The ports should keep xerox copies of transit permit/ railway challan/ railway receipt for subsequent verification with the copies of royalty paid and transit passes, he said.
"It is seen that almost all the ports excepting PPT located in the state, are not furnishing the information regularly on the receipt of minerals through rail and roads for export purpose and enable the state government to verify whether the minerals have been received against valid permit/challan," Patnaik said in the letter.
The ministry of Shipping, Patnaik said, may be advised to ensure that the details of ore received at different ports are supplied to the director of mines, Orissa, to correlate with the quantity for which royalty payment has been made by the lessees.

Similarly, the chief secretary said that the customs authorities at various ports located in other states are "equally irregular" in submission of the details of the minerals exported through the ports even though a decision was taken in the meeting of secretaries that such details should be shared by the customs department with the state government.
In another letter to S Vijay Kumar, secretary Mines, the chief secretary said that the state government was not being informed on the action taken by the IBM against the errant mine owners who violated the provisions of the Mineral Conservation and Development Rules (MCDR), 1988.

While the state government had come down heavily on the illegal mining activities, the IBM''s action was not known, he said adding that only authorised officers of the IBM have powers to take appropriate action under MCDR.