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Andaman And Nicobar Administration, Andaman And Nicobar Islands
October, 08th 2018
      ANIMERS ( ANDAMAN & NICOBAR ISLANDS MEDICAL EDUCATION
                       RESEARCH SOCEITY )


SUBJECT: TENDER FOR ENGAGEMENT OF CHARTERED ACCOUNTANT FOR PREPARATION OF ANNUAL
ACCOUNTING STATEMENTS INTERNAL AUDIT AND FILING OF IT RETURNS.

1. Name, address of Firm/ Agency         :__________________________________________________
   And Telephone Nos.


2. Registration No. of the Firm/Agency           :_____________________________________________
   (ICAI registration)


3. Name, Designation, address and                :______________________________________________
   Telephone No. of Authorized                   ______________________________________________
   Person of Firm/Agency to deal with.           :______________________________________________

4. Copy of PAN card issued by
   Income Tax Department                         :______________________________________________


5. Copy of UTGST No.            :_____________________________________________


       This is to certify that I/We before signing this quotation have read and fully understood att the
terms and conditions contained herein and undertake myself/ourselves abide by them.


                                                                 (Signature of the bidder)____________
                                                                 Name & Address:         _____________
                                                                 (with seal)        __________________




1
                                                          Contact No. 0319223490


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                            v.MekurFkkfudksckjLokLF; f'k{kk ,oavuql/
                               ANDAMAN & NICOBAR ISLANDS
                     MEDICAL EDUCATION AND RESEARCH SOCIETY (ANIMERS)
                                              LokLF; lsokfuns'kky;
                                  DIRECTORATE OF HEALTH SERVICES
                                            v.MekurFkkfudksckjiz'kklu
                              ANDAMAN & NICOBAR ADMINISTRATION
                                              ***


F.No. 1-14/Accts/Audit/ANIMERS/2015-16 /224            Port Blair, dated           27 Sept, 2018


              Notice Inviting RFP for engagement of Charted Accountant for
       Preparation of Annual Accounting Statements, Internal Audit and
       filing of IT Returns of ANIMERS and its subsidiary bodies.

              On behalf of the Andaman & Nicobar Islands Medical Educations &
       Research Society (ANIMERS), the Member Secretary, ANIMERS, invites e-
       tender in two bid system for finalizing rates for preparation of Annual
       Accounting Statements, Internal Audit and filing of IT Returns of ANIMERS
       and its subsidiary bodies.

              The Society ANIMERS was established in the year 2014, the A & N
       Islands Institute of Medical Science (ANIIMS) is functioning under the
       society, the civil works of the society are monitored by a technical division
       headed by OSD (Tech). Apart from these Accounts, various subsidiary
       accounts such as Prospectus sale Accounts, Students Fee Accounts etc,
       are also operated by ANIIMS. As per bye law provisions, these accounts are
       to be internally audited and also the financial accounting statements is to
       be prepared viz. Profit & Loss, Balance sheet etc. Detailed tender
       instructions are given below:

    1 General Instructions:
            Intending tenderer/bidder/Chartered Accountant firm may download
      the    tender    documents    free   of     cost   from    the    website:
      https://eproc.andaman.gov.in directly and necessary Earnest Money must
      be remitted to the Member Secretary (ANIMERS),Atlanta Point, Port Blair -
      744105 through Demand Draft/Pay Order/FDR/ Bank Guarantee issued
      from any Commercial bank in India payable at Port Blair drawn in favour of
      `Member Secretary (ANIMERS), Port Blair' along with Technical bid which is
2
       also   to   be    submitted   online       through    e-procurement      site
       https://eproc.andaman.gov.in.

    2 Time Schedules & details of the e-tender:
               Tender documents along with terms & conditions will be made
       available on website https://eproc.andaman.gov.in The details are as
       under:


        1.   Date of Issuing tender document/
             Downloading of tender document          27-09-2018 11:30 AM
             from online portal
        2.   Last date and time for submission of
                                                     22-10-2018 15:00 Hrs
             hard copy.
        3.   Last date and time of closing of
                                                     22-10-2018 15:00 Hrs
             Online Technical Bid.
        4.   Date and time for opening of Online
                                                     22-10-2018 16:00 Hrs
             Technical Bid.
        5.   Date and time for opening of Price
                                                     24-10-2018 15:00 Hrs
             Bid of technically qualified bidders.
        6.   Tentative date for awarding contract.   26-11-2018




     *Important Note: This is e-tender, the technical evaluation will be done
     by downloading the documents of all participants. Speed of Internet
     connection will have direct impact on the process of evaluation work.
     Hence, the dates are subject to change.

3.     SUBMISSION OF THE TENDERS:

       The Bid is required to be submitted by the tenderer/ bidder/ Chartered
       Accountant firm on-line in the portal https://eproc.andaman.gov.in as well as
       off-line (hard copies of technical bid only) to be submitted on the address
       "Member Secretary (ANIMERS), Atlanta Point, Port Blair ­ 744105" on or
       before the date & time stipulated in NIT (Notice Inviting Tender).






     A. Mode of Submission of Bids:-
       (i) The technical bid documents must be submitted physically as well as
           on-line. Failure to adhere to this would entail rejection of bids.
      (ii) Late submission of bid or bid received after the notified last date and
           time of submission due to any reason or even due to postal delay shall
           not be accepted; and this office will not be responsible for the same.


     B. Technical Bids:
3
     (i) The Bids should be accompanied with an Earnest Money Deposit of
         Rs.2,000/-(Rupees Two Thousand Only) in the form of Demand
         Draft / Pay Order/FDR/Bank Guarantee from Commercialized Bank
         payable to Member Secretary (ANIMERS), Port Blair. EMD of successful
         bidder shall be retained as performance security.
    (ii) The certificates/documents required in the Bids listed below be
         submitted through-

    a) On-line ­ by uploading the scan copies of the documents in the above
    mentioned       portal.      Through postal / Physically self attested hard
    copies of all the documents/           certificates and EMD shall         be
    submitted to the O/o Member Secretary         (ANIMERS), Director of Health
    Services, Atlanta Point , Port Blair - 744105.      (Contact person Shri. M.
    Mohammed Ashraf, Sr.         AO (DHS)/ Financial Advisor (ANIMERS).


    The List of Documents:

    The Documents should be uploaded in PDF format (Single File with multiple
    page scanned) / the scanned document uploaded should be legible and
    readable and should not be repetitive. Uploading of illegible scanned
    document will not be accepted and will stand for rejection of bid.

    Scaned Copy of Earnest Money Deposit (EMD) in form of the Demand
     draft/Pay Order/FDR should be uploaded along with the bid.
            (i)  Copy of registered certificate of Chartered Accountant
            (ii) IT Returns for last 2 years ending with 31.03.2017.
           (iii) Copy of UT GST Registration Number with A & N
                  Administration.
           (iv)  Copy of experience certificate for at least two years
                  during the period of last 05 years.
            (v)  Copy of PAN Card and active Bank Account No. of the
                  Bidder
           (vi)  Signed  copies of tender undertaking as given in Annx. `A' .



    b) All documents must be submitted in English language with Page Marking.



    C. Financial Bid:
    The Price bid must be submitted online in Excel format under Financial
    Bid at the website mentioned above.




4
       Submission of hard copy of Financial Bid is non-acceptable; and it
       should only be submitted on-line through the Administration's
       portal mentioned above.

      4. Opening of Bid
     a) Technical Bids will be opened on specified date and time online at
        website:https://eproc.andaman.gov.in in the portal.
     b) The Technical Bids will be opened of only those tenderer/ bidder/
        Chartered Accountant firms who have submitted the hard copies along
        with EMD.
     c) Price bid of technically qualified tenderer/bidder/Chartered Accountant
       firms will only be opened.
    5. Evaluation of the Tenders:

           The Evaluation of the Documents of the Bidders participated in tender
     will be done to shortlist the responsive and non responsive bidders.

     6. Conditions of Contract:

    (i) The quoted rates must be valid for a period of 06 months from the date of
        opening of Price Bid. The overall offer for the assignment and bidder(s)
        quoted price shall remain unchanged during the period of validity. If the
        bidder quoted validity shorter than the required period, the same will be
        treated as unresponsive and it may be rejected.

    (ii) The amount of EMD submitted by the tenderer(s) whose tenders are not
         accepted will be refunded to them after awarding the contract.

    (iii) The firm should have atleast two years experience during the period of
          last 05 years in the relevant field and should have the capacity to
          undertake the audit of society for the mentioned location.

    (iv) Only on satisfactory completion of the Annual Audit of Accounts and final
         acceptance of the Utilization Certificate and Audit report by the Executive
         Council of ANIMERS, the bills of the firm, shall be admitted for
         payment. The amount of Security Deposit/ EMD will be refunded
         after successful execution of the work assigned to the firm.

    (v) The tenders/offers received not in accordance with the terms and
        conditions of the tender document will be summarily rejected.

    (vi) Time limit for undertaking the work shall be a period of 60 days from
         date of issue of work order.


5
    (vii)The selected bidder needs to conduct Internal audit of the accounts of
         ANIMERS, ANIIMS and OSD (Technical) for the financial year 2017-18
         and also prepare the accounting statements viz Profit and Loss,
         Balance sheet etc alongwith IT assessment & filing of IT returns.


    7. Liquidated Damaged & Penalty: The firm will be bound to execute the
    work within the stipulated period (60 days), failing which the penalty of 1% of
    the total value of work order per week or part thereof will be imposed subject
    to a maximum of 5% of the total value of the work order (deducting from
    performance security). Non initiation of work within 4 weeks will render the
    work as cancelled. Similarly non completion within 5 weeks after expiry of
    the time limit shall also render the work as cancelled. Member Secretary
    (ANIMERS) reserve the right to execute the same work from other firm
    instead , and the difference in rate shall be final and not challengeable by the
    firm at any forum.







    8. Force Majeure: The firm shall not be liable for imposition of any such
       sanction so long the delay and/or failure of the firm in fulfilling its
       obligations under the contract is the result of an event of Force Majeure.

      For purposes of this clause, Force Majeure means an event beyond the
      control of the firm and not involving the firm's fault or negligence and
      which is not foreseeable and not brought about at the instance of, the party
      claiming to be affected by such event and which has caused the non ­
      performance or delay in performance. Such events may include, but are not
      restricted to, wars or revolutions, hostility, acts of public enemy, civil
      commotion, sabotage, fires, floods, explosions, epidemics, quarantine
      restrictions, strikes excluding by its employees, lockouts excluding by its
      management, and freight embargoes.
      If a Force Majeure situation arises, the firm shall promptly notify the
      Member Secretary (ANIMERS) in writing of such conditions and the cause
      thereof within twenty one days of occurrence of such event. Unless
      otherwise directed by the Member Secretary (ANIMERS) in writing, the firm
      shall continue to perform its obligations under the contract as far as
      reasonably practical, and shall seek all reasonable alternative means for
      performance not prevented by the Force Majeure event.
      If the performance in whole or in part or any obligation under this contract
      is prevented or delayed by any reason of Force Majeure for a period
      exceeding sixty days, either party may at its option terminate the contract
      without any financial repercussion on either side.

      In case due to a Force Majeure event the Member Secretary (ANIMERS) is
      unable to fulfill its contractual commitment and responsibility, the Member
6
      Secretary (ANIMERS) will notify the firm accordingly and subsequent
      actions taken on similar lines described in above sub-paragraphs.

    9.. Eligible Criteria:
       The registered Chartered Accountant/Chartered Accountant firms, who
       fulfils the following qualification criteria are deemed provisionally eligible to
       bid, the final eligibility criteria shall be at the discretion of Member
       Secretary, ANIMERS.

        (i) Experience of CA Firms ­ The firm should have minimum professional
            experience of 2 years.

        (ii)    No. of Statutory Audit / Internal Audit ­ The firm should have
               an experience of      carrying out minimum 02 (Two) nos. of Statutory
               Audit/ Internal Audit of Limited Company /       Public      Ltd.Co/
               Government companies /Public sector Enterprise/reputed           Pvt.
               firms, in any the last 05 Financial Years.

        (iii) No. of qualified CA's with the Firm- The firm should have at least 1
              employees as Charted Accountants on the date of Tender
              submission.

        (iv) The Firm should have Head Office/Branch Office in Port Blair.

        (v) Copy of UT GST Registration certificate with UT Administration to be
            submitted.

       (vi) Copy of income tax return for last 02 years to be submitted.

     10.       Arbitration and Jurisdiction :
           a. Both the parties of the Agreement shall make every effort to resolve
              any disagreement or dispute arising between the parties or in
              connection with the Agreement amicably at the first instant. In case of
              failure, all disputes, controversies or claim between parties shall be
              referred for arbitration to the sole arbitrator to be appointed by
              Hon'able Lt. Governor, A & N Islands for the purpose. The arbitration
              proceeding shall be held in accordance with the provisions of
              Arbitration and conciliation Act 1996. The Venue of arbitration shall
              be at Port Blair, A & N Islands.
           b. In the event of failure through arbitration, the same shall be settled
              within the jurisdiction of competent court at Port Blair, A & N Islands.

    11.        In case of breach of terms and conditions as mentioned above, the
                competent authority will have the right to reject the bid at any stage
                by assigning the reason to do so and nothing will be payable by
                ANIMERS. In that event the EMD shall also stand forfeited.
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                                                                                            Annexure:-A

                                         UNDERTAKING
    To,
                  The Member Secretary
                  ANIMERS,
                  Port Blair ­ 744105


           Sir,

    i.            I/We undersigned, certify that I/we have gone through the terms and
                  conditions mentioned in the tender documents and undertake to comply
                  with them.
    ii.           It is also certify that information's given in this tender documents are
                  true and nothing has been concealed which is relevant for the
                  purpose of applying for this tender.

    iii.          It is further certified that the firm is acceptable and has been blacklisted
                  by      any agency in India or abroad.




    Date: ___________                                                Signature of the tenderer__________

    Place:________________                                           with seal


                                                              Name of the tenderer: _________________

                                                             With Address__________________________




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