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Indian Council Of Agricultural Research, Pune, Maharashtra
November, 01st 2018
         ICAR ­ DIRECTORATE OF FLORICULTURAL RESEARCH
COLLEGE OF AGRICULTURE CAMPUS, SHIVAJI NAGAR, PUNE ­ 411 005, MAHARASHTRA




                               TENDER DOCUMENT

    Limited tender for Hiring of services of Charted Accountant at ICAR-DFR, Pune




                                    Contact Details
                            ADMINISTRATIVE OFFICER
                ICAR ­ DIRECTORATE OF FLORICULTURALRESEARCH
                       COLLEGE OF AGRICULTURE CAMPUS,
                  SHIVAJI NAGAR, PUNE ­ 411 005, MAHARASHTRA
                         Tel: 020-25537024, Fax:(020) 29710088
                              Website: dfr.icar.gov.in
                          Hkk. d`. v. i. - iq"i foKku vuqla/kku funs'kky;
                                D`f"k egkfo|ky; ifjlj] f'kokth uxj] iq.ks&411005
                             I.C.A.R. - Directorate of Floricultural Research
                                  College of Agriculture Campus, Shivaji Nagar, Pune-411005
                                      Ph. 020-25537024 Fax:(020)25537024(ext-27)Email. ao.dfr@icar.gov.in



         F. No. 29-40/2018-19/DFR                                                                      Date: .10.2018


                                            Limited Tender Notice

       Limited tender for Hiring of services of Charted Accountant at ICAR-DFR, Pune

       The Director, Directorate of Floricultural Research, on behalf of Secretary, ICAR, Krishi
Bhawan, New Delhi invites limited tenders on the from eligible firms/individual for job titled above.
Quotations are invited in sealed envelope from eligible registered firms for work titled above. Quotations
duly completed in all respects shall be received up to 1100 hrs. on 16.11.2018, and the same shall be
opened at 1200 hrs. on 16.11.2018. Quoted rates must be valid for 60 days from the date of acceptance of
the quotation.
       Interested contractors may download the quotation from our website https://dfr.icar.gov.in and
www.eprocure.gov.in.
       Quotations received after the due date and time will not be entertained. The Director of the institute
reserves the right to accept or reject any or all quotations without assigning any reasons whatsoever. No
correspondence shall be entertained in this regard.




                                                                                             Administrative Officer (I/c)
                          Hkk. d`. v. i. - iq"i foKku vuqla/kku funs'kky;
                                D`f"k egkfo|ky; ifjlj] f'kokth uxj] iq.ks&411005
                             I.C.A.R. - Directorate of Floricultural Research
                                  College of Agriculture Campus, Shivaji Nagar, Pune-411005
                                         Ph. 020-25537024 Fax:(020)25537024(ext-27)Email. ao.dfr@icar.gov.in



F. No.                                                                                                         Date: .10.2018

To
____________________________
____________________________


          Limited tender for Hiring of services of Charted Accountant at ICAR-DFR, Pune


IMPORTANT DATES

Last date for receiving the quotations             : Up to 1100 hrs. on 16.11.2018

Date of opening of quotations                      : At 1200 hrs. on 16.11.2018


The following documents are to be enclosed along with the tender failing which the tender shall be
rejected out rightly:
 1. The Chartered Accountant firm should be registered with the institute of Chartered Accountants of
     India (ICAI) (Provide Copy)
 2. A copy of PAN Card
 3. A Photostat (i. e Xerox) copy of blank cheque for making payment by RTGS method.
 4. Self attested declaration on company's letterhead that the firm has not been blacklisted.
 5. Copy of GST Registration
 6. Rs. 2,000/- (Rupees Two Thousand Only) in the form of crossed demand draft drawn in favour of
     "Director, ICAR-DFR, payable at Pune" as EMD.
INSTRUCTIONS TO BIDDERS, TERMS & CONDITIONS OF CONTRACT FOR LIMITED
TENDER FOR HIRING OF SERVICES OF CHARTED ACCOUNTANT AT ICAR-DFR, PUNE






Quotations must be addressed to The Director, ICAR ­ Directorate Floricultural Research, College Of
Agriculture Campus, Shivaji Nagar, Pune ­ 411 005, Maharashtra
1. Quotations must be submitted either by registered/speed post or may be dropped in the tender box
   placed in the office of the Administrative Officer, ICAR-DFR, Pune in a sealed cover super scribing on
   it the name of work for which the quotation is called for, and also the date & time of submission.
2. Quotations received after due date and time shall not be entertained.
3. The quoted rates must be valid for 60 days.
4. Contractor/ agency should be experienced in above said work.
5. The quotation should be accompanied by an Earnest Money Deposit (EMD) amounting to Rs. 2,000/-
   (Rupees Two Thousand Only) in the form of crossed demand draft drawn in favour of "Director,
   DFR, payable at Pune".
6. The firm has to deposit Rs 5,000.00 ( Rs Five Thousand Only) as security Deposit for the duration of
   the tender. FDR in favour of Director,DFR, Pune
7. The EMD of successful bidder may be converted into a part of security deposit. The EMD of
   unsuccessful bidders will be returned within 15 days from the date of award of work to successful
   bidder.
8. Income tax will be deducted at source from the bill as per rules.
9. The EMD submitted by the bidder is liable to be forfeited by the Institute, if the selected firm/bidder
   fails to commence the work within seven days from the date of receipt of order.
10. The agency has to abide by all rules and regulations pertaining to all the acts and amendments in the
    Income Tax, GST etc and keep themselves up to date with all the rules and regulations.
11. The agency will be fully responsible for timely filling of the returns and any expenditure arising due to
    late filling by the firm, ICAR-DFR, Pune shall not be responsible in such matters.
12. Taxes, if any, should be clearly mentioned in the quotation, failing which it will be presumed that the
    quoted rates are inclusive of all taxes. No additional tax will be allowed if the same is not mentioned in
    the quotation document.
13. The tenders/bidders in their own interest are instructed to visit the site for understanding the site
    conditions, nature of work, etc.
14. The Director, ICAR-DFR, Pune reserves the right to accept or reject any or all tender / all tenders
    without specifying any reason whatsoever. No correspondence shall be entertained in this regard. The
    decision of the Director, ICAR-DFR shall be final and binding on all concerned in such matters.
15. Director, DFR reserves the right to reduce or terminate the period of contract or to extend its duration in
    the interest of the institute for a period upto 3 years on same terms and conditions, for any justifiable
    reasons, not mandatory to be communicated to the tenderer.
16. This notice is also displayed of ICAR-DFR, Pune website: dfr.icar.gov.in
17. The scope of work to be carried out at ICAR-DFR, Pune is mentioned as under:-
       a. Filling of quarterly return 24Q, 26Q etc.
       b. Filling of Professional tax, GST return.
       c. Calculation of Income Tax of employees, preparation of Form 16 documents, filling of income
          tax of employees etc.
       d. Dealing with matters with the tax department and other tax related Government bodies, helping
          in reply of notices and other correspondences pertaining to tax related activities.
       e. Any other tax/return etc. related work of ICAR-DFR, Pune.
18. Self attested copies of all the relevant documents needs to be submitted along the bid failing which the
    bid will be cancelled




                                                                                  Yours sincerely,



                                                                              Administrative Officer (I/c)
                                             TECHNICAL Details
                              (To Be Submitted Online on procurement portal)
             Limited tender for Hiring of services of Charted Accountant at ICAR-DFR, Pune

1.        Name of the Firm : ___________________________________________________
          Name of person whom to be contacted:   _________________________________
2.        Full Address : Permanent _____________________________________________
                         Present :   _____________________________________________
3.        E-mail :      _________________________________________________________
4.        Mobile No.                               Land Line No. Code     No.
    Sr. Documents(Strictly as per details below                                         To be filled Page
    No                                                                                  by Bidder Number

1        The Chartered Accountant firm should be registered with the institute of
         Chartered Accountants of India (ICAI) (Provide Copy)
2        A copy of PAN Card
3        A Photostat (i. e Xerox) copy of blank cheque for making payment by
         RTGS method.
4        Self attested declaration on company's letterhead that the firm has not been
         blacklisted.
5        Copy of GST Registration
6        Rs. 2,000/- (Rupees Two Thousand Only) in the form of crossed
         demand draft drawn in favour of "Director, ICAR-DFR, payable at SBI,
         Pune". as EMD.

    I/We agree to forfeit of the earnest money if I/We fail to comply with any of the terms and conditions in
    whole or in part laid down in the Tender form. I/We have carefully read the terms and conditions of the
    Tender and are agreed to abide by these in letter and spirit. I/ we hereby undertake that we shall make
    good the loss / damage to DFR property, if caused due to negligence on our part. I/we also agree that the
    decision of the Director, DFR in this regard as well as the matter of dispute arising due to the provision of
    this contract shall be final and binding on me / us. I/we undertake not to make any representation against
    the decision of the Director, DFR.







Place:                                                            Signature: _______________________
Date:                                                Name of the Signatory: _______________________
                                       Name & Address of the Firm with Seal :_______________________
                                                             Telephone No. : ______________________
                                                                Mobile No. : _______________________
                                                                                                        ANNEXURE-B


                                                       FINANCIAL BID
To
         (DFR Address)
Sir,

I/We wish to submit our quotation on the following rates.

 Sr.No                                Description of Item                               Quantity      Rates in Rupees


1.        Filling of Return 24 Q (Quarterly)

2.        Filling of Return 26 Q (Quarterly)
3.        Filling of GST Return (Monthly)
4.        Filling of Professional Tax Return (Monthly)
5.        Calculation of Income Tax of Employees (Per Employee)

6.        Filling of Income Tax Return of Employees (Per Employee)

7.        Any other Charges(If any, kindly Specify)

8.        Taxes


9.        Grand Total




Validity of the bid (Minimum 60 days)




                                                                                     Signature _______________________
                                                         Name of the Signatory: ___________________________________
                                               Name & Address of the Firm : _________________________________________

                                                                                 Telephone No. ______________________
                                                                                 Mobile No. _________________________

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