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Jharkhand University of Technology, Namkum, Ranchi
October, 22nd 2019
                           Jharkhand University of Technology
   (Science & Technology Campus, Sirkha Toli, Namkum, Ranchi, PIN-834010 (Jhakhand)

Letter No: JUT-280/2019/T-2/882                                            /Ranchi, Date: 16.10.2019

                                           Invitations for BID

1. Jharkhand University of Technology, Ranchi (JUT) on behalf of Government of Jharkhand invites
   Tender from Chartered Accountant Firms for GST Consultancy and Accounting Services.
2. The following table provides a quick review of the key activities and some important information
   about this tender.
 Sl. No.               Topic                                          Details
       I.   Tender Number and Date          JUT-280/2019/T-2/882; 17.10.2019
      II.   Issue of Tender Forms           Tender Document can be downloaded from the website:
                                            www.sbtejharkhand.nic.in or www.jharkhandtenders.gov.in
    III.    Earnest Money Deposit           Earnest Money of Rs 10,000/- (Rs Ten Thousand only) to be
            (EMD)                           deposited along with the Tender Documents in the form of
                                            Demand Draft favouring Jharkhand University of Technology,
                                            Ranchi payable at Ranchi issued by any Nationalized/
                                            Scheduled Bank. Earnest money is refundable
     IV.    Pre- Bid Meeting                19.10.2019 at 03:00 PM
      V.    Last Date of Submission         05.11.2019 up to 03:00 PM
            of Tender
     VI.    Opening of Tender               07.11.2019 at 03:00 PM
    VII.    Address of Communication/       Jharkhand University of Technology (JUT),
            Purchase of Tender Document/    Science & Technology Campus, SirkhaToli,
            Submission of Proposals         Namkum, Ranchi. 834010, Jharkhand
                                            Email: jutassistantregistrar@gmail.com
                                            Phone Number: Purchase Officer: +919431912543
                                            Website: http://www.sbtejharkhand.nic.in
                                            Online Submission of tender-http://jharkhandtenders.gov.in

Note: This Tender Document is not transferable.

                                                                              Sd/-
                                                                         Purchase Officer
                                                           Jharkhand University of Technology (JUT),
                                                                      Jharkhand, Ranchi
            JHARKHAND UNIVERSITY OF TECHNOLOGY, RANCHI




                           NOTICE INVITING TENDER




  FROM CHARTERED ACCOUNTANT FIRMS FOR ACCOUNTING SERVICES




Jharkhand University of Technology, Ranchi (JUT) invites Tender from Chartered
Accountant Firms for GST Consultancy and Accounting Services mentioned in the scope of
work for the Financial Year 2019-20, which may be further extended for two years (on a
yearly basis) on the satisfactory completion of the work.




                                          1
                                TABLE OF CONTENTS

Sl.
                                         Topics       Page No.
No.


1.          BRIEF TERMS                                  3


2.          TERMS OF REFERENCE                          4-5


      2.1   Schedule and Scope of work                   4


      2.2   Time Period and Execution                    4


      2.3   Prequalification Criteria                    4


      2.4   Payment Terms                                5


3.          SUBMISSION AND EVALUATION OF THE TENDER     5-7


      3.1   Submission of Tender                         5


      3.2   Earnest Money Deposit                        5


      3.3   Pre- Bid Meeting                             6


      3.4   Last Date of Submission of Tender            7


      3.5   Opening of Tender                            7


4.          ANNEXURE                                    8-12




                                          2
1. BRIEF TERMS

Sl. No.             Topic                              Details
     I.   Tender    Number   and    JUT-280/2019/T-2/882; 17.10.2019
          Date
   II.    Issue of Tender Forms     Tender Document can be downloaded from the
                                    website: www.sbtejharkhand.nic.in
                                             www.jharkhandtenders.gov.in
  III.    Earnest Money Deposit     Earnest Money of Rs 10,000/- (Rs Ten Thousand
          (EMD)                     only) to be deposited along with the Tender
                                    Documents in the form of Demand Draft favoring
                                    Jharkhand University of Technology, Ranchi
                                    payable at Ranchi issued by any Nationalized/
                                    Scheduled Bank. Earnest money is refundable.
  IV.     Pre- Bid Meeting          19.10.2019 at 03:00 PM
   V.     Last      Date       of   05.11.2019 up to 03:00 PM
          Submission of Tender
   VI.    Opening of Tender         07.11.2019 at 03:00 PM
  VII.    Contact Person and        Purchase Officer
          Address                   Jharkhand University of Technology,
                                    Science & Technology Campus,
                                    Sirkha Toli, Namkum,
                                    Ranchi-834010
                                    Email: jutassistantregistrar@gmail.com
                                    Phone: Purchase Officer: +919431912543
 VIII.    Website                   www.sbtejharkhand.nic.in
                                    www.jharkhandtenders.gov.in




                                         3
2. TERMS OF REFERENCE

2.1 Schedule and Scope of Work

The Chartered Accountant (CA) Firm shall be responsible for total maintenance of all
Accounting and Financial records of JUT and carrying out all legal & statutory compliances
in respect of Accounts, Service Tax, Goods and Service Tax (GST), Income Tax (IT) and
others. The CA firm shall also make accounts of the JUT for yearly audit purpose as may be
required, for the submission to the statutory auditors. The CA firm shall also compile the
Annual Accounts Report & get the same audited from the Statutory Auditors and submit the
same to CAG and other competent authorities. The CA firm shall be answerable (including
making written replies & submissions) to CAG for all the accounting and financial queries
that may be raised from time to time. The job responsibilities shall, inter alia, specifically
include the following:
1. TDS Filing
2. GST (TDS) Filing
3. Audit
4. All applicable compliances related to GST, IT and TDS matters
5. All types of taxation queries & compliances related to JUT
 Please Note that the above List is Illustrative and not Exhaustive






2.2 Time Period & Execution

1. The contract is initially for a period of one year.
2. If the performance of the CA firm is not found satisfactory as per JUT standards, the
   latter has the right to refuse the renewal/ extension at any time.
3. Notwithstanding anything contained herein above, JUT reserves the right to discontinue
   the services of CA firm if its services are found unsatisfactory at any time during the
   period.
4. The Firm will report to the Finance Officer/ Registrar of the JUT at least once a month to
   discuss and review the work progress.
5. The firm shall also submit a Status Report to the Finance Officer/ Registrar showing the
   status of the Books & Accounts and also the pending issues, if any.

2.3 Pre-qualification Criteria

The bids of only those firms will be considered which satisfy the following eligibility criteria:

1. The CA Firm should be a Partnership firm with at least 3 partners, out of which one must
   be a FCA member.
2. The CA Firm should be registered with The Institute of Chartered Accountants of India
   (ICAI) and have Income Tax Permanent Account Number (PAN) and Service Tax
   Registration.
3. The Firm should have been in operation for at least 10 years after its registration.
4. The Firm should be empanelled with the CAG of India.




                                                4
5. The Average Gross Professional Fees earned during the last 3 Financial Years i.e. 2016-
   17, 2017-18 and 2018-19 must be equal to or more than Twenty Five lakhs.
6. The CA firm must have the experience of GST Consultancy, Auditing and/ or Accounting
   of at least one Government Company run by Central Government/ State Government,
   Auditing shall mean either Statutory Audit and/ or Internal Audit only. Applicant shall be
   required to submit the Audit engagement letter along with their Bid document.
   Note: In case, any ambiguity is found in the Tender documents, whereby the JUT has
   doubts or is not very clear whether the bidder qualifies the above eligibility criteria, the
   JUT shall have the right to make its own assessment based on the documents submitted.
   In such a case, the JUT decision shall be full & final and the bidder shall have no right to
   challenge the same. Therefore, the bidders are advised to submit the complete information
   and documents in support of their claims to fulfill the eligibility criteria as said above.

7. The firm must have an office, headed by a Chartered Accountant (Head office and/ or
   Branch Office) located at Ranchi.

2.4 Payment Terms
    The payment shall be made against the services provided by firm, subject to the following
terms and conditions:

1. The payment during the entire contract period shall be made in accordance with the
   financial bid submitted by the selected bidder and accepted by the JUT. No price
   variation would be allowed during the contract period. The financial price quoted by the
   contracting firm shall be final. The rates quoted should have validity at least for the initial
   one year. No request for extra payment on account of increase in price or whatever
   account will be entertained. No extra payment on account of any out of pocket expenses
   shall be paid.
2. GST is payable extra as per applicable rates.
3. Payment shall be subject to TDS under Income tax at applicable rates.
4. The bill shall be submitted by CA firm by last working day of every month and the same
   be paid in the following month.
5. Any interest/ penalty which becomes payable by JUT to any tax authorities due to delay
   in filing of statutory returns and/ or delay in deposit of statutory taxes/ dues, which is
   attributable to the negligence of the staff deployed by the CA firm then such amount shall
   be deducted from the payment of CA firm or shall be recovered in such a manner as the
   JUT may deem fit.

3. SUBMISSION AND EVALUATION OF THE TENDER

3.1 Submission of Tender

1. Interested firms are requested to submit their Tender along with Earnest Money Deposit
   (EMD) of Rs.10,000/- in the form of Demand Draft in two sealed envelopes as given
   below:



                                                5
 1st Envelope: Containing Pre-qualification Bid & Technical Bid information including
 documents/ information specifically mentioned in Annexure- A1 & A2 along with all
 supporting documents including EMD draft. It must be sealed and super-scribed as Pre-
 qualification Bid & Technical Bid.
 2nd Envelope: Financial Bid as per Annexure B. It must be sealed and super-scribed as
 Financial Bid.

2. All pages of the Tender and the supporting Documents/ Annexure must be serially
   numbered.
3. All the pages of the Tender document including the Annexure and copies of certificates
   should be signed by the authorized person of the Firm, along with the seal of the firm, in
   the absence of which, the Tender will be disqualified.
4. An Index must be made for Tender documents and for all supporting documents
   submitted and this must be affixed on top of all Annexure submitted. The index must
   mention the relevant Page number to facilitate quick reference. If any document
   reference/ page number is not mentioned in the Index, it shall not be considered.
5. If the Tender is not supported by the Essential Certificates or Other Documents for
   credentials as envisaged in the Tender documents, the relevant credentials shall not be
   considered for evaluation without any further reference to the Bidder.

    The Documents relating to Pre-qualification & Technical Evaluation and Financial Bid
    should be submitted in two different envelopes as mentioned above and both the
    envelopes should be sealed in one main envelope and super-scribed as TENDER FOR
    SELECTION OF CHARTERED ACCOUNTANT FIRM. The Pre-qualification bid shall
    not contain any indication of the price offered for the job for which Tender is given by the
    firm. In case it is found that the Pre-qualification contains the price for the job or any
    direct or indirect indication of it, the entire bid document will be summarily rejected.

    The Applicant can submit the Tender by Registered Post/ Speed Post or Personally in the
    office of Jharkhand University of Technology, Ranchi, Science & Technology Campus,
    Sirkha Toli, Namkum, Ranchi-834010 on all the working days from 10.00 A.M. to 05:00
    P.M. The last date for submission of Tender is 05.11.2019 up to 3:00 P.M. No delay in
    the submission of the Tender for any reason will be entertained. Any Tender received by
    the JUT after the deadline will be summarily rejected.

3.2 Earnest Money Deposit
    Earnest Money Deposit of Rs 10,000/- by way of Demand Draft in favor of Jharkhand
    University of Technology, Ranchi, payable at Ranchi must be submitted along with the
    bid. The EMD amount will be returned to the unsuccessful firms after finalization of the
    bid. In respect of the successful bidder, the EMD will be returned after execution of the
    agreement.

3.3 Pre-Bid Meeting: Venue: Conference Hall of JUT; Time: 19.10.2019 at 03:00 PM



                                               6
3.4 Last Date of Submission of Tender: 05.11.2019 up to 3:00 P.M.

3.5 Opening of Tender: Venue: Conference Hall of JUT; Time: 07.11.2019 at 03:00 PM

 The authorized representatives of the firms carrying Authority Letter may attend the Bid
 opening. The Technical Bid will be opened first followed by Financial Bid.
 Notwithstanding anything contained in this Tender Document, Technical assessment shall
 be made at the sole discretion of the Evaluation Committee of JUT and their decision
 shall be full & final and not challengeable.




                                           7
                                         ANNEXURE A 1
                                  PRE-QUALIFICATION BID
Sl.        Criterion              Particulars          Description   Index/
No.                                                                  Reference
                                                                     Page No
1.    The firm must have Name of the Firm
      its Head Office or/
      and Branch Office Address of HO
      headed with a CA at
      Ranchi
                          Address of Branch

      (Submit copy of        Designation/
      supporting             Qualification of Head
      document regarding     authority at Branch
      address)               Office
                             Telephone No
      The CA Firm should
      be registered with     Mobile No
      the ICAI and must
      possess permanent
      account      number    E-mail:
      (PAN)          under
      Income Tax and         Registration No with
      registration   under   ICAI
      GST                    Date of Registration

      (Provide copies of
      all      Registration PAN No of CA Firm
      Certificates)
                            GST Registration No.

2.    The CA Firm should Empanelment Number
      be empanelled with
      CAG of India
                             Period / Validity
      (Provide copy of
      valid Empanelment
      Certificate)
3.    The CA Firm should Year of Registration/
      be in operation for Starting of Operation
      at least 10 years
      after its Registration
                             No. of years in
                             operation         after
      (Provide necessary
                             Registration
      evidence)
4.    Average        Annual FY 2016-17
      Gross Professional
      Fee earned of the
      CA Firm for the last
      three financial years FY 2017-18

      (Must be equal to or
      greater than Twenty


                                                    8
        Five Lakhs)         FY 2018-19

        (Provide copies of
        the Audited
        Financial Statements Gross Average Annual
        for the Year 2016-
        17, 2017-18 &
        2018-19)
5.      Services provided No. of such Entity        No. in figure
        for     GST      and
        Preparation        of
        Annual accounts on                          No. in words
        regular basis one
        year







It is Certified that the above particulars are true and correct. In the event of any such
information/ document is found to be incorrect/ false/ manipulated, the JUT is at liberty to
reject the proposal of the CA Firm without assigning any reasons thereof and without giving
any opportunity of being heard.



Date:                                                               (Signature)



SEAL:                                                        Name and Designation:




                                               9
                                  ANNEXURE A 2
                               PARTNERS OF CA FIRM
 SL.     Name of the      Designation      Membership       FCA/ ACA       Remarks
 No.      Member                            No. Status
 1.


 2.


 3.


 4.


 5.


 6.



Furnish the copy of the documentary evidence in support of the information provided above.
Please attach additional sheets, if required.



SEAL:                                                                  (Signature)



Date:                                                           Name and Designation




                                           10
                                           ANNEXURE A 3
       Details of CA Firm's Experience of GST Consultancy, Auditing and/ or Accounts of Government
      Company run by Central/ State Government during last 5 Financial years ending 31st March, 2019
Sl.     Name/ Nature    Period      Name of       Name of   Gross Income of    Nature of the   Index/
No.     of        the   (Start/     the           Company   the      Company   Supporting      Reference
        Assignment      Date/ End   Institution             with relevant FY   Documents       Page No.
        (Audit     or   Date)                                                  provided
        Accounts)                                           FY       Rs
1.


2.


3.


4.


5.


6.




Furnish the copy of the documentary evidence in support of the Information provided above.
Please attach additional sheets, if required.



SEAL:                                                                      (Signature)



Date:                                                                      Name and Designation




                                                    11
                                     ANNEXURE-B
                                    FINANCIAL BID
 Sl.               Particulars           Professional Fees for One Year (12     Payment
 No.                                                  Months)                   Schedule
                                           Rupees (in          Rupees (in
                                            Figure)             Words)
 1.      Income Tax Notice Compliance,
             TDS Filing (Quarterly)                                            The service
 2.      GST (TDS) Notice Compliance,                                           provider
           GST (TDS) Filing (Monthly)                                           will raise
 3.       Audit, Including Travelling &                                          bills as
               Conveyance (Yearly)                                             mentioned
 4.        All other types of Queries &                                        in payment
                                                                                  terms
          Compliance (if any) related to
              JUT Regarding Taxes


Notes:

(a) Fee is Inclusive of Professional Fee taxes, Travelling, Food and all other Expenses.
(b) Only GST shall be paid Extra on the above quoted fee.
(c) Statutory Deductions like TDS etc. shall be made by the JUT as per statutory rates and
    norms wherever applicable.

We undertake that the rates quoted above by us will not change during the Contract Period
and its extended period. We also accept the Payment Schedule/ Payment Terms.



SEAL:                                                           (Signature)



Date:                                                           Name and Designation



***************************************************************************




                                           12

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