Housing and Urban Development Corporation Ltd. (HUDCO)
(A Government of India Enterprise)
REQUEST FOR PROPOSAL (RFP)
For
ENGAGEMENT OF CONSULTANT FOR PREPARATION OF RISK BASED
INTERNAL AUDIT PLAN
(Bidding through open Tender mode)
PREPARATION OF RISK BASED AUDIT PLAN
1
Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003
Table of contents
S. Section Description Page
No. No.
1. SECTION -I Bid Details 3-4
2. SECTION -II Terms and conditions for tender process 5
3. SECTION -III Introduction about HUDCO 6-7
4. SECTION -IV Purpose & Proposal 8
5. SECTION V Scope of work 9
6. SECTION -VI Terms of payments 10
7. SECTION -VII Bids evaluation 11
8. SECTION -VIII General instructions 12-14
9. Annexures
Annexure-1 Eligibility criteria 15 -16
Annexure-2 Technical proposal - letter of proposal
Annexure- 2 List of information and documents to be 17-20
(A to B) attached with the technical proposal
Annexure-3 Financial bid for consultancy services
Annexure-3A Consultancy services for Preparation of
21-23
Risk Based Internal Audit Plan enclosed
with Financial Bid.
Annexure-4
10. The basis on which technical evaluation of 24-25
bids shall be done.
PREPARATION OF RISK BASED AUDIT PLAN
2
Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003
SECTION -I
BID DETAILS
HUDCO (www.hudco.org), a public sector undertaking in housing and
infrastructure finance, proposes to implement Risk Based Internal Audit Plan
and invites bids from reputed and eligible ,,Experienced Consultancy Firms
offering services as detailed in the Scope of Work.
Description
Item
Name of the Project "PREPARATION OF RISK BASED
INTERNAL AUDIT PLAN"
Bid Security/ Earnest Money Rs.18,000/- (Rupees Eighteen Thousand
Deposit (EMD) only), electronically in the current A/C of
HUDCO as per the details given as under: -
Name of beneficiary HUDCO Ltd.
Bank HDFC Bank
Branch KG Marg, New Delhi
IFSC Code HDFC0000003
A/C Type & No. Current A/C No.
00030350017801
Availability of Tender HUDCO website (www.hudco.org) , Govt
Documents in the Web site Portal, and MSME Site
Method of Selection The method of selection is lowest one (L-1)
Date of RFP issuance
Last date and time for 24th October 2018 3.00 PM
Bid/Proposal submission (on
or before)
Date and time for Opening of 25th October 2018 4.00 PM
Technical Bid
Language Proposals should be submitted in English
only.
Bid Validity Proposals must remain valid up to 120 (One
Hundred & Twenty) days from the last date of
submission of the Bid.
Currency Currency in which the Bidders may quote the
price and will receive payment is INR only.
Name and Address for Ms. Rekha V Sarthy, Executive Director
submission of Proposal Finance (Internal Audit)
Housing and Urban Development Corporation
Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
PREPARATION OF RISK BASED AUDIT PLAN
3
E-mail: iahudco@gmail.com
Phone: +91-11-24629856
Mobile : 08754441141
Contact Person Ms. Vainu Chaudhary, General Manager
Name and Address for Finance (Internal Audit)
Communication Housing and Urban Development Corporation
Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
E-mail: iahudco@gmail.com
Phone: +91-11-24624299
Mobile : 9871708062
Please Note: Vendors who are registered with MSME are also welcome to participate in the
bidding as notified by the Ministry of Micro, Small and Medium Enterprises, GOI. No EMD shall
be payable by these vendors provided that they are registered on the date of opening of this
tender under single point registration scheme of NSIC/ covered under MSME and other
relaxations as announced by Govt. from time to time shall be applicable to them subject to full
compliance of other terms and conditions of the tender and contract. Product range mentioned in
such certificate should be similar to requirements of this tender. Valid documentary evidence is to
be submitted.
PREPARATION OF RISK BASED AUDIT PLAN
4
SECTION -II
General Terms and conditions for tender Process
1. The Tenderer/bidder will have to submit the bid in two sealed cover
envelopes separately placed together in one sealed envelope
addressed to Executive Director (Internal Audit) super subscribed "Bid for
preparation of Risk Based Internal Audit Plan". The first envelope shall
contain the technical bid and super subscribed "Technical Bid" and second
envelope shall contain the Financial bid and super subscribed "Financial
Bid". The bids/offer should dropped in the tender box subscribed as "Bid
for Preparation of Risk Based Internal Audit Plan" placed at 5th Floor,
HUDCO Bhawan, India Habitat Centre, Lodhi Road New Delhi - 110003.
The bid should be received before the last date as indicated in bid details
as given above.
2. The bidder should declare whether any partners/directors/Key Managerial
Personnel of the bidder has any relation with any employee working in
HUDCO and if so give the name of the employee and the relationship, and
also whether any of them has a relationship within the meaning of section
2(76) of the Company Act 2013 with any of the Directors of HUDCO, also
with the statutory auditors (M/s. Prem Gupta and Company), of HUDCO, if
so give details to ensure compliance under section 188 and 184 of the
Company Act 2013.
3. Bids/offer received late, will not be considered. HUDCO will not be
responsible for any postal delay whatsoever.
4. EMD of Rs. 18,000/- is required to be deposited electronically in HUDCOs
Current A/c as per the details given (Section I). The Technical bid shall
be accompanied with the documentary evidence supporting the deposit of
EMD of Rs. 18000/- . If any bidder has not submitted EMD then those bids
shall be rejected.
5. Only on receipt of valid EMD or EMD Exemption certificate, if any, the
technical bid shall be considered for evaluation as per criteria given in the
detailed tender /bid document to the satisfaction of HUDCO. The financial
bid of only those bidders will be opened, who are technically qualified. The
date and time of opening of Financial Bid would be intimated separately to
technically qualified bidders. The L1 bid shall be evaluated as per
Financial bid format.
6. The bidder has to submit supporting documents. Bidders have to provide
clarifications through email or as physical documents, if required by
HUDCO for proper evaluation of bids.
7. The bidders can be present at the time of opening of the bids.
PREPARATION OF RISK BASED AUDIT PLAN
5
SECTION III
INTRODUCTION ABOUT HUDCO
HUDCO is a techno-financial institution engaged in the financing and promotion of
housing and urban infrastructure projects throughout India. HUDCO was
established on April 25, 1970 as a wholly owned Government company with the
objective to provide long term finance and undertake housing and urban
infrastructure development programmes. HUDCO has been conferred the status of
Mini-ratna. HUDCO has a pan-India presence through our wide network of regional
and development offices and occupies a key position in the GOIs growth plans and
implementation of its policies for the housing and urban infrastructure sector.
HUDCO is a Housing Finance Company registered with National Housing Bank
(NHB). The company has disinvested 10.19% of equity shares after maiden Public
offer in 2017-18.
Our business is broadly classified into the following two business platforms:
· Housing finance, wherein the beneficiaries of our financing include State
Government agencies and borrowers belonging to all sections of the society
in urban and rural areas. HUDCO is also in the business of retail lending for
housing finance.
· Urban infrastructure finance, wherein the beneficiaries of our financing
include projects relating to social infrastructure and area development, water
supply, sewerage and drainage, roads and transport, power, emerging
sector, commercial infrastructure and others.
HUDCO also provides consultancy services in the field of urban and regional
planning, design and development, environmental engineering, social development,
Government programmes and others.
Our business is supported by capacity building activities through HSMI, and
alternative building materials and cost-effective technology promotion.
As on March 31, 2018, we have provided finance for over 18.02 million dwelling
units and over 2287 urban infrastructure schemes in India. Further, up to March 31,
2018, we have sanctioned loans of Rs.1,91,905 crores for housing and urban
infrastructure on a cumulative basis, of which Rs. 1,35,233 crores have been
disbursed. For further details bidders can see HUDCOs website i.e.
www.hudco.org.
HUDCO has an Internal Audit Department which carries out audits of all the 21
Regional Offices and major divisions of the Corporate Office through in- house
audit team and by outsourced Chartered Accountant firms.
Further HUDCO also has an Internal Financial Control Policy in place with Risk
Control Matrices and process Flow Charts which provides transparency and depicts
relevant systems and information.
PREPARATION OF RISK BASED AUDIT PLAN
6
For management of various risks HUDCO has in place a Risk Management Policy
and Operating Manual with a separate Risk Management Department. HUDCO is
making constant efforts for management and mitigation of various risks.
For the governance of various risks, HUDCO has constituted various committees,
namely Risk Management Committee of the Board (RMC), Credit Risk
Management Committee (CRMC), Operational Risk Management Committee
(ORMC) and Asset Liability Management Committee (ALCO) for measuring,
monitoring and controlling the risks.
PREPARATION OF RISK BASED AUDIT PLAN
7
SECTION -IV
Purpose
Housing and Urban Development Corporation Ltd. (HUDCO) intends to have a
comprehensive Risk Based Internal Audit Plan encompassing the activities carried
out in its enterprise. It is proposed to evaluate risks in its operations and strategic
activities categorised as high, medium and low for the purpose of selection for
Audit.
Proposal
HUDCO invites Proposals (the "Proposals") for selection of a consultant for
preparation of Risk Based Internal Audit Plan as per the Terms of Reference given
in RFP. The bidders/applicants desirous of taking up the project are invited to
submit their proposal in response to this RFP. The criteria and the actual process of
evaluation of the response to the RFP and subsequent selection of the Successful
Bidder (SB) will be entirely at HUDCOs discretion. The bidders / applicants should
have necessary experience, capability and expertise to perform, as per the scope
of work and to adhere to the HUDCOs requirements/ terms and conditions outlined
in the RFP.
The RFP is not an offer by HUDCO but an invitation to receive proposals from the
Bidders. No contractual obligation whatsoever shall arise from the RFP process
unless and until a formal contract is signed and executed by duly authorized
official(s) of HUDCO with a Successful Bidder.
PREPARATION OF RISK BASED AUDIT PLAN
8
SECTION V
SCOPE OF WORK FOR PREPARATION OF RISK BASED INTERNAL AUDIT
PLAN IS AS UNDER:
Introduction
The preparation of Risk Based Internal Audit Plan envisages understanding the
Corporate objectives and goals of HUDCO.
i. It preludes a consultative approach to identify risks in the activities being
undertaken by different departments and preparation of "audit universe"
under ,,strategic and ,,operational areas.
Consultant has to interface with the Head(s) of Department at Head
Office and Regional Heads (atleast two Regional Offices) in a
consultative process and document the findings.
ii. Assessment of auditable activities should be based on both qualitative
and quantitative risks factors (to be listed) and weights assigned as to
their relative importance through collection of data and analysis.
iii. Risk in each auditable activity shall be evaluated for their likelihood of
occurrence and severity of impact. The aggregated view of risks (Risk
Matrix) for HUDCO as a company should also be provided.
iv. All risks should be consolidated in the risks register with appropriate risk
rating
v. The consultant would be expected to recommend feasible Risk
Response Plan to mitigate/avoid/transfer/accept the risks for
consideration of the management.
vi The Auditable activities should be prioritized and mandatory audits listed.
Deliverables
i) Inception Plan: Submission of Work Plan, Concept and Methodology with
timelines and milestones within 20 days from the date of acceptance of
assignment.
ii) Draft report covering Audit Universe, assessing auditable activities
based on both qualitative and quantitative risk factors, assigning weights
based on their relative importance, preparing the Risk Matrix and
consolidating the risk register.
iii) Final Report: Based on a feasible risk response plan a comprehensive
Risk Based Internal Audit plan, be prepared factoring in the Internal audit
capacity/resources for outsourcing of audits as prioritized and mandated
audits.
PREPARATION OF RISK BASED AUDIT PLAN
9
SECTION -VI
TERMS OF PAYMENTS
The terms of payment shall be as follows:
S. Milestone % of Approx. Days for
No. fee* completion of
Milestone
1. Submission of draft report including the Audit 30% 30 days
Universe, evaluating the risks in each
auditable activity, preparing the Risk Matrix
and consolidating the Risk Register.
2. Submission and Acceptance of final report 40% 30 days
on Risk Based Internal Audit Plan to the
satisfaction of HUDCO
3. Facilitate the implementation of RBIA or 6 30%
months, whichever is later
*Fees shall be released in each stage only on satisfactory acceptance by HUDCO.
Please Note: In case of non-adherence to the Timeline for acceptance of Final Report to
the satisfaction of HUDCO, a penalty of 3% p.a for the delayed period, on simple interest
basis, shall be deducted from the final payment.
PREPARATION OF RISK BASED AUDIT PLAN
10
SECTION -VII
BIDS EVALUATION
a. Eligibility Criteria
i. Applicants must read carefully the eligibility criteria provided in
Annexure -1. To be eligible for evaluation of its Proposal, the Applicant
shall fulfil the eligibility criteria given in Annexure -1`. Proposals of only
those Applicants who satisfy these conditions will be considered for
evaluation process given in Annexure - 4.
ii. The technical bid shall be accompanied with the documentary evidence
supporting the deposit of EMD of Rs 18,000/- electronically as detailed in
Section I.
b. Proposal evaluation
There will be a two stage bidding process i.e. Technical Bid & Financial Bid to be
submitted by the bidder.
Eligible technical bids will be opened and evaluated as per the technical
evaluation criteria as given in Annexure-4.
The financial bids would thereafter be opened only in respect of firms
short listed based on technical evaluation who have scored marks equal to
or more than 60%.
After evaluation of financial bids, L-1 would then be selected for the said
assignment.
c. For instructions on technical bid and the details required with the
technical bid please refer to Annexure-2 and for financial bid
details please refer to Annexure-3.
PREPARATION OF RISK BASED AUDIT PLAN
11
SECTION VIII
GENERAL INSTRUCTIONS
Consultant is to strictly comply with Milestones in line with the Terms of Payment as
given in Section VI.
Disclaimer
The information contained in this Request for Proposal (RFP)
document or information provided subsequently to Bidder(s) or applicants
whether verbally or in documentary form/email by or on behalf of
HUDCO , is subject to the terms and conditions set out in this RFP
document and all other terms and conditions subject to which such
information is provided.
This RFP is neither an agreement nor an offer and is only an invitation by
the HUDCO to the interested parties for submission of bids. The purpose
of this RFP is to provide the Bidder(s) with information to assist the
formulation of their proposals. HUDCO may in its absolute discretion, but
without being under any obligation to do so, update, amend or
supplement the information in this RFP. No contractual obligation
whatsoever shall arise from the RFP process until a formal contract is
signed and executed by duly authorized officers of the HUDCO with the
Selected Bidder (SB).
HUDCO, its employees and advisors make no representation or warranty
and shall have no liability to any person, including any Applicant or
Bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages,
cost or expense which may arise from or be incurred or suffered on
account of anything contained in this RFP or otherwise, including the
accuracy, adequacy, correctness, completeness or reliability of the RFP
and any assessment, assumption, statement or information contained
therein or deemed to form part of this RFP or arising in any way for
participation in this Bid Stage.
HUDCO also accepts no liability of any nature whether resulting from
negligence or otherwise, howsoever caused arising from reliance of
any Bidder upon the statements contained in this RFP.
The issue of this RFP does not imply that the HUDCO is bound to select a
Bidder or to appoint the Selected Bidder (SB), as the case may be, for the
Project and the HUDCO reserves the right to reject all or any of the
Bidders or Bids without assigning any reason whatsoever.
PREPARATION OF RISK BASED AUDIT PLAN
12
The Bidder shall bear all its costs associated with or relating to the
preparation and submission of its Bid including but not limited to
preparation, copying, postage, delivery fees, expenses associated with
any demonstrations or presentations which may be required by the
HUDCO or any other costs incurred in connection with or relating to
its Bid. All such costs and expenses will remain with the Bidder and
HUDCO shall not be liable in any manner whatsoever for the same or
for any other costs or other expenses incurred by a Bidder in preparation
or submission of the Bid, regardless of the conduct or outcome of the
Bidding Process.
Governing Law
The Contract shall be governed by and interpreted in accordance with laws in
force in India. The Courts of Delhi shall have exclusive jurisdiction in all matters
arising under the Contract.
Arbitration
If any dispute(s) or difference(s) of any kind whatsoever arise(s) between the Parties,
the Parties hereto shall negotiate with a view to its amicable resolution and
settlement through a committee appointed by CMD, HUDCO and the senior
management of the bidder. In the event no amicable resolution or settlement is
reached between the parties within 30 days after receipt of notice by one party, then
the disputes or differences as detailed above shall be referred to and settled by the
Sole Arbitrator to be appointed by CMD, HUDCO. The arbitration proceedings
shall be in accordance with the prevailing Arbitration and Conciliation Act, 1996 and
Laws of India as amended or enacted from time to time. The venue of the arbitration
shall be New Delhi, India. The fee & other charges of Arbitrator shall be determined by
the arbitrator in terms of the Act and shall be shared equally between the parties. The
arbitrator will give the speaking and reasoned Award. Notwithstanding any
references to Arbitration, the parties shall continue to perform their respective
work/obligation under the contract.
Termination of Agreement:
The agreement with the selected consultant may be cancelled at the HUDCOs
discretion without cost to HUDCO on account of following or without assigning
any reason:
a. On refusal to take up the allotted Assignment;
b. If the firm stands dissolved /reconstituted under the name/style of the
firm is changed;
c. On not abiding by the terms and conditions stipulated in the agreement;
d. If the performance of the Consultant is not found satisfactory (viewed as
such by the HUDCOs appropriate authority);
e. Any other reason at the discretion of the HUDCO.
PREPARATION OF RISK BASED AUDIT PLAN
13
Right to Accept any Bid and to Reject any or All Bids
HUDCO reserves the right to accept or reject any bid(s), and/ or to annul the
bidding process and reject all bids at any time prior to Award of Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to
inform the affected Bidder(s) of the grounds for HUDCOs action.
OTHER TERMS AND CONDITIONS IN CONNECTION WITH THE TENDER
HUDCO will make a preliminary examination of the bids to determine
whether the concerns are eligible as per terms of Eligibility Criteria,
whether the proposals are complete, whether the documents are properly
signed and whether the bids are generally in order. HUDCO at its
discretion may waive any minor informality, nonconformity or irregularity in
bids.
HUDCO will have the liberty to short-list suitable firms who meet the
HUDCO requirements, from the responses received.
Evaluation of all eligible concerns will be done in Indian Rupees only.
Any effort by a concern to influence HUDCO in its decisions for evaluation
and comparison of bids or Contract Award may result in the rejection of
the tender submitted by the concern.
HUDCO reserves the right to accept or reject in part or full any or all the
offers without assigning any reasons whatsoever.
No further discussion / interface will be granted to concerns whose offers
have been disqualified for any reason.
The acceptance of offer of the selected concern will be communicated by
HUDCO in writing.
HUDCO reserves the right to make any changes in the terms and
conditions stated above and / or to annul the process.
HUDCO reserves the right to accept or reject in part or full any or all the
bids without assigning any reasons thereof and without incurring any
liability to the respondents.
HUDCO also reserves it right to cancel the above tendering process at
any stage without assigning any reasons.
HUDCO shall not be bound to give reasons for any decision made under
this clause and its decision will be final and binding on all respondents to
this tender.
The firm/consultant should have never been blacklisted by any regulatory
body/ statutory authority in respect of any services rendered.
PREPARATION OF RISK BASED AUDIT PLAN
14
SECTION -IX
Annexure-1
Eligibility Criteria
The bidders must fulfil the following eligibility criteria. In case bids are
submitted without satisfying all the Eligibility Criteria, the application will
be rejected without assigning any reason whatsoever.
S.No Eligibility Criteria Documents to be enclosed
1 The bidder must be either a registered Copy of certificate of
partnership or Limited Liability Partnership incorporation/registration
(LLP) or a Limited Company/Registered including Memorandum and
Society. Articles of Association
2 Bidder should have conducted Internal Supported by documents i.e.
Audit/ Internal Financial Control/ Statutory assignment/ order letters.
Audit in at least 2 Banks/Financial
Institutions/NBFCs/ Housing Finance
Companies/PSUs/ Statutory Body (s) for at
least last 3 years.
3 The bidders should have undertaken or in Client Contracts, Award letters
the process of undertaking consultancy for reference, Scope of Work
contract for preparation of Risk Based
Internal Audit Plan for minimum one (1)
Banks/Financial Institutions/NBFCs/
Housing Finance Companies/PSUs/
Statutory Body (s).
4 The bidder should have an average annual Audited Financial Statement for
turnover of at least 50 lacs per annum in the the past three years.
last three financial years.
5 The bidder should have at least five (5) List of professionals and their
professionals with relevant qualifications i.e profile with relevant details of
CA/ CMA/MBA (Finance) their engagement in conducting
employed/engaged by them.
various audits along with the
name of organisations.
6 The bidder should have a registered Office Relevant supporting
in Delhi/NCR documents
It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure (1) is correct.
PREPARATION OF RISK BASED AUDIT PLAN
15
Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details
Note: All the above information with supporting documents will be submitted with the
technical bid.
PREPARATION OF RISK BASED AUDIT PLAN
16
Annexure -2
TECHNICAL PROPOSAL
Letter of Proposal
(On Applicants letter head)
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
Preparation of Risk Based Audit Plan
Dear Sir,
With reference to your RFP Document dated.............., I/we, having examined all
relevant documents and understood their contents, hereby submit our Technical
Proposal for selection as Consultant for Preparation of Risk Based Audit Plan. The
proposal is unconditional and unqualified.
1. We agree to keep this offer valid for 120 (one hundred twenty) days from the
last Date of submitting the proposal specified in the RFP.
2. We agree to undertake the project, if allotted by you, as per the scope of
work (Terms of reference).
3. We declare that none of the partners/directors/Key Managerial Personnel
has any relation with any employee of HUDCO and also none of them has
any relationship within the meaning of Section 2(76) of the Companies Act,
2013 and also that none of them has any relationship with the Statutory
Auditors (M/s. Prem Gupta & Co.) and also we ensure compliance under
section 184 and 188 of the Companies Act, 2013.
4. EMD of Rs. 18,000/- has been deposited electronically in HUDCOs Current
A/C (The details of online transfer (NEFT, IMPS, etc) and Banks
acknowledgement is enclosed)
5. We agree and undertake to abide by all the terms and conditions of the RFP
Document. We submit this Proposal under and in accordance with the terms
of the RFP Document.
Yours faithfully,
(Signature, name and designation of the authorised signatory)
Date:
Place:
List of Document Enclosed:
1. Annexures (2A to 2B)
PREPARATION OF RISK BASED AUDIT PLAN
17
FORMAT OF INFORMATION REQUIRED FOR TENDER
(On the letter head of the firm submitting the bid document)
(The basis on which technical evaluation of bids shall be done is placed at the
end)
Annexure (2A)
(A)
1. Name of Bidder
2. Address
3. Telephone Number
4. Fax Number
5. E-mail id:
6. Web Site
7. Legal Status
8. Date of Establishment/Incorporation
9. Contact Person Details:
Name
E-mail
Phone:
Landline No.
Mobile No.
B-CONSULTANTS ORGANIZATION
Please provide a brief description of the background and organization of your
firm /entity. The brief description should include the following details: -
1. Ownership details
2. Objectives of the firm
3. Details of domain experience
4. Geography focus & location No. of Offices in Delhi and NCR/ presence in
North India/ No. of Offices
5. IT Infrastructure
6. Number of employees/ Staff Strength
7. Others
CCONCEPT PAPER covering Work plan, Methodology, approach and
implementation of Risk based Internal Audit for HUDCO is enclosed.
PREPARATION OF RISK BASED AUDIT PLAN
18
Annexure (2B)
No of professionals to be deployed in the project
INFORMATION ON THE PROFILE AND QUALIFICATION OF THE
PROFESSIONALS TO BE EMPLOYED IN THE PROPOSED ASSIGNMENT OF
HUDCO (To be filled in the format given below)
Name & Educational Experience
Current Qualification
position
Team CA/CMA/MBA One assignment of preparation of
Leader (Finance) Risk Based Internal Audit Plan in
Banks/Financial
Institutions/NBFCs/ Housing
Finance Companies/PSUs/
Statutory Body (s).
Engagement in conducting Internal
Audit/Statutory Audit/Internal
Financial Control for at least 3
years with minimum of Two (2)
Commercial
Banks/Financial Institutions/
NBFCs/ Housing Finance
Company/PSUs/Statutory Body(s)
Details to be furnished in format
given below along with supporting
documents: -
Year Nature Name of
of organisation
Audit
Team CA/CMA/MBA Engagement in conducting Internal
Member (Finance) Audit/Statutory Audit/Internal Financial
Control for at least 2 years with minimum
of two (2) Commercial
Banks/Financial Institutions/ NBFCs/
Housing Finance
PREPARATION OF RISK BASED AUDIT PLAN
19
Company/PSUs/Statutory Body(s).
Details to be furnished in below
given format along with supporting
documents: -
Year Nature Name of
of organisation
Audit
It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure (2A-2B ) is correct and I further understand that any wilful
misstatement described herein may lead to firms disqualification or dismissal if
engaged.
Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details
PREPARATION OF RISK BASED AUDIT PLAN
20
Annexure- 3
FINANCIAL BID FOR CONSULTANCY SERVICES
Ref. No. and Date
To,
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
Dear Sir,
1 We hereby agree to prepare Risk Based Audit Plan as specified in the
RFP.
2 We have understood the terms and conditions laid down by you in the
bidding documents and are fully aware of the nature of consultancy
services required.
3 We hereby quote price in Indian Rupees on firm price basis excluding all
taxes, duties and levies etc. for the entire scope of work as specified in the
Bidding Documents is :
In (Figures) (Rs._________)
In (Words) (Rupees _______________________________only)
4 We declare that the above quoted price is firm and shall remain valid for
the entire period of the consultancy assignment. We further declare that
the above quoted price excludes all taxes, duties and levies, i.e. all
applicable GST / Professional Tax, insurance charges, license fees,
surcharge on taxes and duties etc. payable by us under this consultancy
assignment. We further agree that the quoted prices shall be deemed to
cover for the full scope as aforesaid.
5 The breakup of the consultancy fee is given in Annexure-3A. In case there
are errors between the total of the amounts given under the column for the
price breakdown and amount given under total price, the former shall
prevail and latter will be corrected accordingly.
6 We further understand that where there are discrepancies between
amounts stated in figures and words, the amount stated in words shall
prevail.
7 We hereby confirm that any Income Tax, surcharge or any other corporate
tax as attracted under the law, we agree to pay the same to the concerned
authorities.
PREPARATION OF RISK BASED AUDIT PLAN
21
8 We declare that the services will be rendered strictly in accordance with
the bidding documents. We confirm our acceptance / compliance to the
work schedule and terms of payment clauses as stipulated in the bid
documents.
9 We confirm that a detailed Work Plan is enclosed herewith and in case our
bid is accepted then the work would be taken up immediately and the work
will be completed in time.
10 We confirm that the bank details required by HUDCO to release payment
through electronic fund transfer system, has been furnished by us.
Date Signature
Place Name
Designation
Common seal
Person to be contacted
Designation
FAX NO.
Tel No.
Mobile No.
E-mail
Encl: Annexure -3A
PREPARATION OF RISK BASED AUDIT PLAN
22
Annexure-3A
CONSULTANCY SERVICES FOR PREPARATION OF
RISK BASED AUDIT PLAN
Price Components Base Fee Tax(Specified Total Price
nature) Inclusive
of Tax
Rate of Amount (Rs.)
Tax (%) (Rs.)
Note:
1. The price quoted shall be all inclusive of out-of-pocket expenses and
excluding applicable taxes.
2. Actual reimbursement of out of pocket expenses like TA / DA in case of
outstation visit for interface with Regional Heads as applicable in HUDCO
for GMs in the case of Team leader and other staff as applicable at AGM
level in HUDCO.
Date Signature
Place Name
Designation
Common seal
PREPARATION OF RISK BASED AUDIT PLAN
23
Annexure-4
The basis on which technical evaluation of bids shall be done
TECHNICAL EVALUATION SHEET
S. No. EVALUATION CRITERIA MARKING METHODOLOGY MAXIMUM TOTAL
SCORE
1 Proposed Work plan, Methodology, approach and implementation
Important Covering all important aspects
aspects,
methodology, procedures,including audit universe,
Risk identification and auditable activities, Risk Matrix,
mitigation plan etc. Risk response plan etc. and
addressing them in sufficient
details.
30 points 30
Proposed methodology including
approach and timelines
Procedure to be put in place
Risk identification prioritisation,
mitigation plan and preparation of
Risk based Internal Audit Plan.
2 Background and credentials of the consultancy firm
Should have conducted 3 - 5 years - 3 points
Internal Audit/ Internal Beyond 5 upto 10 years - 5 10 points
Financial Control/ points
Statutory Audit in a Beyond 10 years -10 points 20
minimum of 2
Banks/Financial
Institutions/NBFCs/
Housing Finance
Companies/PSUs/
Statutory Body (s) for at
least last 3 years
Average Annual Turnover 50 lacs-upto 75 Lacs -3 points
in the last three Financial 10 points
Years should not be less 75 lacs upto 100 lacs -
than Rs. 50 lacs 5 points
Beyond 100 lacs 10 points
3 Number of assignment handled or in process relating to Preparation of Risk
Based Internal Audit Plan, for Commercial Banks/ Financial Institutions/
Housing Finance Company/ PSUs/Statutory Body(s) in the last 3 years.
Number of assignments 10 points for every Organization
handled or in the process {Banks/Financial
relating to Preparation of Institutions/NBFCs/ Housing
Risk Based Internal Audit Finance Companies/PSUs/
Plan for Commercial Statutory Body(s)} to whom
Banks/Financial consultancy services was 20 points
PREPARATION OF RISK BASED AUDIT PLAN
24
Institutions/ NBFCs/ provided or currently engaged 20
Housing Finance on Preparation of Risk Based
Company/ PSUs/ Statutory Internal Audit Plan with the
Body(s). maximum of 20 points.
4 No. of professionals to be deployed in the project
No. of professionals with Team Leader - 10 points 30
experience to be deployed Engagement in conducting
for the assignment. assignment of preparation
of Risk Based Internal
Audit Plan with minimum of
one (1) Commercial
Banks/Financial
Institutions/ NBFCs/
Housing Finance
Company/PSUs/Statutory
Body(s)
Team Member -
Engagement in conducting
5 Points
Internal Audit/Statutory each with
Audit/Internal Financial a
Control for at least 2 years maximum
with minimum of two (2) of 20
Commercial points
Banks/Financial
Institutions/ NBFCs/
Housing Finance
Company/PSUs/Statutory
Body(s)
TOTAL 100
NOTE:
The bidders are required to submit all the documents supporting the
above evaluation criteria.
The financial bids would thereafter be opened only in respect of firms
short listed based on technical evaluation who have scored marks equal to
or more than 60%.
PREPARATION OF RISK BASED AUDIT PLAN
25
|
