Rajiv Gandhi National Institute of Youth Development
                                   ,  
                        Ministry of Youth Affairs & Sports, Govt. of India
                                         /Sriperumbudur ­ 602 105
__________________________________________________________________________________
Advertisement No.008/18-19                                                 Date: 01.11.2018
                          Expression of Interest is invited from
                       Chartered Accountants (Individuals or Firms)
    About the Institute
Rajiv Gandhi National Institute of Youth Development has been declared to be an Institute of
National Importance by an Act of Parliament. It is governed by an Executive Council and it is
under the administrative control of Ministry of Youth Affairs & Sports, Govt. of India. It is fully
funded by Govt. of India and its income is exempt from Income Tax. Finance Committee, Building
and Works Committee and Academic Council are other bodies involved in the Administration of
the Institute. Rajiv Gandhi National Institute of Youth Development Act, 2012, First Statutes of
Rajiv Gandhi National Institute of Youth Development and Rajiv Gandhi National Institute of
Youth Development Ordinances are the various Act and Rules governing the day to day
administration of the Institute. It runs six Post Graduate courses of different discipline. It
conducts various training programmes in the Institute itself and in collaboration with other
Institutes/Universities all over India for the development of youth.
    Accounts of the Institute:-
    The accounts of the Institute are maintained in double entry system on accrual basis. The
accounts are maintained in Tally ERP 9 accounting software. Bank accounts are maintained in
natationalsied banks. Annual accounts of the Institute for the precious years are included in the
respective Annual Report of the Institute which have been uploaded in the website of the
Institute.
    Expression of interest is invited from Chartered Accountants (Individuals or firms) for
conducting Internal Audit of all the transactions (both receipts and expenditure) of the Institute
for the year 2018-19. Expression of interest may be submitted to The Registrar, Rajiv Gandhi
National Institute of Youth Development, Sriperumbudur ­ 602 105, in the enclosed format on
or before 3.30 PM on 23rd November 2018.
    Essential Requirements:
·   The bidder should be well versed in Tally ERP 9 accounting software.
·   The bidder should have experience of not less than 10 years in conducting Internal Audit of
    transactions of any Central/State University or reputed Public or Private Company whose
    average annual expenditure in any five financial years is equal or in excess of the average
    annual expenditure of the Institute for the last five financial years.
·   The bidder should be capable of scrutinizing the Annual Accounts in the format prescribed by
    Ministry of Finance.






·   If the bidder is a Partnership Firm all the Partners should be Chartered Accountants.


                                                                                        Page 1 of 4
·    The bidder should also check the Bank reconciliation statement.
·    The bidder should check Annual Accounts separately for the Grant-in-aid received from the
     Govt. Of India, CPF accounts of the employees, New Pension Scheme, etc.
·    The bidder should submit required number of Annual Accounts duly signed in hard copy
     format in addition to one soft copy.
·    During the course of internal audit the bidder should test check the cash balance/stock
     records/library books etc. to ensure that the records are maintained properly.
    Desirable qualifications:
·    The bidder should send his/her/their Article Clerks periodically to the Institute who must be
     familiar with Tally ERP 9.
Scope of work:-
·    The bidder or their Article Clerks should visit the Institute for sufficient number of days each
     month and check the monthly trial balance prepared by the Accounts section of the institute.
·    Wherever necessary accounting errors committed by the Institute in Tally software should be
     rectified by the bidder.
·    Monthly Bank Reconciliation statement should be checked and signed by the bidder.
·    Vouchers for every quarter should be audited by the bidder and an Internal Audit Report for
     every quarter should be submitted to the Director/Registrar.
·     Any case of defalcation or embezzlement of money and any serious irregularity/omission
     should be brought to the notice of the Director/Registrar immediately through a special
     report.
·    The bidder should conduct 100% audit of all the vouchers.
·    Annual Accounts should be rectified as per the audit remarks of CAG audit.
It should be ensured by the bidder that
1) TDS and GST have been correctly deducted at source by the Institute.
2) All legal/statutory requirements have been complied with by the Institute in making payment
to contractors for supply of outsourced manpower and for supply of materials or for execution of
work.
3) Payment to suppliers/contractors is made in accordance with the purchase order/work
order/agreement,
4) All moneys due to the Institute have been duly collected by the Institute and the outstanding
due, if any, is duly monitored by the Institute.
5) The Institute is maintaining a proper account of its capital assets.
6) The Institute is maintaining proper account of its investments and the investments are safe
and secured.
7) The Institute is properly utilizing its infrastructure facilities.








                                                                                          Page 2 of 4
 8) The income earned by the Institute is in commensurate with its expenditure on earning such
income.
9) The rate of charge fixed by the Institute for its services is not less remunerative.
10) Rent fixed by the Institute for letting out its infrastructure facilities is cost effective.
11) The Institute has identified unusable, obsolete and unserviceable articles and taken proper
steps to dispose of them to the best advantage of the Institute.
12) The Institute has not wasted its resources in purchasing any unwanted or excessive purchase
of materials or constructing buildings which are not essential.
13) Annual Maintenance Contracts have been entered into by the Institute wherever necessary.




                                                                                                         -Sd-
                                                                                                    Registrar




                                                                                                   Page 3 of 4
                               FORMAT FOR EXPRESSION OF INTEREST


      1. Name of the Bidder :-


      2. Address for communication:


      3. Registration No.:

     3. If the bidder is a Partnership firm whether
        all the partners are qualified CAs,
      4. Details of clients and their business:
          (Separate sheet may be used if necessary)
    6. Professional Fee quoted :-
    Sl. No.                      Nature of work                        Professional Fee
                                                                         (In Rupees)
1             Checking of monthly trial balance and Annual
              Accounts 2018-19
2             Internal Audit for four quarters of 2018-19
                               Total


Note:- 1) Income Tax as per rules will be deducted at source from the Professional Fee.
      2) Local conveyance charges for travel from the office of the bidder to the Institute and
back will be reimbursed as per rules of the Institute. (Rs.16/-Per KM if travelled in own car or
reimbursement of actual expenditure if travelled in taxi.)


      7. Account Details:-
               a)Name of the Bank:-
               b) Name of the Branch
               c) Account Number:-
               d) IFSC code of the Bank:-
    8. Payment terms:- For internal audit, Payment will be made on quarterly basis submission of
     internal audit report for the quarter..




                                                              Signature of the Authorized Official




                                                                                          Page 4 of 4