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Lakshadweep Development Corporation Ltd, Panampilly Nagar, Kochi
October, 03rd 2019
             LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                           (A Govt. of India Undertaking)
                 56/2366, Panampilly Nagar, Cochin ­ 682 036, India
               Phone: 0484 - 2323448/2323458 Fax No.0484-2322924
                         E-Mail: amindivi@asianetindia.com
                              Website: www.ldcl.nic.in




                               Tender Information

Tender Number                       LDCL/ISM/Audit/2019
Date of issue of Tender Documents   26.09.2019 from 10.00 AM
through online                      To 18.10.2019 1.30 pm
Pre-Bid Meeting                     10.10.2019 at 3.00 PM
Tender closing date & time          18.10.2019 at 2.00 PM
Tender Opening     date   &   time 18.10.2019 at 2.30 PM
(Technical Bid)
               LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                       56/2366, Panampilly Nagar, Kochi ­ 682 036
         Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                           E-mail: amindivi@asianetindia.com
                               Website : www.ldcl.nic.in


F.No.LDCL/ LDCL/ISM/Audit/2019                                               23.09.2019

                                    TENDER ENQUIRY

Sealed tenders are invited from qualified and experienced organizations having
experience in ISM internal audit for conducting internal audit of our 21 vessels operated
by Lakshadweep Development Corporation Ltd for initial period of 2 years which is
extendable further for 1 more year on the basis of quality of the internal audit . The
tender should be submitted in TWO BID SYSTEM (Technical Bid and Price Bid).

The tender shall be submitted strictly in accordance with the instructions, terms and
conditions given in the tender document. Deviations are generally not acceptable, but, if
any, shall be indicated clearly and conclusively.

An EMD of Rs. 50000/-(Rupees Fifty Thousand only) and the cost of tender of
Rs.1,180.00 (non-refundable) is to be remitted by NEFT Challan in favour of
Lakshadweep Development Corporation Ltd, Account No: 43011010000766 of
Syndicate Bank, M.G.Road, Ernakulam, Kochi-682035 IFSC Code: SYNB0004301,
MICR Code: 682025005.

Bidders are requested to carefully read the enclosures before submitting the tender.


For Lakshadweep Development Corporation Ltd.


Managing Director


Enclosures:

1. Tender Notice (Enclosure 1)
2. Scope of Work (Enclosure 2)
3. Eligibility Criteria (Enclosure 3)
4. General Terms & Conditions (Enclosure 4)
5. Tender Enquiry Special Conditions (Enclosure 5)
6. List of vessels (Enclosure 6)
7. Technical Bid ­ Schedule A Part I (Enclosure 7)
8. Price Bid - Schedule A (Part-II) (Enclosure 8)



                                                                                            2
                                                                          ENCLOSURE 1


              LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                      56/2366, Panampilly Nagar, Kochi ­ 682 036
        Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                          E-mail: amindivi@asianetindia.com
                              Website : www.ldcl.nic.in


F.No.LDCL/ LDCL/ISM/Audit/2019                                              23.09.2019


                                  TENDER NOTICE


Sealed tenders are invited from qualified and experienced organizations having
experience in ISM internal audit for internal audit of 21 vessels operated by
Lakshadweep Development Corporation Ltd for initial period of 2 years which is
extendable further for 1 more year on the basis of quality of the internal audit. Tender
documents can be downloaded from e-tender portal 00.08.2018 from our website. The
tenders can be submitted till 18.10.2019 at 2.00 PM and will be opened on 18.10.2019
at 2.30 P.M.




Kochi - 36
23.09.2019                                                           Managing Director




                                                                                         3
                                                                          ENCLOSURE 2

             LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                     56/2366, Panampilly Nagar, Kochi ­ 682 036
       Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                         E-mail: amindivi@asianetindia.com
                               Website: www.ldcl.nic.in

F.No.LDCL/ LDCL/ISM/Audit/2018                                              23.09.2018

                                   SCOPE OF WORK
  1. 7 numbers of Passenger vessels, 6 numbers of Cargo barges and 8 numbers of
     Passenger High Speed Crafts to be audited.
  2. Most of the vessels are berthing at Kochi only. However, it is to be noted that
     some of the vessels may also berth at Beypore, Mangalore and various islands
     of U. T of Lakshadweep.
  3. The successful bidder will be responsible for conducting periodic annual ISM
     audit of the vessels as per its availability in coordination with ISM department of
     LDCL for initial period of 2 years which is extendable further for 1 more year on
     the basis of quality of the internal audit.
  4. ISM Internal Audit of the vessels to be carried out in accordance with the ISM
     Code and its revised edition.




                                                                                           4
                                                                       ENCLOSURE 3

             LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                     56/2366, Panampilly Nagar, Kochi ­ 682 036
       Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                         E-mail: amindivi@asianetindia.com
                               Website: www.ldcl.nic.in

F.No.LDCL/ LDCL/ISM/Audit/2019                                            23.09.2019



                              ELIGIBILITY CRITERIA

  1. The Bidder must be a organization engaged in the Ship Audit for last 3 years.
  2. The organization must have completed atleast 30 audits in last 3 years.
  3. The organization must have atleast 4 numbers of Auditors who are certified by
     recognized body to carry out ISM, ISPS and MLC Audits.









                                                                                       5
                                                                            ENCLOSURE 4

             LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                     56/2366, Panampilly Nagar, Kochi ­ 682 036
       Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                         E-mail: amindivi@asianetindia.com
                               Website: www.ldcl.nic.in

F.No.LDCL/ LDCL/ISM/Audit/2019                                                 23.09.2019



                       GENERAL TERMS AND CONDITIONS

  1. This tender is not an offer and issued with no commitment. LDCL reserves the
     right to withdraw the tender or change or vary any part of it at any stage, which
     include disqualifying any participant, if such action is in the best interest of LDCL.
  2. No oral conversation or Agreement with any official / agent / employee of LDCL
     shall affect / modify the definite agreement clauses and provisions.
  3. The bidder should be ready to further negotiate on pricing with LDCL if the
     Government lifts the regulations in pricing.
  4. Any attempt to canvas or influence tender in any manner lead to disqualification
     of bidder at any stage. Only one offer per organization is permitted.
  5. The decision of LDCL shall be final and LDCL reserves the right to reject any or
     all the offers without assigning any reason thereof.
  6. Any structural change in Technical Bid or Price Bid format will lead to
     disqualification of the concerned Tenderer.
  7. Bidders shall keep their Price Bid valid for a period of 90 days from the date of
     opening of the Technical Bid. Bidder shall have no right, whatsoever, to withdraw
     or to modify the Price Bid in any way during this period. If they do so, EMD paid
     by them will be forfeited. The date of award of the assignment will be at the sole
     discretion of LDCL.
  8. An Earnest Money Deposit (EMD) of Rs. 50000/- (Rupees Fifty thousand only)
     should be remitted by NEFT Challan in favour of Lakshadweep Development
     Corporation Ltd, Account No: Account No: 43011010000766 of Syndicate Bank,
     M.G.Road, Ernakulam, Kochi-682035 IFSC Code: SYNB0004301, MICR Code:
     682025005. The Challan should be submitted along with Technical Bid. Tender
     without NEFT Challan will not be entertained and rejected summarily.
                                                                                              6
9. For successful bidder's, EMD shall be retained and will be returned after
   successful completion of the assessment. EMD to the other bidders will be
   returned on after the finalization of L1 bid.
10. It is proposed to hold a pre bid meeting at LDCL Office, 56/2366, Panampilly
   Nagar, Ernakulam, Kochi ­ 682 036 at 10.10.2019 at 3.00 PM to clarify the
   doubts raised by the eligible bidders. The bidders are advised to examine the
   tender document carefully and if there be or appear to be any ambiguity and / or
   discrepancy in documents or any clarification is needed on the tender document
   or if they require any clarification with regard to tender, these should be referred
   to LDCL in writing or via email at least one day prior to the date of pre bid
   meeting before 3.00 PM. Further, it is to be noted that no queries / clarifications
   will be entertained
11. In case an unscheduled holiday is declared on the prescribed closing / opening
   day of the Technical Bid, the next working day will be treated as the scheduled
   prescribed day of closing / opening the Technical Bid.
12. At the time of bid opening, the LDCL will permit one authorized representative of
   each bidder to be present provided such representative produces a letter duly
   signed by the bidder authorizing him to be present on behalf of the bidder.
13. Technical Bids will be opened and scrutinized first. The LDCL reserves the right
   to open the Price Bid of only such bidder who are found to be technically
   qualified on scrutiny of the Technical Bids. The decision of LDCL in this regard
   shall be final and binding on the bidder. The Price Bid of the bidder whose
   Technical Bid is not qualified will neither be opened nor returned to the bidder.
14. The LDCL reserves the right to accept or reject any tender and to cancel the
   bidding process and reject all tenders at any time prior to award of the
   assignment without assigning any reason and thereby absolve any liability to the
   affected bidder and no correspondence in this regard will be entertained.
15. LDCL reserves the right to alter / modify the scope of work at our discretion and
   in consistence with the policy of the Govt. of India and statutory bodies as
   applicable to the assignment from time to time.
16. The transportation and accommodation expenses of the auditors will be borne by
   LDCL as per prior intimation by the successful bidder. The Corporation will only
   bear the expense of one person only. The audit program will be approved by the


                                                                                         7
   ISM department of LDCL after mutual discussion with the successful bidder each
   time.
17. The bidder to put the Audit fee exclusive of the Taxes, transportation and
   accommodation expenses of the auditor who carries out the audit.
18. Amendment of tender document: The LDCL reserves the right to modify or
   amend any of the terms and condition of the tender document. The amendments
   in      the   form   of   addendum    will   be   posted    in     our   website
   wwww.tednerqizard.com/utl within 3 days prior to the tender closing date and
   time. No separate notice / intimation of amendments / modifications will be sent
   as far as these amendments are concerned. The LDCL at their discretion can
   extend tender closing date and time for the submission of Tenders to enable
   prospective bidder to take the amendment into account while preparing the
   Tender.
19. The tender is required to be submitted online only at www.tenderwizard.com/UTL
   in two parts-
        1. Technical bid
        2. Price bid




                                                                                      8
                                                                                   ENCLOSURE 5

               LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                       56/2366, Panampilly Nagar, Kochi ­ 682 036
         Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                           E-mail: amindivi@asianetindia.com
                                 Website: www.ldcl.nic.in


F.No.LDCL/ LDCL/ISM/Audit/2019                                                       23.09.2019

        TENDER ENQUIRY SPECIAL CONDITIONS FOR TWO-BID SYSTEM


(TECHNICAL BID) shall contain the following:
   1. Copy of NEFT Challan for Rs. 50000/-(Rupees Fifty thousand only) towards EMD
      remitted.
   2. Copy of experience document
   3. Copy of GST Registration Certificate of the bidder.
   4. Copy of Pan card of the bidder.
   5. Document reflecting status of the firm (Public Ltd / Private Ltd / Proprietorship/
      Partnership / any other)
   6. Copy of Income Tax Return for the Financial Year 2015-16, 2016-17 and 2017-
      18 and PAN of the bidder.
   7. Audited financial statements of last three financial years i.e 2015-16, 2016-17
      and 2017-18.
   8. List of clientele of similar jobs carried out in last 3 years.
   9. Reference letter from such clients/ work completion certificates/copy of audit
      reports/any other document that proves the fulfillment of requisite experience
      criteria.
   10. The details of qualification and experience of the current members in the
      department / team who are handling similar operations as specified in the tender/
      list of qualified auditors associated with the firm.
   11. Details of ongoing litigation / arbitration, if any for the last five financial years.
   12. Any other details desired elsewhere in the tender document
(PRICE BID):
The price bid shall be as desired in the format provided Annexure IV so as to arrive at
the total expenditure without seeking any clarification from the bidder (the rates are to







                                                                                                  9
be indicated in figures as well as in words. The amount in words only will be taken into
account in case of any variation).
The following terms are strictly adhered to as far as Price Bid is concerned:
1. The applicable taxes, duties and levies if any shall be quoted separately in details in
   the appropriate place provided in the price bid document . Indications like `extra' / `as
   per rules' etc. are not acceptable at any circumstances.
2. The offer shall not have any open / counter conditions / claims for extra payments.
3. Offers should be clear and unambiguous. Incomplete / ambiguous offers are likely to
   be rejected. Similarly, offers not in compliance with the tender conditions / with
   counter conditions are also likely to be rejected.




                                                                                           10
                                                                      ENCLOSURE 6
             LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                     56/2366, Panampilly Nagar, Kochi ­ 682 036
       Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                         E-mail: amindivi@asianetindia.com
                               Website: www.ldcl.nic.in

F.No.LDCL/ LDCL/ISM/Audit/2019                                          23.09.2019


             DETAILS OF VESSELS OERATED BY THE CORPORATION



         #          NAME OF VESSEL              TYPE OF VESSELS
         1     Kavaratti
         2     MV Corals
         3     MV Lagoons
         4     M.V. Arabian Sea                  Passenger Vessels
         5     M.V. Lakshadweep Sea
         6     M.V. Amindivi
         7     M.V. Minicoy
         8     M.V. Cheriyam
         9     M.V. Thinnakara
         10    M.V. Laccadives
                                                    Cargo Barges
         11    M.V. Ubaidulla
         12    M.V. Sagar Samraj
         13    M.V.Sagar Yuvraj
         14    HSC Parali
         15    HSC Cheriyapani
         16    HSC Valiyapani
         17    HSC Blue Marlin
                                            Passenger High Speed Crafts
         18    HSC Black Marlin
         19    HSC Skip Jack
         20    HSC Bangaram
         21    HSC Viringili




                                                                                     11
                                                                       ENCLOSURE 7

              LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                      56/2366, Panampilly Nagar, Kochi ­ 682 036
        Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                          E-mail: amindivi@asianetindia.com
                                Website: www.ldcl.nic.in

F.No.LDCL/ LDCL/ISM/Audit/2019                                           23.09.2019


                     SCHEDULE `A' - TECHNICAL BID (Part I)


Name of the organization

Address of the Registered office
of the organization

Address of the local office
Status of firm (Public Ltd. / Pvt.
Ltd. / Proprietary / Partnership)

PAN No.

GST Registration No.

EMD details

Name      and      address     of
Partners/Managing        Director
/Proprietor as the case may be

Office address / Name of the
designated person with contact
details
Experience in the field (No. of
years)
Copy of ITR for the Financial
year    2015-16,2016-17      and
2017-18
Copy of audited financial
statement for the financial year
2015-16,2016-17 and 2017-18

Note:- Attach all the required documents as per Enclosure 3 & 5.


                                                                                      12
                                                                               ENCLOSURE 8

              LAKSHADWEEP DEVELOPMENT CORPORATION LIMITED
                      56/2366, Panampilly Nagar, Kochi ­ 682 036
        Phone: 0484-2323448/2323458, Telefax 0484-2310926, Fax: 0484-2322924
                          E-mail: amindivi@asianetindia.com
                                Website: www.ldcl.nic.in

F.No.LDCL/ LDCL/ISM/Audit/2019                                                   23.09.2019


                       SCHEDULE `A' - PRICE BID (PART II)

                    (Quote in Indian Rupees ­ Write in figures and in words)



        PARTICULARS                               Fee (Rs) (exclusive of taxes

    Fee for audit per vessel

    Specify all taxes, if any




                                                                                              13

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