ON INTEREST BEARING
ADVANCES:
(a) The recovery of Interest should be as per the requirements & rules of the
Organization & must be appropriately made, adequately secured & duly
acknowledged.
(b) Non-recoverability of both principal and interest to be verified/ reported.
(c) Accounting Statement of such unrecoverable advances and interest to be
verified and reported.
(vi) PURCHASE ORDER:
(a) The orders placed by the Circle & Division offices should be as per the Budget
provision & check should be kept on the items reserved for Corporate Office
purchases.
(b) Purchase should be as per DOP.
(c) Delay in supply and resultant recovery of L.D charges etc. should be checked
and commented.
(d) Waiver of L.D charges by Competent Authorities to be critically reviewed with
reference to the existing circumstances.
(e) There should be a comparative price analysis review on the basis of Quotations
& other price information.
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(f) Distress purchase/ wrong intending/ Excess quantity procurement etc. should
be reported.
(vii) REVIEW OF INSURANCE CLAIMS:
(a) Reviews should be taken of the claims lodged alongwith the follow up actions,
its Settlement &followed by proper Accounting Procedure.
(b) Loss of insurance claims due to lack of procedures/processes to be
reviewed/reported.
(c) Timely submission of information should be verified.
(viii) CLOSURE OF CONTRACT:
(a) The final bills to be settled as expeditiously as possible.
(b) Delay to be reviewed. Delay in capitalization to be seen and reported.
(c) Reasons for pending WCRs to be analysed /reported.
(ix) ESTABLISHMENT- SALARIES & WAGES:
(a) Test Checking of Pay Bills with reference to rules & Proprietary aspects- at
least for a month in every phase of Internal Audit.
(b) Verification of Wage Sheets, Attendance Records- particularly of Leave Salary/
OT & other Allowances & Accounting of leave records at least for a month in
the phase of Internal Audit. Increments, revisions and Grade fixation etc to be
verified.
(c) 100% checking of Payment of Pension, Gratuity & Other Retirement Benefits,
Statutory Deductions & their timely deposits.
(d) Calculation & Accounting of Interest on Loans & Advances & its recovery as per
applicable rules.
(e) Contract employees payment to be audited to see ,,ghost works.
(f) Allotment of quarters for emergency staff to be checked.
(g) Proper transfer of employees from one division to another.
(x) FIXED ASSETS & CAPITAL WORK IN PROGRESS:
(a) 100% checking of Capital Expenditure with reference to proper sanction of
Competent Authority.
(b) Accounting of Fixed Assets, Depreciation & Capital WIP.
(c) Checking of works completed but not transferred to fixed assets.
(d) Delay in finalization of final bills.
(e) Review of Fixed Assets Register.
(f) Review of DPR and non-DPR capital works.
(g) Review of loan tie up and loan servicing for capital works.
(h) Review physical progress and financial progress in projects.
(i) Review of delay in completion of project formalities.
(j) Review of payment of commitment charges, if any.
(k) Review of Capital items financed out of internal resources when loan tie up
was possible.
(xi) STORES & MATERIAL ACCOUNTING:
(a) Checking receipts, acceptances & issue of Material and their Reconciliation
with store issue summery & Accounting, at all stores. To see that all
dismantled material is returned to area store as per provision of the estimate.
(b) Checking of MAS register.
(c) Release of stores Receipt notes, acceptance of material after test results etc to
be checked.
(d) Checking of office furniture & equipment register & see that physical
verification is being done regularly.
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(xii) CASH AND BANK:
(a) Verification of Cash, ERP generated Cash Book & its Auditing.
(b) Bank reconciliation.
(c) Accounting of Stale cheques
(d) Dishonour of cheques. Action under Section 138 of Negotiable Instruments Act,
1938.
(xiii) GENERAL
(a) To check that the register of Telephone, as required under rule is maintained
and expenditure incurred is within the ceiling fixed by the Board/Company.
(b) Verification of the cases of theft of Company's material & property. Check
whether proper action is taken as per Board's /Company's rule.
(c) Checking & Verification of expenditure made on R & M of the departmental &
hired vehicles including checking of log books & other related records &
ensure that expenditure is within the approved limit and as per rules &
regulations
(d) Review of Court cases & see that proper action is taken for settlement of the
pending Court cases.
(e) Verification of service postage stamp issued with dispatch register.
(xiv) STATUTORY COMPLIANCES:
(a) Violation of TDS at the time of payment towards Rent, Consultancy charges,
Professional fees, etc.
(b) Filing of TDS returns timely , Checking of pending online default amount,
penalty etc. if any.
(c) Appropriate recovery towards WCT, IT, VAT etc and its timely, payment.
(d) Claiming VAT set off (input credit).
(e) Violations of any other law e.g non-payment of wages as per minimum wages
Act, ESI recovery &timely remitting of P.F by contractors for which Company is
responsible as a Principal Employer.
(f) Recovery of Service Tax/GST.
(g) Attending meeting with Statutory Auditors as & when required.
(h) Physical presence of Internal Auditors at the time of annual inventory. You
have to give your comments and be a party to sign the verification report. You
can suggest the methods/procedures to improve upon current practices of
inventory verification.
(i) Is there an adequate internal control procedure commensurate with the size
of the company and the nature of its business for the purchase of inventory
and fixed assets and for the sale. Whether there is a continuing failure to
correct major weaknesses in internal control. This would be in compliance to
clause- 1.32 of Companies (Auditor's Report) order, 2012-13.
(j) Comments on compliance report submitted by the individual office for
previous Internal Audit Report.
(k) Auditors shall also attend to any other work specifically assigned by the
Management or commented by the statutory auditors in their report (CARO)
regarding Internal Audit.
(l) Compliance of MPERC regulations.
(xv) FRANCHISEE AUDIT:
(a) If any franchisee is operational in any Circle/ Division, detailed audit of the
billing to franchisee is to be done.
(b) The terms and condition of the Franchisee Contract are followed; the billing is
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as per the contract etc.
(c) Any penalties or incentives are as per the contract.
(xvi) SUGGESTIONS/RECOMMENDATIONS FOR ENHANCING OVERALL/
INTEGRATED EFFICIENCY
(a) Analysis of risk in technical as well as financial ones. Internal control with
reference to existing risk.
(b) Any "whistle blowers found in the course of audit to point towards "fraud in
the transaction during any time.
(13) SCOPE OF LT REVENUE AUDIT
(i) LT Revenue comprises around 57 % of the Revenue of MPPKVVCL. The L.T.
Revenue Audit is to be carried at all D.C.'s / Zones of the Circle as per the Scope
of Work in the Tender document. The Internal Auditor needs to carry out
yearly Revenue audit for the D/Cs / Zones under the Circle for the
Financial Year as shown against each office in Annexure- I (A, C & D to P)
of Section IV (Specification and Scope of works)
(ii) Objective of Revenue Audit
(a) Enhancement of Companies revenue by prevention/ correction of noted
instances of revenue leakage.
(b) Testing compliance of units to set rules and procedures relating to various
facets of operation.
(c) Transactions are executed in accordance with general orders and guidelines.
(d) All transactions are promptly recorded in the correct amount in the
appropriate books of entry and in the correct accounting period.
(e) Assets mainly cash; is safeguarded from unauthorized access, use and
disposition.
The Internal Audit Manual of the Company should be referred for
conducting the Revenue Audit of the D/C's./Zones. However, the
following areas should be covered in the Audit Report.
(iii) Checking of daily cash collection
(a) Unless otherwise expressly stated, audit to be carried at DC / Zones for daily
cash collection shall be for any one month in a financial year preferably from
November to March on the basis of maximum revenue collection received
during the month.
(b) The checking of daily cash collection includes checking of counter foil/stub of
energy bill/MR (Money Receipt), CCB Register, Dishonoured cheques with the
records of CAC/CRA/ERP generated Cash Book. The period to be covered for
performing the audit shall be as given in Annexure 1 (A) against the name of
each office.
(iv) Checking of Classified Abstract of Collection (CAC)/Cash Remittance
Advice (CRA). This shall include checking of following:-
(a) Records of CAC shall be checked thoroughly with counter foil / stub of energy
bill available in distribution centre;
(b) Postings from MR (Money Receipt) to CAC (in cases as applicable) and whether
the receipts as stated in the CAC are continuous;
(c) Legitimate utilisation of MR and control on stock of unused MR.
(d) Any over writing and corrections made in CAC from counter foil of that
particular bill are duly authorised;
(e) Payments received by cheques/drafts etc. are properly entered in the
prescribed register. Further entries in register are attested by officer in-charge
of the Distribution centre and have been duly entered in CAC;
(f) Sum totals of each CAC are correct and CRA are prepared as per CAC;
(g) CAC, being regularly checked by the clerk concerned is initiated by the
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Assistant Engineer, is closed every evening and the total receipts of the day are
transferred to the Main ERP generated Cash Book, the same evening. In case of
defaults indicate the date from when to when it has not been checked and the
names of the defaulting clerks;
(h) Reconciliation of CAC with consumers ledgers ;
(i) That the realizations required to be deposited in bank have been routed
through the CRA and that CRA has duly been signed by the depositor;
(j) Reconciliation of amount remitted into Bank during the particular month with
the bank statements;
(k) Time taken by distribution centre in submitting CRA to RAO. Reasons for delay,
explanations of the staff, etc shall be analysed and included in the report.
(v) Adjustment made through CCB/CC4/CC7
All cases of adjustment made to the consumers accounts are required to be
checked thoroughly from CCB/CC4/CC7, including Interest on consumer
deposits. Cases of discrepancies found shall be included in the report.
(vi) Meter Reading Diary
(a) Checking whether Meter Reading books are kept in a bound form for all the
categories and progress reports are received from Meter Readers monthly
showing the number of meters actually read by them;
(b) Meter reading diaries have to be checked thoroughly, particularly for finding
out the position of stopped/defective meter. Further, action taken by the
officers on observations of meter readers and compliance to procedural
requirements including Sample checking by AE/EE is also required to be
verified and commented upon;
(c) Assessment of units and its reasonability shall also be checked on sample
basis. This shall include verifying whether the units consumed during a
particular billing period are showing substantial difference against the units
consumed in the earlier period and the connect load;
(d) For new connections check whether the first bill is issued in compliance to the
procedure as prescribed thereof.
(vii) Audit of billing operation
(a) Assess regularity in Billing process including Meter reading and Billing
programme;
(b) Assess adherence to Billing Programme and report the deviations;
(c) Report cases of delay in issue of bills and the details thereof including:
(I) Category of consumer or ledger number;
(II) Months in which bills were required to be issued;
(III) Months in which bills were actually issued;
(IV) Name of the defaulting ledger keeper and checking clerk.
(viii) Domestic consumers
(a) Records of 100% consumers above 20 KW & at least records of 10% of
r e m a i n i n g consumers from consumer ledgers and meter diaries are to
be checked thoroughly for analysing the following:
(I) Consumption pattern;
(II) Working condition of meters;
(III) Sanctioned load etc.
(ix) Commercial consumer
Records of 100% consumers are to be checked thoroughly as similar to work
done in case of Domestic consumers
(x) LT Industries
Records of 100% consumers are to be checked thoroughly as similar to work
done in case of Domestic consumers.
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(xi) New Connection Register
(a) Records of 50% new connections provided during the period shall be
checked on random basis for the following:
(I) Whether all charges as per applicable rules have been recovered from the
consumers;
(II) Analyse the average time taken for providing new connections;
(III) Whether all connections released are put on billing cycle timely.
(xii) Temporary Connection Register
(a) Records of 100% temporary connections shall be checked for the following:
(I) Check temporary connection register regarding compliance to rules prescribed
for the same. ii. Check accuracy of tariff rates and the billing done for
temporary connections.
(II) Report on trend for number of temporary connections and collection of
amount billed. Also compare with their number during previous period and
comment on deviation against expected number for the current period.
(xiii) Street lighting installations
(a) Records of 25% street lighting installations shall be checked for the
following:
(I) To check whether the correct load and energy consumption are considered
correctly for the billing purpose.
(II) To check whether the maintenance charges have been correctly calculated and
billed.
(III) To check that additional loads/installations serviced from time to time are
correctly brought on to the consumers ledgers and accordingly monthly
demand is raised thereof.
(IV) To check whether the audit short claims, if any, are correctly demanded and
collected.
(xiv) Checking of compliance of the Circular No.CMD/WZ/10, INDORE/DATED
05-01-2018 as per Data provided by the Audit Section Corporate Office
(a) To check whether the Sanctioned Load/Connected Load/Contract Demand has
been changed as per approval accorded by the competent authority and
applicable charges has been recovered. Also other compliance has been made
as per circular.
(b) To check whether the Correction in MF has been made with changes
meter/ME as per approval accorded by the competent authority. Also other
compliance has been made as per circular.
(c) To check whether bill correction through CC-4/CC-7 has been made with
supporting documents as per approval accorded by the competent authority.
Also other compliance has been made as per circular.
(d) To check whether entries for payment adjustments through CCB has been
made with supporting documents as per approval accorded by the competent
authority. Also other compliance has been made as per circular.
(xv) Dishonoured Cheque Register
(a) To check whether the Dishonoured cheques register is properly maintained.
(b) To check whether timely action has been taken for recovery of revenue
including disconnection, penalty and legal action besides ensuring that the
consumer records/books of account are updated immediately and intimated to
the consumer for fresh payment along with surcharge and bank charges.
(c) To check whether necessary entries in RED INK are made in the receipt and
payment sides of the cash book as well as in the CAC and CRA of the day.
(xvi) Cash & Bank
(a) Physical Verification of cash in hand and reconciliation of the same with ERP
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generated cash book, bank balances and cash in transit.
(b) Reconciliation of book balances with General Ledger & balance as per Bank
Statement.
(c) Verify accuracy and cutoff for cash transactions regarding recording of receipts
in the same accounting period in which they have been received.
(xvii) Analysis of receivables
(a) To check that defaulters list is being regularly received at the DC;
(b) To check that status is being updated at the DC regarding defaulters and efforts
made for recovery, including service of notice for outstanding dues;
(c) To check whether dates are indicated on which:
(i) Temporary disconnection orders are given effect to;
(ii) Permanent disconnection orders are given effect to;
(d) In case no such orders were implemented, ask reasons for the same;
(e) Check whether list of defaulters is showing an increasing trend.
(f) Check whether list for cases of permanent disconnections is prepared in
compliance to Electricity Supply code 2013 for submission to Commission.
(g) To check whether outstanding charges/dues/amount of instalment fixed along
with disconnection and reconnection charges as may be applicable, are
received in case where temporary disconnections been restored.
(h) In case of temporary disconnections made at request received from the
consumer check whether all the monthly charges that are fixed in nature e.g.
demand charge, minimum charge, meter rent etc have been received from the
consumer in advance. Also check whether disconnection / reconnections
charges have been received from the consumer.
(i) In case of disputed / erroneous bills check that adequate records are being
maintained for status of the dispute & its resolution. Also check on sample
basis that in case the bill is found to be erroneous and accordingly a revised bill
has been issued, whether adjustment has duly been made in the subsequent
bill.
(xviii) Audit of online LT revenue collection received & remitted by the
Payment Service Provider (PSP) as per details given below :-
(a) To check whether the online payment made by the LT consumers & received
by the PSPs is remitted / transferred to company's account within stipulated
time as per terms & conditions of the agreement. In case of delay in remittance
of amount by the PSPs, as per terms & conditions of the agreement, the penalty
amount alongwith interest amount is calculated correctly & is imposed or not.
(b) To check whether the performance guarantee provided by the PSPs is as per
the terms & conditions of the agreement. If additional performance guarantee
amount is required the same is deposited or not by the PSPs.
(c) To check whether the monitoring mechanism developed by the company to
ensure timely remittance by the PSPs is working properly or not.
(d) To check & suggest whether any other necessary action is required as per
terms & conditions of the agreement / MOUs made with the PSPs for
safeguarding Company's interest.
(xix) OTHERS
(a) In case of seasonal consumers check whether the seasonal credit has been
given correctly;
(b) Check whether regularization has been done of anomalies pointed out by
vigilance, periodic inspection reports and other audits conducted;
(c) Report on maintenance of records at DCs;
(d) Checking compliance to tariff orders;
(e) Study the abnormal/sub-normal consumption in respect of high revenue
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yielding installations & report on the reasons for such variations;
(f) Compare the consumption pattern of similar industries/installations to
highlight possible loss of revenue;
(g) Compare the average billing rate of revenue of the DC / Zones as a whole with
average billing rate for each category of consumers. In case of average
realization being significantly lesser than the overall average realization rate of
the sub-division (of that category), investigate the reasons for the same and
suggest remedial action, if any;
(h) Compare the average consumption per installation of the DC/ Zones as a
whole with average consumption for each category of consumers. In case of
average consumption being significantly lesser than the overall average
consumption of the DC (of that category), investigate the reasons for the same
and suggest remedial action, if any;
(i) Compare the average revenue billed per installation of the DC/ Zones as a
whole with average revenue billed for each category of consumers. In case of
average revenue billed being significantly lesser than the overall average
demand of the sub-division (of that category), investigate the reasons for the
same and suggest remedial action, if any;
(j) Analyze the balances of receivables (arrears in terms of number of days of
demand) for each category of consumers and compare it individual with ledger
balances. In case of large variations in the level of receivables in respect of a
particular ledger, investigate the reasons, and suggest remedial action;
(k) Verify the meter reading and billing efficiency. In case the percentage of meter
reading and billing is significantly lower, auditor should take immediate action
to report the matter to the administrative authorities for taking immediate
appropriate action. While reporting the matter auditor should quantify the loss
of revenue on account of the above reason.
(l) Verify the collection efficiency. In case the percentage of collection efficiency is
significantly lower as compared to the previous year, the auditor should report
the matter to the administrative authorities for taking immediate appropriate
action.
(14) AUDIT OF AREA STORES
(a) The inventory in the Distribution Company includes the materials bought for
capital works and maintenance works. The peculiarity of some of the items of
inventory is that they can be used for both the Capital Works and Maintenance
Works.
Scope of the Audit of the Stores and Pricing in the Stores includes (but not
limited to):
(a) Review of the Internal Controls in the Stores;
(b) Review whether all transactions undertaken by the area store are
inconformity with the relevant accounting standards issued by ICAI.
(c) Audit of Pricing of Issues;
(d) Review of valuation of Inter-store transfers;
(e) Review of age-wise analysis;
(f) Review of system of level of inventory;
(g) Periodic physical verification of inventory.
(b) CHECKLIST:
(a) Check whether initial records and other books of accounts are maintained
properly;
(b) Check whether the Requisition books are maintained properly and issued by
the appropriate authority;
(c) Check whether the Stores accounts are closed on the prescribed dates of the
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month and recorded in the accounts of the respective month;
(d) Check whether the reconciliation of the quantities is done on a timely basis;
(e) Check whether the priced stores ledger are maintained properly;
(f) Check whether the Stores Issues are valued at the prescribed pricing method;
(g) Check whether the monthly Stock balances are maintained as per the approved
limits;
(h) Verify whether the Stock reconciliation certificate is prepared on a monthly
basis and actions initiated in clearing the differences are taken:
(I) In respect of the excess and shortages the explanations of the
departmental staff is obtained, examined and approval of the officer concerned
is available for the adjustments carried out in the ledger;
(II) Check whether the adjustments have been made in the ledgers;
(III) Check for no fictitious adjustments made in the ledger.
(i) Check whether the internal checks prescribed in the manual are conducted and
registers for this purpose are maintained;
(j) Physical verification of material in Area Store should be carried out.
(15) INTERNAL AUDIT OF CIVIL DIVISIONS
(i) The Expenditure Audit shall cover all the Divisions/ Sub- Divisions under them
incurring expenditure. Broadly it shall cover the following:
(a) Capital Expenditure
(b) R&M expenditure
(c) Payrolls, P.F. and other establishment Expenditure
(d) Stores and Purchases
Following are the broad areas of system and expenditure audit:
(ii) SANCTIONS & BUDGETS:
(a) 100% checking for the full period at the end of the Year, along with
Administrative/ Financial Approval, detailed estimation being technically
sanctioned by the Competent Authority.
(b) Sanctioned estimates to be verified with reference to Schedule of Rates or
Market rates.
(c) Budget allocated to Divisions as well as utilized by the concerned.
(d) Excess spending over the budget allocation and Regularization of excesses.
(iii) CONTRACT AGREEMENTS/PRICE:
(a) Checking Tender Registers, Contractors Bill Registers and even Registers
containing Registration of Contractors.
(b) Competent Authority to sanction the Contract & amendments issued, if any,
must contain his approval.
(c) Split up of contract to be within financial powers of field officers to be
reviewed and commented .Proper execution of contract, Levy of L.D. Review of
arbitration cases.
(iv) WORK ORDER/PURCHASE ORDER:
(a) The Work Orders must have Administrative approval and Technical Sanction
and the proposal must be justified on the basis of Budgeted Provision.
(b) Order for capital work / repairs & maintenance should be at Approved rates
of CSR or approved current market rates & Register of Bills with RA Bill wise
update position to be checked.
(c) Reconciliation of the Works Register and the Works Register at the RAO
Office.
(d) Timely preparation of Completion Report based on the completion of the Work
as per the Work Order.
(e) Recovery of material advances issued to the contractor, recovery of various
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materials issued to the contractor as per approved rates.
(f) The orders placed by the Division offices should be as per the Budget
provision.
(g) Purchase should be as per DOP.
(h) Penalty for delay in supply/delay in execution of work as per rules has been
made from the contractors.
(i) There should be a comparative price analysis review on the basis of Quotations
& other price information.
(j) Distress purchase/ wrong intending/ Excess quantity procurement etc. should
be reported.
(v) CLOSURE OF CONTRACT:
(a) The final bills to be settled as expeditiously as possible.
(b) Delay to be reviewed. Delay in capitalization to be seen and reported.
(c) Reasons for pending WCRs to be analysed/ reported.
(vi) ESTABLISHMENT- SALARIES & WAGES:
(a) Test Checking of Pay Bills with reference to rules & Proprietary aspects- at least for a
month inevery phase of Internal Audit.
(b) Verification of Wage Sheets, Attendance Records- particularly of Leave Salary/ OT &
other Allowances & Accounting of leave records at least for a month in the phase of
Internal Audit. iii. Increments, revisions and Grade fixation etc to be verified.
(c) 100% checking of Payment of Pension, Gratuity & Other Retirement Benefits,
Statutory Deductions & their timely deposits.
(d) Calculation & Accounting of Interest on Loans & Advances & its recovery as per
applicable rules.
(e) Contract employees payment to be audited to see ,,ghost works.
(f) Allotment of quarters for emergency staff to be checked.
(g) Proper transfer of employees from one division to another.
(vii) FIXED ASSETS & CAPITAL WORK IN PROGRESS:
(a) 100% checking of Capital Expenditure with reference to proper sanction of
Competent Authority.
(b) Checking of works completed but not transferred to fixed assets.
(c) Delay in finalization of final bills.
(viii) STORES & MATERIAL ACCOUNTING:
(a) Checking of MAS register. See that all the materials received is properly entered
.Material issued to the contractors have been timely recovered through his running
bills/final bills.
(b) Checking of office furniture & equipment register, dead stock register & see that
physical verification is being done regularly.
(ix) CASH AND BANK:
(a) Verification of Cash, ERP generated Cash Book & its Auditing.
(x) GENERAL
(a) To check that the register of Telephone /Trunk calls, as required under rule is
maintained and expenditure incurred is within the ceiling fixed by the
Board/Company.
(b) Verification of the cases of theft of Board's/Company's material& property.
Check whether proper action is taken as per Board's /Company's rule.
(c) Checking & Verification of expenditure made on R & M of the departmental &
hired vehicles including checking of log books & other related records &
ensure that expenditure is within the approved limit and as per rules &
regulations
(d) Review of Court cases & see that proper action is taken for settlement of the
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pending Court cases.
(e) Verification of service postage stamp issued with dispatch register.
(f) Checking of measurement Books should be done to see that measurements are
properly taken and recorded as per rules ,authority passing the bills has
verified quantities/measurements to the extent required & signed as per rules
.Register of MB's received/issued are maintained as per rules.
(g) MAS register is maintained for each work separately and issue of materials to
various contractors and departmental works are properly entered. Full
recovery of material issued to various contractors has been made from their
running /final bill at approved rates.
(h) See that register of Board's/Company's Building & Land is maintained as per
proforma & updated.
(i) Register of Tools & Plants is maintained as per proforma & updated.
(j) Register of quarters is maintained as per proforma & updated.
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Annexure-1(A)
(A) DETAILED LIST OF VARIOUS OFFICE FOR L.T. REVENUE AUDIT
GROUP NAME OF NAME OF SR. NO. NAME OF D.C.'S/ FINANCIAL
NO. CIRCLE DIVISION ZONES/ CITY DIVISIONS YEAR OF L.T.
REVENUE
AUDIT
1 1 UJJAIN R 2017-19
CHINTAMAN
2 2017-19
JAWASIA
3 GHATIA 2017-19
UJJAIN 4 NARWAR 2017-19
5 PANTHPIPALIA 2017-19
6 PANBIHAR 2017-19
7 TAJPUR 2017-19
8 TARANA URBAN 2017-19
9 TARANA RURAL 2017-19
10 KAITHA 2017-19
TARANA 11 KANASIA 2017-19
12 MAKDONE I 2017-19
13 MAKDONE II 2017-19
14 ROOPAKHEDI 2017-19
15 NAGDA RURAL 2017-19
16 NAGDA TOWN 2017-19
17 GHINODA 2017-19
UJJAIN (O&M)
CIRCLE NAGDA 18 KHACHAROD 2017-19
19 MADWADA 2017-19
20 UNHEL 2017-19
21 PIPLODA BAGLA 2017-19
22 BARNAGAR R 2017-19
23 BARNAGAR 2017-19
24 INGORIA 2017-19
25 JAHANGIRPUR 2017-19
BADNAGAR 26 KHARSODKALAN 2017-19
27 KHRSOD KHURD 2017-19
28 LOHANA 2017-19
29 PIRZALAR 2017-19
30 RUNIJA 2017-19
31 MAHIDPUR CITY 2017-19
32 MAHIDPUR ROAD 2017-19
MAHIDPUR 33 MAHIDPUR R ZARDA 2017-19
34 GHONSLA 2017-19
35 MAHIDPUR RURAL 2017-19
2 1 RANGWASA 2017-19
INDORE 2 KANADIYA 2017-19
INDORE
(O&M) CIRCLE 3 DUDHIA 2017-19
4 TILLORE KHURD 2017-19
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5 KAMPEL 2017-19
6 SAWER 2017-19
7 DHARAMPURI 2017-19
8 CHANDRAWATIGANJ 2017-19
9 MANGALIA 2017-19
10 BUDI BARLAI 2017-19
11 AJNOD 2017-19
12 MHOW 2017-19
13 MHOW GAON 2017-19
14 HARSOLA 2017-19
15 SIMROL 2017-19
16 GUJARKHEDA 2017-19
17 GWALI-PALASIA 2017-19
MHOW 18 HASALPUR 2017-19
19 BADGONDA 2017-19
20 MANPUR 2017-19
21 DHAMNOD URBAN 2017-19
22 DHAMNOD RURAL 2017-19
23 DHARAMPURI 2017-19
24 SUNDREL 2017-19
25 HATOD 2017-19
26 PALIA 2017-19
27 NAWADA PANTH 2017-19
28 DEPALPUR 2017-19
DEPALPUR 29 GAUTAM PUR 2017-19
JALODIGYAN
30 2017-19
CHAMBAL
31 ATAHEDA 2017-19
32 GOKULPUR 2017-19
33 PITHAMPUR 2017-19
34 GHATABILLOD 2017-19
PITHAMPUR 35 SAGORA 2017-19
36 BETMA 2017-19
37 CHIKLODHA 2017-19
3 1 KHARGONE-T 2017-19
2 OON 2017-19
3 SEGAON 2017-19
4 TALAKPURA 2017-19
5 BARUD 2017-19
KHARGONE KHARGONE-I
6 KHARGONE-R 2017-19
(O&M) CIRCLE
7 BISTAN 2017-19
8 BHAGWANPURA 2017-19
9 NANDGAON 2017-19
10 MANGAON 2017-19
KHARGONE-II 11 BHIKANGAON-T 2017-19
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12 GOGAWA-T 2017-19
13 GHUGHRIYAKHEDI 2017-19
14 GOGAWA-R 2017-19
15 BHIKANGAON-R 2017-19
16 BAMNALA 2017-19
17 ZIRNIYA 2017-19
18 SHIVANA 2017-19
19 ANJANGAON 2017-19
20 BARWAHA-T 2017-19
21 SANAWAD-T 2017-19
22 BARWAHA-R 2017-19
23 BALWADA 2017-19
24 KATKUT 2017-19
BARWAHA 25 BAGOD 2017-19
26 SANAWAD (R-I) 2017-19
27 SANAWAD (R-II) 2017-19
28 BEDIA 2017-19
29 KANAPUR 2017-19
30 BARUD 2017-19
31 MANDLESHWAR 2017-19
32 MAHESHWAR-T 2017-19
33 KASARAWAD 2017-19
34 KARHI 2017-19
35 MAHESHWAR R 2017-19
36 CHOLI 2017-19
37 MEHATWADA 2017-19
MANDLESHWAR 38 DHARGAON 2017-19
39 PADLIYA 2017-19
40 SOMAKHEDI 2017-19
41 PIPLIYA 2017-19
42 BALSAMUND 2017-19
43 MULTHAN 2017-19
44 SAWADA 2017-19
45 BALAKWADA 2017-19
4 1 MANDSAUR (T) 2017-19
2 CHANDRAPURA 2017-19
3 KHILCHIPURA 2017-19
4 MULTANPURA 2017-19
MANDSAUR 5 GUJARBARDIA 2017-19
MANDSAUR
(O&M) CIRCLE 6 AFJALPUR 2017-19
7 DALODA 2017-19
8 KACHNARA 2017-19
9 BHAVGARH 2017-19
10 DHAMNAR 2017-19
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11 SEMLIA HERRA 2017-19
12 MALHARGARH 2017-19
13 NARAYANGARH 2017-19
14 ZARDA 2017-19
15 KANGHATTI 2017-19
MALHARGARH 16 BALAGUDA 2017-19
17 P/MANDI 2017-19
18 BOTALGANJ 2017-19
19 BUDHA 2017-19
20 SANJEET 2017-19
21 GAROTH 2017-19
22 BARKHEDA LOYA 2017-19
23 B / GANGASA 2017-19
24 BOLIYA 2017-19
25 CHANDWASA 2017-19
26 SHAMGARH 2017-19
GAROTH
27 D / DIWAN 2017-19
28 BHANPURA 2017-19
29 BABULADA 2017-19
30 G/SAGAR 2017-19
31 SANDHARA 2017-19
32 BHENSODA 2017-19
33 SITAMAU (U) 2017-19
34 SITAMAU (R) 2017-19
35 LADUNA 2017-19
36 DIPAKHEDA 2017-19
SITAMAU
37 SUWASARA 2017-19
38 RUNIJA 2017-19
39 RAHIMGARH 2017-19
40 KAYAMPUR 2017-19
5 1 POWER HOUSE ZONE 2017-19
RATLAM (CITY) 2 TRIVENI ZONE 2017-19
3 VINOBANAGAR ZONE 2017-19
4 SIMLAWADA 2017-19
5 BILPANK 2017-19
6 DHARAD 2017-19
RATLAM 7 SEMLIYA 2017-19
(O&M) CIRCLE 8 DHONSWAS 2017-19
RATLAM (O&M) 9 SHIVPUR 2017-19
10 DHAMNOD 2017-19
11 SAILANA 2017-19
12 NAMLI 2017-19
13 RAOTI 2017-19
14 BAJNA 2017-19
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15 JOARA T 2017-19
16 DHODHAR 2017-19
17 K.KHEDA 2017-19
18 JAORA R 2017-19
JOARA 19 UPLAI 2017-19
20 RINGNOD 2017-19
21 PIPLODA 2017-19
Þß SUKHEDA 2017-19
23 H.PALIYA 2017-19
24 ALOTE T 2017-19
25 V.GARH 2017-19
26 K.DEVDA 2017-19
ALOTE 27 TAL U 2017-19
28 K.KALAN 2017-19
29 TAL R 2017-19
30 H.PIPLIYA 2017-19
6 1 NEEMUCH (T) 2017-19
2 JEERAN 2017-19
3 NEEMUCH R-I 2017-19
NEEMUCH 4 NEEMUCH R-II 2017-19
5 HARKIYAKHAL 2017-19
6 CHITAKHEDA 2017-19
7 SAWAN 2017-19
8 JAWAD 2017-19
9 RATANGARH 2017-19
10 SINGOLI 2017-19
11 ZANTLA 2017-19
12 DEEKEN 2017-19
JAWAD
NEEMUCH 13 MORWAN 2017-19
(O&M) CIRCLE 14 S.MAHARAJ 2017-19
15 ATHANA 2017-19
16 NAYAGAON 2017-19
17 JAAT NEW 2017-19
18 RAMPURA 2017-19
19 KUKDESHWAR 2017-19
20 BARLAI 2017-19
21 MANASA (U) 2017-19
MANASA 22 MANASA (R) 2017-19
23 BHATKHEDI 2017-19
24 KANJARDA 2017-19
25 ANTRI 2017-19
26 MAHAGARH 2017-19
7 JHABUA 1 JHABUA (T) 2017-19
JHABUA
(O&M) CIRCLE 2 JHABUA (R) 2017-19
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3 MEGHNAGAR 2017-19
4 THANDLA 2017-19
5 KAKANWANI 2017-19
6 RANAPUR 2017-19
7 PARA 2017-19
8 KHAWASA 2017-19
9 BAMNIYA 2017-19
10 SARANGI 2017-19
11 PETLAWAD 2017-19
12 RAIPURIYA 2017-19
13 JHAKNAWADA 2017-19
14 ALIRAJPUR(T) 2017-19
15 ALIRAJPUR(R) 2017-19
16 JOBAT 2017-19
ALIRAJPUR 17 BHABARA 2017-19
18 SONDWA 2017-19
19 UDAIGARH 2017-19
20 KATTHIWADA 2017-19
8 1 BARWANI (T) 2017-19
2 BARWANI (R) 2017-19
3 ANJAD (R-I) 2017-19
4 ANJAD (R-II) 2017-19
BARWANI 5 PATI 2017-19
6 ANJAD (T) 2017-19
7 TALWADA DEB 2017-19
8 DAWANA 2017-19
BARWANI 9 THIKARI 2017-19
(O&M) CIRCLE 10 SENDHWA (T) 2017-19
11 SENDHWA (R) 2017-19
12 KHETIYA 2017-19
13 PANSEMAL 2017-19
SENDHWA 14 BALWADI 2017-19
15 PALSOOD 2017-19
16 RAJPUR (T) 2017-19
17 RAJPUR (R) 2017-19
18 JULWANIYA 2017-19
9 BURHANPUR 1 SHANWARA ZONE 2017-19
(CITY) 2 LALBAG ZONE 2017-19
3 BURHANPUR-R 2017-19
BURHANPUR 4 LONI 2017-19
(O&M) CIRCLE BURHANPUR 5 SAROLA 2017-19
(O&M) 6 BADGAON 2017-19
7 DOI PHODIYA 2017-19
8 KHAKNAR 2017-19
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9 SHAHPUR 2017-19
10 ICHHAPUR 2017-19
11 CHAPORA 2017-19
12 PHOPNAR 2017-19
13 KHAMNI 2017-19
14 NEPANAGAR 2017-19
15 DHABHIYAKHEDA 2017-19
16 NIMBOLA 2017-19
10 1 MANORAMAGANJ 2016-19
2 O.P.H.(EAST) 2016-19
3 TILAK NAGAR 2016-19
EAST CITY DN.
4 SATYA SAI 2016-19
5 KHAJRANA 2016-19
6 GOYAL NAGAR 2016-19
7 G.P.H. 2016-19
8 SUBHASH CHOWK 2016-19
WEST CITY DN. 9 SANGAM NAGAR 2016-19
10 KALANI NAGAR 2016-19
11 AIRPORT 2016-19
12 O.P.H. (SOUTH) 2016-19
13 MECHANIC NAGAR 2016-19
INDORE (CITY) SOUTH CITY DN. 14 DAILY COLLEGE 2016-19
CIRCLE 15 NAVLAKHA 2016-19
16 UNIVERCITY 2016-19
17 SANWER ROAD 2016-19
18 VIJAY NAGAR 2016-19
19 MALWA MILL 2016-19
NORTH CITY DN.
20 ELECTRONIC COMP. 2016-19
21 ARYANY NAGAR 2016-19
22 MAHALAXMI 2016-19
23 RAJENDRA NAGAR 2016-19
24 RAJMOHALLA 2016-19
CENTRAL CITY 25 ANNAPURNA 2016-19
DN. 26 GUMASTA NAGAR 2016-19
27 RAU 2016-19
28 SIRPUR 2016-19
¼½ 1 DHAR-T 2016-19
2 DHAR-R 2016-19
3 TIRLA 2016-19
DHAR (O&M) 4 TEESGAON 2016-19
DHAR
CIRCLE 5 BAGDI 2016-19
6 NALCHHA 2016-19
7 DIGTHAN 2016-19
8 KESURE 2016-19
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9 KANWAN 2016-19
10 KOD 2016-19
11 BIDWAL 2016-19
BADNAWAR 12 BADNAWAR-T 2016-19
13 BADNAWAR-R 2016-19
14 MULTHAN 2016-19
15 CHHAYAN 2016-19
16 AMZERA 2016-19
17 DESAI 2016-19
18 RAJOD 2016-19
RAJGARH 19 SARDARPUR 2016-19
20 RAJGARH 2016-19
21 DHULET-R 2016-19
22 RINGNOD 2016-19
23 BAGH 2016-19
24 KUKHI-T 2016-19
25 KUKHI-R 2016-19
KUKSHI
26 SUSARI 2016-19
27 NISARPUR 2016-19
28 CHIKHALDA 2016-19
29 MANAWAR-T 2016-19
30 MANAWAR-R 2016-19
31 SINGHANA 2016-19
MANAWAR
32 BAKANER 2016-19
33 TAWLAI 2016-19
34 GANDHWANI 2016-19
12 1 CIVIL LINE ZONE 2016-19
2 SENIOR ZONE 2016-19
DEWAS (CITY)
3 CITY ZONE 2016-19
4 INDUSTRIAL ZONE 2016-19
5 KSHIPRA 2016-19
6 SIROLIYA 2016-19
7 KHATAMBA 2016-19
8 DOUBLE CHOUKY 2016-19
DEWAS (O&M)
DEWAS (O&M) 9 SINGWADA 2016-19
CIRCLE 10 DEWAS (R) 2016-19
11 BAROTHA 2016-19
12 VIJAYGANJ MANDI 2016-19
13 SONKATCH(U) 2016-19
14 SONKACHCH(R) 2016-19
15 GANDHRVPURI 2016-19
SONKATCH
16 PIPALGAVA 2016-19
17 BHOURASA 2016-19
18 TONK-KALAN 2016-19
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19 TOKN-KHURD 2016-19
20 KANNOD 2016-19
21 KANTAPHOD 2016-19
22 SATWAS 2016-19
23 KHATEGAON-I(U) 2016-19
KANNOD 24 KHATEGAON-II(R) 2016-19
25 HARNGONV 2016-19
26 NEMAWAR 2016-19
27 PANI GONV 2016-19
28 BAIJAGWADA 2016-19
29 BAGLI 2016-19
30 CHAPDA 2016-19
31 UDAYNAGAR 2016-19
32 KAMLAPUR 2016-19
BAGLI 33 HATPIPLYA-U 2016-19
34 HATPIPLYA-R 2016-19
35 KARNAWAD 2016-19
36 NEORI 2016-19
37 PUNJAPURA 2016-19
13 1 SHAJAPUR (T) 2015-19
2 SHAJAPUR (R-1) 2015-19
3 SHAJAPUR (R-2) 2015-19
4 MAKSI 2015-19
SHAJAPUR
5 LAHORI 2015-19
6 BERCHHA 2015-19
7 SALSALAI 2015-19
8 GULANA 2015-19
9 MO. BARODIYA (N) 2015-19
MO. BARODIYA 10 MO. BARODIYA (S) 2015-19
SHAJAPUR 11 PANWADI 2015-19
(O&M) CIRCLE 12 SHUJALPUR [T] 2015-19
13 SHUJALPUR [R] 2015-19
14 AKODIYA 2015-19
15 POLAIKALA 2015-19
16 AV. BARODIYA 2015-19
SHUJALPUR 17 ARNIYAKALA 2015-19
18 POCHANER 2015-19
19 KALAPIPAL 2015-19
20 NANDNI 2015-19
21 KHOKRAKALA 2015-19
22 BEHRAWAL 2015-19
23 AGAR T 2015-19
AGAR (O&M) AGAR R
AGAR 24 2015-19
CIRCLE
25 BAROD 2015-19
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26 JAYSINGPURA 2015-19
27 KANAD 2015-19
28 TANODIYA 2015-19
29 NALKHEDA T 2015-19
30 NALKHEDA R 2015-19
SUSNER
31 SUSNER 2015-19
32 SOYAT 2015-19
Annexure-1(B)
(B) DETAILED LIST OF VARIOUS OFFICES FOR SYSTEMS & EXPENDITURE AUDIT
Group No. Name of Circle Name of Auditee Office Financial Year of
Systems & Expenditure
Audit
14 Region 1. CE(UR) ,Ujjain 2017-19
2. S.E. (O&M) Circle Ujjain 2017-19
3. E.E. (O&M) Dn. Ujjain 2017-19
4. E.E. (O&M) Dn. Tarana 2017-19
5. E.E. (O&M) Dn. Nagda 2017-19
6. E.E. (O&M) Dn. Baranagar 2017-19
O&M Circle Ujjain
7. E.E. (O&M) Dn. Mahidpur 2017-19
8. E.E. (STC) O&M Dn. Ujjain 2017-19
9. E.E. (STC) City Dn. Ujjain 2017-19
10. E.E. (STM) Dn. Ujjain 2017-19
11. E.E. (Store) Dn. Ujjain 2017-19
12. E.E. (Civil) Dn. Ujjain 2017-19
13. RAO Ujjain 2017-19
14. S.E. (O&M) Circle Dewas 2017-19
15. E.E. (City ) Dn. Dewas 2017-19
O&M Circle, Dewas
16. E.E. (O&M) Dn. Dewas 2017-19
17. E.E. (O&M) Dn. Sonkatch 2017-19
18. E.E. (O&M) Dn. Bagli 2017-19
19. E.E. (O&M) Dn. Kannod 2017-19
20. RAO Dewas 2017-19
21. S.E. (O&M) Circle Shajapur 2017-19
O&M Circle,
22. E.E. (O&M) Dn. Shajapur 2017-19
Shajapur
23. E.E. (O&M) Dn. Shujalpur 2017-19
24. E.E. (STC) Dn. Shajapur 2017-19
25. S.E. (O&M) Circle Agar 2017-19
O&M Circle,
26. E.E. (O&M) Dn. Agar 2017-19
Agar
27. E.E. (O&M) Dn. Susner 2017-19
15 1. S.E. (O&M) Circle, Khandwa 2017-19
Khandw
Circle
O&M
a
2. E.E. (O&M) Dn. Khandwa-I 2017-19
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Group No. Name of Circle Name of Auditee Office Financial Year of
Systems & Expenditure
Audit
3. E.E. (O&M) Dn. Khandwa-II 2017-19
4. E.E. (City) Dn. Khandwa 2017-19
5. E.E.(O&M) Dn. Pandhana 2017-19
6. E.E. (Civil) Khandwa 2017-19
7. RAO Khandwa 2017-19
8. S.E. (O&M) Circle Burhanpur 2017-19
O&M Circle
Burhanpur
9. E.E. (O&M) Dn. Burhanpur 2017-19
10 E.E. (City) Dn. Burhanpur 2017-19
11. S.E. (O&M) Circle Khargone 2017-19
12. E.E. (O&M) Dn. Khargone-I 2017-19
13. E.E. (O&M) Dn. Khargone-II 2017-19
O&M Circle Khargone
14. E.E. (O&M) Dn. Barwaha 2017-19
15. E.E. (O&M) Dn. Mandleshwar 2017-19
16. E.E. (STC) Dn. Barwaha 2017-19
17. E.E. (Store) Dn. Barwaha 2017-19
18. RAO Khargone 2017-19
19. S.E. (O&M) Circle Barwani 2017-19
O&M Circle,
Barwani
20. E.E. (O&M) Dn. Barwani 2017-19
21. E.E. (O&M) Dn. Sendhwa 2017-19
16 1. S.E.(O&M) Circle, Mandsaur 2017-19
2. E.E. (O&M) Dn. Mandsaur 2017-19
3. E.E. (O&M) Dn. Malhargarh 2017-19
O&M Circle, Mandsaur
4. E.E. (O&M) Dn. Garoth 2017-19
5. E.E. (O&M) Dn. Sitamau 2017-19
6. E.E. (STC) Dn. Mandsaur 2017-19
7. E.E. (Store) Dn. Mandsaur 2017-19
8. RAO Mandsaur 2017-19
9. S.E. (O&M) Circle, Ratlam 2017-19
10. E.E. (City) Dn. Ratlam 2017-19
11. E.E. (O&M) Dn. Ratlam 2017-19
O&M Circle, Ratlam
12. E.E. (O&M) Dn. Jaora 2017-19
13. E.E. (O&M) Dn. Alote 2017-19
14. E.E. (Civil) Dn. Ratlam 2017-19
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Group No. Name of Circle Name of Auditee Office Financial Year of
Systems & Expenditure
Audit
15. E.E. (Store) Dn. Ratlam 2017-19
16. RAO Ratlam 2017-19
17. S.E. (O&M) Circle, Neemuch 2017-19
O&M Circle,
18. E.E. (O&M) Dn. Neemuch 2017-19
Neemuch
19. E.E. (O&M) Dn. Jawad 2017-19
20. E.E. (O&M) Dn. Manasa 2017-19
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Annexure- 1 (C)
(C) LIST OF NUMBER OF OFFICES IN EACH CIRCLE AS PER AUDIT SCHEDULE
Group No. Type of Audit Name of Circle Total No. of Auditee
Office
1 L.T. Revenue Audit Ujjain (O&M) Circle 35
2 Indore (O&M) Circle 37
3 Khargone (O&M) Circle 45
4 Mandsaur (O&M) Circle 40
5 Ratlam (O&M) Circle 30
6 Neemuch(O&M) Circle 26
7 Jhabua (O&M) Circle 20
8 Barwani (O&M) Circle 18
9 Burhanpur (O&M)Circle 16
10 Indore (City) Circle 28
11 Dhar (O&M) Circle 34
12 Dewas (O&M) Circle 37
13 Shajapur & Agar (O&M) Circle 32
Total 398
14 Systems & Expenditure (O&M) Circle Ujjain, Dewas , Shajapur & 27
Audit Agar
15 (O&M) Circle Khandwa, Burhanpur, 21
Khargone & Barwani
16 (O&M) Circle Mandsaur, Ratlam & 20
Neemuch
Total 68
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M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.1 Annexure 1 (D)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE UJJAIN TO BE OUTSOURCED FOR LT REVENUE
AUDIT AND CATEGORY WISE NO. OF CONSUMERS
Category wise No. of Consumers
NAME OF NAME OF
SL.NO TEMP
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR OTHER TOTAL
(IRR)
1 2 3 4 5 6 7 8 9 10 11 12
1 UJJAIN R 11365 678 118 39 18 3466 0 2 15686
CHINTAMAN
2 7102 286 89 23 33 4891 0 13 12437
JAWASIA
3 GHATIA 7198 377 75 24 28 4577 0 0 12279
4 UJJAIN NARWAR 6675 374 65 40 34 4121 0 0 11309
5 PANTHPIPALIA 5940 250 41 19 34 4062 0 0 10346
6 PANBIHAR 5802 164 54 45 16 3891 0 0 9972
7 TAJPUR 5206 173 63 39 29 3363 0 0 8873
TOTAL 49288 2302 505 229 192 28371 0 15 80902
8 TARANA URBAN 3871 947 59 45 3 241 0 1 5167
9 TARANA RURAL 4178 64 24 14 29 2598 0 0 6907
10 KAITHA 6465 329 47 31 41 3524 0 0 10437
11 TARANA KANASIA 4935 198 53 28 31 2807 0 0 8052
12 MAKDONE I 4603 298 53 24 26 2309 2 0 7315
13 MAKDONE II 2613 47 29 23 29 1727 0 0 4468
14 ROOPAKHEDI 5988 231 53 41 42 3925 5 0 10285
TOTAL 32653 2114 318 206 201 17131 7 1 52631
15 NAGDA RURAL 8836 211 84 63 46 5764 0 0 15004
16 NAGDA TOWN 18047 3010 149 158 21 13 0 1 21399
17 GHINODA 9025 294 55 74 48 7848 0 0 17344
18 NAGDA KHACHAROD 10617 1644 85 51 36 4231 8 1 16673
19 MADWADA 5160 175 35 64 30 4956 0 0 10420
20 UNHEL 8036 795 71 43 58 5755 0 1 14759
21 PIPLODA BAGLA 7248 164 72 38 47 4282 0 0 11851
TOTAL 66969 6293 551 491 286 32849 8 3 107450
22 BARNAGAR R 4268 163 32 25 26 3700 0 0 8214
23 BARNAGAR 7289 2056 65 1 11 43 0 0 9465
24 INGORIA 5519 425 62 43 27 4121 0 0 10197
25 JAHANGIRPUR 4807 175 49 39 29 4182 0 0 9281
26 BADNAGAR KHARSODKALAN 5492 314 60 27 26 4210 1 0 10130
27 KHRSOD KHURD 5159 270 51 23 28 4282 0 6 9819
28 LOHANA 4364 160 44 22 23 3871 3 0 8487
29 PIRZALAR 2394 64 18 17 17 2067 0 0 4577
30 RUNIJA 6202 524 59 42 17 4571 10 0 11425
TOTAL 45494 4151 440 239 204 31047 14 6 81595
31 MAHIDPUR CITY 6551 1712 90 36 12 8 0 0 8409
MAHIDPUR
32 6111 595 74 39 21 3366 0 0 10206
ROAD
MAHIDPUR R
33 MAHIDPUR 11864 496 129 51 34 6728 0 0 19302
ZARDA
34 GHONSLA 6788 421 49 54 50 3957 0 0 11319
MAHIDPUR
35 8564 129 78 36 56 6084 0 0 14947
RURAL
TOTAL 39878 3353 420 216 173 20143 0 0 64183
UJJAIN
GRAND TOTAL 332695 37458 4295 1544 1593 129974 145 28 507732
CIRCLE
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M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.2 Annexure 1 (E)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE INDORE TO BE OUTSOURCED FOR LT REVENUE AUDIT AND
CATEGORY WISE NO. OF CONSUMERS
Category wise No. of Consumers
NAME OF
SL.NO NAME OF ZONE/DC OTH
DN DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) TOTAL
ER
1 2 3 4 5 6 7 8 9 10 11 12
1 RANGWASA 2222 133 30 6 1 921 73 0 3386
2 KANADIYA 8367 481 56 41 5 2225 192 1 11368
3 DUDHIA 7157 371 127 33 1 3502 345 3 11539
4 TILLORE KHURD 5034 248 63 21 13 2186 97 9 7671
5 KAMPEL 7640 226 65 38 17 4380 4 5 12375
6 INDORE SAWER 6580 956 76 36 20 3789 60 0 11517
7 DHARAMPURI 10440 649 288 58 25 3159 704 3 15326
8 CHANDRAWATIGANJ 3739 297 27 32 22 2668 23 0 6808
9 MANGALIA 4881 166 66 9 0 2820 97 0 8039
10 BUDI BARLAI 7117 416 42 35 0 3373 45 0 11028
11 AJNOD 3408 139 30 42 16 2708 2 0 6345
TOTAL 66585 4082 870 351 120 31731 1642 21 105402
12 MHOW 10939 2662 54 78 22 47 27 0 13829
13 MHOW GAON 10080 691 77 17 11 1484 62 0 12422
14 HARSOLA 1953 125 15 36 2 1368 9 0 3508
15 SIMROL 8115 540 80 28 10 4011 68 5 12857
16 GUJARKHEDA 8723 492 67 41 15 2075 546 6 11965
17 GWALI-PALASIA 4927 409 57 18 12 1571 108 12 7114
18 MHOW HASALPUR 4449 189 52 19 15 3208 20 4 7956
19 BADGONDA 6127 246 51 11 13 2561 121 2 9132
20 MANPUR 5313 454 70 23 11 3443 4 0 9318
21 DHAMNOD URBAN 7049 1271 92 28 17 2446 59 1 10963
22 DHAMNOD RES 8559 586 100 48 14 3911 33 0 13251
23 DHARAMPURI 5270 473 60 21 2 1596 17 1 7440
24 SUNDREL 6302 202 68 29 2 3563 7 1 10174
TOTAL 87806 8340 843 397 146 31284 1081 32 129929
25 HATOD 7544 487 79 55 10 3592 113 1 11881
26 PALIA 3460 191 30 39 8 2464 26 0 6218
27 NAWADA PANTH 7189 271 151 29 3 2338 116 6 10103
28 DEPALP DEPALPUR 9069 936 40 29 4 2361 38 0 12477
29 UR GAUTAM PUR 5800 557 48 31 7 2774 30 0 9247
30 JALODIGYAN CHAMBAL 4346 107 31 46 21 2897 2 0 7450
31 ATAHEDA 5497 188 32 35 13 3534 18 2 9319
32 GOKULPUR 3680 53 17 22 0 2711 1 0 6484
TOTAL 46585 2790 428 286 66 22671 344 9 73179
33 PITHAMPUR 11452 1882 545 31 25 327 637 0 14899
34 GHATABILLOD 5335 586 81 20 1 1794 151 0 7968
PITHAM
35 SAGORA 7276 700 93 13 20 1847 412 0 10361
PUR
36 BETMA 9010 832 77 51 39 2282 341 0 12632
37 CHIKLODHA 4006 91 37 32 22 2413 7 0 6608
TOTAL 37079 4091 833 147 107 8663 1548 0 52468
INDORE
(O&M) GRAND TOTAL 238055 19303 2974 1181 439 94349 4615 62 360978
CIRCLE
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M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.3 Annexure 1 (F)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE KHARGONE TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY
WISE NO. OF CONSUMERS
Category wise No. of Consumers
SL.NO NAME OF DN NAME OF ZONE/DC
DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 Khargone-T 27643 4910 294 71 53 68 630 0 33669
2 Oon 4168 200 34 20 6 1885 10 0 6323
3 Segaon 5181 350 59 19 8 2217 15 0 7849
4 Talakpura 6528 128 87 18 16 2966 15 0 9758
5 Barud 6305 296 68 28 11 3492 11 0 10211
Khargone-I
6 Khargone-R 4724 97 66 22 2 2738 22 0 7671
7 Bistan 6439 386 129 23 7 4168 14 0 11166
8 Bhagwanpura 7614 336 107 28 20 4265 102 0 12472
9 Nandgaon 4594 135 31 15 10 2463 10 0 7258
10 Mangaon 2946 96 27 19 2 1408 9 0 4507
TOTAL 76142 6934 902 263 135 25670 838 0 110884
11 Bhikangaon-T 3592 749 72 2 3 0 83 0 4501
12 Gogawa-T 5489 430 84 22 16 1766 29 0 7836
13 Ghughriyakhedi 6458 178 85 46 21 3573 12 0 10373
14 Gogawa-R 5525 150 64 28 20 4026 11 0 9824
15 Khargone-II Bhikangaon-R 6638 112 88 34 18 4671 13 0 11574
16 Bamnala 6753 247 98 24 16 3494 7 0 10639
17 Zirniya 10748 362 177 30 15 5606 81 0 17019
18 Shiwana 4400 85 68 12 6 1863 4 0 6438
19 Anjangaon 5885 76 69 25 17 4345 13 0 10430
TOTAL 55488 2389 805 223 132 29344 253 0 88634
20 Barwaha-T 8944 1711 136 52 28 61 153 0 11085
21 Sanawad-T 7692 2115 45 21 13 20 131 0 10037
22 Barwaha-R 7838 183 60 34 51 2504 28 0 10698
23 Balwada 3065 126 40 22 27 1311 4 0 4595
24 Katkut 2970 102 40 14 15 1784 7 0 4932
25 Barwaha Bagod 4197 187 30 32 29 2142 17 0 6634
26 Sanawad (R-I) 3812 118 33 19 14 1896 5 0 5897
27 Sanawad (R-II) 4487 75 45 29 50 2444 11 0 7141
28 Bedia 6468 571 78 25 27 2663 61 0 9893
29 Kanapur 4676 99 52 17 19 2296 7 0 7166
30 Barud 3814 77 32 24 19 1655 14 0 5635
0 TOTAL 57963 5364 591 289 292 18776 438 0 83713
31 Mandleshwar 6300 784 53 18 16 1269 6 0 8446
32 Maheshwar-T 5619 993 47 3 16 0 39 0 6717
33 Kasarawad 7541 847 80 33 11 1850 29 0 10391
34 Karhi 3911 473 44 17 12 1148 26 0 5631
35 Maheshwar R 4632 59 48 22 12 3845 11 0 8629
36 Choli 3318 115 34 6 14 2189 11 0 5687
37 Mehatwada 3426 95 27 14 6 2500 9 0 6077
Mandleshwar
38 Dhargaon 4296 291 37 17 13 1968 9 0 6631
39 Padliya 3433 85 31 16 18 1825 5 0 5413
40 Somakhedi 2266 67 27 12 10 1421 1 0 3804
41 Pipliya 5111 189 54 27 30 1996 17 0 7424
42 Balsamund 7588 311 135 32 21 2871 51 0 11009
43 Multhan 7658 389 56 30 9 4188 33 0 12363
44 Sawada 5873 169 75 44 34 4672 39 0 10906
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45 Balakwada 7733 209 78 31 24 3893 7 0 11975
TOTAL 78705 5076 826 322 246 35635 293 0 121103
KHARGONE 268298 19763 3124 1097 805 109425 1822 0 404334
Circle GRAND TOTAL
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.4 Annexure 1 (G)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE MANDSAUR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY
WISE NO. OF CONSUMERS
Category wise No. of Consumers
SL.NO NAME OF DN NAME OF ZONE/DC W/ ST/LIG TEMP(IR OTHE TOTA
DL&F CL&F IP IRR
W HT R) R L
1 2 3 4 5 6 7 8 9 10 11 12
1 MANDSAUR (T) 23378 7422 313 57 45 278 0 0 31493
2 CHANDRAPURA 12392 1236 175 42 47 3291 6 0 17189
3 KHILCHIPURA 5345 244 41 25 24 3004 3 0 8686
4 MULTANPURA 5903 491 91 23 29 3427 0 0 9964
5 GUJARBARDIA 8790 392 55 41 58 5788 0 0 15124
6 MANDSAUR AFJALPUR 5968 369 49 25 31 3930 4 0 10376
7 DALODA 5316 1054 113 27 15 2183 0 0 8708
8 KACHNARA 7498 474 58 32 20 5663 4 0 13749
9 BHAVGARH 6678 394 42 19 34 5500 0 0 12667
10 DHAMNAR 5708 194 30 36 25 4051 0 0 10044
11 SEMLIA HERRA 2861 97 18 14 15 2591 0 0 5596
1236 14359
TOTAL 89837 985 341 343 39706 17 0
7 6
12 MALHARGARH 5145 635 46 22 25 2407 0 0 8280
13 NARAYANGARH 3542 356 22 13 11 2274 0 0 6218
14 ZARDA 3192 180 20 19 22 2195 0 0 5628
15 KANGHATTI 2340 146 19 13 7 1584 0 0 4109
16 MALHARGARH BALAGUDA 2676 102 26 17 16 1915 0 0 4752
17 P/MANDI 6344 1224 81 21 24 2739 0 0 10433
18 BOTALGANJ 2710 106 46 15 18 1891 0 0 4786
19 BUDHA 5687 343 45 23 30 5709 0 0 11837
20 SANJEET 7034 296 48 20 32 4528 29 0 11987
TOTAL 38670 3388 353 163 185 25242 29 0 68030
21 GAROTH 4085 1070 71 3 3 900 0 0 6132
22 BARKHEDA LOYA 5375 143 60 32 26 2790 1 0 8427
23 B / GANGASA 7016 397 88 19 22 4054 0 0 11596
24 BOLIYA 4792 460 58 27 17 2460 0 0 7814
25 CHANDWASA 8767 359 93 25 57 4760 0 0 14061
26 SHAMGARH 4966 1563 90 5 8 496 4 0 7132
GAROTH
27 D / DIWAN 7998 336 80 42 37 4173 13 0 12679
28 BAHANPURA 5007 1013 47 11 11 1055 0 0 7144
29 BABULADA 6888 369 60 31 31 2509 20 0 9908
30 G/SAGAR 3094 294 28 6 15 518 23 0 3978
31 SANDHARA 5121 255 34 16 25 2654 0 0 8105
32 BHENSODA 5065 270 36 24 16 2277 0 0 7688
10466
TOTAL 68164 6529 745 241 268 28646 61 0
4
33 SITAMAU (U) 4753 1056 82 48 16 1656 0 0 7611
34 SITAMAU (R) 3672 152 35 18 20 3085 2 0 6984
35 LADUNA 5602 258 75 26 26 3245 3 0 9235
SITAMAU
36 DIPAKHEDA 3598 99 42 33 28 2655 0 0 6455
37 SUWASARA 6031 921 74 30 22 2278 0 0 9356
38 RUNIJA 4169 126 44 36 32 2443 0 0 6850
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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39 RAHIMGARH 7985 418 86 41 56 5102 0 0 13688
40 KAYAMPUR 8238 753 71 26 38 5258 2 0 14386
TOTAL 44048 3783 509 258 238 25722 7 0 74565
24071 2606 259 100 11931 39085
MANDSAUR Circle GRAND TOTAL 1034 114 0
9 7 2 3 6 5
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.5 Annexure 1 (H)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE RATLAM TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF Category wise No. of Consumers
SL.NO NAME OF ZONE/DC
DN DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 Power house Zone 17435 5004 212 265 36 0 116 0 23068
Ratlam
2 Triveni Zone 20570 4817 255 290 25 235 99 0 26291
(City)
3 Vinobanagar Zone 22501 2055 296 205 40 0 214 0 25311
TOTAL 60506 11876 763 760 101 235 429 0 74670
4 Simlawada 6583 380 56 25 9 3520 12 0 10585
5 Bilpank 5782 198 46 16 17 4213 4 0 10276
6 Dharad 8861 370 121 44 24 4516 16 3 13955
7 Semliya 3504 167 23 32 12 2714 2 0 6454
8 Dhonswas 6781 451 60 46 28 4134 12 6 11518
Ratlam
9 Shivpur 5051 177 54 30 5 4587 7 3 9914
(O&M)
10 Dhamnod 6645 286 59 46 7 3110 19 10 10182
11 Sailana 15819 1224 190 33 9 5571 24 0 22870
12 Namli 5079 594 47 43 12 2624 11 0 8410
13 Raoti 12299 412 143 20 4 5734 21 1 18634
14 Bajna 12527 427 93 35 5 4644 10 0 17741
TOTAL 34858 1902 303 189 111 24997 0 0 62360
15 Joara T 13466 3193 192 75 25 0 0 1 16952
16 Dhodhar 5825 482 49 34 42 3686 0 0 10118
17 K.Kheda 6316 316 43 40 26 4307 64 2 11114
18 Jaora R 6438 366 59 25 45 4232 16 0 11181
19 Joara Uplai 6154 372 56 27 49 3604 104 0 10366
20 Ringnod 6795 265 52 31 52 4009 0 0 11204
21 Piploda 8464 536 54 75 46 5136 23 0 14334
22 Sukheda 5311 329 41 31 28 3647 0 0 9387
23 H.Paliya 3953 228 29 16 25 3125 11 0 7387
TOTAL 62722 6087 575 354 338 31746 218 3 102043
24 Alote T 5738 1166 72 42 32 1624 26 0 8700
25 V.Garh 6152 122 34 53 68 5053 1 0 11483
26 K.Devda 4308 94 39 22 44 3240 0 0 7747
27 Alote Tal U 6609 713 51 27 31 3986 8 0 11425
28 K.Kalan 6701 283 62 41 34 6072 2 0 13195
29 Tal R 7616 189 51 36 53 4283 2 0 12230
30 H.Pipliya 6293 198 48 29 49 4696 8 0 11321
TOTAL 43417 2765 357 250 311 28954 47 0 76101
Ratlam
Circle GRAND TOTAL 255576 25414 2587 1734 882 106302 832 26 393353
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.6 Annexure 1 (I)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE NEEMUCH TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 NEEMUCH (T) 23628 6634 344 64 45 476 0 172 31363
NEEMUCH
2 JEERAN 4792 441 23 29 27 2921 16 11 8260
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3 NEEMUCH R-I 7638 535 64 29 48 4165 0 28 12507
4 NEEMUCH R-II 6255 319 44 28 35 2931 0 27 9639
5 HARKIYAKHAL 4528 250 24 17 30 2151 0 10 7010
6 CHITAKHEDA 4267 281 25 41 42 2671 0 3 7330
7 SAWAN 5241 306 53 24 33 3622 0 4 9283
TOTAL 56349 8766 577 232 260 18937 16 255 85392
8 JAWAD 3400 973 45 6 7 299 1 9 4740
9 RATANGARH 5099 467 47 32 30 3159 1 8835
10 SINGOLI 6695 654 65 59 55 3511 17 11 11067
11 ZANTLA 3090 210 25 29 38 2923 1 6316
12 DEEKEN 3775 271 28 28 27 2354 3 6486
JAWAD
13 MORWAN 4092 239 42 16 26 2337 24 8 6784
14 S.MAHARAJ 2817 300 37 14 12 1662 0 4842
15 ATHANA 5498 303 29 37 33 3299 1 1 9201
16 NAYAGAON 4075 457 44 19 13 1595 8 16 6227
17 JAAT NEW 2181 156 18 17 24 1645 0 4041
TOTAL 40722 4030 380 257 265 22784 51 50 68539
18 RAMPURA 8365 893 66 42 56 2290 35 19 11766
19 KUKDESHWAR 7190 658 44 43 59 3847 0 16 11857
20 BARLAI 3018 128 20 19 27 1228 7 2 4449
21 MANASA (U) 5417 2063 106 12 7 181 0 75 7861
22 MANASA MANASA (R) 5299 163 29 34 27 3774 0 1 9327
23 BHATKHEDI 3949 232 22 19 24 2348 2 3 6599
24 KANJARDA 2998 183 17 22 24 1547 0 0 4791
25 ANTRI 3747 160 32 17 19 2251 0 2 6228
26 MAHAGARH 4866 200 37 28 36 3046 10 5 8228
TOTAL 44849 4680 373 236 279 20512 54 123 71106
Neemuch
(O&M) GRAND TOTAL 141920 17476 1330 725 804 62233 121 428 225037
Circle
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.7 Annexure 1 (J)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE JHABUA TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 Jhabua (T) 8820 1717 69 13 17 22 123 0 10781
2 Jhabua (R) 18112 396 148 9 5 2150 81 0 20901
3 Meghnagar 20302 958 337 26 12 3325 34 0 24994
4 Thandla 17260 1215 145 20 9 2866 89 0 21604
5 Kakanwani 13050 404 198 7 4 1850 6 0 15519
6 Ranapur 15572 942 198 14 4 1839 58 0 18627
7 Jhabua Para 9785 461 116 8 1 2379 34 0 12784
8 Khawasa 7371 258 79 4 2 1155 17 0 8886
9 Bamniya 6816 428 73 13 11 1526 15 0 8882
10 Sarangi 9733 361 94 15 9 4157 33 0 14402
11 Petlawad 9526 1121 100 23 13 3324 47 0 14154
12 Raipuriya 11247 393 105 13 9 2766 9 0 14542
13 Jhaknawada 7133 210 67 12 14 1970 12 0 9418
TOTAL 154727 8864 1729 177 110 29329 558 0 195494
14 Alirajpur(T) 5602 1322 100 9 22 47 50 0 7103
15 Alirajpur(R) 16279 493 144 13 12 4836 42 0 21819
16 Alirajpur Jobat 14098 957 156 36 10 4531 151 0 19939
17 Bhabara 13550 638 153 12 6 2718 54 0 17131
18 Sondwa 21494 499 155 16 8 6890 55 0 29117
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19 Udaigarh 10242 260 141 11 3 2627 23 0 13307
20 Katthiwada 7819 190 33 8 3 1702 3 0 9758
TOTAL 89084 4310 882 105 64 23351 378 0 118174
Jhabua
(O&M) GRAND TOTAL 243811 13174 2611 282 174 52680 936 0 313668
Circle
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.8 Annexure 1 (K)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE BARWANI TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 Barwani (T) 13173 2521 154 15 20 0 218 1310 17411
2 Barwani (R) 1801 193 77 56 16 4520 92 5595 12350
3 Anjad (R-I) 2463 137 60 41 15 1660 32 1442 5850
4 Anjad (R-II) 2552 132 62 42 17 2899 22 2515 8241
5 Barwani Pati 1075 386 80 17 4 5903 23 20856 28344
6 Anjad (T) 3635 829 112 9 6 0 18 1187 5796
7 Talwada Deb 2291 271 79 44 6 2850 15 3100 8656
8 Dawana 2506 209 70 33 23 2142 23 3255 8261
9 Thikari 3850 629 128 31 7 2051 89 4537 11322
TOTAL 33346 5307 822 288 114 22025 532 43797 106231
10 Sendhwa (T) 9064 1604 169 16 20 0 114 193 11180
11 Sendhwa (R) 1199 425 165 38 11 8743 140 25103 35824
12 Khetiya 3411 531 71 53 33 4377 378 7479 16333
13 Pansemal 2995 558 105 62 21 5371 215 7539 16866
14 Sendhwa Balwadi 1544 414 88 31 7 4646 146 14181 21057
15 Palsood 2784 803 262 52 10 5581 227 16603 26322
16 Rajpur (T) 3913 703 71 7 5 5 39 184 4927
17 Rajpur (R) 1777 60 97 35 24 5297 22 6644 13956
18 Julwaniya 2481 521 139 35 19 4839 113 10709 18856
TOTAL 29168 5619 1167 329 150 38859 1394 88635 165321
Barwani
(O&M) GRAND TOTAL 62514 10926 1989 617 264 60884 1926 132432 271552
Circle
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.9 Annexure 1 (L)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE BURHANPUR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 Burhanpur Shanwara Zone 24105 5399 2055 131 44 18 139 0 31891
2 (City) Lalbag Zone 17070 1661 2518 83 25 37 191 0 21585
TOTAL 41175 7060 4573 214 69 55 330 0 53476
3 Burhanpur-R 4381 454 166 24 12 958 134 0 6129
4 Loni 4501 277 43 21 8 1637 27 0 6514
5 Sarola 3767 134 49 20 18 1774 23 0 5785
6 Badgaon 4793 183 56 31 26 2483 40 0 7612
7 Doi Phodiya 5881 281 69 36 26 2935 174 0 9402
8 Burhanpur Khaknar 13038 623 120 43 60 4153 703 0 18740
9 (O&M) Shahpur 4848 526 33 42 12 1938 71 0 7470
10 Ichhapur 2919 193 27 10 8 1267 44 0 4468
11 Chapora 3007 157 26 9 4 1279 24 0 4506
12 Phopnar 3636 218 27 22 14 2229 12 0 6158
13 Khamni 4394 176 37 22 15 2174 38 0 6856
14 Nepanagar 7338 653 61 57 16 947 31 0 9103
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15 Dhabhiyakheda 5389 198 69 24 24 2544 31 0 8279
16 Nimbola 10471 518 162 50 41 2611 160 0 14013
TOTAL 78363 4591 945 411 284 28929 1512 0 115035
Burhanpur
(O&M) GRAND TOTAL
Circle 119538 11651 5518 625 353 28984 1842 0 168511
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.10 Annexure 1 (M)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (City) CIRCLE INDORE TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
1 Manoramaganj 12071 7542 35 46 66 1 130 0 19891
2 O.P.H.(East) 6298 12040 235 166 66 0 85 0 18890
3 East City Tilak Nagar 19209 3768 54 88 35 8 127 0 23289
4 Dn. Satya Sai 25080 3795 90 203 58 4 872 0 30102
5 Khajrana 19089 1939 112 73 27 8 310 0 21558
6 Goyal Nagar 17087 1474 33 33 65 8 353 0 19053
TOTAL 98834 30558 559 609 317 29 1877 0 132783
7 G.P.H. 18562 2705 557 376 41 0 56 0 22297
8 Subhash Chowk 9912 14141 148 212 30 0 85 0 24528
West City
9 Sangam Nagar 23764 2905 992 290 39 5 235 0 28230
Dn.
10 Kalani Nagar 15421 2033 235 165 19 1 92 0 17966
11 Airport 21455 1704 153 84 48 208 466 3 24121
TOTAL 89114 23488 2085 1127 177 214 934 3 117142
12 O.P.H. (South) 14050 2818 170 233 20 0 73 0 17364
13 Mechanic Nagar 21473 5248 227 67 54 137 353 0 27559
South City
14 Daily College 25669 2660 353 186 47 13 125 0 29053
Dn.
15 Navlakha 10732 8797 178 98 41 0 58 0 19904
16 Univercity 13006 1952 528 56 4 368 493 3 16410
TOTAL 84930 21475 1456 640 166 518 1102 3 110290
17 Sanwer Road 5879 888 1227 78 15 0 48 0 8135
18 Vijay Nagar 26328 4915 135 236 88 0 181 0 31883
19 North City Malwa Mill 24693 4795 124 370 66 0 82 0 30130
20 Dn. Electronic Comp. 22627 2997 585 323 61 59 87 0 26739
21 Aryany Nagar 11608 1556 34 60 61 0 329 0 13648
22 Mahalaxmi 16385 3360 203 65 12 257 1120 0 21402
107520 18511 2308 1132 303 316 1847 0 131937
TOTAL
23 Rajendra Nagar 30278 2526 226 82 46 405 613 0 34176
24 Rajmohalla 12707 3389 203 207 22 1 61 0 16590
25 Central City Annapurna 21050 3024 96 104 31 1 171 0 24477
26 Dn. Gumasta Nagar 16669 2395 843 108 30 0 147 0 20192
27 Rau 13361 1639 336 62 12 224 654 0 16288
28 Sirpur 16386 1566 264 147 10 23 118 0 18514
TOTAL 110451 14539 1968 710 151 654 1764 0 130237
Indore
(City) GRAND TOTAL
Circle 490849 108571 8376 4218 1114 1731 7524 6 622389
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.11 Annexure 1 (N)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE DHAR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF
CONSUMERS
NAME OF Category wise No. of Consumers
SL.NO NAME OF DN
ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 ¼½ 12
1 Dhar-T 19176 3757 207 87 30 238 209 0 23704
Dhar
2 Dhar-R 6421 197 60 35 2 3486 17 0 10218
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3 Tirla 8791 252 82 30 2 3368 15 0 12540
4 Teesgaon 6142 121 31 21 12 4134 0 0 10461
5 Bagdi 9076 351 67 32 6 5484 13 0 15029
6 Nalchha 11940 418 75 23 7 2092 15 0 14570
7 Digthan 3869 208 37 16 13 2322 29 0 6494
8 Kesure 6127 574 68 18 3 4009 22 0 10821
TOTAL 71542 5878 627 262 75 25133 320 0 103837
9 Kanwan 7748 664 72 24 13 4605 22 0 13148
10 Kod 3178 242 19 8 8 2066 0 0 5521
11 Bidwal 5295 313 53 20 5 3716 0 0 9402
12 Badnawar Badnawar-T 6385 1229 69 9 10 1320 100 0 9122
13 Badnawar-R 5619 137 49 10 2 3976 12 0 9805
14 Multhan 3883 110 24 9 5 2867 2 0 6900
15 Chhayan 7306 205 70 15 8 3190 7 0 10801
TOTAL 39414 2900 356 95 51 21740 143 0 64699
16 Amzera 7944 406 82 23 29 4237 3 0 12724
17 Desai 5128 290 50 18 9 2845 3 0 8343
18 Rajod 8572 677 99 27 27 5397 8 0 14807
19 Rajgarh Sardarpur 6476 362 72 31 12 3724 38 2 10717
20 Rajgarh 4299 1140 37 16 3 325 82 0 5902
21 Dhulet-R 12112 198 70 15 14 4383 9 0 16801
22 Ringnod 7407 214 47 27 20 3324 3 0 11042
TOTAL 51938 3287 457 157 114 24235 146 2 80336
23 Bagh 18386 555 157 47 5 5321 28 0 24499
24 Kukhi-T 15367 1574 152 22 6 3308 223 0 20652
25 Kukhi-R 7096 194 68 18 7 4611 7 0 12001
Kukshi
26 Susari 14128 475 182 41 3 7304 93 0 22226
27 Nisarpur 5711 249 63 26 10 3169 32 0 9260
28 Chikhalda 5568 110 40 35 17 1912 6 0 7688
TOTAL 66256 3157 662 189 48 25625 389 0 96326
29 Manawar-T 13242 1456 153 33 29 3433 84 0 18430
30 Manawar-R 9233 168 89 36 27 4554 45 0 14152
31 Singhana 6166 350 68 43 27 2161 1 0 8816
Manawar
32 Bakaner 11169 376 166 56 48 6156 1 0 17972
33 Tawlai 9230 271 127 46 34 5150 33 0 14891
34 Gandhwani 20967 622 142 29 2 6816 13 0 28591
TOTAL 70007 3243 745 243 167 28270 177 0 102852
DHAR Circle GRAND TOTAL 299157 18465 2847 946 455 125003 1175 2 448050
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.12 Annexure 1 (O)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE DEWAS TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 11 12
DEWAS CIVIL LINE 14939 1382 311 40 52 165 102 0 16991
1 (City) ZONE
2 SENIOR ZONE 14528 2753 136 64 40 394 172 0 18087
3 CITY ZONE 13680 2983 81 40 44 0 122 0 16950
INDUSTRIAL 11260 658 296 36 47 167 106 0 12570
4 ZONE
TOTAL 54407 7776 824 180 183 726 502 0 64598
DEWAS KSHIPRA 4486 310 34 30 16 2570 0 0 7446
5 (O&M)
6 SIROLIYA 3533 139 26 12 16 2670 0 0 6396
7 KHATAMBA 4686 285 50 44 14 2729 0 0 7808
DOUBLE 4088 306 45 10 0 2841 0 0 7290
8 CHOUKY
9 SINGWADA 7705 226 63 34 3 5950 0 0 13981
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Page 69 of 118
10 DEWAS (R) 2031 104 12 8 7 1991 0 0 4153
11 BAROTHA 4170 286 34 33 27 2414 0 0 6964
VIJAYGANJ 4159 246 39 18 28 3832 0 0 8322
12 MANDI
TOTAL 34858 1902 303 189 111 24997 0 0 62360
13 SONKATCH SONKATCH(U) 4658 1201 39 20 8 1024 0 0 6950
14 SONKACHCH(R) 6947 164 53 35 17 4671 0 0 11887
15 GANDHRVPURI 6958 272 65 31 19 5038 31 0 12414
16 PIPALGAVA 6644 291 50 21 22 3830 0 0 10858
17 BHOURASA 5539 464 60 38 8 3637 4 0 9750
18 TONK-KALAN 6215 297 50 25 23 4397 4 0 11011
19 TOKN-KHURD 6566 491 70 24 23 5434 9 0 12617
TOTAL 43527 3180 387 194 120 28031 48 0 75487
20 KANNOD KANNOD 10478 962 120 40 28 4444 28 0 16100
21 KANTAPHOD 8412 473 92 42 14 3906 21 0 12960
22 SATWAS 6807 543 67 26 10 2201 15 0 9669
KHATEGAON- 7998 1394 85 17 15 2540 0 0 12049
23 I(U)
KHATEGAON- 7193 131 86 25 20 4544 23 0 12022
24 II(R)
25 HARNGONV 4311 108 53 16 8 2062 2 0 6560
26 NEMAWAR 7421 295 74 17 24 4644 14 0 12489
27 PANI GONV 4619 163 46 24 15 2672 2 0 7541
28 BAIJAGWADA 5815 111 60 10 12 2558 30 0 8596
TOTAL 63054 4180 683 217 146 29571 135 0 97986
29 BAGLI BAGLI 6191 402 46 29 26 2670 0 0 9364
30 CHAPDA 3398 314 36 7 6 1753 0 0 5514
31 UDAYNAGAR 8682 387 108 60 64 3177 0 0 12478
32 KAMLAPUR 4552 161 35 29 14 2744 0 0 7535
33 HATPIPLYA-U 4203 632 81 27 7 1599 0 0 6549
34 HATPIPLYA-R 5376 136 37 71 20 3155 0 0 8795
35 KARNAWAD 3868 221 40 27 16 2458 0 0 6630
36 NEORI 4462 258 37 24 22 2707 0 0 7510
37 Punjapura 5437 265 81 32 18 1876 0 0 7709
TOTAL 46169 2776 501 306 193 22139 0 0 72084
Dewas GRAND TOTAL 242015 19814 2698 1086 753 105464 685 0 372515
Circle
M.P.P.K.V.V.Co.Ltd., INDORE
L.T. Revenue Audit Group No.13 Annexure 1 (P)
LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE SHAJAPUR AND AGAR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS
NAME OF NAME OF Category wise No. of Consumers
SL.NO
DN ZONE/DC DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL
1 2 3 4 5 6 7 8 9 10 ¼½ 12
1 Shajapur Shajapur (T) 12467 2945 142 19 23 61 202 0 15859
Shajapur (R- 5954 137 62 17 0 3776 47 0 9993
2 1)
Shajapur (R- 5832 175 65 17 2 2650 23 4 8768
3 2)
4 Maksi 2748 161 28 8 0 1324 5 0 4274
5 Lahori 5320 647 95 11 8 1524 18 0 7623
6 Berchha 7733 496 78 35 0 3593 54 1 11990
7 Salsalai 5505 163 52 12 0 3433 4 0 9169
8 Gulana 4519 187 59 12 0 2604 5 0 7386
TOTAL 50078 4911 581 131 33 18965 358 5 75062
Mo. Mo. Barodiya 6273 222 52 21 0 3822 5 0 10395
9 Barodiya (N)
Mo. Barodiya 5972 391 58 14 1 3209 0 1 9646
10 (S)
11 Panwadi 6194 238 60 11 0 2782 13 1 9299
TOTAL 18439 851 170 46 1 9813 18 2 29340
SHUJALPUR 9813 2243 107 11 23 78 45 0 12320
12 SHUJALPUR [T]
SHUJALPUR 7335 199 64 23 0 3666 65 0 11352
13 [R]
14 AKODIYA 7558 707 76 22 19 2986 51 0 11419
15 POLAIKALA 6730 387 46 24 18 3094 11 0 10310
16 AV. BARODIYA 3005 163 ÞÞ 6 6 1605 15 0 4822
17 ARNIYAKALA 6240 375 51 27 16 3441 9 0 10159
18 POCHANER 4036 134 28 12 15 2641 0 0 6866
19 KALAPIPAL 5985 880 59 18 19 1785 15 1 8762
20 NANDNI 4982 151 43 16 21 2756 2 0 7971
21 KHOKRAKALA 4813 288 54 8 16 3210 2 0 8391
22 BEHRAWAL 4931 130 37 17 17 2805 1 0 7938
TOTAL 65428 5657 587 184 170 28067 216 1 100310
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Shajapur GRAND TOTAL 83867 6508 757 230 171 37880 234 3 129650
Circle
23 Agar Agar T 7312 1962 82 22 12 60 161 3 9614
24 Agar R 8700 108 52 30 16 3355 16 0 12277
25 Barod 7143 633 64 53 11 3367 2 0 11322
26 Jaysingpura 8172 117 40 72 18 4563 3 0 12985
27 Kanad 7289 444 75 43 19 2945 4 0 10819
28 Tanodiya 7930 414 75 28 14 3151 7 0 11619
TOTAL 46546 3678 388 248 90 17441 193 3 68587
29 Susner Nalkheda T 7911 734 57 35 19 2544 38 0 11338
30 Nalkheda R 7784 80 34 29 19 2884 7 0 10837
31 Susner 14713 860 134 43 25 5530 43 0 21348
32 Soyat 8154 683 112 25 16 3395 43 0 12428
TOTAL 38562 2357 337 132 79 14353 131 0 55951
Agar Circle GRAND TOTAL 85108 6035 725 380 169 31794 324 3 124538
-Sd-
Chief Engineer (Purchase)
O/o MD (WZ), MPPKVVCL,
Indore
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SECTION - V
SCHEDULE-I: PRICE AND QUANTITY
TO BE FILED ONLINE IN ENVELOPE- C
WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -
Name of bidder
Sr Grou Particular HSN / Tendere Financial Fees / rates (in Tax amount T Total Total Choice
.N p No. SAC d Year of Rs.) for audit of o Amount for Amoun for
o. Code Quantity Audit per auditee unit SGST CGST IGST t per Auditee t of allotm
(Total for the FY as a Units for fees for ent of
Number shown in l the FY as all audit
of coloumn No. 6 T shown in Audite work
Auditee including all a coloumn e Units of
Units) T.A./D.A., x No. 6 for the Group
Lodging, % A % A % A A (Rs./Unit) FY as as per
Boarding, out of m m mt m shown tender
pocket t t t in conditi
expenses etc coloum on (in
complete as per n No.6 Roman
all Terms and (in Rs.) No., i.e.
conditions I, II, III
mentioned in etc.)
the Tender
Document
1 2 3 4 5 6 7 8 9 10 1 12 13 1 15=7+14 16=15x 17
1 4 5
(A) L.T.Revenue Audit
Distribution Centres
1 1 under Ujjain (O&M) 35 2017-19
Circle
Distribution Centres
2 2 under Indore (O&M) 37 2017-19
Circle
Distribution Centres
3 3 under Khargone 45 2017-19
(O&M) Circle
Distribution Centres
4 4 under Mandsaur 40 2017-19
(O&M) Circle
Distribution Centres /
5 5 Zones under Ratlam 30 2017-19
(O&M) Circle
Distribution Centres
6 6 under Neemuch 26 2017-19
(O&M) Circle
Distribution Centres
7 7 under Jhabua (O&M) 20 2017-19
Circle
Distribution Centres
8 8 under Barwani (O&M) 18 2017-19
Circle
Distribution Centres/
Zones under
9 9 16 2017-19
Burhanpur (O&M)
Circle
1 Zones under Indore
10 (City) Circle 28 2016-19
0
Distribution Centres
1
11 under Dhar (O&M) 34 2016-19
1
Circle
Distribution Centres /
1
12 zones under Dewas 37 2016-19
2
(O&M) Circle
Distribution Centres
1 under Shajapur &
13 32 2015-19
3 Agar (O&M) Circle
(B) Systems & Expenditure Audit
Ujjain, Region, Circle,
Division & RAO
1
14 Offices under (O&M) 27 2017-19
4
Circle Ujjain , Dewas,
Shajapur & Agar
Circle, Division & RAO
Offices under (O&M)
1
15 Circle Khandwa, 21 2017-19
5
Burhanpur, Khargone
& Barwani
Circle, Division & RAO
1 Offices under (O&M)
16 Circle Mandsaur 20 2017-19
6
Ratlam & Neemuch
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NOTE:
1. GST Registration Number of Bidder & HSN Code- ......................................................................,
(Enclose copy of Registration Certificate)
2. GST Registration Number of MPPKVVCL 23AADCM7397N1ZU,
3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the
Price Schedule given in Schedule-I `Price Schedule' with all the fields duly filled for
respective line item.
4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid
schedule should be noted carefully before quoting rate(s). The unit shall remain un-
changed & applicable as per the above schedule and quoted rate shall be considered
only as per the above specified unit(s) for purpose of comparison as well as
placement of order. The bidder shall be bound to accept the same; else EMD shall be
forfeited and if EMD is already exempted, amount equivalent to the EMD required in
the tender will have to be deposited to MPPKVVCL Indore otherwise such firm shall
be kept disqualified for TWO (2) future tenders of MPPKVVCL for same/similar
item(s), reserving rights of other actions as per provisions of the tender & law of
contracts.
5. Any variation in rate of GST during contractual delivery period shall be borne
by company (Purchaser).
6. Any downward variation in rate of GST beyond contractual delivery period
shall be pass on to company and upward variation shall be borne by bidder
firm.
7. Input credit has been considered under the provision of relevant act while
submitting the above rates.
8. The total price mentioned in column 16 shall be considered as inclusive of all
taxes & duties for that item/service no other taxes shall be payable.
9. It may be noted that Payment for works to be performed under this contract
shall be released at contracted rates for aforesaid tasks only. Therefore,
charges for all other activities to be performed under this contract as per
Section IV-"Specification & Scope of Work" must be included in the rates
quoted for above by the bidder.
10. No column shall be left blank, mentioned zero if not applicable.
11. Fees/rates per auditee office have to be quoted for audit work shall be legible
and clear. In case if the fees/rates quoted are not legible and clear, such offers
may be rejected at the sole discretion of MPPKVVCL, Indore.
12. The fees/rates in the above Price Bid shall be "fixed price quoted for the audit
of each unit for the FY shown against each Group. The GST should be quoted
separately. If any Tax rates are increased or decreased, a new tax is
introduced, an existing tax is abolished, or any change in interpretation or
application of any tax occurs in the course of performance of contract, which
was or will be assessed on the auditor, an equitable adjustment in the total
fees payable for audit assignment shall be made to fully take into account any
such change.
13. All prices should be in INR.
14. It is mandatory to participate in atleast in one group. In case if the bidder
participate in more than one group then fill the choice in the sequence from I to
VII as per their choice in column No. 17 for allotment of audit work of maximum
Three groups only (Please refer Clause 2 of Section-II , General Instructions to
Bidders).
15. In the field of "NAME OF BIDDER" above it is mandatory to fill by the bidder.
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16. INFORMATION TO BIDDERS:- SUBMISSION OF PROPOSAL
There are two types of internal audit to be outsourced to CA firms.
(i) L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C's/Zones under each
circle/group should be done for the FY as mentioned against the circle/group
as per Scope of Work given in Clause 13 of Section-IV (Specification and
Scope of Works). Details of offices are shown in Annexure-1 A, C & D to P of
Section-IV (Specification and Scope of Works) .The outsourcing of LT Revenue
audit at circle level to CA firm shall be for a particular group i.e. for all
D.C/Zones offices in that Group and each Group contains (01 or 02) Circles.
Out of total 13 groups of LT Revenue audit (Group S.No. 1 to 13 of
Annexure 1 (A) and 1 (C)) of Section-IV (Specification and Scope of
Works) One Bidder Firm can participate maximum in 5 (Five )groups.
(ii) System & Expenditure Audit :- The outsourcing of System and Expenditure
audit to CA Firms shall be for a particular group, i.e. for Region, all Circles,
Divisions and RAO offices under three (3) to four (4) Circles in that Group. The
C.A. Firm shall be responsible for System and Expenditure audit of the CE
Office, all Circle Offices, Division Offices, Store Dn. Civil Dn. Office, and RAO
office under that group, as per scope of work given in Clause 12, 14 and 15 of
Section-IV (Specification and Scope of Works).. Out of total 3 Groups of
System & Expenditure Audit (Group S. No. 14 to 16) One Bidder Firm can
participate maximum in 2 (two) groups. As such one bidder firm can
participate in maximum 7 (Seven) groups only out of total 16 groups of
LT & Systems & Expenditure Audit. But the audit work of maximum
3(Three) groups (maximum 2 Groups of LT Audit + 1 Group of Systems &
Expenditure Audit) shall be allotted to one Bidder Firm.
(iii) In special conditions mentioned in the selection procedure given under
Section-II (General Instructions to Bidder) in the tender document work of
more than Two groups for LT Audit & One group for Systems & Expenditure
Audit shall be allotted to any firm.
Signature of Bidder with Seal of
Firm :
Place- Name (in full) :
Date- Designation :
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SECTION - V
SCHEDULE II (A): GENERAL INFORMATION
(TO BE FILED ONLINE IN ENVELOPE-B, PARTII, "COMMERCIAL / TECHNICAL BID")
Please furnish desired details. Strike off, whichever is not applicable. Use separate
sheets wherever necessary and enclose the same as Annexure.
Sr.
Particulars Information Enclosures
No.
1 Name of the Firm Latest Partnership Deed
2 Telephone Nos. / Mobile No.
3 Fax Nos.
4 E-mail address
Address of the Head Office of the Firm ( (i) Latest constitution
5
Phone No., Email id, fax, Mobile No., Address) certificate of the Firm
Firm Registration No. (as mentioned in the issued by ICAI
6
constitution certificate) (ii) Photocopy of PAN Card
7 Date of Establishment of Firm (iii) Photocopy of GST Reg.
Date of Formation of Partnership Firm in Certificate
8 case initially established as Proprietorship (iv) Audited Copy of P&L
Firm Accounts, Balance Sheet
Whether the Head Office/ Branch Office is in and Income Tax Return
9 for FY 2017-18.
Indore / Ujjain Commissionaire area.
Whether any Office of Operation is in the (v) Certified Copy of Latest
10 Partnership Deed
Circle of the Group.
11 No. of Branches of the Firm
Address of Branches with the Date of
12
Opening
13 Number of Partners
14 Number of Full-time Partners with the firm
Name of the Partners in the firm along with
15 their membership number issued by ICAI,
and the year of association with the firm
16 No. of CA on the roll of the Bidder
17 No. of other paid staff on the roll of bidder
CAG empanelment number for the FY 2018- Proof of empanelment with
19 CAG letter of CAG addressed
18 to firm showing
empanelment of the firm for
the FY 2018-19
19 No. of Articles Trainees
Partner of the firm to be assigned on the Bio data with experience of
20
assignment with their Qualification the partner of the firm
No. and name of the Professionals and Audit Bio data of the Audit Officers
21 Assistants to be provided by the bidder on and Audit Assistants to be
the assignment. assigned on the assignment.
Any other information that bidder may like
22
to provide
Signature of Bidder with Seal of Firm:
Place- Name (in full):
Date- Designation:
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SECTION - V
SCHEDULE II (B): COMMERCIAL INFORMATION
(TO BE FILED ONLINE IN ENVELOPE-B PARTII, "COMMERCIAL / TECHNICAL BID")
Please furnish desired details. Strike off, whichever is not applicable. Use separate
sheets wherever necessary. Please enclose the extra sheets as Annexure
Sr.
Particulars Details
No.
1 Earnest Money details
a) Online payment details
b) Amount of EMD (in `)
Any exemption from EMD (if yes, please mention
under which category exemption is sought i.e. SSI Unit
c)
of M.P./small Scale unit registered with NSIC/Fully
owned Stated/Central Govt. Unit etc.)
Whether the offer is valid for 180 days from the date Yes / No (If no, state validity
2
of opening of commercial / Technical bid. period)
(Please refer to General Terms &
Performance Security Deposit: -
Conditions Section-III for details,
3 Please indicate details of Performance Security
and fill in the response
Deposit, as would be applicable to the bidder.
accordingly)
a) Normal SD @10% shall be deposited
Bank details for the purpose of payment through
4
RTGS
i Bank Name & address
ii Branch Name
iii A/c No.
iv IFSC Code
They do not anticipate change in the ownership
during the proposed period of contract, (if such a
6
change is anticipated, the scope and effect thereof
shall be defined).
Signature of Bidder with Seal of Firm:
Place- Name (in full):
Date- Designation:
**************
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SECTION-V
SCHEDULE III (A): COMMERCIAL DEVIATIONS
(TO BE FILED ONLINE IN ENVELOPE-B PARTII, "COMMERCIAL / TECHNICAL BID")
If bidder desires to take any commercial deviation from the terms & conditions
of the tender, it should be mentioned specifically in this deviation schedule.
Unless commercial deviations are mentioned in this deviation schedule, the
same will not be taken into consideration.
Bidder's Name & Address: ......................................................................
To,
The Chief Engineer (Purchase)
O/o MD (West Zone)
MPPKVV Co. Ltd,
G.P.H. Compound, Pologround Indore.
Sub: - Commercial Deviation
Dear Sir,
The Commercial Deviation & Variation to the specification stipulated in the
tender, for the items quoted, as under: -
Clause No. Page No. Statement of
Sr.
Condition of Tender of Tender Deviation and
No.
Document Document Variations
1 2 3 4 5
Except aforesaid deviations, the entire order, if placed, on us shall be executed
in accordance with your specifications and any other conditions,
variations/deviations etc. if found, elsewhere in our offer should not be given any
consideration while finalizing the tender.
Note: - Continuation sheet of like size & format may be used as per bidder's
requirement and be enclosed as Annexure.
Signature of Bidder with Seal of Firm:
Place- Name (in full):
Date- Designation:
**************
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SECTION-V
SCHEDULE III (B): TECHNICAL DEVIATIONS
(TO BE FILED ONLINE IN ENVELOPE-B, PARTII, "COMMERCIAL / TECHNICAL BID")
If bidder desires to take any technical deviation from the terms & conditions of
the tender, it should be mentioned specifically in this deviation schedule.
Unless technical deviations are mentioned in this deviation schedule, the same
will not be taken into cognizance.
Bidder's Name & Address: ...................................................................
To,
The Chief Engineer (Purchase)
O/o MD (West Zone)
MPPKVV Co. Ltd.,
G.P.H. Compound, Pologround Indore.
Sub: - Technical Deviations.
Dear Sir,
The Technical Deviations & variations to the specifications stipulated in the
tender, for the item quoted are, as under: -
Clause No. Page No. of Statement of
Sr.
Condition of Tender Tender Deviation and
No.
Document Document Variations
1 2 3 4 5
Except aforesaid deviations, the entire order, if placed, on us shall be executed
in accordance with your specifications and any other conditions,
variations/deviations etc. if found, elsewhere in our offer should not be given any
consideration while finalizing the tender.
Note: - Continuation sheet of like size & format may be used as per bidder's
requirement and be enclosed as Annexure.
Signature of Bidder with Seal of Firm:
Place- Name (in full):
Date- Designation:
**************
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SECTION-V
SCHEDULE IV
SCHEDULE OF FINANCIAL INFORMATION
(TO BE FILED ONLINE IN ENVELOPE-B, PARTII, "COMMERCIAL / TECHNICAL
BID")
Bidder's Name & Address: ...................................................................
To,
The Chief Engineer (Purchase)
O/o MD (West Zone)
MPPKVV Co. Ltd.,
G.P.H. Compound, Pologround Indore.
Sub: - Financial Information.
Details of the Bidder Firm
Sr . Years Annual Turnover (Rs. In Lacs)
No.
1 2015-16
2 2016-17
3 2017-18
Note:
1. Attach copies of the audited financial statements of the last 3 financial
years.
2. Attach photocopies of Income Tax returns of the firm for last 3 financial
years.
(Signed by an authorized Officer of the Firm, along-with seal of firm)
Title of Officer -
Name of Firm-
Date
Place-
*********
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SECTION-V
SCHEDULE V
DECLARATION OF RELATIONSHIP FORMAT
(TO BE FILED ONLINE IN ENVELOPE-B, PART-II, "COMMERCIAL/TECHNICAL BID)
DECLARATION BY THE TENDERER
(To be submitted on non judicial stamp paper of Rs.100.00)
(In case partner or any relationship of the partners of the firm exist with any
MPSEB/MP DISCOM Officer or employees retired or serving)
I.................................................................................sole proprietor/partner of
M/s...............................................................................hereby declare that the following
serving or retired officers or employees of the MPSEB (including companies formed)
are partners or have shares or have interest in the firm. (This undertaking should be on a non-
judicial stamp paper of ` 100/-duly notarized)
1 Name(s) (i) (ii) (iii)
2 Status in MPSEB/MP DISCOM
3 Address/ Telephone No(s)
4 Status in the Firm
And /OR
The relationship of the sole proprietor/partner(s) of the firm exists with the
following serving or retired officer or employees of MPSEB (including companies
formed). The relationship to the extent of Wife, Father, Mother, Son, Daughter, Son-in-
law or Daughter-in-law, Nephew & Niece etc., is to be considered.
1 Name(s) (i) (ii) (iii)
2 Status in MPSEB/MP Discom
3 Address/ Telephone No(s)
4 Status in the Firm
SIGNATURE OF THE
TENDERER
NAME
STATUS IN THE COMPANY
AFFIXED SEAL OF THE
COMPANY
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SECTION-V
SCHEDULE VI,
DECLARATION/ UNDERTAKING BY THE TENDERER/BIDDER
(To be submitted on non-judicial stamp paper worth Rs. 100/- & upload
the scan copy in Envelope-B)
I_______________________________ Sole proprietor / partner of M/s
_____________________________ is giving undertaking that:
1. Our firm/Company/any partner of the firm is not debarred / blacklisted for
future business with Discom-WZ / other Discom of MP/ any Government
Department or Public Sector Undertaking of any State Government in India or the
Government of India for practicing in India.
2. There is no pending or contemplated legal suit or criminal cases on
grounds of moral turpitude or for violation of any other law in force.
We understand and agree that if the information mentioned above is found to be
incorrect at any stage of this Bidding Process, our Bid shall be considered as
non-responsive and rejected accordingly. If this undertaking is found to be
incorrect post the issue of LoA, then such LoA issued shall be cancelled and the
contract terminated, without any liability to either Party. Under such
circumstances, however, we acknowledge and accept the right of MPPKVVCL to
encash our EMD.
We further understand and agree that if the Audit is awarded to us and
this undertaking is found to be incorrect after execution of the work, the order of
appointments stands terminated, without any liability to either Party. Under such
circumstances, however, we acknowledge and accept the right of MPPKVVCL to
encash our security deposit.
(Signed by an authorized Officer of the Firm, along-with seal of firm)
Title of Officer -
Name of Firm-
Date
Place
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SECTION-V
SCHEDULE VII,
DECLARATION/ UNDERTAKING BY THE TENDERER/BIDDER
(To be submitted on non-judicial stamp paper worth Rs. 100/- & upload
the scan copy in Envelope-B)
[Shall be detailed out as indicated in the format on the Company's/ Firm's Letter
Head]
I, the undersigned, being the duly authorized representative, do hereby
declared that if the work of Outsourcing of Internal Audit of various offices at
Circle level under MPPKVVCL, Indore for the different Financial Year from
2015-16 to 2018-19 under any group number is allotted to our firm , the firm
shall open its branch office in the area of Indore or Ujjain Commissionaire of Madhya
Pradesh preferably in Indore , within one month of the receipt of the LoA from
MPPKVVCL Indore and a copy of the registration of the firm from ICAI showing its
branch office in the area of Indore or Ujjain Commissionaire of Madhya Pradesh will
be submitted to the MPPKVVCL Indore failing to which I shall not start audit work
also MPPKVVCL Indore shall have the right to reject our proposal and forfeit our
EMD and security Deposit.
The undersigned understands and agrees to the statement made above.
________________________________
(Signed by an authorized Officer of the Firm, along-with seal of firm)
Title of Officer -
Name of Firm-
Date
Place-
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SECTION-V
SCHEDULE VIII CHECK LIST (I)
(TO BE KEPT IN THE ENVELOPE PARTII, "COMMERCIAL / TECHNICAL BID")
Sr. No. Check List Item Options Answer
Whether "Earnest Money Deposit" of specified amount is paid
Yes /
1 online and the documentary evidence is uploaded in Envelope-
No
A.
Whether Certificate of unconditionally agreed to the clauses of Yes /
2
the tender is uploaded online in Envelope-B No
Whether the scan copy of duly signed "Tender Form" is Yes /
3
uploaded online in Envelope-B No
Schedule-II (A) General Information duly filled and uploaded Yes /
4
online in Envelope-B No
Schedule-II (B) Commercial Information duly filled and Yes /
5
uploaded online in Envelope-B No
Schedule-III(A) Commercial Deviation dully filled and uploaded Yes /
6
online in Envelope-B No
Schedule-III(B) Technical Deviation duly filled and uploaded Yes /
7
online in Envelope-B No
Schedule-IV Financial Information duly filled and uploaded Yes /
8
online in Envelope-B No
Schedule-V Declaration of Relationship Format duly filled and Yes /
9
uploaded online in Envelope-B No
Schedule-VI Declaration of /Undertaking of Firm (Not debarred Yes /
10
/Blacklisted) duly filled and uploaded online in Envelope-B No
Whether scan copy of GST exemption certificate (if applicable) Yes / No
11
uploaded online in Envelope-B
Schedule-VII Declaration of /Undertaking of Firm (Opening of Yes / No
12
Branch office) duly filled and uploaded online in Envelope-B
Yes /
13 The schedule-VIII i.e., Check List uploaded online in Envelope-B
No
Whether scan copy of Balance Sheets of last 3 year are Yes /
14
uploaded online Envelope-B No
Whether scan copy of P&L Accounts of last 3 year are uploaded Yes /
15
online in Envelope-B No
Schedule-I: Price bid is duly filled in and digitally signed by the Yes /
16
signatory authority & uploaded online only in Envelope-C No
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SECTION-V
SCHEDULE IX CONTRACT AGREEMEMNT
To be executed on non-judicial stamp paper worth Rs. 1000/- and one rupee revenue stamp
(stamp should be affixed over it)
THIS AGREEMENT made on this the .... day of ................, against office order
no......................dtd...............
BETWEEN
(1) ................For West Discom - Madhya Pradesh Paschim Kshetra Vidyut
Vitaran Company Ltd, Indore.( Constituted vide order dtd 31.05.2005, notified by the Stste
Government implementing restructuring of MPSEB vide no. 3679/FRS/18/13/202 to give effect
to reorganization of Madhya Pradesh State Electricity Board under the provision electricity act
2003 (No.36 of 2003), The applicable provision of Madhya Pradesh Vidut Sudhar Adhiniyam
2000(No.04 of 2001) and transfer scheme rule 2003) hereinafter referred to as the West
discom company of the one part.
and
(2) M/s_____________________________ of ______________________________ (hereinafter refer to as the
contractor/service provider/ Supplier which expression shall where the context so admits
include his heirs, executors, administrator & representatives), of the other part.
Whereas in accordance with the notice inviting the tender dtd................issued by CE
(Pur)/Addl.C.E.Pur O/o MD/WZ/MPPKVVCL, Indore. The contractor/service provider/ Supplier
submitted his offer which was opened on dtd..................... for
.................................................................................... Whereas West zone company & the
contractor/service provider/ Supplier has decided to have provide
..........................................................................................................& the contractor/service provider/
Supplier has agreed for the same upon the terms or condition here in after contained :-
Now it is hereby declared agreed as follows:
1. The contractor shall perform & carry out all maters incidental / ancillary there to within time
specified & in accordance with the special & general terms & condition of the tender document
no...............& price bid opened on dtd ........................... for ...................................................... in witnesses
where of the parties here to signed this agreement on the date & here mentioned against their
respective signatures.
Article 1: Contract Documents
1.1 Contract Documents
The following documents shall constitute the Contract between the Purchaser and the
Contractor, and each shall be read and construed as an integral part of the Contract:
(a) Award of Contract No. ..............., Dated: ................
(b) Section V , Schedule- I (Price &Quantity)
(c) Section IV (Specification & Scope of Work)
(d) Section - III (General Terms & Condition)
(e) Section II ( General instructions to bidder)
(f) Section V , Schedule- IX (Format for Contract Agreement)
(g) Other completed Bidding Forms submitted with the Letter of Bid
(h) Bid document as submitted by the Bidder including qualification of resources, standards
of performance
(i) Any other documents shall be added here.
1.2 Order of Precedence
In the event of any ambiguity or conflict between the Contract Documents listed above, the
order of precedence shall be the order in which the Contract Documents are listed in Article
1.1 (Contract Documents) above.
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1.3 Definitions Capitalized words and phrases used herein shall have the same meanings as are
described to them in the General Conditions of tender document.
Article 2: Price & statuary levies and Terms of Payment-
2.1 Price & statuary levies (Reference general terms & condition of purchases Clause 1)
The Purchaser hereby agrees to pay to the Contractor the Contract Price in consideration of
the performance by the Contractor of its obligations hereunder. The Contract Price shall be the
aggregate of Rs: .................. (In words Rs...) as specified in Schedule "I". Price & Quantity
Schedule or such other sums as may be determined in accordance with the terms and
conditions of the Contract.
2.2 Terms of Payment (Reference general terms & condition of purchases Clause 6)
The terms and procedures of payment according to which the Purchaser will make payment
the Contractor are given in the purchases ..................... (Terms of Payment) hereto.
Article 3: Effective Date
3.1 Effective Date
The Effective Date upon which the period shall be counted from the date of award of contract
& when all of the following conditions have been fulfilled:
(a) This Contract Agreement has been duly executed for and on behalf of the Purchaser and
the Contractor;
(b) The Contractor has submitted to the Purchaser the Performance security;
Each party shall use its best efforts to fulfill the above conditions for which it is responsible as
soon as practicable.
If the conditions listed under article 3.1 are not fulfilled within 15 day from the date
of this Contract notification because of reasons not attributable to the Contractor, the
parties shall discuss and agree on an equitable adjustment to the Contract Price and
the Time for Completion and/or other relevant conditions of the Contract.
· The laws applicable to this Contract shall be the laws in force in India. The Courts of
Indore shall have exclusive jurisdiction in all matters arising under this Contract.
3.2 Resolution of Disputes
(c) Settlement of Disputes
i. If any dispute of any kind whatsoever shall arise between the Employer and the Contractor in
connection with or arising out of the Contract, including without prejudice to the generality of
the foregoing, any question regarding its existence, validity or termination, or the execution of
the Facilities, whether during the progress of the Facilities or after their completion and
whether before or after the termination, abandonment or breach of the Contract, the parties
shall seek to resolve any such dispute or difference, to the extent possible, amicably by mutual
consultation.
ii. If the parties fail to resolve such a dispute or difference by mutual consultation at the
execution site level, then the dispute shall be referred by the Contractor to the Addl. Director
(Audit), who, within a period of thirty (30) days after being requested by Contractor to do so,
shall give written notice of his decision.
iii. The decision/instruction of the Addl. Director (Audit) shall be deemed to have been accepted
by the Contractor unless notified by the Contractor of his intention to refer the matter for
Arbitration within thirty (30) days of such decision/instruction.
iv. In the event the Addl. Director (Audit) fails to notify his decision as aforesaid within thirty
(30) days, the Contractor, if he intends to go for Arbitration, shall notify his intention to the
Addl. Director (Audit) within 30 days of expiry of the first mentioned period of thirty days
failing which it shall be deemed that there are no dispute or difference between the Employer
and the Contractor.
v. In case of dispute or difference between the Employer and the Contractor, if the Employer
intends to go for Arbitration, he shall notify such intention to the Contractor.
3.3 Arbitration
i. All disputes or differences in respect of which the decision, if any, of the Addl. Director (Audit)
and/or the Head of the Implementing Authority has not become final or binding as aforesaid
shall be settled by arbitration in the manner provided herein below:
ii. The employer or contractor either of them may after exhausting the provision of clause-38
may refer to the unsettled dispute to MP Madhyastha Abhikaran Adhinium under the Act (MP
Madhyastha Abhikaran Adhinium 1983) with its latest amendment. The aggrieved party has
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to approach the Madhyastha for arbitration in accordance with the provision of MP
Madhyastha Abhikaran Adhinium 1983. The decision of MP Madhyastha Abhikaran Adhinium
shall be final and binding up on the parties.The language of the arbitration proceedings and
that of the documents and communications between the parties shall be English. All the
dispute will be settled in the High Court of MP Indore.
iii. During settlement of disputes and arbitration proceedings, both parties shall be obliged to
carry out their respective obligations under the Contract.
Article 4: Communication Address
4.1 The address of the Purchaser for notice purposes, pursuant to SCC 11 is:
Attention:
Address:
City: PIN Code: Country: India.
Telephone:
Facsimile number:
Electronic mail address:
4.2 The address of the Contractor for notice purposes, is:
....................................
....................................
....................................
Article 5: Schedules & Annexure-
5.1 The Schedules & Annexure listed in the tender document, order & this contract agreement
shall be deemed to form an integral part of this Contract Agreement.
Reference in the Contract to Schedules & Annexure shall mean the Schedules & Annexure
attached to purchase order, and the Contract shall be read and construed accordingly.
IN WITNESS WHEREOF the Purchaser and the Contractor have caused this Agreement to be duly
executed by their duly authorized representatives the day and year first above written.
Signed by, for and on behalf of the Purchaser
.....................................
Name : ....................
Designation : ....................
Purchaser : ....................
in the presence of
1. ............................ 2. ..............................
Name : .................... Name : ....................
Designation : .................... Designation :.................
Purchaser : .................... Purchaser : ....................
Signed by, for and on behalf of the Contractor
.......................................
Name : ....................................................
Designation : ....................................................
Firm Name : ....................................................
in the presence of
1. .......................
2. ............................
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SECTION-VI
(Copy to be submitted in hard copy only in Envelope-B)
SAMPLE FORMATS
FOR
TEST AUDIT REPORT (TAR) FOR SYSTEM&
EXPENDITURE AUDIT /VERIFICATION OF STORE DN. &
INTERNAL AUDIT OF CIVIL DN.
----------------------------
INCLUDING
HALF MARGINS
(These formats are supplied only for a clear understanding of the scope
of work for participating firms. This portion is not related with bidding
process hence not required to be submitted with bid proposals)
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M.P.P.K.V.V.CO.LTD., INDORE
No............../AR/Expt./AP-II/Indore dated........................
To,
The Additional Director (Audit),
M.P.P.K.V.V.Co.Ltd.,
GPH Campus Polo Ground,
INDORE
Sub:- Submission of TAR on accounts of System & Expenditure Audit of O/o CE
(IR/CE(UR), SE(O&M/City/Civil) Circle, EE (O&M/City/STC/Store/Civil)Dn/RAO
M.P.P.K.V.V.Co.Ltd ,..................................
Please find enclosed herewith the following documents in respect of System &
Expenditure Audit of O/o CE (IR/CE(UR), SE(O&M/City/Civil) Circle, EE
(O&M/City/STC/Store/Civil)Dn/RAO M.P.P.K.V.V.Co.Ltd ...................... for the block year
........................... for kind perusal and further necessary action.
1. Test Audit Report :- Page No. 1 to ..........
(Along with ......... Nos. enclosures)
2. Original Half Margin :- No. 1 to ...............
3. Certificate :- 1 No. Page
4. Index of H.M. issued :- Page No. 1 to ............
Date (Signed by an authorized Officer of the Firm, along-with seal of
firm)
Place-
Title of Officer
Name of Firm-
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Certificate
This is to certify that as per LoA No. MD/WZ/06/PUR/_______ dated ______of Chief Engineer
(Purchase) MPPKVVCL, Indore, CA Firm M/S ________________ has completed the System &
Expenditure Audit of office of _________for the FY ______ during the period from date _________
to __________ by the audit team as per details given below:-
S.No. Name of Signature S.No. Name of Audit Signature of Audit
Audit of Audit Assistants Assistants
Officer Officer
1- 1-
2-
Seal & Signature of Firm Seal & Signature
Office Head
MPPKVVCL, ------------
-
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Summary of Half margin issued
DETAILS OF H.M. ISSUED TO O/o _______________ AS PER Chief Engineer (Purchase) ORDER
NO._________DATED ___________ FOR THE FY____________ DURING THE AUDIT PERIOD FROM
_________ TO _________
S. No H.M.No. Date of issue Particulars TAR Signature of the
Para No. Annex. No. Amount receiver
Seen and discussed by me &
Recovery will be made and
intimated to audit
Seal and sign. of OIC Seal & Sign. of Outsourcing Firm
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TEST AUDIT REPORT ON ACCOUNT OF SYSTEM & EXPENDITURE AUDIT OF
E E (O&M), M.P.P.K.V.V.CO.LTD. , DIVISION-I, KHARGONE
FOR THE YEAR 2016 - 2017
(A) INFORMATION OF OFFICERS / OFFICIALS
(H.M. No.01) Annexure No. 01
The officers/officials held the charge of the post during the audit period FY 2016-
2017 were attached to the office as detailed in Annexure No. 01.
(B) POSITION OF SANCTIONED, FILLED UP, VACANT & EXCESS POST OF THE
DIVISION OFFICE
(H.M. No.02) Annexure No. 02
As per submitted information of sanctioned, filled up, vacant and excess posts of the
Division for the month of December 2017 and, it is observed that total 408 were
sanctioned as per Board Norms and 239 Nos. posts have been filled up (including
excess filled) against sanction and vacant post were 169 in nos. Detail enclosed as per
enclosed Annexure No. 02.
(C) DETAIL PHYSICAL VERIFICATION OF CASH
Annexure 3
Physical verification of Cash was conducted by Prashant Rajvaidya Audit Officer on
dated 15/01/2018 and an amount of Rs. 00 (Rupees NIL Only) found as cash which
tallied & agreed with cash book page no. 161 of cash book dated 15/01/2018.
(D) AFFIXING THE WALL COFFER / CASH CHEST SECURELY ON THE WALL
(H.M. No.07)
As per reply to H.M. from E.E. "Tthe wall coffer cash chest Affixed on the wall of EE's
Room."
(E) DEFALCATION OF BOARD/COMPANY'S MONEY (H.M. No.08)
No defalcation of Company/Board's money occurred during the financial year 2016-
17.
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TAR Para No.01
Settlement of old audit /note
(Half. Margin . No.09)
During the audit we observed 73 nos. of old audit para of system & expenditure audit
is pending form years 2001-05, 2005-07, 2007-2011 and 2011-12 to 2015-16 for Rs.
1011615/-
REPLY OF H.M.
Best Efforts to recover amount for pending paras are undergoing.
ACTION TO BE TAKEN
Compliance should be reported to Internal Audit Department,
MD Office, Indore within one month positively otherwise responsibility may be fixed
on officer-in-charge.
Audit paras pending for more than 1 year old must be closed in timely manner to
make compliance effectively.
TAR PARA NO. 2
THEFT OF COMPANY PROPERTY.(H.M. 11) Annexure 4
During the course of audit we have noticed three cases of theft of company's property
for Rs. 236757/-
REPLY OF H.M.
During the financial year 3 cases of theft occurred for Rs. 2.36 lakhs.
ACTION TO BE TAKEN
E.E. should ensure to report the updating of FIR to Internal Audit Department, MD
Office, Indore
TAR PARA NO. 3
Non matching of ERP closing balance with Physical cash book
(H M NO. 12 )
During the verification of ERP software entries it is found closing balance of ERP not
matching with closing balance of physical cash book. Balance of cash should be NIL
however ERP showing Rs. 589617.21.
REPLY TO H.M:-
Inform to Higher authority to resolve above error.
ACTION TO BE TAKEN
Executive Engineer should ensure Balance of ERP software should be match with
balance as physical cash book and report to Internal Audit Department, MD Office,
Indore within one month positively otherwise responsibility may be fixed on officer-
in-charge.
TAR PARA NO. 4
NOT SETTLEMENT OF TDS DEFAULT
(H. M. No. 24) Annexure 05
During audit we observed that a sum of RS.15480/- are still pending as TDS defaults
for the Financial Years 2012 -13.
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REPLY TO H.M:-
Communication has been issued to Tax Consultant Shri Kailash Ghatia, Indore in
relation to TDS Default
ACTION TO BE TAKEN
(A) Necessary action to be initiate to resolve these defaults.
(B) If any correction is required in filled TDS statement then it has to be filled as soon
as possible.
(C) If still default shown by TRACES then made payment and settled the demand as
well care should be taken for non occurrence of such default in future.
(D) Adequate awareness should made regarding pending demand for rectification so
that action would be taken expeditiously.
(E) Compliance should be reported to Internal Audit Department, MD Office, Indore
within one month positively otherwise responsibility may be fixed on officer-in-
charge.
TAR Para No. 5
EXCESS EXPENDITURE ON TELEPHONE BEYOND THE MONTHLY CEILING
FIXED.(H.M. No.25) Annexure 06
During the verification of the records related to telephone expenses it is observed
that telephone expenses of Rs.66748/- are incurred above the ceiling limit
specified.Employee wise and phone no. wise Details is enclosed in annexure.
IN THE REPLY OF H.M.
Recovery will be done from the concerning.
ACTION TO BE TAKEN
E.E. ensure that either sanction of competent authority to be obtained or amount
should be recovered and compliance should be to Internal Audit Department, MD
Office, Indore within one month positively otherwise responsibility may be fixed on
officer-in-charge.
TAR PARA NO. 06
SHORT/NON DEDUCTION OF PENALTY ON LATE SUBMISION OF BILLS
(H.M.26) ANNEXURE-07
From the scrutiny of billS of manpower supply agencies it is observed that
recoverable penalty for late submission of bill should be Rs. 5400/- however
recovered Rs. 1400/- only. Hence Rs. 4000/- to be recovered from the party.
REPLY TO H.M:-
The recovery done from the Party.
ACTION TO BE TAKEN
Amount treated recovered as to be deducted from S.D. So amount should be actually
deducted from bill and compliances should be reported to internal audit department
MD office within one month positively otherwise responsibility may be fixed on
officer in charge.
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CONCLUSION
The compliance of this TAR Para no. 1 to 6 with the financial impact/Recovery of Rs
70748/- may please be furnished to the ADDITIONAL DIRECTOR,(AUDIT)
MPPKVVCO.LTD. INDORE, within one month from the date of receipt, through next
higher authority with his specific comments there on as per Boards circular No. S-
II/1711 dated 14-06-1961 and Addl. Secretary (s) MPSEB Jabalpur's No.02-05/Estt
/corresp/273/5429/30/Jabalpur date.15.10.2003.
Sr. Para No. Amount of Brief Particular of recovery
No. recovery/financial
impact.
1 5 66748/- EXCESS EXPENDITURE FOR
TELEPHONE
2 6 4000/- SHORT DEDUCTION OF PENALTY
FOR LATE SUBMISSION OF BILL
BY MANPOWER AGENCY
TOTAL Rs. 70748/-
RECOVERY
Date (Signed by an authorized Partner of the Firm, along-with seal of firm) Place-
Name & Registration No. of authorized Partner
Name of Firm-
Copy To :-1) S E (O&M) CIRCLE KHARGONE
2) E.E.(O&M) DIVISION-I, KHARGONE
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SECTION-VII
(Copy to be submitted in hard copy only in Envelope-B)
SAMPLE FORMATS
FOR
TEST AUDIT REPORT (TAR) FOR L.T. REVENUE
AUDIT OF D.C./ZONE
INCLUDING
HALF MARGINS
(These formats are supplied only for a clear understanding of the scope
of work for participating firms. This portion is not related with bidding
process hence not required to be submitted with bid proposals)
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No.____/I.A.P./LT/__________ Dated__________
To,
The Additional Director (Audit),
O/o The MD (WZ),
M.P.P.K.V.V.Co.Ltd.,
Polo ground,
INDORE
Sub.: Submission of TAR of L.T. Revenue accounts audit of M.P.P.K.V.V.Co.Ltd., ___________
D/c for the period from __________ to ___________.
Please find enclosed herewith the following documents pertaining to Test Audit of L.T.
Revenue Accounts of _____________ D/c in (O&M) Division M.P.P.K.V.V.Co.Ltd., ___________ for
the Block year _______________ for kind perusal and further necessary action.
1. Certificate of completion : 1 No. page
2. Title Sheet : 1 No. page
3. Cash Certificate : 1 No. page : 1 No. page
4. Index of H.M. issued : Page No. 1 to ______
5. R-46 Statement for the month of _____________ (Photo copy enclosed)
6. Test Audit Report : Page No. 1 to ____(alongwith ___Nos. enclosures)
7. Original Half margin : No. 1 to ______
8. ERP Generated Cash Book Page : No. 1 to ______
9. ___________________________________
10. ___________________________________
Date (Signed by an authorized Partner of the Firm, along-with seal of
firm) Place-
Name & Registration No. of authorized Partner
Name of Firm-
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Certificate of Attendance
This is to certify that as per Work Order No. MD/WZ/02/audit/2018-19/TS-/__________
dated _______of Chief Engineer (Purchase) MPPKVVCL, Indore , CA Firm
M/S__________________________has completed the LT Revenue Audit of DC/Zone
_______________for the FY ______ during the period from date _________ to __________ by the audit
team as per details given below:-
S. No. Name of Signature S. Name of Audit Signature of Audit
Audit of Audit No. Assistants Assistants
Officer Officer
1- 1-
2-
Seal & Signature Seal & Signature
EE (O&M/City) AE/JE (DC/Zone)
MPPKVVCL, ------------- MPPKVVCL, ------------
-
Seal & sign. of Firm
________________________________________________________________________
Certificate of 100% Audit
This is to certify that M/s -----------------------CA Firm has completed the LT Revenue Audit of
100% CL, IP, Temporary connection (other than irrigation) & DL connections above 20 KW
for the FY ______ .
Seal & sign. of Firm Seal & Signature
AE/JE (DC/Zone)
MPPKVVCL, ------------
-
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TITLE SHEET
1. Centre of Audit : ___________________________________
Dist.____________ : Pin code no._________________________
STD Code No._________ : Telephone No._______________________
Mobile No. of OIC_____________________
2. Name of D/c in charge (OIC) : Shri________________________________
3. Audit conducted by : ___________________________________
4. Date of commencement : ___________________________________
5. Date of completion of audit : ___________________________________
6. No. of working days : ___________________________________
7. Cash Stub checked for the month : ___________________________________
8. Special attention required for the para no. :___________________________________
9. No. of H.M. issued :___________________________________
10. At present total No. of consumers category wise in the D/c
I.P. ________________________________
C.P. ________________________________
DL&F ________________________________
CL&F ________________________________
IRR ________________________________
SLP ________________________________
BPL ________________________________
W/W ________________________________
St. Light________________________________
Total : ______________________________
11. Summary of TAR
Para Nos. Annexure Nos. Amount of Recovery raised
TAR 01 to 01 to `
Certified that all the records which were maintained have been checked and TAR have
been drafted as per model report.
Date (Signed by an authorized Partner of the Firm, along-with seal of
firm) Place-
Name & Registration No. of authorized Partner
Name of Firm-
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Summary of Half margin issued
DETAILS OF H.M. ISSUED TO JE/AE ________________D/c AS PER Chief Engineer (Purchase) , W.O.ORDER
NO._________ DATED ___________ FOR THE AUDIT YEAR _______________ DURING
THE AUDIT PERIOD FROM _________ TO _________
S. no. HM Date of Particulars Introductory TAR Signature of
No. Issue Annexure No. Para Annex. Amount the
No. No. receiver
Seen and discussed by me &
Recovery will be made and
intimated to audit
Seal and sign. of AE/JE Seal & Sign. of Outsourcing Firm
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TEST AUDIT REPORT ON L.T.REVENUSE ACCOUNTS OF ____________
DISTRIBUTION CENTRE UNDER O&M DIVISION ________________
FOR THE BLOCK YEAR _________________
INTRODUCTRORY
Test audit on L.T. revenue accounts of ___________________ Distribution Center under (O&M)
Division_________________ for the block year ________________ was conducted by Audit Party
____________________________ headed by Shri__________________ during the period ____________ to ______________ audit
conducted vide Work order no.____________________ dt. _____________ .
(A) Certified that the Cash balance physically verified by audit party and chest fitted in the wall and
verification of Cash on dated ________ and certificate to this effect was recorded in ERP Generated Cash
Book with the Cash balance on dated ___________ which is found ____________. Physical verification of cash
book certificate is enclosed separately shown in Annexure No._A___.
(B) The details of officers/officials who held charges of post as indicated against each during the period
covered by audit are shown in enclosed Annexure No.___B___.
(C) The revenue progress of the D/c as on ______________________ is found satisfactory as per enclosed
Annexure No.____C___ with comments of AE/JE and Audit party in charge.
(D) The arrear position of the D/c as on ______________________ is found satisfactory as per enclosed
Annexure No.___D____ with comments of AE/JE and Audit party in charge.
(E) The year wise progress report towards settlement of the old audit paras (TAR & TAN) in the following
table is enclosed Annexure No.___E____(provided by D/c) with comments of AE/JE and Audit
party in charge.
S. Year TAR or TAN No. of Amount No. of Amount No. of para Balance
No. Para raised Para Settled pending Amount
raised settled
(F) The statement of Stop / Defective metes for replacement as on dated__________ is as per
enclosed Annexure No.___F__ (provided by D/c) with comments of AE/JE and Audit party in
charge.
(G) As per requirement to be checked checking of 100% connection having above 20 KW or more load of
the D/c during the audit period from ----------------- to ------------ has been done. Certificate enclosed as
per Annexure No.___G__ (provided by D/c) with comments of AE/JE and Audit party in charge.
(H) The checking of revenue collection from Cash Stub / MR Book / CAC / CRA with Cash listing, DCB
and R-46 statement for the month _____________ of the D/c as on dated ________ is found correct as per
enclosed R-46 Statement Annexure No.__H__(provided by D/c) with comments of AE/JE and Audit party in
charge.
(I) As per requirement to be checked checking of Electricity bill amount paid by the consumers by the E-
Payment mode and if any discrepancy found than we enclosed as per Annexure No.__I__(provided by
D/c) with comments of AE/JE and Audit party in charge.
(J) checking the record of unauthorised changes in Sanctioned Load/Connected Load/Contract Demand
of All type of connections (As per circular No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per
random checking we are enclosing such load changes list (provided by computer section) enclosed as
per Annexure No.__J__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit
party incharge. Following discrepancy we found :-
1- All changes in load found (Approved / Not Approved) by the competent authority.
2- Applicable charges are (Recovered / Not recovered) in all cases.
3- Office Note/Load changes register (Maintained / Not maintained) in all cases.
4- Supplementary agreement (Executed / Not executed) in all cases.
(K) checking the record of credit through CC-4/CC-7 all type of connections (As per circular
No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are enclosing such
cases (provided by computer section) enclosed as per Annexure No.__K__(provided by D/c) with
comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found
:-
1- All correction found (Approved / Not Approved) by the competent authority.
2- Office Note / CC-4 or CC-7 register (Maintained / Not maintained) in all cases.
3- All correction found (With consumer's Application / Without consumer's Application)
4- New CC-4 / CC-7 Annexure I & Annexure-II are being (Used / Not used) in all cases.
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(L) checking the record of Unauthorised credit / adjustment of any payment through CCB (As per circular
No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are enclosing such
cases (provided by computer section) enclosed as per Annexure No.__L__(provided by D/c) with
comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found
:-
1- All Credit / Adjustment (Approved / Not Approved) by the competent authority.
2- Office Note / CCB register (Maintained / Not maintained) in all cases.
(M) checking the record of Unauthorised Correction / Changes in MF / ME without competent authority
(As per circular No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are
enclosing such cases (provided by computer section) enclosed as per Annexure No.__M__(provided
by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following
discrepancy we found :-
1- All Correction / Changes (Approved / Not Approved) by the competent authority.
2- Office Note / Any other register (Maintained / Not maintained) in all cases.
(N) checking the record of R-3 All type of New Service Connection(NSC) (As per circular No.MD/WZ/10,
Indore,dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided
by computer section) enclosed as per Annexure No.__N__(provided by D/c) with comments of AE/JE
reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-
1- Correct Tariff Code (Applied / Not Applied) .
2- Correct Demand / Sanction Load (Entered / Not Entered) in all cases.
3- Correct ED Code (Applied / Not Applied) .
4- Correct Meter Rent Code (Applied / Not Applied) .
5- Correct MF (Entered / Not Entered) .
(O) Please intimate to audit the position of D.C.B. Reconciliation for the audit period ---------------. If
certificate obtained from R.A.O. -------------------- concerned and copy of the same may please produced
to audit. Latest position of the DCB reconciliation may please be intimated to audit with AE/JE
comments in H.M.No.--------- reply at HM.
(P) During the Audit period please produced Yearly / Half yearly / Quarterly inspection report that is
carried out by higher authority of your office with your compliance for verification may please be
intimated to audit with AE/JE comments in H.M.No.--------- reply at HM.
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PHYSICAL VERIFICATION OF CASH BOOK (Annx. No. --------- )
(1) Wall coffer has grounded is wall of room. Duplicate key register is maintained and is to confirm that
two key having number G-1____________ and G-2______________.
(2) Physical verification of Cash was conducted by Shri_____________________ on dated ________________ and
certificate to this effect was recorded in ERP Generated Cash Book balance on dated ____________ which is
found Rs.__________________ detailed as under.
Details of Cash
Sr. No. Details of Note Amount
01 1000 x = `
02 500 x = `
03 100 x = `
04 50 x = `
05 20 x = `
06 10 x = `
07 5 x = `
08 Coin = `
TOTAL :- `
Seal & Signature AE/JE Seal & Signature of Outsourcing Firm
CONCLUDING PARA
The total recovery pointed out in this Test Audit Report is Rs. ___________________ vide TAR para No. 1 to
_______________ the compliance of audit Report may be furnished within one month from the date of its receipt
as per board's circular No. SII/1711 dt.14-06-1961 compliance reported through next higher authority.
Seal & Signature of Outsourcing Firm .
DETAILS OF OFFICERS / OFFICIALS STAFF DURING THE AUDIT PERIOD
ANNX. NO. ------------
H.M. NO.____
(1) Name of A.E. / J.E. (OIC) :
(2) Name of Revenue Accountant :
(3) Name Revenue Cleark :
(O.A.Gr. II / III)
(4) Name of Cashier :
Seal & Signature of OIC
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REVENUE PROGRESS DURING THE AUDIT PERIOD
ANNX. NO. ---------
H.M. NO.____
Sr. Revenue Category Period
No
.
Nos. Amt. Nos. Amt. Nos. Amt.
01 DL&F
02 Non DL&F
03 Industrial Power
04 Water Works
05 Street Light
06 Irrigation (All Category)
Temporary (All
07
Category)
08 Others
TOTAL :-
Seal & Signature of OIC
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ARREAR POSITION DURING THE AUDIT PERIOD
ANNX. NO.- -------
H.M. NO.____
Sr. No. Revenue Category Period
01 DL&F
02 Non DL&F
03 Industrial Power
04 Water Works
05 Street Light
06 Irrigation (All Category)
07 Temporary (All Category)
08 Others
As per R-15 TOTAL :-
Seal & Signature of OIC
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PARA No. ____ LESS BILLING DUE TO STOPPED/DEFECTIVE METERS AND AVERAGE BILING THERE
OF
H.M.No.____
OBSERVATION
During the checking M.R.Books and consumers ledger, it was noticed that the energy meters, installed at the
premises of the consumer listed in Annexure No. ____ were reported as stopped or burnt from the months
mentioned against each. In accordance with clause No. 19 (C) (III) of "General conditions of supply of
Electrical energy and Scale of Miscellaneous charges" those consumers were required to be billed on the basis
of average consumption of preceding or succeeding three months consumption as the case may be but the
above instructions were not followed which resulted in short billing of `
___________ as detailed in Annexure No.____.
REPLY OF H.M.
The A.E./J.E. has stated that "Recovery pointed out by audit is accepted. On realization of M.R. N o. and date will
be intimated to audit".
ACTION TO BE TAKEN
Now internal audit department required that :
(A) The aforesaid amount may please be recovered from respective consumer on priority.
(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on
officer-in-charge.
PARA No. ____ RECOVERY FOR COST OF BURNT METER
H.M.No.______
OBSERVATION
According to clause 9 (C) of "General conditions of supply of Electrical Energy and Scale of Miscellaneous
Charges" every consumers is liable to compensate the Board for damages caused to Boards properties
installed in consumer's premises. The meter found burnt and Cost be recovered from the consumers as per
Board's circular No. __________ dated ______ and Notification No. __________ dated ______. The consumers is liable to
pay its cost of ` _______ as detailed in Annexure No. ____.
REPLY OF H.M.
The A.E./J.E. has stated that "Recovery pointed out by audit is accepted. On realization of M.R. No. and date will
be intimated to audit".
ACTION TO BE TAKEN
Now internal audit department required that :
(A) The aforesaid amount may please be recovered from respective consumer on priority.
(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on
officer-in-charge.
PARA No._____ LESS BILLING OF L.T. SHUNT CAPACITOR SURCHARGE
H.M.No.____
OBSERVATION
According to board's circular No. __________ dated ______ and circular issued by Board from time to time, the
surcharge on account of non installation of appropriate capacity of L.T. Shunt Capacitor was not found billed in
respect of power consumer as detailed in Annexure No.___ resulting short billing of `__________.
REPLY OF H.M.
The A.E./J.E. has stated that "Recovery pointed out by audit is accepted. On realization of M.R. No. and date will
be intimated to audit".
ACTION TO BE TAKEN
Now internal audit department required that :
(A) The aforesaid amount may please be recovered from respective consumer on priority.
(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on
officer-in-charge.
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PARA No. ____ LESS BILLING OF W.L.T.Cs. (WELDING SURCHARGE)
H.M.No._____
OBSERVATION
According to board's circular No. __________ dated ______and __________ dated ______ and __________ dated ______. The
special surcharge as prescribed in the above tariff has to be charged in respect to L.T. installation with Welding
X-mer where connected load of Welding X-mer exceeds 25% of total connected load and where No. adequate
steps were taken to improve power factor with the satisfaction of the Executive Engineer of the board. Due to
non levy of aforesaid power factor surcharge in respect of consumers detailed in Annexure No. _____ resulted
in short billing to the extent of _______________.
REPLY OF H.M.
The A.E./J.E. has stated that "Recovery pointed out by audit is accepted. On realization of M.R. No. and date will
be intimated to audit".
ACTION TO BE TAKEN
Now internal audit department required that :
(A) The aforesaid amount may please be recovered from respective consumer on priority.
(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on
officer-in-charge.
SAMPLE FORMAT OF ANNEXURES FOR TAR
Details of ------------------------------------------------------- for the ------------ D/c Audit block-----------
Para No.-------
Annex.
No.----
H.M. No.---
---
Name Address of Service CategorConn. Formul Month No. of columns may be added as per actual Reco
of Consumer conn. No. y of Load a of of requirements of the details of Para vera
Consu connec Averag Burnt To be billed @ Already billed @ ble
mer tion e Unit /Defe Amo
ctive unt
Meter
Sign. & Seal of Firm
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FORMAT OF HALF MARGINS
CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer,
M P P K V V CO. Ltd.,
.............................
Sub: - Production of Records
The Records as per list receive Work Order No. No. ..................... dt. ............................ sued by the Chief Engineer
(Purchase) M P P K V V Co. Ltd., Indore. May please be produced to audit for verification along with the
following records for the selected month i.e.
1 Money receipt book and stubs.
2 CAC
3 CRA
4 Cash Book From ............................. to .........................
5 Demand ledger
6 Meter reading books along with meter replacement register, disposal slip burnt meter register, etc
7 R-2 Register
8 Temp. Ledger, Reading books and Street light ledger.
9 Fort nightly statement (R-46)
certified copy received from R A O.
10 Vigilance checking file / register
11 Case of load enhanced / reduction
the with register
Seal & Signature AE/JE Seal & Signature of Audit Officer
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, Annex.no.------
M P P K V V CO. Ltd.,
-------------------
Sub: - Inordinate delay in Replacement of Stopped / Defective meter
According to the Instructions contained in Item No. ....... of the Rev. circular No. __________ dated ______ read with
circular No. __________ dated ______defective meter should be replaced within fortnight at D.E.(H.Q.)/A.E. and
within one month of other. Places and their billing should be revised as per clause 19(c) (iii) of Gen. Conditions
of supply these instructions were not tallied of defective propped meters were not replaced average billing
was also not found billed. The meters were replaced after award replaced after a period of
.....................month/ not replaced up ........................ month listed in
Annex. No. .................
After doing needful i.e. replacement of meters and average billing compliance reported to audit
Seal & Signature AE/JE Seal & Signature of Audit Officer
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer,
M P P K V V CO. Ltd., Annex.no.------
-------------------
Sub: - D. C. B. Reconciliation
Please intimate to audit the position of D.C.B reconciliation for the audit period ......................... If certificate
obtained from R A O concerned and copy of the same may please be produced to audit. Also latest position of
the D.C.B reconciliation may please intimated to audit and a copy of the same if available may be produced to
audit.
Seal & Signature AE/JE Seal & Signature of Audit Officer
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, TAR Para No. ------
M P P K V V CO. Ltd.,
------------------- Annex.no. ------
Sub: - Less billing of meter hire charges.
During the checking of meter reading Books with demand ledger, it was observed that Special type
meter (SEMS) were installed in the Premises of consumer mentioned in enclosed Annexure No. .............. but
meter hire charge was found billed according to old rates prescribed by the boards vide __________ dated ______
w.e.f. __________ and amounted at time billing of meter hire charges Rs. ................................
Seal & Signature AE/JE Seal & Signature of Audit Officer
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, TAR Para No. ------
M P P K V V CO. Ltd.,
------------------- Annex.no.------
Sub: - Non recovery of cost of burnt meter
According to clause 9(c) of Gen. condition of supply every consumer is liable to compensate the Board for
damages caused to its properties like mains apparatus instruments ingressions for burning of the meters as
shown in Annex. no. .................... could not be ascertained No. Ceases for their burning Indicated on the meter
readines books reasons for their burning may please Rs. .............................. be recovered from meters
amounting to circular No. __________ dated ______ and amended from time to time reported to audit.
Encl. : As above
Seal & Signature AE/JE Seal & Signature of Audit Officer
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, TAR Para No. ------ M P P K V V CO.
Ltd.,
------------------- Annex.no. ------
Sub: - Less billing of wrong application of tariff.
The consumer of classified as commercial L & F and commercial power indicated in boards circular no.
__________ dated ______ and circular no. __________ dated ______ further board has introduced a separate tariff for
commercial L& F consumer which is higher than the one applicable for domestic L&F consumers. The boards
in its circular no. __________ dated ______ has clarified the charging of whole consumption at higher tariff is in
order, when the lower tariff is used for higher one till separate connection for commercial purpose is availed
by consumers. It was however, observed in respect of cases in listed Annexure No. ............... this has resulted in
short billing to Rs. ...............................This amount may be please recover and Compliance intimate to audit.
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, TAR Para No. ------
M P P K V V CO. Ltd.,
------------------- Annex.no.------
Sub: - Less billing of W.L.T.Cs. (Welding surcharge).
According to Boards circular no. __________ dated ______ and __________ dated ______ and __________ dated
______ the special surcharge as prescribed in the above tariff has to be charged in respect to L.T. installation
with welding X-mer where connected load of welding X-mer exceeds 25% of total connected load. Due to non
levy of aforesaid power factor surcharge in respect of consumers detailed in Annex.no. .............. resulted in
short billing To the extent of Rs. ..................................
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, Annex.no. ------
M P P K V V CO. Ltd.,
-------------------
Sub: - Checking the records of unauthorised changes in Sanctioned Load / Connected Load / Contract Demand of
all type connections with the data provided by computer centre.
As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if SL/CL/CD is changed by DC for all type
existing connections, then following rules as per said circular should be followed :-
1- Such changes should be approved by the competent authority. Yes / No.
2- Applicable charges should be recovered for such cases. Yes / No.
3- Office Note/Load changes register should be maintained. Yes / No.
4- Supplementary agreement should be executed for such cases. Yes / No.
Therefore as per random checking we are enclosing such load changes list (provided by computer
centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said
rules followed or not. If recovery arrived then Para No.-------- for Rs....................
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, A nnex.no.------
M P P K V V CO. Ltd.,
-------------------
Sub: - Checking the records of unauthorised Credit through CC-4 / CC-7 with the data provided by computer
centre.
As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then
following rules as per said circular should be followed :-
1- Such correction should be approved by the competent authority. Yes / No.
2- Way of Application URJUS/1912/Manual Or without application.
3- Office Note/CC-4 or CC-7 register should be maintained. Yes / No.
4- New CC-4 / CC-7 Annexure-I & Annexure-II are being used as per Circular. Yes / No.
Therefore as per random checking we are enclosing such Credit list (provided by computer centre) in
Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules
followed or not. If recovery arrived then Para No.-------- for Rs....................
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, Annex.no. ------
M P P K V V CO. Ltd.,
-------------------
Sub: - Checking the records of unauthorised Credit/adjustment of any payment through CCB register with the
data provided by computer centre.
As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then
following rules as per said circular should be followed :-
1- Such Credit / Adjustment should be approved by the competent authority. Yes / No.
2- Office Note / CCB register should be maintained. Yes / No.
Therefore as per random checking we are enclosing such Credit/adjustment list (provided by
computer centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which
above said rules followed or not. If recovery arrived then Para No. -------- for Rs....................
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, Annex.no. ------
M P P K V V CO. Ltd.,
-------------------
Sub: - Checking the records of unauthorised correction/changes in MF/ME without competent approval with the
data provided by computer centre.
As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then
following rules as per said circular should be followed :-
1- Such correct / changes should be approved by the competent authority. Yes / No.
2- Office Note / Any register should be maintained. Yes / No.
Therefore as per random checking we are enclosing such correction/changes list (provided by
computer centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which
above said rules followed or not. If recovery arrived then Para No.-------- for Rs....................
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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CAMP .............................................
To be replied within 24 hours
HM No. / ................... Dt. ......................
To,
The ............................. Engineer, Annex.no. ------
M P P K V V CO. Ltd.,
-------------------
Sub: - Checking the records of R-3 of all type of NSC with the data provided by computer centre.
As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if punching R-3 / NSC creation in database,
then following rules as per said circular should be followed :-
1- Correct Tariff Code should be applied. Yes / No.
2- Correct Demand / Sanction Load should be entered. Yes / No.
3- Correct ED Code should be applied. Yes / No.
4- Correct Meter Rent Code should be applied. Yes / No.
5- Correct MF should be punched. Yes / No.
Therefore as per random checking we are enclosing such NSC / R-3 list (provided by computer
centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said
rules followed or not. If recovery arrived then Para No.-------- for Rs....................
Seal & Signature AE/JE Seal & Signature of Audit Officer
T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels
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