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Paradip Port Trust, Orissa
November, 29th 2019
                                 PARADIP PORT TRUST
                  INVITATION OF BIDS FOR GST RELATED WORKS

1. INTRODUCTION
   Paradip Port Trust was established on 03.01.1962. It is the only major port in
   Odisha. The cargo handled during 2018-19 registered at 109.27MMT.

    The total income during the year 2018-19 was Rs.1580.83 Crore and the Net
    Surplus was Rs.605.46 Crore.

    Paradip Port Trust intends to engage a firm of Chartered Accountants to take up
    the GST related works including filing of statutory returns w.r.t GST.

2. SCOPE OF WORK
a) Collection of GST related data including documents from different departments
    i.e. Traffic, Marine, Estate, Marine and Finance etc.
b) Compilation of data.
c) Calculation of monthly GST
d) Preparation of monthly GST challan.
e) Feeding of date wise individual invoices raised by Paradip Port Trust.
f) Return as per GST on monthly basis.
g) Preparation Reconciliation statement
h) Maintenance of Input Tax credit registers.
i) Maintenance of cumulative monthly data.
j) Filing of Annual Return
k) Filing of Revised Return after finalisation of Annual Accounts.
l) Attend the GST Audit.
m) Compliance to GST Audit observations.
n) Any other GST related work

3. EVALUATION CRITERIA
   Partiulars                                                 Marks I    Marks II
a) Partnership firm in existence
      1. 10 to 15 years                                             10
      2. More than 15 years                                                         5
b) No.of partners in the firm
      1. 3 Partners with one partner having association             10
          more than 10 years.
      2. For 1 additional partner 2 marks each.                                     6
c) No.of statutory/internal audit of Public/private limited
   companies during last 5 years ending 31.03.2019.
      1. 10 nos.                                                    10
      2. For each additional audit 2 marks each                                     4
d) Empanelled with C&AG/ RBI for audit of PSU Banks
                                                                                        1
        1. For 5 years                                               10
        2. For each additional year 2 marks each.                                  4
e)   Annual turnover during the last 3 years i.e. 2016-17,
     2017-18 and 2018-19.
        1. Rs.20 lakhs                                                5
        2. For each additional Rs. 5 lakh 2 marks each.                            4
f)   Qualification in International Financial Reporting
     Standards (IFRS)
        1. One partner                                                5
        2. For each additional partner 2 marks each                                4
g)   GST Assignment in PSU/Port Sector
        1. Turn over Rs.20-25 crore                                  10
        2. Turn over more than Rs.25 crore                                         3
     Additional criteria
a)   Office at Paradip
        1. 5-7 years                                                               5
        2. More than 7 years                                                       5
                             Total                                   60           40
     Documentary evidences for the purpose of pre-qualification evaluation have to be submitted
     along with the bid.

4. ELIGIBILITY CRITERIA
   a) The Chartered Accountant firm must be a partnership firm and
   b) The firm has to secure minimum 60 marks.

     Only on fulfilling the above a & b criteria the Price bid will be opened.






5. MINIMUM FEES
   As per ICAI's notification dated 13.12.2017, the minimum fees for this
   assignment is fixed at Rs.5,04,000/-(Rupees Five Lakh Four Thousand) only per
   annum inclusive of local TA/DA and all taxes and duties other than GST and any
   other new taxes levied by the Government in future. The firm has to quote over
   and above the Minimum fees as fixed and it should be in Rupee only without any
   paisa failing which the bid will be rejected. The eligible firm with lowest quoted
   price will be awarded the work. In case, two or more firms quote the same price,
   the firm securing highest mark as per evaluation criteria will be awarded the work.

6. DURATION OF ASSIGNMENT
   The firm is expected to provide professional service initially for a period of two
   years i.e. 2020-21 and 2021-22. The port reserves the right to extend the period by
   one more year based on their satisfactory performance. No escalation is
   acceptable.




                                                                                             2
7. TERMINATION OF THE ASSINGMENT
   Either party can terminate the assignment by giving one month's notice in
   advance. The fees shall be payable upto the period of service rendered and no
   compensation under any circumstances is payable on account of termination of
   the assignment.

8. OFFER SUBMISSION
   The offer has to be submitted in one stage two cover system.

    Cover (1) contains pre-qualification details as per the format at Annexure-I
    enclosing all documentary evidences.

    Cover (2) contains the financial bid.

9. PAYMENT TERMS
   The payment will be made as per the scope of work @Rs.40,000/- p.m. plus GST
   for 11 months and balance on completion of 12 months after discharging all the
   work to the satisfaction of Port Authorities. In case any assignment is given
   beyond the scope of work, the same will be paid extra as per the minimum fee
   prescribed by the Institute of Chartered Accountants of India.

10 PLACE AND DATE OF SUBMISSION OF THE BID
   The place of submission of bid document is in the office of FA & CAO, Paradip
   Port Trust, Administrative Building, Paradip, Jagatsinghpur-754142.

    The last date for submission of the bid is 02/12/2019 at 15.00Hrs.00PM.

11 OPENING OF THE BIDS
   Cover (1) will be opened on 02/12/2019. at 16.00hrs117.
   Cover (2) will be opened as per the intimation to the bidders after evaluation of
   pre-qualification bids.

12 CONTACT PERSON
   Sri P.Moharana, Sr.Accounts Officer, Paradip Port Trust. Mobile No. 9937979753




                                                                                       3
                                                                                 Annexure-I
                                          Cover (1)

              CHECKLIST FOR PRE-QUALIFICATION BID

                                                              Documents submitted

    Particulars                                                 Yes         No

a) Partnership firm in existence

b) No.of partners in the firm

c) No.of statutory/internal audit of Public/private limited

    companies during last 5 years ending 31.03.2019.

d) Empanelled with C&AG/ RBI for audit of PSU Banks

e) Annual turnover during the last 3 years i.e. 2016-17,

    2017-18 and 2018-19.

f) Qualification in International Financial Reporting

    Standards (IFRS)

g) GST Assignment in PSU/Port Sector

h) Office at Paradip









                                                                      Signature of the Bidder




                                                                                            4
                                     Cover (2)

                                    PRICE BID

Description                                      Amount (in Rs.)

Professional Fees for GST related
works as per scope of works.

Amount in figure                       (Rupees________________________
                                       ____________________________



Note: Rate quoted shall be inclusive of all local travelling, conveyance, printing,
      stationery and all other taxes and duties except GST which will be paid extra as
      applicable.




                                                                  Signature of the Bidder
                                                          Date:




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