RAJIV GANDHI UNIVERSITY OF KNOWLEDGE TECHNOLOGIES
                                 (A.P Government Act 18 of 2008)
                    Nuzvid, RGUKT-campus, Krishna District, Andhra Pradesh-521202
         Tele No: 08656-235557.                                  E-mail Id: ao.nuz@rgukt.in
Ref. No: RGUKT/NUZ/Proc/NIQ/Internal Audit/19-20                           Date:16.11.2019


To
All Interested Auditors


Dear Sir/ Madam,


      SUB: Notice inviting quotation for Internal Audit at RGUKT, Nuzvid.
                                           *****
 The Administrative Officer, RGUKT- Nuzvid invites quotations in single bid as
 indicated, in sealed cover and Kindly quote your lowest price including GST ( Food and
 accommodation conditions to be quoted)


 Please Note-
 01. Address of the auditor submitting the quotation and the Officer to whom the
      quotation is addressed must appear distinctly on the sealed cover as under and
      should reach by speed post/ Courier service/by person.
 02. The following must be clearly written on the outer sealed cover irrespective of
        single bid. Without sealed cover, the quotation will not be accepted.
 03. The details which are as follows.
        See the enclosure







     QUOTATION FOR INTERNAL AUDIT AT RGUKT, NUZVID
     NIQ Ref. No: RGUKT/NUZ/Proc/NIQ/Internal Audit/19-20 dt:16.11.2019

  To
  The ADMINISTRATIVE OFFICER
  RGUKT ­ NUZVID
  KRISHNA (DIST) ­ A.P. ­ 521202

 04. There is no Quotation document fee and Quotation document is to be downloaded
        from      our      website      given       below.      www.rguktnuz.in/tenders       or
        www.rguktn.ac.in/tenders
 05. Validity: Quoted rates must be valid for 120 days
06. Work: Ist Quarter : April' 19- June' 19 : Report to be submitted by January 1st
            week.
          IInd Quarter : July' 19- Sep' 19 : Report to be submitted by January
          2nd week.
          IIIrd Quarter : Oct' 19- Dec' 19 : Report to be submitted by January 3rd
          week
          IVth Quarter: Jan' 20 - March' 20 : Report to be submitted by April
          3rd Week


On the observations made the firm should provide necessary inputs /
advices. So as to compliance / follow/ to meet finance norms & cvc
guidelines if any.


07. Firm Registration Document and GST registration. copy of the document to
    be furnished
08. GST No must appear in the Invoice/Bill
09. Late and delayed quotation: Late and delayed Quotation will not be
    considered. In case any unscheduled holiday occurs on prescribed closing/opening
    date, the next working day shall be the prescribed date of closing/opening.
10. Bid not transferable: The bid documents are not transferable and the seal and
    signature of the authorized official of the firm's must appear on all the papers and
    envelopes submitted.
11. Payment: Payment will be made within 30 days from the billing date after getting
    satisfaction certificate from the concerned department. Payment would be made
    through online mode only. Following information must be clearly written in the
    quotation for RTGS / FUND TRANSFER: -
    (a) Name of the Firm with complete postal address
    (b) ACCOUNT No
    (c) Name of the Bank with Branch where the Account exist
    (d) IFSC CODE
    (e) PAN No:
12. Kindly read both the Instructions and Terms properly and see that instructions
    and terms are fully understood and complied. No correspondence shall be
    entertained in case your quotation is rejected on ground of not complying with
    our instructions, terms and conditions. In case of doubt please contact us at
    0866-2468513 and 8333981200 or the Administrative Office.
13. Successful bidder has to conduct awareness program on INCOM TAX savings for
    Institute Staff.


Terms & Conditions of the Concurrent Audit for the financial Year-2019-20:
    The Charted Accountant firm shall have to enroll with C&AG and also registered
      in ICAI for the last 7Years continuously.
    Internal Audit/ Statutory Audit experience of Twenty Five Years or more years as
      on 31.03.2019.
    The firm should have the experience in conducting Audit of Government / Semi
      Government Organization for the past 5 years.
    Internal Audit/ Statutory Audit experience(in years) of public sector undertaking
      (s) / Telecommunication company(ies)/ Academic Institutions having of Rs.10
      Crore or more during last five years, as on 31.03.2019 (attach proof)
    Turnover of the firm for the past three consecutive years. (Attach proof)
    The audit team shall consist of one senior qualified charted Accountant having
      post qualification experience of not less than 5 Years and semi qualified
      chartered accountants as per requirement. If necessary more than one audit
      team may be engaged to complete the work assigned in time.
    One senior partner shall also associate with the audit team to finalize the audit
      programme and to supervise the audit work/ finalize the internal audit report.
    Audit programme will be finalized in consultation with the Head of Finance who
      will coordinate all the work relating the internal audit.
    The audit team shall suggest necessary rectifications in accounting as aspects. If
      any
    The firm should have permanent establishment or Branch Office and registered in
      Andhra Pradesh/Telagana state only to participate in tender process or
      otherwise the tender may be summary rejected.









14. INSTRUCTION TO BIDDERS
Starting date                                 16.11.2019
Last date & Time of receipt of Tender         29.11.2019 (6:00 pm)
Time of opening Tender:                       30.11.2019 (4.00 pm)
Venue of Bid opening:                         Administrative Office, RGUKT- Nuzvid.
Scope of the Work:


S.No   Description
1      All Payments and receipts in F & A section
2      Engg Section works procedures being adopted for raising bill.
       Administrative section, technical sanction, physical verification of works in
       accordance with payments
3      Students fee and scholarship receipts
4      Central library and department libraries, if any
5      Central stores records and physical verification
6      Engg. And PUC laboratories- stock registers and physical verification
7      Issue and settlement of advances
8      Vehicle log books and others
9      Service registers of regular employees
10     Pay bills of regular/ contractual staff
11     Payments of outsourcing staff/ security staff/ housekeeping personnel
12     IT infrastructure records and physical verification
13     Student amenities records and physical verification
14     Procurement section records and physical verification
15     Review of all sanction orders/ proceedings
16     Fixed Asset register stock verification
17     Review of examination section grading policy. Result verification and others
18     Review of academic section ­BOS minutes/ academic council minutes
       implementation
19     Review of EC minutes implementation
20     Review of indirect and direct taxes remittances
21     Quarters allocation records others
22     Court cases/ disciplinary cases other cases
23     Mess records, students attendance,
24     Collection of rents
25     Details of institute lands and physical verification
26     Investment policy
27     Student enrolment
28     Formation of various committees, agenda, minutes, action taken reports
29     Campus placement
30     Medical dispensary/ institute hospital
31     Others, which are not covered in above




                                                                                   Sd/-
                                                         Administrative Officer[I/c]