INDIAN INSTITUTE OF MANAGEMENT BODH GAYA
Magadha University Campus, Bodh Gaya,
Bihar 824234
Tender No: IIMBG/2019-20/Internal Audit/06 Date: November 20th, 2019
NOTICE INVITING TENDER FOR EMPANELMENT OF INTERNAL AUDITOR FOR IIM BODH
GAYA
Indian Institute of Management Bodh Gaya (IIM Bodh Gaya) invites bids in two bids systems from
reputed chartered accountant firms for one year, extendable for another two years on annual basis
with same terms and conditions if mutually agreed by both the parties.
Brief Details of Tender:
Tender Fee
Item Description EMD (inclusive of all taxes)
Empanelment of Internal Auditor for undertaking
internal audit of Indian Institute of Management Bodh Rs.5,000/- Nil
Gaya on quarterly basis
The Tender Document can be downloaded from Central Public Procurement (CPP) Portal
http://eprocure.gov.in/epublish/app and institute's website www.iimbg.ac.in . The bid is to be send to, FA&CAO, Indian
Institute of Management Bodh Gaya, Magadh University Complex, Bodh Gaya, Gaya, Bihar - 824234 or, may be dropped
in the Tender Box at IIM Bodh Gaya for this purpose up to the last date and time of submission of tender.
Critical Dates of Tender:
S. No. Time
Particulars
Date
Date & Time of Online Publication/Download of Tender
01 20/11/2019 0930 Hrs.
Bid Submission Start Date & Time
02 20/11/2019 0930 Hrs.
Bid Submission Close Date & Time
03 10/12/2019 1800 Hrs.
Closing Date & Time for Submission of EMD
04 10/12/2019 1800 Hrs.
Opening of Technical Bids
05 11/12/2019 1100 Hrs.
Page 1 of 26
TABLE OF CONTENTS
S.No. Description Page no.
01 ABOUT IIM BODH GAYA
02 TECHNICAL SPECIFICATION
03 TENDER FEE & EARNEST MONEY DEPOSIT
DETAILS
04 ELIGIBILITY CRITERIA
05 FINANCIAL BID DETAILS
06 PROCESS OF SUBMISSION AND TIME SCHEDULE
07 AVAILABILITY OF TENDER
08 BID VALIDITY PERIOD
09 BID SUBMISSION
10 BID OPENING
11 BID EVALUATION
12 PROCESS FOR SELECTION OF THE SUCCESSFUL
BIDDER
13 PAYMENT TERMS
14 PERFORMANCE SECURITY DETAILS
15 CONTRACT PERIOD
16 DELIVERY SCHEDULE
17 TERMS AND CONDITIONS
18
ANNEXURE I
19
ANNEXURE II
20
ANNEXURE III
21
ANNEXURE IV
22
ANNEXURE V
23
ANNEXURE VI
24
ANNEXURE VII
25
ANNEXURE VIII
Page 2 of 26
1. ABOUT IIM BODH GAYA
Indian Institute of Management Bodh Gaya is an Institution of National Importance under the
Indian Institutes of Management Act, 2017.
2. TECHNICAL REQUIREMENT
The Internal Auditors are expected to furnish Half yearly Internal Audit Report covering:
· Transaction Audit including day to day records of receipts and payments of Financial
Transactions.
· Adequacy and effectiveness of Financial and Managerial Control System of the Institute &
Suggest measures to rectify weakness identified by the Internal Auditor.
· Assist in remedial measures of Functional deficiencies and Inventory control mechanism
of the Institute.
(a) Scope and Objective- The Scope broadly covers the following areas:
i. Vouching
ii. Ledger scrutiny
iii. Capital expenditure audit
iv. Review of various departments such as Purchases, Stores & estate
v. Review of Internal control systems
vi. Preparation and finalization of annual accounts (Review of Financial Statements)
vii. Review of compliance of all statutory obligations such as Income tax, TDS, professional
tax, PF,GST etc
viii. Audit of timely and proper insurance of assets
ix. Technical updates on various taxation laws, finance, accounts, audit matters, etc. to be
provided on a regular basis
(b) Audit Period Half yearly Audit
(c) Key Focus Areas- The 5 major focus areas are:
i. Evaluation of systems (process flow, work flow and document flow)
ii. Adherence to systems
iii. Adherence to the financial policies laid down by BOG/MHRD
iv. Adequacy of controls in the accounting and related functions
v. Judicious use of the Institute's resources
(d) Audit Methodology
i. Preliminary study of all major areas/departments
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ii. Audit checklists
iii. Sampling or full checks depending on volume of data
(e) Reporting Structure
i. Draft report to Finance department and then a final report to Director
ii. Audit report would highlight;
· Department audited
· Audit findings
· Risk category
· Risk rating
· Financial impact
· Recommendations
· Auditee's response /Agreed Action plan
· Agreed Action date
iii. Follow-up status of previous audit recommendations
(f) Profile of the Internal Audit Firm
This section provides
i. Profile of the firm which normally includes
· The origins of the Firm, major strengths and focus areas
· The Major Audit assignments carried out/being carried by the firm and any Testimonials
from clients
· The profile of various partners, with Particular focus on the engagement partner and the
Audit Team Manager who would be responsible for the Audit assignment here.
ii. Audit Team visiting the Institute having sound audit experience in
Government/ Autonomous bodies should be:
1. One Qualified CA
2. Two/three Semi Qualified / Inter CA
(g) Reporting Structure:
The Internal Auditor will be reporting to the Financial Advisor & Chief Accounts Officer of
the Institute and expected to deploy suitable staff for undertaking the job on Half-yearly
basis and should ensure visit of Partner-in-Charge at a regular interval.
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3. EARNEST MONEY DEPOSIT DETAILS
a) EMD of Rs.5,000/- (Rupees Five Thousand only) should be submitted through DD in
favour of Indian Institute of Management Bodh Gaya, payable at Bodh Gaya
b) Micro and Small Enterprises (MSEs) firms as defined in MSE Procurement Policy issued
by Department of Micro, Small and Medium Enterprises (MSME) or the firms registered
with the Central Purchase Organisation or the concerned Ministry or Department or Start-
ups as recognized by Department of Industrial Policy & Promotion (DIPP) for all these
services only, are exempted from EMD. However, they must enclose valid self-attested
registration certificate(s) along with the tender to this effect.
c) The bidders who seeks exemption from EMD as per clause no. 3(b) above, if they
withdraw or modify their bids during the period of validity, or if they are awarded the
contract and they fail to sign the contract, or to submit a performance security before
the deadline defined in the request for bids document, they will be suspended for the
period of three years or as decided by the competent authority from being eligible
to submit bids for contracts with the entity that invited the bids.
d) EMD of all unsuccessful bidders (if any) will be returned after finalization of the tender. EMD
of the successful bidder will be returned only after receipt of Security Deposit towards
Performance Guarantee as per Sl. No. 14 (a).
e) In case of successful tenderer, the EMD (if any) may be adjusted towards the Performance
Security deposit on request.
f) The amount of EMD (if any) is liable to be forfeited, if the tenderer withdraws from the offer
after submission of the tender or after the acceptance of the offer and fails to remit the
Performance Security Deposit.
g) No interest will be paid on the EMD (if any) / Performance Security deposited / remitted.
4. ELIGIBILITY CRITERIA
4.1 OID (Other Important Documents):
OID viz. Firm Incorporation Certificate, PAN details, GST details are to be provided.
4.2 Eligibility Criteria and Statutory & Other Documents:
a) The Bidder should furnish self-declaration certificate for acceptance of all terms & conditions
of tender documents. A duly completed certificate to this effect is to be submitted as per the
Annexure-I.
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b) The firm should be neither blacklisted by any Central / State Government / Public Undertaking
/ Institute nor is any criminal case registered / pending against the firm or its owner / partners
anywhere in India. A duly completed certificate to this effect is to be submitted as per Annexure-II.
c) The Chartered Accountant firm should be registered with The Institute of Chartered
Accountants of India. Copy of registration certificate to be submitted.
d) The firm should be empanelled with Comptroller and Auditor General of India (C&AG). Copy
of registration certificate to be submitted.
e) The firm should have been in operation for at least 10 years after its registration. Supporting
documents is to be submitted.
f) The Chartered Accountant firm should have at least 4 (four) partners. Duly completed
Annexure-III along with supporting documents is to be submitted.
g) Average Annual Income (i.e. Average Gross Professional Fees earned during the consecutive
last 3 years) of the firm in the last 3 financial years must be minimum of Rs.100 Lakh. Duly
completed Annexure-IV along with supporting documents is to be submitted.
h) The firm should have experience in handling Internal Audit/ Statutory Audit of at least 3 (three)
Government Educational Institutions/ PSUs/ Govt. Organization during last preceding two (2)
years. Duly completed Annexure-V Part I along with supporting documents is to be submitted.
i) The firm should have experience in handling Internal Audit/ Statutory Audit of institute of
national importance in the last preceding ten (10) years. Such audit must be of Institute itself, not
of any department /cell/ subsidiary or affiliating unit etc of the Institute. Duly completed Annexure-
V Part II along with supporting documents is to be submitted.
The prospective bidders may note that only on fulfilment of above pre-qualification criteria, the
technical bid may be considered for evaluation.
4.3 Technical Criteria:
Bidders should comply the minimum specification of the tendered item in all respect. The detailed
format is attached at Annexure-VII. The bidder is to complete the same in all respect and submit
accordingly.
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5. FINANCIAL BID DETAILS
Financial bid i.e. BOQ given with tender to be submitted after filling all relevant information. The
priced BOQ should be submitted strictly as per the Annexure-VIII failing which the offer is liable
for rejection. Kindly quote your offer for IIM BODH GAYA (inclusive of all incidental charges
and taxes).
As per the Guideline No 1-CA(7)/03/2016, dated 7th April 2016 issued by the Institute of Chartered
Accountant of India, the minimum consolidated fees for the assignment mentioned on the Financial
bid, Part A is Rs. 1,25,000.00 (Rupees One lakh twenty five thousand only) per annum, plus
applicable tax. In addition to above,
additional fees for the issuance of 15CB Certificate, as and when required by the Institute
during the FY 2018-19 is Rs. 2,000/-plus applicable tax per Certificate will be payable by
the Institute.
Therefore, the technically qualified firm quoted the audit fees lesser than the minimum amount
mentioned in this para will be automatically disqualified.
6. Process of submission of Tender
The tender must be submitted in three separately sealed envelopes marked as "A", "B", & "C". The
language used shall be English. In case any information given is in foreign language, in such cases
translated (in English) copies of those pages must be enclosed, failing which the tender will be
summarily rejected.
6.1 ENVELOPE "A"
(Earnest Money) Tender must be accompanied with earnest money as mentioned. The
Demand Draft towards Earnest Money should be placed in sealed "Envelope A.
6.2
The EMD is not required to be submitted by bidders who are exempted in terms of MSME,
Govt. of India guidelines. However, they are required to furnish valid certificate in this regard
issued by the Competent Authority
6.3 ENVELOPE "B" (Technical Bid Document)
6.4 Tenderers should establish their credentials by giving valid documentary evidences of similar
services as defined in this document to have been executed in India.
6.5 Checklist for "Envelope B Bidder's General Information Annexure -1 along with the
documentary proof.
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· Bidder's Eligibility Criteria along with the documentary proof, LETTER OF AUTHORITY
declaring on the Company letter head stating acceptance of the terms and Conditions
mentioned in the tender documents & Additional documents, if any.
6.6 ENVELOPE "C" (Financial Bid Document)
· The "Envelope C" shall contain the tender documents and information related t o the schedule
of services quoting the rates etc. of the item pertaining to the Financial Bid on the Financial Bid
document.
· All columns shall be duly filled in, with specific information on the cost involved.
· The rates for the services shall be quoted in Indian Rupees only. Overwriting or use of fluid in
financial bid may lead to summarily rejection of application.
*NOTE: The Tenderer should clearly mention, in all the three envelopes (i.e. A, B and C),
description of the items for which the offer is being quoted. If any discrepancy is observed the
offer would be treated as non-responsive and would be rejected out rightly.
6.7. "Envelope A" (Earnest Money), "Envelope B" (Technical Bid Document) and "Envelope C"
(Financial Bid Document), shall be in separate sealed envelopes, each marked as "Envelope
A, "Envelope B" and "Envelope C", respectively. All the three envelopes shall be submitted
together in another big envelope sealed and super-scribing thereon Tender for Internal Audit of
IIM Bodh Gaya". The envelope should be superscripted with tender reference number and
addressed to: The FA & CAO, Indian Institute of Management Bodh Gaya, Magadh University
Campus, Bodh Gaya, District- Gaya, Bihar, India. PIN-824234.
The envelope marked "Envelope B" of only those Tenderers shall be opened, whose earnest
money are placed in the "Envelope A" and found to be in order.
Vendor should quote prices in BOQ only, offers indicating rates anywhere else shall be
liable for rejection.
6.8 TIME SCHEDULE
S. No. Particulars Date Time
a. Date of Online Publication of Tender 20/11/2019 0930 Hrs.
b. Bid Submission Start Date & Time 20/11/2019 0930 Hrs.
c. Bid Submission Close Date & Time 10/12/2019 1800 Hrs.
Closing Date & Time for Submission of
d. 10/12/2019 1800 Hrs.
EMD
e. Opening of Technical Bids 11/12/2019 1100 Hrs.
Page 8 of 26
7. AVAILABILITY OF TENDER
The tender document can be downloaded from http://eprocure.gov.in/epublish/app and
Institute website https://www.iimbg.ac.in/tenders and to be submitted to FA&CAO, Indian
Institute of Management Bodh Gaya, Magadh University Complex, Bodh Gaya, Gaya Bihar
824234 or may be dropped in the Tender Box at IIM Bodh Gaya for this purpose up to the last
date and time of submission of tender.
8. BID VALIDITY PERIOD
The bid will remain valid for 180 days from the date of opening as prescribed by IIM Bodh Gaya.
A bid valid for a shorter period shall be rejected, being non-responsive.
9. BID SUBMISSION
9.1 Instruction to Bidder
1 IIM, Bodh Gaya may issue amendment / errata to the tender documents before due date of
submission of tender. The Agency/Contractors are required to read the tender documents in
conjunction with amendments, if any, issued by IIMBG.
2 The Agency/Contractor is not supposed to incorporate any amendment / errata in the body of
tender documents either in ink or pencil. In case the Agency/Contractor on the body of tender
incorporates amendments/errata issued, they shall not be considered, and the amendment /
errata issued by the IIM Bodh Gaya shall only hold good. The amendments/errata issued to
these documents subsequently would also need to be uploaded on website
http://www.iimbg.ac.in and https://www.eprocure.gov.in/epublish/app. The contractors shall
visit these sites from time to time to see these amendments/errata.
3 IIM Bodh Gaya reserves the right to postpone/modify and / or extend the date of receipt of
opening of tenders or to withdraw the tender notice, without assigning any reason thereof.
However, bidders could confirm the dates one day prior to the prefixed dates by contacting
the Tender Inviting Authority (TIA) through the mail- facao@iimbg.ac.in in such cases, the
bidders shall not be entitled to any form of compensation from IIM Bodh Gaya.
4 Validity of Bid: Bid submitted by Bidder shall remain valid for acceptance for a period of 180
days from the date of opening of the BID. Bidders shall not be entitled during the said One
Eighty days' period to revoke or cancel the BID or to vary the same or any term thereof
without the consent in writing to the IIM Bodh Gaya.
9.2 Mode of Submission of Tender
The bids in prescribed envelops should be delivered at IIM Bodh Gaya. The Tender should be
complete in all respects and should be duly signed. Late and delayed tenders due to any reason
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including postal delays shall not be considered at all. Offers sent through fax/ personal e-mail will
not be accepted.
9.3 Submission of Earnest Money Deposit (EMD)
It is also required to submit EMD through DD in favour of INDIAN INSTITUTE OF MANAGEMENT
BODH GAYA, payable at BODH GAYA
10. BID OPENING
a) Technical Bids will be opened on 11/12/2019 at 1100 Hrs.
b) Financial Bids of the technically eligible bidders will be opened on a later date. The date
and time for opening of Financial Bids will be intimated to them over e-mail IDs noted in
their bid document.
c) Bids would be summarily rejected, if EMD is submitted other than through DD.
11. BID EVALUATION
The bidder would be selected based on ranking and evaluation of Technical and Financial Bids
by a Committee, and Committee's decision would be final. The Committee will decide on the
parameters to be used for determining the suitability and adequacy of the bids.
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12. PROCESS FOR SELECTION OF THE SUCCESSFUL BIDDER
12.1 Stage 1 Prequalification evaluation will be carried out based on documents submitted by
the bidder as per clause 4, i.e. OID, eligibility criteria, EMD and Technical criteria. The bidders who
will qualify in Stage-1 evaluation only will be considered for next stage evaluation i.e. Stage-2.
S. Particular Marks Breakup Allocation of Marks
No.
10 years -> 3 marks
Firm's existence as per tender (Min. Mark - 3,
1. > 10 to 15 years -> 4 marks
clause 4.2 (e) Maximum marks - 5)
> 15 years -> 5 marks
2. Number of partners as per tender 4 Partners -> 2 Marks, (Min. Mark - 2,
clause 4.2 (f) 4 to 9 Partners -> 3 Marks, Maximum marks - 5)
10 to 14 Partners -> 4 Marks,
More than 15 partners -> 5
Marks,
100 Lakhs to 150 Lakhs -> 4
Marks
More than 150 Lakhs to 200
Average income as per tender (Min. Mark - 4,
3. Lakhs -> 6 Marks
clause 4.2 (g) Maximum marks 10)
More than 200 Lakhs to 300
Lakhs -> 8 Marks
More than 300 Lakhs -> 10 Marks
3 annual audits -> 4 Marks
4 to 6 annual audits -> 6 Marks
Experience as per tender clause (Min. Mark - 4,
4 7 to 10 annual audits -> 8 Marks
4.2 (h) Maximum marks 10)
More than 10 annual audits -> 10
Marks
0 annual audit -> 0 Marks,
1 annual audit -> 3 Marks,
Experience as per tender clause 2 annual audits -> 6 Marks,
4.2 (i) 3 annual audits -> 9 Marks, (Min. Mark - 0,
5
4 annual audits -> 12 Marks, Maximum marks - 20
5 annual audits -> 15 Marks,
More than 5 annual audit -> 20
Marks
Maximum Marks- 50
Total Marks of Stage -2
Qualifying Marks- Minimum
Evaluation
20
12.2 Stage 2 The stage-2 evaluation will be carried out as per the following procedure:
Based on the above, each eligible bidder will be awarded appropriate marks accordingly.
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The scores for technical bids are based on the following method:
Normalized technical Bid Score = Marks obtained in technical bid x 10
Highest marks of technical bid
For example, the technical scores the bidders are as follows-
Party Marks of technical bid out of 50
A 40
B 35
C 42
The normalised score for technical bid would be as follows
Party Technical Score (TS)
A 9.52
B 8.33
C 10.00
12.3 Stage-3: Financial Bid Evaluation:
The Institute will open the financial bids of bidders who have scored minimum of 20 marks out of
maximum 50 Marks in Stage-2 Evaluation. The date and time of online opening the financial bid
will be intimated to the Tenderers in advance and bid will be evaluated as under:
Scoring of Financial Bids- The scores for financial bids are based on the following method:
Normalized Financial Bid Score = Lowest Tender Price x 10
Tender Price quoted
For example, total amount (Inclusive of all taxes & Charges) as per Annexure- VIII are as follows-
Total Amount (Inclusive of all taxes &
Party
Charges
A 2,00,000/-
B 1,50,000/-
C 3,00,000/-
The normalised score for financial bid would be as follows
Page 12 of 26
Party Financial Score - FS
A 7.5
B 10.00
C 5.0
Note that the lower the price, the higher the score.
12.4 Stage-4: Combined evaluation
The score of technical proposal would be given 70% Weightage, and the financial proposal would
be given 30% Weightage. The weighted combined score of the Technical bid (Ts), and Financial
bid (Fs) shall be used to rank the bidders based on formula as given below:
Combined Score = 70% * TS + 30% * FS
The normalised Combined Score would be as follows
Party Technical Score (TS) Financial Score Combined Score
(FS) (70% * Ts + 30% * Fs)
A 9.52 8.86 9.32
B 8.33 10.00 8.83
C 10.00 7.75 9.33
12.5 Successful Bidder
(a) The successful bidder will be the one who has the maximum combined score in Stage-4
(b) The purpose of the four-stage selection process spelt out above is to get the services which
combine optimally the quality and price.
13. PAYMENT TERMS
The payment shall be made against the services provided by firm as per the nature of work,
subject to the following terms and conditions:
(i) The payment of professional fee during the entire contract period shall be made in
accordance with the financial bid submitted by the selected bidder and accepted by
the Institute. No price variation would be allowed during the contract period.
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(ii) TDS under Income tax will be deducted at applicable rates.
(iii) The Institute reserves the right to deduct any amount from the bill as may be considered
reasonable for unsatisfactory services or delay in providing of services. The decision of the
Institute will be the final in this regard.
(iv) The Service Provider will raise the half-yearly bills in duplicate on submission of the quarterly
Internal Audit Report to the Institute.
14. PERFORMANCE SECURITY DETAILS
a) The successful tenderer will have to deposit the performance security valid for 15 Months in
the form of DD @10% of the total value of order at the earliest from the date of issue of the award
letter. No interest will be paid by IIM Bodh Gaya on the deposit.
b) Performance Security will be refunded, after completion of contract and Defect Liability period
in all respect.
c) Performance Security will be forfeited if the firm fails to perform/abide by any of the terms or
conditions of the contract.
d) In case, the firm fails to execute the job successfully, within specified period, the job will be
got done from open market and the difference of cost, if any, will be recovered from Performance
Security or from pending bill(s) of the defaulting firm or from both in case the recoverable amount
exceeds the amount of Performance Security.
e) In case of non-receipt of Security Deposit within the stipulated time, EMD will be converted
into Security Deposit and the balance amount will be recovered from the bill submitted for the
payment.
15. CONTRACT PERIOD
a) The contract will be initially for a period of one year. Based on satisfactory performance,
the contract may be extended maximum up to another two years (one year at a time) on
same terms and conditions.
b) The performance of the service provider will be evaluated on yearly basis.
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c) IIM Bodh Gaya can terminate the contract with three-months' notice in case the services
are not found satisfactory.
d) The successful Bidder shall be required to execute a contract agreement with IIM Bodh
Gaya.
e) IIM Bodh Gaya reserves the right to amend the terms and conditions of contract by mutual
discussions and shall be in writing. The amended terms and condition will form part of the
agreement.
16. DELIVERY SCHEDULE
The successful bidder should commence operation as per W/O issued by the Institute.
17. TERMS AND CONDITIONS
17.1 Termination for Insolvency
a) The IIM Bodh Gaya may at any time terminate the Contract by giving a written notice to the
awarding firm, without compensation to the firm, if the firm becomes bankrupt or otherwise
insolvent as declared by the competent Court, provided that such termination will not prejudice or
affect any right of action or remedy, which has accrued or will accrue thereafter to the department.
b) The courts of Gaya alone will have the jurisdiction to try any matter, dispute or reference
between the parties arising out of this contract. It is specifically agreed that no court outside and
other than Gaya Court shall have jurisdiction in the matter
17.2 Force Majeure
a) Should any force majeure circumstances arise, each of the contracting parties be
excused for the non-fulfilment or for the delayed fulfilment of any of its contractual
obligations, if the affected party within 15 days of its occurrence informs in a written form
to the other party.
b) Force Majeure shall mean fire, flood, natural disaster or other acts such as war, turmoil,
sabotage, explosions, epidemics, quarantine restriction, strikes, and lockouts i.e. beyond
the control of either party.
17.3. Arbitration
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In the event of any dispute or difference arising under this tender/contract, the Director,
IIM Bodh Gaya or his/her nominee is the arbitrator and the decision of the arbitration will
be binding on both parties.
17.4. Other Conditions
a) The bidder must attach the relevant & readable documents only as indicated in the
tender documents. In case of any irrelevant or non-readable documents, the bid may
be rejected.
b) IIM Bodh Gaya reserves the right to accept or reject any or all the tenders in part or in full
or may cancel the tender, without assigning any reason thereof.
c) IIM Bodh Gaya reserves the right to relax / amend / withdraw any of the terms and
conditions contained in the Tender Document without assigning any reason thereof. Any
inquiry after submission of the quotation will not be entertained.
d) IIM Bodh Gaya reserves the right to modify/change/delete/add any further terms and
conditions prior to issue of work order.
e) In case the bidders/successful bidder(s) are found in breach of any condition(s) at any stage
of the tender, EMD/Performance Security shall be forfeited.
f) Neither the contract, nor any rights granted under the contract may be sold, leased,
assigned, or otherwise transferred, in whole or in part, by the audit firms/companies, and
any such attempted sale, lease, assignment or otherwise transfer shall be void and of no
effect without the advance written consent on the Institute.
g) The audit firm/company will maintain privacy of data shared with them by the Institute and
will keep it confidential.
h) False declaration/documents will be in breach of the Code of Integrity under Rule 175(1) (i)
(h) of the General Financial Rules for which a bidder or its successors can be debarred for
up to two years as per Rule 151 (iii) of the General Financial Rules along with such other
actions as may be permissible under law.
i) Conditional tenders will not be considered in any case.
j) IIM Bodh Gaya shall not be responsible for any postal delay, non-receipt or non-delivery of
the EMD.
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IIM Bodh Gaya may issue amendment/corrigendum to tender documents before due date
of submission of bid. Any amendment/corrigendum to the tender document if any, issued
by IIM Bodh Gaya will be posted on CPP Portal. For the bidders, submitting bids on
downloaded tender document, it is `bidders' responsibility to check for any
amendment/corrigendum on the website of IIM Bodh Gaya or check for the same CPP
Portal before submitting their duly completed bids.
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ANNEXURE I
Undertaking
To
The FA & CAO
Indian Institute of Management Bodh Gaya
Magadh University Campus, Turi Buzurg, Gaya
Bihar 824234
Tender No. IIMBG/2019-20/Internal Audit/05 dated 24/10/2019
(Notice Inviting Tender for Empanelment of Internal Auditor for undertaking internal audit of Indian
Institute of Management Bodh Gaya)
Sir,
1. I /we hereby submit our tender for Empanelment of Internal Auditor for undertaking internal
audit of Indian Institute of Management Bodh Gaya along with other required documents.
2. I/ We enclosed herewith the following in favour of Indian Institute of Management Bodh Gaya
towards EMD.
Particular Amount Payment Details (DD Payment Date
No.)
EMD Rs.5,000/-
3. I / We hereby reconfirm and declare that I / We have carefully read, understood & complying
the above referred tender document including instructions, terms & conditions, scope of work,
schedule of quantities and all the contents stated therein. I / We also confirm that the rates quoted
by me / us are inclusive of all taxes, duties etc., applicable as on date.
4. I /we have gone through all terms and conditions of the tender document before submitting
the same.
Date: Authorized Signatory
Seal
Name:
Place: Designation:
Contact No.:
Page 18 of 26
ANNEXURE II
CERTIFICATE
(to be provided on letter head of the firm)
I hereby certify that the above firm neither blacklisted by any Central/State Government/Public
Undertaking/Institute nor is any criminal case registered / pending against the firm or its owner /
partners anywhere in India.
I also certify that the above information is true and correct in every respect and if, in any case at
a later date it is found that any details provided above are incorrect, any contract given to the
above firm may be summarily terminated and the firm blacklisted.
Date: Authorized Signatory
Seal
Name:
Place:
Designation:
Contact No.:
Page 19 of 26
ANNEXURE III
Details of Firm's Partners
Sr.No. Name of the member Designation Membership No. Status (FCA/ACA) Remarks
Documentary
evidence to
be provided
Date: Authorized Signatory
Name:
Seal
Place:
Designation:
Contact No.:
ANNEXURE IV
Details of Firm's Professional Income
(Gross Professional Fee Earned)
Particulars Financial Year 2016-17 Financial Year 2017- Financial Year 2018- Average Annual
18 19 Income
Annual Income (in Lakh)
Audited Accounts of the Firm
along with copy of the
acknowledgement of income Tax
return for all the three financial
years to be submitted
Date: Authorized Signatory
Seal Name:
Place: Designation:
Contact No.:
ANNEXURE V Part I
Details of Firm's experience in handling Internal Audit/ Statutory Audit of at least 3 (three)
Government Educational Institutions/ PSUs/ Govt. Organization during last preceding two (2)
years.
Duration of the
Nature of assignments
Sl. project
Name of the Institute (please specify whether work Remarks
No. (Start date/ end
involved internal audit)
date)
Documentary
evidence
(copy of
order,
agreement
etc) in support
of the above
information to
be provided
Date: Authorized Signatory:
Name:
Seal Designation:
Place: Contact No.:
ANNEXURE V Part II
Details of Firm's experience in handling Internal Audit/ Statutory Audit of Institute of National
Importance during last preceding ten (10) years.
Duration of the
Nature of assignments
Sl. project
Name of the Institute (please specify whether work Remarks
No. (Start date/ end
involved internal audit)
date)
Documentary
evidence
(copy of
order,
agreement
etc) in support
of the above
information to
be provided
Date: Authorized Signatory:
Name:
Seal Designation:
Place: Contact No.:
ANNEXURE VI
COMPANY DETAILS
Name of the Party
Date of Incorporation /
Establishment
PAN Number
GST Registration Number
Account Number
IFS Code
Bank Name
Bank Details Branch Name
Office Address for Postal
Communication
Authorized Signatory Details
Name
Designation
(Company/Firm Authorization
Email
by the competent authority, to
be attached) Phone
Name
Designation
Details of Contact other than
Authorized Signatory Email
Phone
Date: Authorized Signatory:
Name:
Seal
Designation:
Place: Contact No.:
ANNEXURE VII
TECHNICAL BID
Particulars Compliance by the Vendor
S. No. (Yes / No.)
1. Scope of work as per tender clause no. 2
2. EMD as per tender clause no. 3
If Yes
3. Certificate of Incorporation as per tender clause no. 4.1
No. ____________________
If Yes
4. Permanent Account Number as per tender clause no. 4.1
No. ____________________
If Yes
Goods and GST Registration Number as per tender clause
5.
no. 4.1 No. ____________________
6. Undertaking as per tender clause no. 4.2 (a) -Annexure-I
7. Certificate as per tender clause no. 4.2 (b) -Annexure-II
If Yes
8. Registration Certificate as per tender clause no. 4.2 (c)
No. ____________________
If Yes
9. Registration certificate as per tender clause no. 4.2 (d)
No. ____________________
10. Experience details as per tender clause no. 4.2 (e)
Details of partners as per tender clause no. 4.2 (f)
11.
Annexure-III
Annual Turnover details as per tender clause no. 4.2 (g)
12.
Annexure-IV
Experience details as tender clause no. 4.2 (h) Annexure-V
13.
Part I
Experience details as tender clause no. 4.2 (i) Annexure-V
14.
Part II
15. Company details as per Annexure-VI
Date: Authorized Signatory:
Name:
Seal
Designation:
Place: Contact No.:
ANNEXURE VIII
FINANCIAL BID
Particulars Fees
Scope of work as per Payment
tender clause-2 Rupees in figure Rupees in words schedule
The Service Provider
Annual Professional fee for will raise the half-
Internal Audit yearly bills in
duplicate on
submission of the
half-yearly Internal
Audit Report to the
Applicable tax %, if any Institute.
Date: Authorized Signatory
Seal Name:
Place: Designation:
Contact No.
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